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PENSION
(TRUSTEES)
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A~TION AGENDA ,
Board of Trust.aas of the Employees' Pension Fund
May 15, 2000
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1. Call to Order - 9:08 a.m.
. 2. . Approval of Minutes: 4/3/00 - Approved as submitted.
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3. Request for acceptance into membership: Sherrie Freemon, Jared Barden, !"ioward
Hanscom, Shawana Wollever, Martin Moran. Laura Wilson, Alex Battle, Jeffrey
Garber, Katherine Schaaf, Lauree Belcher, Andrea Beane, Daniel'Luna, Karl Langefeld,
~ Anthony Harris -' Approved.
4. RegularPension(s) to be granted: Jack Callahan, Robert Dickman, Iracema Drysdale,
. David Linle, James D. Pyatt, Sr., David A. Foster, & Sarah Hamm - Approved less
David A. Foster who will be resubmitting application to change option.
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5. ,Penslon(s) to be vested: Wayne Millen. Approved.
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6. Approve reassignment of Carol Schmidt to per~anent light duty position in Police
. Department - Approved.
7. . Approve payment of pension benefits & interest from Pension Fund for following
. retirees: . Larry Hahn, Jr., Judi Acker, Terrence Rowe, Emanuel Hutchinson, Gary
Lutman, John Nicholson, & Michael Dandaneau, for total $84.761.72 including
reimbursement to Central Insurance Fund of $18,453 that has already been paid.
Continued.
8. Other Business - Approved extending contract with Dehner & Christiansen on a
month-ta-month basis until September.
9. Adjourn - 9:22 a.m.
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TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING
CITY OF CLEARWATER
May 15, 2000
Present:
Brian J. Aungst
J. B.Johnson
Ed' Hooper
Robert Clark
Ed Hart
Chair
Vice-Chair/Trustee
Trustee
Trustee
Trustee
Also present: Michael J. Roberto
Pamela K.' Akin
Lee Dehner
Paul O~Rourke
Cynthia E. Goudeau
Patricia O. Sullivan
City Manager
City Attorney
Pension Trustees Attorney
Human Resources Administrator
City Clerk
Board Reporter
The Chair called the m':leting to order at 9:08 a.m. at City Hall.
To provide continuity for research, items are In agenda order although not necessarilv
discussed in that order.
ITEM #2 - Aooroval of Minutes:
, . Trustee 'Johnson moved to approve the minutes of the April 3, 2000, meeting, as
. recorded and submitted in written summation by the City Clerk to each Trustee. The
matron was duly seconded and carried unanimously.
ITEM #3 - Request for Acceptance into MembershiQ.:
The City Manager presented the recommendation of the Pension Advisory
Committee to approve membership for the employees listed below:
Sherrie Freemon, Jared Barden, Howard Hanscom, Shawana Wollever, Martin Moran, Laura
Wilson, Alex Battle, Jeffrey Garber, Katherine Schaaf, Lauree Belcher, Andrea Beane,
Daniel LIJna, Karl Langefeld, & Anthony Harris
Trustee Hooper moved to accept the recommendation of the Pension Advisory
Committee. The ~otion was duly seconded and carried unanimously.
ITEM #4 - Reauest for Pension:
The City Manager presented the recommendation of the Pension Advisory
Committee that Jack Car/ahan, Robert Dickman, Ira cerna Drysdale, David Littfe, James D.
Pyatt, Sr., David A. Foster, and Sarah Hamm be granted regular pensions under Sections
2.393 and 2.397 of the Employees' Pension Plan. '
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Jock Callahan was employed on January 26, 1971, and his pension service credit is
effective on that date. His pension will be effective March 1, 2000. Based on an average
salary of approximately $55,552 per year over the past 5 years, the formula for computing
'regular pensions, and Mr. Callahan's selection of the 100% Joint & Survivor Annuity, this
pension will approximate $43,630 annually.
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Robert Dickman was employed on February 14, 1 977, and his pension service credit
is effective on June 18, 1977. His pension will be effective April 1, 2000. Based on an
average salary of approximately $48,274 per year over the past 5 years, the formula f'or
computing regular pensions, and Mr. Dickman's selection of the Joint & Survivor Annuity,
this pension will approximate $30,249 annually.
