03/09/2000 (2)
L ." " '. " : I '-', " .' , . , i,1o'.',) ". \',' , ~ .~, . ,J !,", \ 'I: I ,j' ~ . 't . ... '. '..' ',' \ . , ~", l. ' ~ :
3;ij:~::~.~:::',1":" "~';I;
'.'"
,......
".,,'
"
',.' or';<
',.
, :
,I i.
,
"
" ,'i
" .
.,t.
"
.,
.' .~' ,
:.1
...,(
I,
. ,
'.,"i':
.' ,
'l' ,
<'. '
r
e '~ ,I
,I, ,:-,1 ;.
,.' ...'1 " I ~
e <".'1" '
! ~ I .' ~
..,;','Il .,'
.' ,.'
.,
\.
, "
'".o, ,
"
. I
/, .r
11.l
'.1,
"
1"(." '. ,I ,.
,\,/ ',.,. t. .'
':;;',;' i.;;:~~::~. ' , ',' \
itJ, >~, q .' ;.",fl:ei...t,:~ l~,'
:',. i'.:),
. ,. :'l') ':. " >. "",~ ,t+ t i.,..... ~ " ,et<.'
(f:.. r ",
~<l; " \ ,I, >. , ,.:. ~ :
::~;'~J~::"""\ <I,.. ,," '.;, " I' ,
.~4\~;n;:~'J;f(,~,~'~'~,:,~. ;;'.:!:'" .
,t.'
, . ~',.
..
,,'
. ,;
.' ,
.'
,:::.,..,,;: ';: I, ,,;'; ,; .>,',.:;
," _ ,~~~I,..!I.L.}
: .1
'j
'.,'I~' :,:' :',' ':/ ~":'.:
>;J~" ,.,1
.'
'.'
'" 'j
, \
;.
..
'r
"
. ~ " , . ~ ~ ' .
,'.: 0 '<'{'.. .
'.,
". ~~:_L,.~..:~L~~~;,,;4;,,1)1';.":; '~~"')~;'1f' ;;~'.;
>,j'
I.
. :/.'
."
"
,"'.'
.j
.'
. ~
/ :"\:.~ "::.~:. ~Y':;e ~~.~';>~ ?,~~:- ;!. ':I~;'''{.~''::'{ ,,:.;J)J:":'
, , " .
i... "':,\:"..,.'~~.~,,~'~f "I. "."~"l .., .
<e.~ ,'<;~'. .. '.: ~ ':: t\~};'\.19".'" 'l.t~:~'!"~":l:~;..;,,:~I'_I.
o 0" ~ 'f,' ;-.1"'.., '. . r. ~ ,
'1:' I.
,"
1,\'
.t.
;}
i!"
.'
.;,/J
" ,
,
.1, " : '1
:t \
: .'
I , .. ~
, "
;i ~ .'
l"1o '.
r: .' , ,
"
" .,
';1 :
<:,' :
, "
..
, :
.r. ,.
,. !
.'
\. ,
'.1.
.,
,.
\ '.
, ,,' , '.' I
. .
,.; (
"
:,
II
"
i'
:
i
.,
,
'!
. '
,,>,
. .[
PAC
t.
./
, ,
~ensi~n Advisory Committee
Minutes
~ . I
,.
!'>'
"
, I
,.
.Da.te",
()'3. ()9-()O
" ,
'. "
"
':
"
".
,,"il
.'
'1
"
, ,
09o?
"
I ,1
I I'; ~. '/'l'''' II p
:: '.\ ,:'.":<::...., '". ' .'
. ..:' .', 1,' I, ' .' .~':. J
~,.... ' .
.,1", '..
"
4 '~'.""
''I, 't
~::I' ~'>; :~,,:>.;::/>,::;, ~::' ,~: ( ../,.'1',' ....~';, './::. ?\;.<.~:." ' . '.
