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09/14/2000 (2)
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J , ~. 'e.J- . ". , ,!~L' .1 ,'(. ., " ,,' " .., 11-,:." '. , ., :1 " ..' . : c. ,. ,',' ".' ' , I /1 ". .. : ~ " ~ ; l .:,: '" . " "'. Ji. ~ ,. I '. e ~ '" . ' ~. i; ~. .' ~ ,,' < I" " ~ i ':: I 01 . ., < 1;,. , D'ate:" ..' ~ " ~ ,:~,;~.;\/ . ' "!, e' , ~ < ',' ...~'; :"e~.,'~', ' ,':, , , '; '.' J'!<<rt..;lIVill~'" . :. ,'l'< '. . ~~l: ~~~'~.~!:~~':~!:~~fjf:.:~) ~~~~~i;,~;i;'I~ it~~ ~... ,\. .'/ 1.1;/', ~. " I' I .;, ~ , ~ , , :-. " i i ( + .\' ./ :.~~ ~<~'t :':Y~":> .;;:;'f::Y!," ~ ",.1',i,.I.' .'(;::1' ,."1 l ~ \. ' , ;., .:,~..:" ...,;; ;';i~::~~~~ ;':~';~:~'; :;~:'~; ,~,y~"'::( '.~~!? '< .~.,:: '~k'/~:' I::,/,~r'."i .'. 'I . , " " PAC ,; ',,1 , ' ..' .. . '~f : r " ,'.' , " '", ',' ';, ,> ". . .' ': ' ./ ./, : .iV e~,le r"\ ,~-, > ~'.?'~". :t,' .,'. ,;,~,~ j I' . . \ \ ~ j I ; j ~ ~ ;. " '. ., Pension Advisory Committee Minutes ,. o 9- 1'-1- , ' I ,I .1. "I Of; " . ! () 9 Y7 ,t~. .' . ,I, ~:,<) :{f'" ':' ,t.. I' ".' ' " ,'\ . +, > I 'l \, ~ .' 'I ' , ~~, ~ \ " .,', "~\,I: ;, II'.' /,.1 :..\~ ,,,:'~~'::',e.'I~.I, , 1 _, '.,:. ' I \ / '.', 'I I :', I, "/. ~ t /( \1' " .. .r '. I :'..' '..' ". I. ; . .1'1..... . .....' . ~\ . \ \.., : _, "j e.~1 ~ :f ,', .'!:'?, ',';""i >; ': '.: 'C<,:\,' .>'<\,:; >~~},",J: :,.<::i:,:'(,:;;:.'}, ,":' ,I. ....'f...J ~~. ", ',. "', "HI'"' ' , .' I" ",:, I ' t ' :,' ", :' I, " ' ,'.1 I , . .. ': ~ " I , '," , :'. ". If:.,~ .. " ,l " , , ., ' ", . I . ,. ", I \" ,.: .' ': ,...... .', " ":' I' (:~" '/~ ;. '!'/.~I,;' :,,". ........ "t ,\ ,.\.:,,;. /..._,: 'I' ',"'... e~< :'1 . \ '" t.. l ~ " , , . , '.'J . ~ <, I' l " . , , , , . . " f' '. .~ J '. ::,' + ( . ) I ".' . ' I . . . :: ,':.;/;1<.;,':....,.; .'~'~i,'J .... .1,": : II, ' . . , 1.;iV{\/'};1.'r:::;:i' L '.::<':':': 1?i,.':\i~:ti;:}':.::\:J, .:~~,:,,' ,', , "; ,',t. . " r .. '. , , ; . ~.~ ". ~ " .' . " .1. , :i c,lt . ,I .\ " J'.. ., . ( ~ ',;:.: . . PENSION ADVISORY COMMITTEE MEETING . CITY OF CLEARWATER September 14, 2000 '. , ,) ,1(,), '1'.1 ,I II; . , Present: Brian Aungst J. 8. Johnson Pat Greer . Dick Fitzgerald Ed Hart John Schmalzbauer John Lee Chair/Mayor Vice Chair/Commissioner Committee Member Committee Member Committee Member/Commissioner Committee Member Committee Member .r,\ .1 "<i .' ~I::' ; I: I ~ .....1 ..,... , , , 1,' Also Present: Paul OIRourke Lee Dehner Debbie Ford Patricia O. Sullivan Human Resources Administrator. Pension Advisory Committee Attorn~y Human Resources Analyst Board Reporter ,. ~~, f;, ;. , "'j ',~:. ~ 'J,'I;.' /\,~ "'II, 1:3; .T\, C :>\ Ii;',' J' .j, ,j L~'\ '~', .\ _:Il~l .,1 I .~,~ J.' l' ~\Il ,~ , \ ~:~;: ~~,.;/ " ~ ',~;~: . :r: J ~ ,. 'h', The Chair called the meeting to order at 9:00 a.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM # 2 - Aooroval of Minutes t. .;~ ~~\.'cl.h" .". Reference was made to page 2 of the August 1 0, 2000 minutes, under Bill 372. It was recommended the sentence read lIThe primary purpose of this legislation is to assist Charles Slavinl the actuary for the Division of Retirement, in monitoring expected returns, set by the Pension Trustees, versus assumed returns, based on actuarial computation." ~ ': .'.