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04/13/1999 (2) ,I,'" '",'.~,....\' , ,'.; ,lj,:'IJ~,.,,/, '~~'I\' '4':,\'j/'~" ',~ I~,\"" ill.,', 'ill, ," l"" ,'I"; "",'1,"', (?::i: ::~.l,~: .::';,:: ". . .' , '-~ ~ .. : .:,\:;:f.: >. :,' .' .'" '~' :' i ;, , i~,' ~ ,\,' " , .. .,. , < ~ ' ,'I. , " ~;, , ", ",,I: ' ,I " ',1 ":.',:t \ I ~ ,. ,j. ~ . J ' ,I: , , I" J' , ; I' ,~:, . " ',ll ../" , ' ~ , , ~ , ' " , ".'1-.,' . " ~:. ., .,', , 'l, , '. I, {', '~ ' , ":', ') " ':-1' ~ ~ ' '.' :::?:~\:;.,~:,i,t:", " . " '.'iII' > , r .~.". ,I , , ,~ f. ! , ", " '. . ' I ..: ~ " ~ ~, ,,)!,' ~ ~ > \ I , '~":'.: .' .. , " ','e 'I, " '\ ~.", ,~" ,,:;"j'~I. :~ I' > ..'> t '! :":';};::'::::",'/;,::,,"",;:/ . i ,i~'::~,:'~~'::~"~' ~':,If',:,' (' i ,\' ~'" I'" 'I~II~ ',.;,:~~> ,t~ 1\:'1 '., i ,~t"t " :~'. ' c ~.. ,; , : ) . ' \ I" I ' '~ \.' :. , '~. ~ ~r~t1-] "~...~'.............., , ' ,1 '~'i ~, ; !~.~ ,". " '" . l, .'t:' ': " j."t', " " .,~' , " 'OJ, I, " "'"" ) ':' I" " -i~, " , ,I .t,. 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I. . ~., .. , ': ~ :1;: ,~ , " 0'1- I S.q'f Date, ., , " , , '.~ I. ,,' , " '.l" ~' I :' , " /o,~? . !.'c " ',~'; , ,'~, ,1. ' :, ',,' J'; ,:' \ " .' ' ~ , , ," ; .:; .,:'\.>, ',.1 " , "1 ' '11 \ ~..... '\ ~,: t, I' .'" ,,<;" '~'" ~.... ' :, I ,..< "1,,.,< /1,' \' "" (. (...'., I' l -..1. 11\,',I,~ ;;,.{,;I"I:',l,': ,:~....,~ I., '., h:...'. ',' \"', :. I ,,'~. 1\, > ' .' ' \"' '\ I'" ~ ,:.. " \ j /' " .....' f f ,'ill / "\'" > ( I ' " \ 0'<< , ' , '" '-'" 'I I \ \ /1','," ',', ',"", '. ,/. ""t, ,I!, i-...... '\ I '~', "' ,':' .",',.',1'. ',: \~I'\.":">:'1": .~"" \:,,' "~I <,' \,"'/ "', I.','" \ '."'~",:",,',',',/~~,:,;',:' '~::" {,".~ "'I'I".~' I, \(\{ ,\, A' :;, J ,"\.~, 1, ,,' "1/' X I I\, /ll ~' , F ~,\ .., }.! '~.. ",~...'<'.' <.,: '~\ ',>" , :l'>~:':' '/1::' \1,'1',' ,,~,.:.': \ :';'In:';, >.. ',it",'. 't'." ", ,\ " ,.,.. I / ~I,':',<,::. '~.~:/} .' ,i :'1 ~:.)'? >< . ,'e' :;' ';iil'.t~, .,'". \ ,;':,':7~l I:' .,)' 'I:~,,~':' >. ~,<,l:t,;','::;,~,,':"',',,':::':'>.':" , '.. ~ ',' , ,\ 1\, \ ' J' . , '/;, , ,\ , . , >" (1,., ,', ~'..' ,,/ \' ,,' \ .. , , t ',. 'f JI'" '..I" . \ :1' ~ q ~ " '.' ,. , '. '.. I . , . :' , . . . . iJ-?r:~;I,::'~:'; '~~',: ;,,' (';"::\:'I':/:>\'::""'~~:'/: :::' '. '~ " ."".. ~,I. ;, '\c' ~" . . , '" j' ..... ~ " . . I ~ " . .' \ .' . . . . ~ ~. .. e CIVIL SERVICE BOARD CITY OF CLEAR\V A TER , April ,13. 1999 ' Present:. ' Colbert Henley, Bill Carroza Debbie Turner John Armbruster Paul O'Rourke Leslie Dougall-Sidcs Sherilla Pittman Chair Board Member Board Mcmbcr Board Member Human Resources Director Assistant City Attorney Human Resourccs Technician Absent: Catherine Adams Board Member )', The Chair called the meeting to order at 5:00 p.m. at the Municipal Services Building , ' To provide continuity for research, items arc in agenda order although 110t necessarily discussed in that order. ' 'ITEM #2 - Selection of New Chair Member Carroza made a motion that Colbert Henley remain' Chair of the board. The motion was duly seconded and carried unanimously. " ITEM #~ w Approval of Minutes {ti:~ The Chair moved to approve the minutes of the regular meeting of June 9, 1998, as recorded and .~~ submitted in written summation to each board member. The motion was duly seconded nnd carried unanimously, I'~'> .l'J . . '~~, ,'" ~/~ ,:'~: \1, ITEM #4 - Presentatio'n Re: Proposed Changes to Civil Service Rules & Regulations . , ,~ " :1.; ~ \' Human Resources Administrator Paul O'Rourke provided the Board with a handout specifying changes to the Civil Service 'Rules & Regulations. Paul proceeded with an overview of the changes indicating the justification and goals for the proposed changes. I, , , , (.:,. 