02/14/2000 (2)
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'Bo'a..d of Trustees of. ~he Employees',
Pension Fund
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, ACTION AGENDA
, 'Board of Trustees 'of the Emplovees. Pensfon Fund
, ' Febr'uary 14, 2000 '
following closed bargaining session beginning at 1 :00 P.M.
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1. . Call to Orde'r - 1 :25 p.m.
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2. Approval of Minutes: 1/18/00. Approved as submitted.
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3: Request for acceptance into membership: Christina M. Byers, Brian Frank, Norine
Borrow, Linda \r'\Jeglarz, Robert Warnken, Shawn Helms, Judy Beaman, Mason
.' Merryman, Floyd Thurman, Brian Barker, Richard Rispoli, Allison Griffiths, Gordon
Ross, Kimmie Brooks, James Newman, .Paul San Giovanni, Thomas Coyle, &
Stephanie Vilar - Approved.
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4. Regular Pension(s) to be granted: Sue C. Creamer, Janice White, & Jay Love -
Approvod.
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5. ,'Pension's) to be vested: Charles Esposito, Bryan Makowski, & Thomas Mudano -
Approved. ,
6. Approve increase In performance measure fees paid to Callan & Associates, from
$ 14,000 to $31,500 per year -, Approved.
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, 7. Authorize staff to conduct search for international equity style manager for Employees
Pension Fund; authorize Callan & Associates to assist with search; authorize cost of
, search, including staff travel of approx. $3.500 and Callan's fee of $20,000 to be'
paid from pension fund - Authorized. '
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8. Other Business - None.
9. Adjourn - 1 :51 p.m.
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. TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETIl\lG
CITY OF CLEARWATER
February ,14, 2000
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Present: ':' ,Brian J. Aungst
Ed Hooper
J. B. Johnson
Robert Clark
Ed Hart
Chair
Vice-Chair/Trustee
Trustee
Trustee
Trustee
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Also present: Michael J. Roberto
Pamela K. Akin
, Lee Dehner
Paul O'Rourke
Cynthia E. Goudeau
. Brenda Moses
, City Manager,
City Attorney
Pension Trustees Attorney
Human Resources Administrator
City Clerk
Board Reporter
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'The Chair called the meeting to order at 1 :25 p.m. at City Hall.
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To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM #2 - Aoproval of Minutes:
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Trustee Hooper moved to approve the minutes of the January 18, 2000, meeting,
as recorded and submitted in written summation by the City Clerk to each Trustee. The
motion was duly seconded and carried unanimously.
ITEM #3 - Reauest for Acceptance into Membershio:
The City Manager presented the recommendation of the Pension Advisory
Committee to approve membership for the employee(s) listed below:
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Christina M. Byers, Brian Frank, Norine Borrow, Linda Weglarz. Robert Warnken, Shawn
Helms, Judy Beaman, Mason Merryman, Floyd Thurman, Brian Barker, Richard Rispoli,
Allison Griffiths, Gordon Ross, Kimmie Brooks, James Newman, Paul San Giovanni,
Thomas Coyle, & Stephanie Vilar
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Trustee Johnson moved to accept the recommendation of the Pension Advisory
Committee. The motion was duly seconded and carried unanimously.
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ITEM #4 - Reauest for Pension:
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. The City Manager presented the recommendation of the Pension Advisory
Committee that Sue C. Creamer, Janice White, & Jay love be granted regular pensions
under Section(s) 2.393 and 2~397 of the Employees' Pension Plan.
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02/14/00
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Sue C. Creamer was employed on December 3, .1973, and her pension service credit
is effective on ,July 1, 1974. Her pension will be effective January 1, 2000.
Based on an average salary of approximately $30,923 per year over the past 5
years, the formula for computing reguiar pensions. and Ms. Creamer's selection of the
Joint & Surv~vor Annuity, this pension will approximate $21,685 annually.
Janice White was employed on June 12, 1978, and her pension service credit is
effective on July 1 i 1974. Her pension will be effective February 1, 2000.
.. Based on an average salary of approximately $45,340 per year over the past 5
years, the formula for computing regular pensions, and Ms. White's selection of the 10-
Year Certain and Life Annuity, this pension will approximate $28,319 annually.