~ Member Johnson moved to approve the minutes of the regular meeting of August 10, 2000, as amendedl and the Special Meeting of August 31, 2000, as recorded and submitted in written summation to each board member. The motion was duly seconded and carried unanimously. (~.' ~/... < .;1,\ , ;'>/" ::\. '.)~~>,: , '.1 ;f'" \ .~} +',' ','.\." .,' ITEM #3 - Emplovees to be Heard - None. ITEM #4 - Action Items a) Review and Action on Employee Requests for Years of Service Pension 1. Brian Baldwin - Deputy Chief of Operations, Fire Department " , , ': I 'I' . , Member Greer moved to approve a Years of Service Pension for Brian Baldwin: The motion was duly seconded and carried unanimously. 1:1 'I)J~ I.' r'. ; \J mpac0900 1 09/14/00 J \ ( , >/.\ II:, ..I . ~i I,t. ~ Ijl", \" "\" I, 1"'~'\."".'."""I"I~'r"',}"",,\ ':'~/,~~;,,"I~ ,\~ /",t ,r '1',1:/"':.', J",,<:..,,:,.,:..:;rt.'/:.\:':"~~~~', . '"c.'. "<I'.,:,,'.~\/:,:".'."('..ll,I,,I:'.I.+"/.'.'..,,;;.,;",~,,,,,:,,,,,,,,,,,,,,:,,,:,,;:~,,,',,,;;"::':":':,""',".",., ,'.:':.. '. .. /./ .'. .' ""':-", '\ ; :... < !.~':\:'; ,:. ~','" ~ ..',\r~,:'t'::'~\I."", ':.:', ~'::, 1":.':J.'):'~:::.(~."\!'_\;: ~<':;}"';:'~::':~""'I,.,:,~,..!..J;':.::,'~~,,','\';\":~"':'~~~!':!;"'~!~:/""""::'.',.":;.':;,\.:::t,~'... .1. ". c." ", \, .'.1, '.1', '....,. " ,", . ~' ',"'" ", ,,' ". ..,. .. . '\ , '/'\ '; I .'. ' .. "....1 . 'R-"""""':'!";; '....'.B~."....'. /' :. .,'.'1''',;:.','';;',';;-1.. ",../"('::::'(';',,;";','.'I""",\;.,,:<,:'lt"'I:'::,:', I ". " , .... I, I .~ 'i :;< I., .j\,::. 'r 1\ '\' /; ~ "'. '" ,'~ I "....;..~. II,'(':,',".:.,'.::~:',"",:"~'""",' !:...,,:,',.,:~'.'.I.:I)' ."..... ....'.',~.~:."~~'..,:;..'..."~.,:.......;...;-::.':I.~':\.:~.'",.,..,::.,...:.,.;\!.., :,': ." _', ~',:_,>.~,~ ',,'.'_\,>(c'~.,I,~:' >,:.I\t>i I,' '\;:\,< <. ..'\, r..~: I",:'.': ,':,J" ~F ~ c , ~ '.;< ,I;" :. J/.. ... I f \,r t' I ~. '.:,; ,;.(t~' :"', ',';: I .:;<.:; ;';, ';.':,' ~;\.> / ;'. ::', " ' \'1, I ';,~, , '. j '. ',!.,:' \, , .,.; . " <; J . '\ .l- \';;1, :1>.' .,ok' '\ ' j~ Ie:' \\.< "II/" .JI, , . ~."." . /..t:\\ ;, . , 'I 1 )~ \ ' ;i"I~ , ~ I,';: '!~) : . " ':), .Y:<I, .;;;:/ I,V~ ...... 'cc'l.\:, ~)'fV':' \:1. "/; ,/"., Ui,~' ~. I . '..;. " . r,;,'f "i: . If .,. :i \; 'r}.',: -J.. , \,~. r.~: "-; "P':" : I.', ,:; i' '(,.r. . ' ,~ \:' (( . , , ',/\ '~. ..', \ I f ~. .\, ; >, ';' ; \~'\" /. , ;~ ";'.: , )". II. 'r, -:j" . :~:I. \'.I.'c , ~::.I ", ' I' '~..... ,~ \: , ' .:' :.l.') """\ rJj .'. ,;i. J.," . '11 ~, ; '.) : \~ ~ \ \.:, ;~.. ~'... V. \ ,', ':' ',.:1; , :.'\~." I '"1 1 1'1. ~<;~,:,:'..::~;'<'.~ \ T ~ .,~. ~c .'" .'" .' '; I. '" I ~? ~ ., , ]0 ~ ';' '. I : . ~', . '. ' _ i . '.'1', Jc'.:',.:, "," ~'c " . i '.' ~ '" . ',.":'. I . . . t . . . , ~ . I . , r . .iI,' ':. . I ~. '. ,. , " ":) J~ . " . .. 1 I . /". ;' : \t j .~ <' \ ~., , . \ ' ,\ '. . . 1. Nanette Harbison - District Fire Chief; Fire Department , Nanette Harbison. has resi,gned her position after being employed by the City for more than 1 8 years; She will qualify to receive her reduced pension beginning February .1; 2002. , . ~ Member Fitzgerald moved to approve the request by Nanette Harbison to vest her Pension. The motion was duly seconded and carried unanimously. As of September 6, 2000; the City had 1684.4 FTEs out of 1776.4 budgeted positions. Mary Repp originally was hired as part-time; status changed to full-time and . ' pension eligible as of July 17, 2000. Robert Rank originally was hired as part-time; status , changed to full-time and pension eligible as of July 29, 2000. In response to a question, Human Resources Administrator Paul O'Rourke said staff is working on a system that will automatically compute employee net gains and losses. He said the City typically is staffeqat a 95 % level. Member Johnson moved to accept the following employees into membership in the Pension Plan: Date of Pension Emplovment Eliq. Date 07/17/00 07/31/00 08/07/00 07/31/00 07/29/00 08/14/00 08/21/00 08/28/00 08/28/00 08/28/00 Mr. O'Rourl<e said a memorandum had been distributed to staff regarding part-time employees who previously had worked full.time and qualified for a pension buy back. Of 19 employees who responded, 1 2 were ineligible as they did not meet the threshold of 09/14/00 ,. " , "I ' \ ',:'.:'.." .;'..; '.' ',":-;' '..:', ;., '. ;. \ '''''.,' .'.:', \ ' .. . ". ,,':', i.: .",: ..::..;, '/ "~,:;',,,;':"',". .: :'1:':;' ::: ,: '<::"l;.'~ :''< . .", ""'" .;;' :. /::,~" '.~':::.:;)"':,\. .~I,:,~:~,,:,',',".'I.":",";:~, ;..,;1,.",:;:'....:... :\.:'..: \'. I~I j'.~. .' .... ,')t'(,:, ,}\:;:,~),;:'l:":,\!~~,:.}j.ii:1::c(",~,;L~',~.:.:,:~{~f< ..':"{:': :;,:::;; .>:<'~;;;!'<::,('y)::::: '(::'::;,: '4'.4' " ;\,r.~..\: 'I' I..... '.": '....., :'I"'~<'" ;~.. 1':.\', ':1:':'[ "J(~"~f'." ':"~ "",'..' '~,.,.'.'::.:..:,:..,,;.i.,\.,.;..\.. ,',.'...:"..'..~..\..",.~....'.,..'.' ....>'.,......'......:...'..,.' ,t'/\,.",.'""..>,._r~ ,.,'.'..'.....";.:. .'",'" "<<.L'.'.>:~.'!,", ~'~'~:"""::".'"..,';':.':!.;.~.'.:,'r':' '.".~.'. "'~:::">"'. ,.',. '. .' ...... '. , .\1 . " > I',,'.' , . " . " ',:"t1: .' " . . . t" '.' : ~ :. '>: !', I ,', 'I c, ~. , .1 .i"', . ,'.J " c. ,+. , '," " ',' ,. . " b) Review and Action on Employee Requests to Vest Pension , . , . c) Approval of New. Hires as Pension Plan Members Mary Repp,. Recreation Leader Parks & Recreation Dept. 02/18/97 Michael'Demps, Parks Service Technician Parks & Recreation Dept. 07/31/00 Thomas Shaffer, Systems Analyst Information Technology 08/07/00 Arden Dittmer; Dev. Review Technician I Planning & Dev. Services 07/31/00 Robert Renk, Utilities Chemist Public Works 04/24/00 . Anthony Hadley, Solid Waste Worker Solid Waste 08/14/00 Stefan Czerwinski, Sr. Systems Analyst Information Technology 08/21/00 Judith Crawford, Senior Accountant Public Works 08/28/00 Daniel Carter, Field Service Rep. Customer Service 08/28/00 Teresa Jeffries, Accounting Clerk Economic Development 08/28/00 The motion was duly seconded and carried unanimously. ITEM #5 - PendinQ/New Business a) Part-time/Full-time Employees mpac0900 . 2 . I' ~ " . , .'. ,L,::"'" <;',::::J,' d . ,:", dj ~"'.' Ii" , " " i :",~, '\ . r :'. '. '" : ,. , " ~ I cr. '~ worki'ng a minimum of 1950 or 2080 hours in a' 12-month period. Two were found to be IneUgible as they had been classified as seasonal and did not qualify for Pension participation. , ~ , , ". \~, ", " ~ . \'Il': " :. ~ ; II " II, ; , \ "\ !."f ;h " ,". Mr. O'Rourke said staff has determined 5 employees are eligible to buy back , pension time for periods that range from 361 days to two years. Buy back amounts range from $1 ;042.20 to $2,659.1.9. Records are not available to verify hours worked. Staff used perform'ance appraisal review dates for verification. All 5 employees had worked for the Parks & Recreation Department. ; 'J\ I "'.'