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Pension Advisory Committee
Minutes
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PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
May 11,2000
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Present:
Brian Aungst
Pat Greer .
Pat Shepler
Ed Hart
, John Schmalzbauer
Chair/Mayor
Committee Member
Committee Member
Committee Member/Commissioner
Committee Member
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Absent:
, J. B. Johnson
Dict< Fitzgerald
Vice Chair/Commissioner
Committee Member
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Also Present:
Paul O'Rourke
Margie Simmons
lee Dehner
Debbie Ford
Patricia O. Sullivan
Human Resources Administrator
Financial Services Administrator
Pension Advisory Committee Attorney
Administrative Analyst '
Board Reporter,
The Chair called the meeting to order at 9:05 a.m. at City Hall.
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To provide continuity for research, Items are in agenda order al.though not necessarily
discussed in that aider.
e~~\ ITEM #2 - Aooroval of Minutes
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Member Greer moved to approve the minutes of the regular meeting of April 13,
2000, as recorded and submitted in written summation to each board member. The motion
was duly seconded and carried unanimously.
ITEM #3 - Emolovees to be' Heard - None.
ITEM #4 - Action Items
a} Review and Action on Employee Request for Years of Service Pension
1 . Thomas R. Hackett, Water Superintendent - Public Works
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Member Greer moved to approve the request by Thomas R. Hackett for a Years of
Service Pension. The motion was duly seconded and carried unanimously.
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b) Review and Action on Employee Request to Vest Pension
1 . Stephen E. ~Ingham, Police Officer - Police Department
Stephen E. Bingham has resigned his position after being employed by the City for
12 years. He will qualifv to receive his pension beginning June " 2007.
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,;~ Member Johnson moved to approve the request by Stephen E. Bingham to vest his
Pension.' The motion was duly seconded and carried unanimously. ,
c) Approval of N.ew Hires as Pension Plan Members '
As of May 3/ 2000, the City had 1,667.5 FTEs and 1,779.8 budgeted positions.
Harold Gahles was hired as temporary on March 27, 2000, and changed to
permanent and pension eligible as of April 22, 2000.
Member Greer moved to accept the following employees into membership in the
Pension Plan:
Date of Pension
Emolovment Elia. Date
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Craig Jennings, TV Production Specialist Public Comm.
Vince Kirkland, Public Svc. Technician I Public Works
Kurt Kraus, TV Production Specialist Public Comm.
Michael Head, Public Service Technician I Public Works
Earlwin Lewis, Custodial Worker General Services
Kevin Boaden, Firefighter Fire, Department
James Brent Bronson, Firefighter Fire Department
Kip Thompson, Firefighter Fire Department
Rick Wendling, Firefighter Fire Department
Shawne Palcisko, Firefighter Fire Department
William Muniz, Firefighter Fire Department
Patricia Hillman, Police Comm. Op. Train Police Department
Harold Gahles, Gas Technician I Gas
Norma Templeton, Police Comm. Op.Train Police Department
Mary Ferrand, Police Comm. Op. Trainee Police Department
Alysha Roberts, Parks Service Tech. I Parks & Recreation
03/27/00
03/27/00
03/27/00
04/10/00
04/10/00
04/17/00'
04/17/00
,04/17/00
04/17/00
04/17/00
04/17/00
04/24/00
03/27/00
04/24/00
04/24/00
04/22/00
The motion was duly seconded and carried unanimously.
ITEM #5 - Pendina/New Business
a) Catherine Slack - Hearing on Job-connected Disability Pension Request
03/27/00
03/27/00
03/27/00
04/1 0/00
04/1 0/00
04/17/00
04/17/00
04/17/00
04/17/00
04117/00
04/17/00
04/24/00
04/22/00
04/24/00
04/24/00
04/22/00
On September 22, 1998, Catherine Slack received an upper back injury during a
defensive training exercise. G. E. Vega, M.D., conducted an IME (Independent Medical
Examination) on April 18, 2000, and determined Ms. Slack is restricted in some police
duties and should avoid physical contact such as subduing a subject.