Jay M. Love was employed on August 6, 1979, and his pension service credit is
effective on July 1, 1974. His pension will be effective March 1, 2000.
Based on an average salary of approximately $40,466 per year over the past 5
years, the formula for computing regular pensions, and Mr. Love's selection of the 50%
Joint & Survivor Annuity, this pension will approximate $23,528 annually.
The PAC approved these pensions on January 13, 2000. Section 2.393 (p)
provides for normal retirement eligibility when a participant has reached age 55 and
completed 20 years of credited service or has completed 30 years of credited service. Ms.
Creamer qualifies under the age 55 and 20 years of service criteria. Section 2.393(p) also
provides for normal retirement eligibility when a participant has completed 20 years of
credited service in a type of employment described as "hazardous duty" and further
specifically defines service as a Police Officer or Firefighter as meeting the hazardous duty
criteria. Ms. White and Mr. Love qualify under the hazardous duty criteria.
Trustee Hooper moved to accept the recommendation of the Pension Advisory
Committee. The motion was duly seconded and carried unanimously.
ITEM #5 - Request to Vest Pension:
The City Manager presented the recommendation of the Pension Advisory
Committee that Charles Esposito. Bryan Makowski, & Thomas Mudano be allowed to vest
their pensions under Section{s) 2.397 and 2.398 of the Employees' Pension Plan.
Charles Esposito was employed on August 1 8, 1986, and his pension service credit
is effective on that date.
Bryan Makowski was employed on November 7, 1988, and his pension service
credit is effective on that date.
Thomas Mudano was employed on December 9,1985, and his pension service
credit is effective on that date.
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02/14/00
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8 The Employees' Pension Plan provides that should an employee cease to be an
employee of the City, of.Clearwater after completing 10 or more years of creditable service
(pe'nsion particlpatlont, then such employee shall acquire a vested Interest' in the retirement
'benefits. Vested pension payments commence on the first of the month following the
month in Which the employee normally would have been eligible for retirement.
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Section' 2.393 (p) provides for normal retirement eligibility when a participant has
reached age 55 and completed 20 years of credited service or has completed 30 years of
credited, service. , Section 2.393(p) also provides for normal retirement eligibility when a
participant has completed 20 years of credited service ,in a type of employment described,
as "hazardous duty" and further specifically defines service as a Police Officer as meeting
the hazardous' duty criteria.
Mr. Esposito would have completed 20 years of service as a Police Officer on
, August 18, 2006. His pension will be effective on September 1, 2006. Mr. Makowski
would have completed at 20 years'of service as a Police Officer on November 7, 2008.
His pension will be effective December 1, 2008. Mr. Mudano would have comp!Eilted 30
'years of se'rvice on December 9, 2015. His pension will be effective January 1, 2016.
The PAC approved these requests on Januarv 13, 2000.
Trustee Johnson moved to accept the recommendation of the Pension Advisory
Committee. The motion was duly seconded and carried unanimously.,
ITEM #6 - Approve increase in performance measure fees oaid to Callan & Associates, from
$14,000 to $31,500 per year
The following is a summary of the pension plan's history with Callan and
Associates:
Date
Description
Annual Fee
10/88
10/90
09/91
10/91
09/96
08/97
07/98
Relationship began
Fee increase
Eickhoff, Piper & Willoughby replaced Fla Nat'\ Bank
Added Shields as a money manager
Added Ark as a money manager
Added ARM as a money manager
Sirach replaces Shields as money managers
$10,200
$14,000
$14,000
$14,000
$14,000
$14,000
$14,000
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Currently Callan provides performance measure on the following money managers:
Monev Manaaer
Ae\tus Investment Management
Ark Asset Management
ARM Capital Managers
Denver Investment Management
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Equities
Equities
Bonds
Equities
Style
Growth
Value
Core
Growth
Cap
Large
Large
N/A
Medium
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Hanson Investment Management
Eickhoff/ Piper & Willoughby
Sirach C~pital Management, Inc.
large
N/A
N/A
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Bonds
Bonds
Growthlvalue
Treasury
Core
Any manager searches would be a't an additional fee, currently $20,000 per search.
Callan has been requesting an increase in its fee for several years. Staff has been
able to postpone a fe~ increase until this time.
Callan has requested a fee increase to $33,500 per year. Staff has been able to
reduce that request to, $31,500.