\"' I F)/ !., ,; ,J .) .(. I ' .! I ., 1<, , " ,"
(.... . "~:. '.~, ." ,'1,;(,1.-,. ./. ,"".'
, 1< ! \i" 1 I ~ ,I. I " . 'r' , '. ./. L ,.
- .. I, . "Ie 1o\ I:' ;.~, ".. "\~ > J < 'e, ol .l,/ j. ':.1 .... " .
: "/\:"\". ., (, '~.l . ,:,\;.., .:: .. ,:.:.'::,.,
"'.~ ',' .. \J,',. > '/) t . :" ':'( 't;' . .,:('",1:. \~"; .,...., , ,\,,"~,.~,",' "~~.,,.>':,;~\"~'I"""'.::.:\~;.~.,!r,"".:.";
.: .,' . : ....:.. : .~:'b< "'.; : ::'~.',' ~ '., ,: . ,
d. ,'.' .. ,~" '.. /.;" j~/1~1 ':,'" ,'\ '\'.,'.
'. ' :>":.'t.J..J') ">~:;'FI~";' I ", ,,; '~', '., . ','.\ - 1 .' I '.;....:.~.~:,.~.~:..,.,".,:'..,.'.-, ':.'
!' ..' ...; ;';' :;:', , , '.',:':. I' :..:...:.... :.',\'. '. ',." ,/.> ,.:' '.,' ,.' '. :. ,l,
\', ':' "'. ,'l:'" :~~",:',.": .. }.<, 11. ; I c," :/.; ,,'. ' ;' /:,r".. J. U':~\I':,".I
:, . , ;:
'{/'fi;\;,(;(0!(:':ij!;::ii:~hr'\,;'{r:i, ....: ': .,: ,", ." ,,:.
/'"T .'
"
, '
,;
I.~ I "
'. '
"
~' l' '. {I :," ~
f. ,I;..:
" ,.," .
'. :
,',
. "
,...:r ,1
t "
"
'. i . '"~
~ ,1 .
. ,
".
. ,
, ,
,
:.~:. ~
, ",,:'
, .
PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
March 9, 2000
Pre~ent:
J. B. Johnson
Pat Shepler
Dick Fitzgerald
Ed Hart
John Schmalz.bauer
"
'.
Absent:
Brian Aungst
Pat Greer
Also Present: .
Paul O'Rourke
Margie Simmons
Scott Christiansen
Cynthia Bender
Debbie Ford
Patricia O. Sullivan
. ,
Vice Chair/Commissioner
Committee Member - arrived 9:03a.m.
Committee Member
Committee Member/Commissioner
Committee Member
Chair/Mayor
Committee Member
Human Resources Administrator
Financial Services Administrator
Pension Advisory Committee Attorney
Human Resources Manager .
Administrative Analyst
Board Reporter
The Vice'.Chair called the meeting to order at 9:00 a.m. at City Hall.
IlrA
~9'
. To provide continuity for research. items are in agenda order arthough not
, necessarily discussed In that order.
ITEM #2 - Aoproval of Minutes
Member Fitzgerald moved to approve th~ minute~ of the regular meeting of. February
10, 2000, as recorded and submitted in written summation to each board member. The
motion was duly seconded and carried unanimously.
:\\;,
,
'.'1:
<f
l}.ll.
/:'
\(:
:~t",~:'
. .'
.-<,
J; \,
,.'
'i :l'
,nit
'~'>I.
I;c.
ITEM #3 - Emplovees to be Heard - None.
ITEM #4 - Action Items
a) Review and Action on Employee Requests for Years of Service Pensions:
1. Virgil L. Rush, Firefighter/Driver-Operator - Fire Department
. <:!.
2. Donald o. Parker, Parking Meter Technician - Public Works Department
>.'<'"
.
( '.
3. Richard W. Warwick. Firefighter/Driver-Operator - Fire Department
:(,;'1
'+ r~
, ,
4. Robert F. Lockwood, Administrative Support Manager - Fire Department
:'::'.