Human Resources Director Paul O'Rourke said Catherine Slack's injury was job-
related. She currently works as a detective and is an outstanding employee. Based on
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, Pension Plan ~ures, staff recommends the PAC (Pension Advisory Committee) deny Ms.
Slack's request for a disability pension as her skills can be used meanIngfully and
recommend she be placed in a Ught duty position on a permanent basis. Joe Corsmeier,
representative, ~nnounced his presence.
Member Hart moved to deny Catherine Slack's request for a job-connected disability
as she can be ,reassigned to an appropriate light duty assignment at no loss of pay even
though she is unable to perform the duties of a Police Officer. The motion was duly
seconded and carried unanimously.
b) Brian Baldwin - Request for Job-connected Disability Pension
At the time of his termination on February 18, 2000, Brian Baldwin requested time
to file an application for a disability pension.
Pension Advisory Committee Attorney Lee Dehner said Brian Baldwin's request for a
job-connected disability pension does not meet the Plan's minimum threshold for PAC
cO,nsideration. He said the claim is ,not valid and recommended the Committee not spend
Plan funds to proceed. According to records submitted, Mr. Baldwin does not qualify for a
hearing in front of the Committee. He said Mr. Baldwin's termination was unrelated to his
disability, as required by the Plan for consideration.
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Michael Keene, representative, said the City had not advised Mr. Baldwin the reason
_ or cause for, his termination. During a short administrative leave, he tried to negotiate a
severance package. Mr. Keene said Mr. Baldwin had served the City faithfully for many
years, but did not file for disability after his on-tho-job injury due to the stigma of that
action. He said the City had rushed Mr. Baldwin into signing a termination agreement and
promised the termination would not preclude a determination of Mr. Baldwin's application
for a disability pension. He said he would approach the City and request the resignation be
, withdrawn so that Mr. Baldwin's disability pension application could be considered.
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In response to a question, Mr. 0' Rourke said Mr. Baldwin had 21 days to review his
severance and termination. Mr ~ Baldwin did not broach the subject of his disability until the
20th day. As staff was unable to reach the PAC's attorney for an opinion, staff allowed
Mr. Baldwin to submit his application on the 21.' day. Mr. Keene said the City had given
Mr. Baldwin a notice of intention to terminate, but did not terminate him until after Mr.
Baldwin submitted his disability application. It was felt legitimate disability applications are
not submitted as an afterthought. Confirmation was requested of the City's promise that
Mr. Baldwin's disability pension request would be considered.
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Assistant City Attorney Leslie Dougall-Sides said at his termination, she had advised
Mr. Baldwin that the processing of his pension application was not guaranteed. While
agreement language does not preclude the processing of the application, it does not insure
that outcome. Mr. Dehner said the Plan does not permit further consideration. Also, the
PAC can make no decisions related to his proposed reinstatement. It was suggested Mr.
Baldwin could refile the application if the City reinstates him. Discussion ensued regarding
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Mr. Baldwin's termination process, his pension application, and the Committee's fiduciary
responsibilities. '
Member Hart moved to continue Item #5b until the Committee has the authority to
consider Brian Baldwin's disability pension application. The motion was duly seconded and
carried unanimously;
The Committee recessed from 9:40 to 11 :09 a.m.
c) Chapter 175 and 185 Changes
, In his September 14, 1999 letter, to actuary Steve Metz with Price Waterhouse-
Coopers, Pension Advisory Committee Attorney Lee Dehner referred to Florida Statutes
Chapters 175 and 185 as amended by Chapter 99-1. He reviewed amendments to the
City's Pension Plan to be adopted by December 31, 1999, if the amendments had no cost
or are covered by monies in excess of the 1997 amount received from the State. He
requested Mr. Matz calculate costs associated with each required change and specify
which ones will have no additional funding requirement.
