11/20/2000 (2)
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'"LIBRARY
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BOARD
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
November 20, 2000
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Present:
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"Judy Melgas
'Tom Leavy
Howard Adler
Glenn ,Garte
Katherine Merriam'
, Chair
Vice Chair
Board Member
Board Member
Board Member
Absent:
Jill Perrino
, Rhonda'Smith
, Board Member
Board Member
Also Present:
John Szabo
Julie Lewis
Eleanor Scharf
Susan Hackett
Library Director
Foundation Executive Director
Reference Services Manager
Administrative Analyst
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Chair Judy Melges called the,meeting to order at 10:30 a.m. at the Main
Library .
{:~~~\;\ , To provide continuity for research, Items are In agenda ordor although not
't(!IJi'1 necessarily discussed in that order.
ITEM # 1 - Welcome
ITEM #2 - Minutes
Member Katherine Merriam moved to approve the minutes of the regular
meeting of 'October 25, 2000, as submitted in written summation to each board
member. The motion was duly seconded and carried unanimously.
ITEM #3 - Librarv Director's Report
a) Library Interlocal Agreement Update
Library Director John Szabo reported the East Lake funding issue of the
Interlocal Agreement is scheduled for discussion by the Pinellas County Commission
on November 27, 2000. Mr. Szabo has discussed the matter with the City
" Manager and Assistant City Manager. and the City Commission has been informed
by memorandum.'
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b)
Main Library Project Update
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. Mr. Szabo reported Robert A.M. Stern is working on preliminary drawings for
. the Main Library project. Mr. Szabo is scheduled to meet with the City Manager on
Nov~mber 29lh to discl;lsS temporary relocation and storage issues.
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c) .' North Greenwood Library Project Update
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A Community Interaction Day is scheduled for December 2nd at Cherry .
Harris Park in Clearwater to gather North Greenwood community input on several
'City issues,' including the North Greenwood Library site. Mr. Szabo hopes to move
. the site selection issue from the January 18lh City Commission agenda to December
. 121h.
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d) Countryside Library - Sunday Hours
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Mr. Szabo reported the City Commission approved Sunday hours at
Countryside Library for a trial period beginning January through September, 2001.
Staff will report statistics to the City Commission during the trial period. . Mr. Szabo
noted Commissioner Ed Hart read the Board's comments regarding potential future
budget issues if other Clearwater com'munities requested Sunday hours as well.
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, Webmaster Position
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The City's Webmaster position funded in the Library Department is now
vacant. The function of Webmaster will be transferred to Information Technology
Department. Duties of the retained Library position will include maintaining the
, Library's portion of the City website, coordinating technology training, information
technology planning for new Library building projects, and serving as a liaison with,
the Information Technology Department.
f) Recent and Upcoming Library Programs
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Mr. Szabo listed some recent library programs: Old Time Radio, How to Buy
a Diamond, Pokemon Party, House at Pooh Corner. Area 51, and the History of
Zeppelins.
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g) Screenwriters Workshop Report
Mr.. Szabo reported the recent Screenwriters Workshop on October 281h
attended by 146 registrants generated a net of $2400. This funding will be used
for future library programs. An additional writers workshop is scheduled for March
24, 2001 emphasizing writing for young people.
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ITEM #4 - Unfinished Business
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. Patron barcodes - can they be abbreviated?
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In response to Memb'er Howard Adler's question at a previous Board
m~eting; Mr. Szabo commented that patron barcodes cannot be' abbreviated
because the first several digits are actually not the same for all Cooperative library
cards.
Mr. Szabo gave a summary of the levels and duties of Library positio'ns in
response to a request from Member Adler. Mr. Szabo also reported the rec~nt
promotion of Jennifer Tudor from librarian I to Librarian II in Youth Services. ,Chair
Melges commented Ms. Tudor is a recipient of several Friends of the Clearwater
Library annual scholarship awards.
ITEM #5 - New Business
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, Chair Melges distributed a handout of Library Advisory Board meeting dates
for year 2001. Chair Melges asked Board members to think about other,possible
meeting times for Advisory Board meetings to accommodate interested parties who
might want to apply to the Board but cannot make the present meeting time..
Mr. Szabo reported that Mayor Brian Aungst raised an issue concerning the
lack of a checkout limit for library materials. Staff is examining this to determine if
there is a problem. Former City Commissioner Fred Thomas raised a similar issue in
, late 1992 and a 25-item policy was established. However, due to citizen concern,
the City Commission rescinded the policy a few months later in February, 1993.
Board members discussed pros and c.ons of limits. Mr. Szabo will update the Board
at next month's meeting.
ITEM #6 - Reports
a) Foundation
Foundation Executive Director reviewed the current quiet phase of the capital
campaign when lead gifts are sought. Of the $ 5 million needed, the Foundation
anticipates $4 million from 40~50 gifts including one lead gift of at least $1 million.
The final $1 million will be sought during the public phase of the campaign. A giant
rummage sale is planned for October 27M28, 2001 with a goal of $100,000. Ms.
Lewis 'noted memberships are critical at this time to increase the membership
database for the public campaigll. . '
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, Friends
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Chair Melges commented that the Friends are sponsoring a'/Meet the
Candidates" forum .on January 30111, 7:00 p.m', in the Adler Room. The foru~ will .
be a critlcs.l.time to screen City Commission candidates with regards to Library and
. other Ci~y Issues.
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, Chair Melges updated the Board on Friends President Rex Clark, still >0
hospitalized from a recent'stroke. Ms. Lewis also reported Foundation volunteer
Shirley Hunt has been in and out of the hospital over the last few months.
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. ITEM #7 - Board CommIDlli! - None
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ITEM #8 - Presentation bv Eleanor Scharf. Reference Manager
Refinence Ma~ager Eleanor Scharf demonstrated Reference USA, a product
of ove'r 10 ,million listings used by the Reference department. Pinella's Public Library
, Cooperative pays for this service. Patrons can connect from home to do searches
. by various criteria.
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ITEM #9 - Adiournment
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The meeting was adjourned at. 11 :50 a.m.
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Administrative Analyst '.
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