'I ~L:'; . ,\~ ;. ' \1'. '.,'~; I, " I -\ ' Yi , ,'r',.', Mr. O'Rourke indicated that the current Civil Service Rules are not meeting the needs of the organization. Employees and applicants are expressing their frustration with the current rules, In addition, this organization must move toward maintaining its competitiveness. . ~ Mr. O'Rourke clarified that the proposed changes are revisions of the current rules. The intent ,is to remain true to the original goal. We want to retain ,the Board responsibilities, eliminate sexist language, make necessary process changes, and clarify and keep the rules simple, The proposed changes will be user friendly, keep in line with the union rules and guidelines, and smooth out the legal language, making it easier reading for employees. , " I' :. . i~; } 'i i : 1\ \; ,,< ~ I . ~ :,j Board members were provided a copy of the Civil Service Rules at a previous meeting and asked to review and make comments or reco'mmendations, Member Carroza provided Mr. OtRourkc with n copY'ofhis questions and comments regarding the proposed changes. Mr. O'Rourke informed members that all of their questions and comments wil,l be discussed at the next meeting, Upon receiving a legal revie\y of the proposed changes from the Legal Department, Human Resources staff will set up focus groups with City employees, as well as the respective I ~;,~ " ,,' '.::~ mcs0499 1 4/13/99 , \ : ~ l~: TJ:I, :,.: ~~,>-,:. "~'J,::".\:' :-" ,. ). . \., " . \' ~l,;:' , , \ .' 'II , , . " l" L' l .., c . '~'\ f ~ ;~ ,. I ~ " , . '," .".'~ '.," "':''''I.''::'''''::'',''''':;''\,~' ":'>'::> /".'>i,',<;'~',\',',:;'<"':,'~~i' '~',,' '\', "'''', /.', ( " , ~", 'I'",,', " \' , ,.' I / ,,' "h.,1 ,,(. ,,\., .' ;,', I' "'!" .1' "~~"" ": <., , 1 \.. \ .:../ \ :' .',' '\ ,; "';',,' ,,:: .. . ,. ,\,::,,',.,) ,,":: \. ", ' .. ,::' .,'::'.~' ;",' ~ ':, '; ,',..;", '\.'/ ," , ,~: '}' '!,', ""': .,:?, ,,-',"': ',. ',"\' ~.",,\' !".;.;>, ':}' \." ..,".".,' ,',', "'\"",",': ;1,-," '..'.'.:,:,qf. :.......~~ ~t 0",'< ,1;':..,\:,:"1'.1..:',' ",'~';'. 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Human Resourccs subject'mnttcr expcrts will then meet'with the B?ard to answer any and'all q,ucsti~ns. , ' ITEM #S . Directors Report ",0 '" . Mr, O'Rourke advised the Board that we are anticipating the Hearing Officer's response to an , cmplo~ee termination (Forbes). ' ITEM #5 . Old Business - None , , , ITEM #6 - Other Items .(. '" Mr. O'Rourke introduced ~o new Board members. He updated them on procedures for employee discharges. Mr, O'Rourke explaincd that the Board Members' goal regarding an employee discharge is to determine if the infraction warranted discharge. Ifit did not, they should make other recommendations. MJ:'. O'Rourke also explained quorum procedures and the City Attorney's role in rclation to the Civil Service Board. ,~ ' , Previously Board members were provided a copy of the proposed revisions to Civil Service Rules. Some ofthe members had questions and comments which were provided to Mr. O'Rourke for discussion at the next meeting, ' ITEM #7 ~ Emplovees/Citizens To Be Heard - None ITEM #8 . Adioumment CW4\ -,&1 The meeting adjourned at 6: 15 p.m. ~/) Cha~ " ~ Civil Service Board , Attest: p~~~, IIl::Jfflsn Resouree31'~nieian Adv.,""I'~''''''Ct{.;...rc... Rf'1~ f- ;, .~ mcs0499 2 4/13/99 " ' ", \ ,. .."!""" ,,' ",."., 1"1,.'/.\ I"~I""" ('\../,,: d',,""""";",:.,',",. ,':,'\I"':f" :,:,' 'I ',.; :.'J"~": .'~~"",/,',",," ',' I J:"'j\f(~', . '~'\,~ II :','.' "'I"l " '\'~"I' \< \'1,'" " , 1\'"\. . ~~'., , ,\ {( \,'~ \ ft..: I" " 1',',\, ..I. " " . "",',",'!,',":~,I:'",.",t,.," ~ . :! \' It'+' ,Ie' '/ I,:" I' ~ I ;'.,', . < ; }',l \' ,'>~ /1'1" ,~" '/~<" ,\ ,~, : '... . ~""I' 'I'~ :,' " " 'oj \" , ,(, . I \ "') , , ," ",' ( "":'" . " '",' ". ,/,': ," ')'i' } .', I,.", . 1" I . " ,'I')" 1 "j, ! ' I I \ I{..I) , 't'.'" '" .' . .,' ( ;...> , ' /. 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