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, LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
October 25, 2000
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Present:
Judy Melges
Jom Leavy
Howard Adler
'e Glenn Garte
Katherine Merriam
Rhonda Smith
Chair
Vice Chair
Board Member
Board Member
Board Member
Board Member
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Absent:
Jill Perrino
Board Member
Also Present:
John Szabo
Julie Lewis
Susan Hackett
Library Director
Foundation Executive Director
Administrative Analyst
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Chair Judy Melges called the meeting to order at 10:35 a.m: at the Main
Library.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
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,~~1j..'1 ITEM # 1 - Welcome
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ITEM #2 - Minutes
Member Glenn Garte moved to approve the minutes of the regular meeting
of September 15, 2000, as submitted in written summation to each board member.
The motion was duly seconded and carried unanimously.
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ITEM #3 - library Director's Report
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Library Director John Szabo distributed the Fall Calendar of Library Events
and thanked the Foundation for providing the funding to print the calendar. The
latest publication of the FROG (Florida Resource and Opportunity Guide) Director
was reviewed and is available for $8.00 to the public.
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a) Main Library Project Update
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Mr.Szaho reported a revised contract should be ready to take before the
City Commission before the end of this year outlining architectural 'services and
reflecting a 90,000 sq. ft. library for $20.2 million. Mr. Szabo reviewed the
projected timeline for the Main Library project. Mr. Szabo noted a recent article in
the St. Petersburg Times estimated the figuros for the new Largo Library to be in
the range of $16.5 - 22 million, rather than the $8 - 10 million figure quoted
earlier for a 93,000 sq. ft. building. Options such as leased space for popular
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materials, reference, y'outh/teen area during the construction process will be
discussed with the City Manager in November. Some services such as .
Administration, Technical Services, and Collection Development could be housed in
other available City~owned space, such as the existing North Greenwood Library if
, the new North Greenwood Library is constructed in time. ' Discussion followed
regarding additional staffing needs for both the new Main and North Greenwood
libraries.
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b) North Greenwood libra'ry Project Update
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Mr. Szabo discussed two possible sites for the new North Greenwood
Library: , 1) southeast corner of Palmetto Street and North Greenwood Avenue, and.
2) northeast corner of Seminole Street and North Greenwood Avenue. On
December 2, the community will be asked tor their site preference. Mr. Szabo will
present this information to the. City Commission in January.
c) Countryside Library.Sunday Hours
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Mr'. Szabo reported a proposal to open the Countryside Library from 1 :00 -
5 :00 p. m. on Sundays will go before the City Commission on November 161h. Mr.
Szabo hopes to begin this service in early January. It was noted this could become
a potential budget issue in the future if communities demand Sunday hours at other
library facilities, as well as Saturday and evening hours at the Beach and North
Greenwood Libraries.
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d) East Library Landscaping
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The East Library has undergone landscaping renovation.
e) Book Leasing
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Mr. Szabo reviewed a leasing agreement for bestsellers from the
McNaughton Company that he will present to the City Commission on November
16th. The plan allows for a 2,000 volume inventory at all times, with 100 volumes
. leased per month up to the 2,000 limit. Books with less demand are returned each
month. The plan is cost effective and makes bestsellers more available for patrons.
Leased books are also available to libraries for purchase at a much-reduced cost.
f) Library Day 2001
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Mr. Szabo encouraged Board members to attend Library Day 2001 in
Tallahassee on March 2'6 & 27. Some Friends of the Clearwater Library members
will be attending.
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g)
. Events
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The following upcoming events were noted:
1)' Screenwriters Workshop at Harborview Center on October 28
, 2} Folk Arts Festival Dinner with Storytellers at Harborview Center
on November 1 3
3) Clearwater .Community.Womeh's Ch-ih annual Evening with the'
Author at' East Library on November 1 7
ITEM #4 - Unfinished Business
Member Garte questioned the status of the gift giving/donor naming policy.
The policy was accept.ed by the City Commission with the caveat that the
fund raiser could come back to the City Commission to fine-tune the policy . .The
final policy ,states donor acknowledgement will be by ,small plaque designed at the
discretion 'of the design architect.
. ITEM #5 - New Business
. a) Library Interlocal Agreement - renewal
. Mr. Szabo gave a brief history of the Interlocal Agreement for the Pinellas
Public Library Cooperative libraries established on January 10, 1989. Mr; Szabo
~0/.3~ noted that Clearwater joined in 1994. The agreement expires on January 10, 2001
~~ and is up for renewal for another twelve years to January 10, 2013. The benefits'
and funding received from particip'ation in the Pinellas Public Library Cooperative
will be presented to the City Commission for their approval on December 121h. Mr.
Szabo noted the agreement contains a few minor changes. In addition, Mr. Szabo
. commented the East Lake community is requesting an increase to the $200,000
. funding amount in the agreement which would reduce funding available to other
participating libraries. The Pinellas County Commission will discuss this issue on
November 27'h. Member Garte moved the Library Advisory Board recommends to
the City Commission approval of the Interlocal Agreement for the next twelve
years. The motion was duly seconded and carried unanimously.
Discussion followed on the differences in library consortia and cooperatives
throughout the state.
ITEM #6 - Reports
a) , Foundation
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Foundation Executive Director Julie Lewis reported a campaign consultant
has been hired and is helping Ms. Lewis put together a campaign structure. A case
. statement is also being prepared. Ms. Lewis commented progress is right on
target, and there is a lot of interest in the Main Library project. Ms. Lewis noted
the kick off for the public campaign will be a Cognoscenti garage-type sale of items
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. collected all year and housed in the Main Library jus~ prior to demolition. Ms;' Lewis'
stated Dean Young has agreed to do a 'poster for th~ sale.
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ITEM #7 - Board Comme'1ts , .
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. , . . 'The next Library Advisory Board meeting has been changed to Monday" '
November 20, at 1 0:30 a,m. Chair Melges thanked Julie Lewis on, her work with
the fundraislng campaign. '.. . '
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Member Howard Adler questioned why patron barcodes could not be
, . abbrevi.ated, when entered into the online ~ysterD' since the' first several, numbers are
the same for 'all cards.
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ITEM #8 - Adiournment
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. The meeting was adjourned at 12: 15 a':m:
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