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Iracema Drysdale was employed on September 10, 1980, and her pension service
credit is effective on November 16, 1989. Her pension will be effective May 1, 2000.
Based on an average salary of approximately $41,785 per year over the past 5 years, the
formula for computing regular pensions, and Ms. Drysdale's selection of the 50% Joint &
Survivor Annuity, this pension will approximate $ 7,945.44 annually.
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. David little was employed on July 14, 1980, and his pension service credit is
effective on that date. His pension will be effective August 1, 2000. Based on an 'average
salary of approximately $49,431 per year over the past 5 years, the formula for computing
regular pensions. and Mr. Little's selection of the 100% Joint & Survivor Annuity, this
pension will approximate $26,511 annually.
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James D. Pyatt, Sr. was employed on November 5, 1973, and his pension service
credit is effective on May 5, 1974. His pension will be effective June 1, 2000. Based on
an average salary of approximately $41,606 per year over the past 5 years, the formula for
computing regular pensions, and Mr. Pyatt's selection of the 75% Joint' & Survivor
Annuity, this pension will approximate $30,041 annually.
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David Foster was employed on October 11, 1976, and his pension service credit is
effective on April 11, 1977. His pension will be effective April 1, 2000. Based on an
average salarv of approximately $37,873 per year over the past 5 y'ears, the formula for
computing regular pensions; and Mr. Foster's selection of the Joint & Survivor Annuity,
this pension will approximate $23,888 annually.
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Sarah Hamm was employed on June 2, 1969; and her pension service credit is
effective on December 2, 1969. Her pension will be effective May 1, 2000. Based on an
average salary of approximately $30,178 per year over the past 5 years, the formula for
computing regular pensions; and Ms. Hamm's selection of the 100% Joint & Survivor
Annuity, this pension will approximate $24,807 annually.
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The PAC (Pension Advisory Committee) approved these pensions on April 13, 2000.
Section 2.393 (p) provides for normal retirement eligibility when a participant has
completed 20 years of credited service in a type of employment described as "hazardous
duty" and further specifically defines service as a Fire Lieutenant and Assistant Fire Chief
as meeting the hazardous duty criteria. Section 2.393 (p) also provides for normal
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r~tirement eligibility when a participant has reached age 55 and completed 20 year~ of
credited service, has completed 30 years of credited serv;cet or has reached age 65 and
completed 10 years of credited service. Messrs. 'Callahan and Dickman qualify under the
hazardous duty criteria; Ms. Drysdale qualifies under the age 65 and 10 years of service
criteria; Messrs. Little, Pyatt, and Foster qualify under the age 55 and 20 years of service
criteria; and Ms. Hamm qualifies under the 30 years of service criteria. '
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. Humans Resources Administrator Paula' Rourke reported David Foster had
withdrayvn his pension application to change his option but will soon resubmit. .
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Trustee Clark moved to accept the recommendation of the Pension Advisory
Committee, less David Foster. The motion -was duly seconded and carried unanimously.
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. ITEM tiS - Request to Vest Pension:
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The City'Manager presented the recommendation of the Pension Advisory .
Committee that Wayne Millen be allowed to vest his pension under Section(s) 2.397 and
2.398 of the Employees' Pension Plan.
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Wayne Millen was employed on June 7, 1989, and his ~ension service credit is
effective on that date. He resigned on April 14, 2000.
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. The Employees' Pension Plan provides that should an employee cease to be an
employee of the City of Clearwater after completing 10 or more years of creditable service
(p'ension participation), then such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month following the
month in which the employee normally would have been eligible for retirement.
Section 2.393 (p) provides for normal retirement eligibility when a participant has
completed 20 years of credited service in a type of employment described as "hazardous
duty" and further specifically defines service as a Police Officer as meeting the hazardous
duty criteria.
Mr. Millen would have completed 20 years of service as a Police Officer on June 7,
2009. His pension will be effective July 1, 2009. The PAC approved this request on April
13, 2000.
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Trustee Johnson moved to accept the recommendation of the Pension Advisory
Committee. The motion was duly seconded and carried unanimously.
