08/29/2000 (2)
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LIBRARY
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ADVISORY
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BOARD
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SPECIAL JOINT MEETING
, LIBRARY ADVISORY BOARD
FRIENDS OF THE CLEARWATER LIBRARY BOARD OF DIRECTORS,
, GREAT~R CLEARWATER PUBLIC LIBRARY FOUNDATION, INC. BOARD OF DIRECTORS
CITY OF CLEARWATER
Au'gust 29, 2000
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Present:
Judy Melges '
Glenn Garte
Howard Adler
Rhonda Smith
Jill' Perdno
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Merce Dickinson
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Rita Garvey
Todd Hinrichs'
,'Joe Critchley
Julie Lewis
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H. Rex Clark
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Jan Regulski ,
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Also Present:
John Topp~
John Szabo
, Dr. Arlita Hallam
Susan Hackett
Citizens
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ITEM # 1 - Call to Order
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Chair, Library Advisory Board
Board Member.
Board Member
Board Member
Board Member
President, Greater Clearwater Publiq
Llbrarv Foundation. Inc.
Vice President
Board Member
Board Member
Foundation Executive Director
President, Friends of the Clearwater
Public 'Library
2nd Vice President
Board Member
Library Architect, Harvard Jolly Clees
Toppe Architects,
Library Director
Quality of life Administrator
Administrative Analyst
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Library Board Chair Judy Melges called the meeting to order at 5:00 p.m. at
the Main library.
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ITEM #2 - Welcome and Introduction of Board Members
Quality of Life Administrator Dr. Arlita Hallam stat~d the purpose of the
,meeting, in response to the City Commission's re'quest, was to prepare a
recommendation of the three library boards on one of the two sites proposed for
the new Main Library: renovating Harborview Center or building on the current bluff
site.
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ITEM #3 - Puroose of Toniqht's Meeting
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08/29/00
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,ITEM #4 - Review Aaenda for 9112/00 Meetina with City Commissioners
Dr. Hallam reviewed,the agenda for the upcoming meeting on 9/12/00 from
1 :00 '- 4:00 p.m. in City Commission Chambers, City Hall. ' Library Director John
, , Szabo, tibrary Architect John Tappe; and Finance Director Margie Simmon;; will
make presentations, followed by recommendations from representatives of the
Library Advisory Board, Friends of the Clearwater Library, and Greater Clearwater
Public library Foundation. Public input will be received at the end of the meeting
followed by City Commission discussion, according to agenda order. Dr. Hallam
'noted the City Commission is scheduled to make a final decision on Main Library as
to site and sizo'at the following City Commission meeting on 9/21/00.
ITEM #5 :~ ,Presentation of Current Librarv and Harborview Sites, Sizes, and Costs
In his presentation, Library Architect John Toppe addressed funding needs,
associated costs and projected concepts of the building layout for each of 46,000
sq.ft., 66,000 sq. ft., and 90,000 sq.ft. size options for both the north bluff and
Harborview Center renovation sites.
In response to questions pertaining to the exact location of a new building on
the north bluff site, Mr. Toppe noted three options were available depending on the
City Commission's preference for a view corridor: 1) the north corner at Drew
':i';Ii), Street, 2) the current site (midway between the corner and Harborview Center), or
rt~;.(:~f:1 3) near the Harborview Center.
ITEM #6 - Discussion of Funds Available
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, Mr. Szabo explained the sources of $14.95 million in available funding for
this project: $1.2 million in Pennies I. $500,000 Slenker bequest, $9.25 million in
Pennies II, and an additional $4 million as the result of City Commission re-
prioritizing' Pennies projects as of 8/29/00. Bonding on the $9.25 million and $4
million plus $1.75 million for debt service bond issuance totals $15 million.
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In response to a question, Mr. Szabo commented that the costs presented on
each size option per location included all costs associated with the design,
construction, and furnishings of the facility.
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Mr., Tappe noted that inflation would impact the total square footage at a
5% loss per year, if the project did not begin within the current projected time
frame of 2001-2002.
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ITEM #7 - Discussion of Shell Space Concept
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Mr. Tappe stated that the $15 million available for this project would build
66,000 square feet of finished space on the current library site. He also discussed
the option of finishing part of the square footage and leaving part of the square
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footage unfinished. This concept allows for fund raising to complete the 'unfinished
portion. This would make a 90,pOO square.footlibrary possible. Board members
';prefe~red',leavlng sp,ecific rooms in the 90,000 square foot building unfinished rather-
than leaving ,an entire floor empty. Mr. Toppe,will prepare more specific square
footage figures for the finished and unfinished space concept within the available
$15 million.
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ITEM #8 - Consensus and Vote of Librarv SUDoort GrouDs
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'Board members unanimously agreed that the favorable site for a new Main
Library was the cur'rent site on the bluff. The consensus of the three boards was to
design a quality, signature library of a minimum of 90,000 square feet with
max,imlJr:T1 finished space, expansion flexibility, .and flexible site criteria on the bluff
(not r~stricted t~ the north bluff corner) for $15 million. Unfinished 'space will be
completed with private. dollars.
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ITEM #9 - DesiQnation of One Spokesoerson for Each of the Three Groups
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Board members unanimously agreed that the Chair or President of each of
the three library support groups represente'd would ~ddres5 the City Commission on
9/1 2/00 at 1 :00 p.m.
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ITEM #10 - Adiournment
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The meeting was adjourned at 7:00 p.m.
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