- "." .,' . " , , It was suggested affected employees be permitted to payoff the buy back amounts via payroll deductions. Once the 5 subject employees state their intentions, staff will report to the PAC (Pension Advisory Committee). . ~ . I ' i:l i " yet ,j'<, bJ A,ctuariaJ Equivalents for Single vs. Married 'J , Pension Plan Actuary Steve Metz reviewed examples comparing the retirement benefits of single and married employees. If a single retiree dies before receiving all contributions, the remaining contributions will be distributed to the estate. Monthly benefits related to options for married employees are higher than those for single employees. The Plan provides a form of life insurance and built in benefit for married employees. An employee is not required to list a spouse as beneficiary. The Plan is similar to many private'sector plans. '" " }~. .; , , " ,. , ~~;.,: . l " ,"',\ ;,/"" i,:.. ;H :'.IF r>:~ ""'\ {:~Jt Discussion ensued regarding State and private sector retirement plans. Mr. i;~~ O'Rourke noted the City subsidizes family health care at higher levels too. New 175 and 185 legislation changed the beneficiary option for Police and Fire. " ',~: j 1-'. ~.' .. " , ',' " j. .~.. ;ttj;~ '>I', , ";/,' ; ..\ ITEM #6 - Director's Reports Mr. O'Rourke said in October he will report on the eligibility of several em'ployees who requested joining the Plan. ;u. \~'; ~<.~: The next PAC meeting is scheduled for October 12, 2000. ITEM #7 - Committee Members to be Heard " 'r I' , " j'lf: ;,') Member Lee requested the PAC Plan consider adding an optional drop plan to the Pension Plan. Mr. O'Rourke reviewed the program, which allows retirees to remain with the City for up to 5 years while the City's contribution is invested into an interest bearing account. It is estimated the value of delaying ~eceipt of a $2,200 monthly pension for 5 years would be a Jump sum of $163,000. The tool allows the retention of valuable employees at no cost.' In response t'o a question, Pension Advisory Board Attorney Lee Dehner said taxes Oil the retirement fund Bre paid as they are withdrawn. I' .f !',,'i'/1 ';',' ; \:.\' ',' ~ ; ~\.~~ f,r'. :.//. . 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'i' . .~; l l~t , : L ': ~". . 'Mr. Q'Rourke ,said the option Is popular. He will bring it forward to t'he PAC for discussion. ' ' " ," " " "., , ,I .... ITEM #8 'Adiournment The meeting adjourned a(9:47 a.tn'. '\, '( ~ ' ,_7n~ Board Reporter .' I .,' , ' " 1.. .' '. '/ ' , '. .~ , " . " (' I; . I , r",: , ..'1. '" ~ " '\!\T~' " t", ,I' . . ' i "c"!~ '1'1 }I;' ;:i}~'> ..,)1 c.\ , c ~T'!, '~ ~ "t; ::;!: , .. ~' \ ~ i. "./ ,::.1' "1' , .r ',~ 1.~'., ,,~'{~ " , \f.... .. c ~ I ".f\ . ~ J~~ , ' ::\.j) \' I I ' ~ ' .~ .~ ~ 'I ,~. "~ ,I( I' /.f .\ " i;:' : ~ '. 1,\ , " <' {.. , II.. , {: i ) ,;) mpacO~OO '4 09/14/00 \ I ,\, , \ (. \ \1 :, '..-; ", , ' ,.,. ,'I ,\ "., .', I ~ :'<1. 'c I . ... .' .......:.:..1". ( '. ,I ." ~, I'" \ ~'t.1 ~;~' .r:' '~'.' t /, '~::':';<'<'"~'~.'\'><:<i< "< ,', :~':;:,)"", ' I "" \ \ ",' .. \,',' .' ...(. ~',: ";;' : ..,,:,I,,'\\~~, ',,'.1.,:' ':',,' >',,',',:'::,,',,'/""':'I""~..,,' ,"', J ':'. 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