ITEM #6 - Approve reassiQnment of Carol Schmidt to permanent liQht duty position in
Police Deoartment
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Carol Schmidt, Police Officer, was injured on August 19, 1998, in an off-duty
vehicular accident. As a result she suffered numerous injuries to her legs and face. The
injuries to her legs required several surgeries, which have left her with a permanent limp, a
limited range of motion, and the inability to walk long distances.
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As documented in letters from her doctors, an independent medical evaluation
performed by Dr. Andrew Wolff,' and a functional capacity test performed at Bon Secours
Venice Hospital, Officer Schmidt has physical limitations to the extent that she can not run,
jump, squat, or physically interact with perpetrators. The documentation indicates that Ms.
Schmidt Is permanently disabled from performing all the duties of a Police Officer.
Under provisions of the Employees' Pension Plan, jf an employee is disabled from
her present job but can be reassigned to another position in order to perform meaningful
work for the City, the employee is not entitled to a disability pension. The Clearwater
Police Department has designated a specific number of positions that are considered to be
"permanent" light duty positions for sworn personnel. Officer Schmidt has been assigned
to one of these positions.
On April 13, 2000, the PAC denied Officer Schmidt's request for a non-job-
connected disabilitv based on the fact she can perform the duties of the position to which
she has been reassigned. The Trustees must approve this permanent appointment in
accordance with Section 2.397 of the Employees' Pension Plan.
Trustee Hart moved to approve the reassignment of Carol Schmidt to a permanent
light duty position in the Police Department. The motion was duly seconded and carried
unanimously.
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ITEM #7 - Aporove payment of pension benefits & interest from Pension Fund for followinq
retirees: Larrv Hahn, Jr., Judi Acker. Terrence Rowe, Emanuel Hutchinson. Garv Lutman,
John Nicholson, & Michael Dandaneau, for total $84.761.72 includina reimbursement to
Central Insurance Fund of $18.453 that has alreadv baen paid
Risk Management Specialist Jon Marcin said the City previously had capped
disabled employee earnings from Pension and supplemental benefits at 100% of average
weekly wages. A Florida Supreme Court decision on Acker vs. City of Clearwater and
decisions from the First District Court of Appeals have determined the 100% cap defeats
the purpose of a COLA (Cost of Living Adjustment) on supplemental benefits. The City has
to adjust benefits for seven pension recipients who are totally and permanently disabled
and were impacted previously by the City's improper computation. Adjustments will
include interest. The Workers Compensation fund will pay related penalties.
In response to a question, Pension Trustees Attorney Dehner said he had not been
requested to offer an opinion on this issue. The City Attorney said delaying this item will
result in the accrual of additional interest. The Supreme Court opinion was forwarded to
the City in late April and mandated the City to pay related pension benefits and interest to
Larry Hahn, Jr., Judi Acker, and Terrence Rowe by May 19, 2000. The City has made
these Pension-related payments. In response to a question, Mr. Marcin said the ruling only
affects recipients who are affected by the 1989 Barrigan ruling, receive Workers'
Compensation, and are totally and permanently disabled. It was requested that staff
forward all related Supreme Court opinions to Trustee members in a timely fashion. A
clearer definition of the City's exposure was requested.
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Consensus was' for Mr ~ Dehner to render an opinion regarding this Issue.
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" Trustee 'Johnson moved to continue..ltem #7.. The motion was duly secon~e~ and
carried unanimously. .
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ITEM #8 . Other Business:
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Mr. O'Rourke reported the Pension Trustees' contract with Mr. Dehner's law firm
expires on May 24, 2000. Mr. Dehner said his firm is processing a rate Increase for all
clients. He requested the Pension Trustees consider a fee change at.the same time the
firm institutes an increase with other'municipal clients. He requested the contract be
. extended on a month-to-month basis, with no change in fees, until it can be renegotiated in
September.
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. Trustee Hooper moved to extend the contract with Christiansen and Dehner on a
month-to-month basis, with fees remaining unchanged. The motion was duly seconded
and carried unanimously.
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ITEM #9 - Adiournment:
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The meeting 'adjourned at 9:22 a.m.
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