",
"
.,'
.j:. j
;~...)
mpac0300
~ /:J
."','
, .
.
: i '
, '
0).
," ..,.
. \. ~~'.
, , . ~ ',1 \ .' . ,:' II,. . .
:<,:I;,"~~~I: .~.': ,:' .
, .
; , ./ ~ J '
'"I .; \'r" \' I I' I :1: ~\. ""/l''\(''\~i,~. :':. . ~ I~ I '. "
,\~~,~," ...... '11.':,1~' ~.' ',; ~'~ ,'.'..".: "1 '.:) ..
,1'.'-,1',',;, .. ,.,. :':::,'(,'~.'.' .,'~'I" ~ I;,:.~r,\,~".!'~',
_ , r , , . ~ . 1 I' I > ~
.f'!, ,'I, . ~ II'" "'.' , ,n I .
" . ';.' " ..~"<...': /<'>: ~: ,:, ><,>" ':''':: ,"
'. ~ l'~
~. ':'+ ..., \ < .
/ '. ~ I .,.' '
, "
,,'., t,
. ',~ ~ ::~'<.~
1
03/09/00
\"+f'" :'I'.',.)..'1~ 'f'" ~L,' ,,'.~\'.. ....:~,I.~',:\.II..'1 '."..,I\},.,;." ,I',<"".I"'~"") " ~~j/'
,\'it.'r;'", '.',r ,.,.'::,',."';,.\~,~.'\:,~,,I.:C,,:,..'.::. f~I,'.", ":" ,~,i "li j , '\'". . I , I)
, . . . "i .~. .,' ,,) ';" ;,: :~., " :;, . _",,)<,:,:,:}:~/h:,(:;
,~,;'),>r:'.?":'ffi> <:~;:, '; <~:; "'~i),.'I, ",; ;::;. j}:,',! '~.' ': :
,; c
I'
" .
" , . " .' . ~ :,' : :' '. ,
". ,"'~.", ';~>; _ '," '.... :ll(:r',: I:';: . l., ,c .
.. .
, .
c. .,"c::l
'..
"
'. I
~ : . + .
. ;
,., j" ,'j,
e',::(o:;:'y',"
r,
I, '
I~
n;cc. ....
,"
, '
, ~';~~":'f.
'j ....}
'l..,
^' .
r.
'f",
~. .'
1(,''1
'.1
(t'
'. .
. .
'it
.'
':.~
h.
,/,
'\-;'.
"
~'. ~
,
.,.
,
<,<
.'
, .
, '.
"\
\....,1
,',
"
, \
".
, i
. .
i .,' .
.1
Member Hart moved to approve employee requests to Years of Service Pensions fo'r
Virgil L.Rush/ Donald O. Parker, Richard W. Warwick, and Robert F. Lockwood. The
. motion was duly seconded and carried unanimously.
b) Approval of New Hires as Pensio!' Plan M~mbers
,As of March 2, 2000, the City had 1,674.5 FTEs. Donna Swain-McHughes was
employed originally on January 1, 1985, and transferred to full-time and pension eligible on
September 25, 1999. It was rioted the number of approved positions has increased.
Member Schmalzbauer moved to accept the following employees into membership in
the Pension Plan: .
Date of Pension
Emplovment Elia. Date
Richard Knoth, Custodial Worker Library 01/31/00
Robin Seats, Network Specialist Police Department 01/31/00
Michael Lockwood, Recreation Progrmer . Parks & Recreation 01/31/00
. Lorraine Welch, Police Service Technician Police Department 02/03/00
Dennis Castle, Parks Service Tech 1 Parks & Recreation 02/14/00
Jason Turaniczo, Public Service Tech I Public Works 02/14/00
. Donna Swain-McHughes, Police Co, Oper Pollee Department 01/01/85
Kenneth J. Farrell, Maintenance Worker I General Support Svc 02/14/00
Joann Thompson, Maintenance Worker I General Support Svc 02/14/00
Anthony White, Utilities Chemist Public Works 02/08/00
01/31/00
01/31/00
01/31/00
02/03/00
02/14/00
02/14/00
09/25/99
02/14/00
02/14/00
02/08/00
The motion was duly seconded and carried unanimously.