Related requirements for firefighters and police officers: 1) early retirement age of
50 &,10 with 3% per year reduction cap; 2) 55 & 10 normal retirement age; 3) normal
form of benefit of life with 10-year guarantee, unless current normal form is of greater
value; 4) delete pre-existing condition exclusion for disability entitlement; 5) limit workers'
compensation set-off so that Plan disability benefits are not reduced below the greater of
2% per year of service or 42% of average monthly compensation calculated with 2%
benefit rate; 6) delete reassignment provision for disability claimants & add provision "
requiring reassignments be to similar job classification at no reduction in rank or pay; 71 add
presumptions for disability incurred in line of duty where claims are based on certain
infectious diseases, hypertension, heart disease, & tuberculosis; 8) add optional forms of
benefits for disability retirees with normal form having a 10-year guarantee; 9) add 66
2/3 % joint & survivor option; 101 add forfeiture provisions for commission of certain
specified offenses that are breaches of the public trust & where an attempt is made to
obtain a pension benefit by fraud, misrepresentation, or false statements; 11) add buy-back
provision allowing members who terminate employment & withdraw their contributions, an
opportunity if reemployed, to buy prior service time by depositing contributions with
interest within 90 days of reemployment; 12) credited service must be given members who
separate from service to go into military active duty & are reemployed within 1 year after
discharge for up to 5 years of military service; and 13) if members' employment is
terminated, their contributions remain in the Plan, & they are reemployed within 5 years,
their new service time will bridge to their prior service time.
Mr. O'Rourke said the State requires the changes to be activated by July 1, 2000.
The State adopted the changes on March 12., 1999; Chapter 175 affects firefighters and
Chapter 185 affects police officers. In response to a question regarding # 1, Mr. Dehner
said currently only employees who are at least 65 can retire after 10 years of service. This
changes that requirement for firefighters and police officers. He said provisions requiring
forfeiture of pension benefits relate to offenses against the public trust and fraudulent
mpac0500
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attempts to obtain pension benefits. 'Mr. Dehner recommended against specifying the
Interest rate for buy backs in the ordinance as circumstance can change.
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The next meeting is scheduled for June 8, 2000, at 9:00 a.m.
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In response to a question, Ms. Simmons said actuarial assumptions included in the
impact statement conclude the changes will have an annual impact of $1 2,000. She,
,recommended approving all changes instead of waiting until the State contribution covers
all related costs.
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ITEM #6 - Director's Recorts
Law Firm Contract
Mr. Dehner reported his law firm's contract with the PAC expires on May 24, 2000.
Mr. Dehner said his firm is processing a rate increase for all clients. He requested the PAC
consider,a fee change at the same time the firm institutes an increase with other municipal
clients., He requested the contract be extended on a month-to-month basis, with no
change in fees, until it can be renegotiated in late summer.
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. In reference to the April 21 t 2000, letter to Mr. O'Rourke, Dennis Acker, of the
Fraternal Order of Police, reported the presidents of the 4 employee unions agreed not to
participate in the Pension Task force. As the Pension is a negotiable issue, each union will
have a single spokesperson.
PAC Election
Mr. 0' Rourke reported Member Shepler' 5 term is expiring and an election is
scheduled. Results will be available June 20, 2000.
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Part-Time Workers/Full-Time Hours
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Mr. O'Rourke reported 21 employees had responded to his memorandum and
reported that they had worked full-time while classified as part-time. ' He hoped a
preliminary analysis of staff research will be available next month. He will meet with Mr.
Dehner to clarify definitions.
FTE Computation
In reference to his monthly memorandum regarding the approval of new hires as
Pension Plan Members, Mr. O'Rourke said an automated solution to the Incorrect
computation of FTE positions'should be online by next month.
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',' Mr. Dehner stated members only' need to declare a conflict of Interest if a vote, or
discussion would benefit their bU=:Iiness, family ,member, or self.' '
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ITEM'U7
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Committee Mambers to be Heard
None.
ITEM #8
Adiournment
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The meeting adjourned at 11 :43 a.m.
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