Steve Moskun, Cash and Investments Manager, said this is a request for approval of
. an increase in performance measure fees paid to Callan & Associates from $14,000 to
$31,500 per year. He stated it has been awhile since the fee was increased and the firm
has added money managers. Finance Director Margie Simmons said in 1990 the firm
monitored four money managers and now monitors seven. Previous requests by the firm
for fee increases were not considered by staff or presented to the Trustees. Callan &
Associates providos quarterly meetings and ongoing analysis of all pension funds and
changes' regarding money managers.
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Trustee Hooper moved to approve the request for an increase in performance
measure fees paid to Callan & Associates from $14,000 to $31,500 per year. The motion
was duly seconded and carried unanimously.
ITEM #7 - Authorize staff to conduct search for international eQuity stvle manager for
Employees Pension Fund; authorize Callan & Associates to assist with search; authorize
cost of search, including staff travel of approx. $3,500 and Callan1s fee of $20,000 to be
paid from pension fund
The Investment Committee unanimously recommends the addition of an
"international equity" style manager to better diversify the investments.
For the year ending September 30, 1999, the Employees Pension Plan had a rate of
return of 1 7. 1 3 %
At September 30, 1999, the plan had investments with a market value of $430
million.
Up to 10% of the plan's assets may be in international investments.
The Investment Committee is made up of the, Finance Services Administrator,
Assistant Finance Director, Finance Controller, Risk Manager, Senior Accountant, and Cash
& Investments Manager.
The City contracts with Callan & Associates to provide performance measurement
and to provide information on investment managers.
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Callan's fee for the search will be $20,000. Callan's fees are paid by directing
investment trades through a selected broker. The plan's money managers use thIs selected
broker. only if they can not' get better execution someplace else. ' ,
, The cost of committee member travel to investigate/research the top ranked firm(s)
is estimated at $3,500. The actual amount will be affected by the location of the
investment manager(s) and the number that needs to be researched.
The Investment, Committee will come back to the Trustees in late summer or early
fall with the results of the search for approval.
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Mr. Moskun said this is a request to authorize a search for an international equity
style mon~y manager. He said the Pension fund currently is heavy in U.S. equities and
U.S. fixed income. Diversification with an international equity portfolio will lower the risk
to the plan. Based on current information, it is anticipated that international equities will
increase the yield and outperform U.S. equities by one-half a percent to one percent a year
over the next five years. By ordinance, the City cannot go above 10% for foreign
investments. Mr. Moskun said the ratio between fixed income and equities will remain the
same. Finance Director Margie Simmons said most plans include international investments
and staff feels it important for the City to incorporate international equities into the plan.
She said travel costs are for staff site visits to international firms. Discussion ensued
regarding how the money manager collects fees. Ms. Simmons noted this request Is
simply to authorize staff to search for an international equity style manager. The results of
the search and any fees will require Trustee approval.
Trustee Hooper moved to approve the request for staff to conduct a search for an
international equity styJe manager for the Employees Pension Fund, to authorize Callan &
Associates to assist with the search, authorize cost of search, including staff travel of
approx. $3,500 and Callants fee of $20,000 to be paid from pension fund.
The City Manager said the City's financial advisors are suggesting that the more
diversified the plan, the less risk involved. In response to a question, Bill Badger, Callan Bt
Associates, said over the last twelve months, the return on Japanese investments was
84.77%. Global style investments have yielded 30.67%. Historical overseas equity
markets returns over the last five to six years have underperformed domestic equity
markets, however, in 1999, the international index was up 28% and the S&P (Standard &
Poors) stock index was up 21 %. European returns last year was relatively flat last year
due to issues in Japan. Mr. Badger anticipates over the next few years international
investments will do well.
The motion was duly seconded. Upon the vote being taken, Trustees Hooper and
Hart and Chair Aungst voted "aye"; Trustees Johnson and Clark voted "nay". Motion
carried.
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5
02/14/00
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Ms. Simmons said far the last twelve IT!anths ending Dacemb~r 3.0,' 1999" accC?rdlng
'to the ,Clty,'s asset mix, the plan 'should have yielded 12,.2% and the plan mSge 18.6%.
The pl~n was In the fourth percen~lI~ a~ all public pension plans.' " '
ITEM' #8 - O~her Business
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