ITEM #5 - PendinQ/New Business
a) Selection of Seventh Member
The seventh member of the PAC (Pension Advisory Committee) serves at tho
pleasure of the other members. Member Fitzgerald's term has expired. He has expressed
interest in reappointment. .
Member Hart moved to reappoint Dick Fitzgerald as the committee's seventh
member. The motion was duly seconded and carried unanimously.
b) Nominating Committee for Pension Election
Human Resources Administrator PaulO' Rourke reported Member Shepler's term'
expires in June. A nominating committee, appointed by employee PAC members, is
required. He requested PAC employee members submit recommendations for this
committee. Lawrence Browett, Fire Department, was nominated.
mpac0300
2
03/09/00
~.~r'I:"'.ol'~~....,. ..,.... '"1,' '(i}~;~:")"!'.'
,'. ',."'.:: "~I ....:'~.I. '~':,'r';,.~,~. ',.. . ......'.:,:> >,'.:;. ..i' ';' ,.
.':;",'" :\~. /: """:,.",,,.. ,: 'J -' :~.\:.~' ~,~, :'. :::. .: : '. t., ; ~', . '. :. . ,'.. ~"" I'. 1 ~. '" " .",,..,. \ "<.' \ '.,' '. ,:i....j:, :",::~: :,.:!:'~." ':.'.,., ::;I/.:.\"':~"~':""""'::':':' ',':~,::..:;;~:;./!,'. :.,..~,::, '.' ::,' .,:.... ~....~.. ';,:.~.", ":"~,.:':.'~\',:, ,I.
.' : " ",; ',\ \' (, '...'. ':::.<....:..:'<,,'l:.;~(., , ,'. ., ,.f, , '. . .
;::' : \'i;j:";:':,::.:, :-',;: : ,',:' .,'::,'" >'.~:":..'~:,':.:.~\.:.' ;':i::'. ;'}'t's,;,. ;;~i::,~:',/:.}):,: 'i'"f;<, ".~i~,I,' ':':'{ ;",' i""
",'I 'J' ~ ~~'.~, 'II"...' ',\ \ I~,",~' ~'\.."
'-..,1 ,.,<: ~( ~p.. '.. ,', J I ~ ". .\...' t 11-,. ~,',
, ft,=.~,.,..
c, ~:. ; \ ,.',~:
:;',.\'; .:,:,;'~,:':):k:.~;.:}:'
.1 . . ~ .
, .' ~
: '.:'.'
I.,' ...
( .. ,~~,
..~.. ~, ','. .,.." ,'}t.. :.; ',~': \' '. ',. ~~ ,': . , ,', :'~.i\: ,,' ;, .f;, ~ " ... ,'. , " ", .... " " \' ." '. . '. '. . . \~ ' ", I I,." : :;'I\\~" ..' ~ " .:::. . \. "., .": t'l
:.',{:::l ..... .:
.,:,
., ,;. "
<. ", J .,~ .' ~ ~ .
, "
, t ~,' c. ~ ,~ .
+ "'! . .+',' It;. .. .<. ,i'.
1I"d .' . '/ ,c', ',!'
'.\ .
, ,),
"
"
'~
c) Presentation' on Light Duty Policy
Mr. O'Rourke recommended the PAC reassess the Pension disability ordinance,
effective January 1996. To reduce the number of disability pensions awarded, the
language was made more restrictive and now requires the assignment of injured and ill
employees to alternative positions at no loss .of base pay. As those approved for non-job
connected disabilities must be vested, employees with less than to years of service must
purchase private insurance for protection. Pension benefits for vested employees with non-
job.connected disabilities are based 011 their years of service. Since 1 996, the number of
pensions awarded annually has decreased from approximately 10 to approximately 2.
While the Police and Fire departments have dedicated a total of 1 3 positions for
alternate placement, no dedicated positions exist for general employees. The CARE
(Comprehensive Assistance in Relocating Employees) team, established in 1997, assists
disabled employees t~ return to work in transitional or permanent positions. All employees
with job- or non-job-connected injuries, illnesses, and disabilities must participate in the
CARE program to qualify for pension benefits. Of 12 current clients, seven were assigned
, to light duty, two have pending assignments to alternative Police positions, one is in
training for possible permanent placement, one is working a regular job with assistance
while receiving vocational training, and one is working rI regular job with accommodations.
Of 13 closed cases, four retired on disability pension, two retired on pension based on
years of service, four were terminated, one retired on Social Security, one retired on'
Workers Compensation Disability, and one was placed successfully in an alternative
position.
t:}
~.:~
Approximately 75 % of City disability claims are non-job-related. The City does not
have a good track record at finding alternative work. The general/enterprise fund has been
impacted by more than $0.5-milllon annually for salaries and benefits. Other challenges
relate to the limited skills and abilities of participants, their motivation to succeed, the
reluctance of departments to accept these workers, and assignments to light duty lasting
too long. Employee morale also is a problem for skilled staff who perform excellently but
are paid less than a poorly skilled worker whose salary is based on a previous position.
Departments are burdened by paying higher wages than budgeted. Most department
directors would prefer hiring a qualified employee rather than accommodating the special
needs of a CARE participant. In response to a question, he said no revenue stream exists
to caver the salary differential.
Mr. O'Rourke recommended establishing a Task Force to review and recommend
pension disability and administrative policy changes. He suggested Task Force members
include the CARE Team, and representatives of the CWA, Fire, and Police departments. He
suggested the Task Force could benchmark the best RTW (Return to Work) practices used
by other municipalities, recognize short-term disability as less than 6 months and long-term
disability as longer than 6 months, and identify alternative funding for "Iight duty"
positions. He also suggested the Task Force establish a specific time frame for temporary
"light duty" assignments, hire a disability management coordinator, provide RTW training
for supervisors, and hire a fraud investigator on an "as needed" basis.
,--I
mpac0300
3
03/09/00
'I ! '.. ~ .. ~
C, . I
I' " '
(,
'. :'
. ,
. ". I ::. .." \' Pl: ',> l ..: . > .' J, .., ~' :. " , , I ,'~, :' ,', l "" .:. : . . ~ I .
.> l ~I' t, .,..... ~q' ~ .'\, . .' "1,') . '~J".r ,:-p{ ,,(,."~' '; .~.\, . > ,! ,~. . ~{; l ,',::. .:\',
l~f{;:S\:~~:~',~:~':,:<:( ::.",/";:.1; ':\~:\~,<' ;"';'\".\ ,> ::' y, 'C' ,:i.,' '.. " :/'1' : ','. .'.: :'! . .,,'. .'~, :', .:.: " ..,',.,'"
'. ,
, ".,
I
\ : .'
1 "
I' .
.. '
,
l/I
" ,
IJ
. SAMP (Supervisory, Administrative', Man,agerial, and Professional) and citIzen
participation on the Task Force were suggested. Mr. O'Rourke stated Civil Service Board
membets are' familiar with related issue~ and'maybe interested in serving. Opposition to
.' public participation was expressed. Pension Advisory Committee Attorney Scott .
. Christiansen said the current Pension Plan cannot be used to offset the salary differential.
,. In response to a question,. Mr. O'Rourke said all employees should be evaluated according
to job standards. In response to a question, Mr. O'Rourke r.eviewed protections for some
. SAMP employees. Approximately 100 City employees ~ork "at will."
.'\
>\"
; I
'." ,
"
".
, ~ .,
"
J';'"
~' ~.
,~.\
~ ~.,
Mr. O'Rourke will recommend the makeup of the Task Force at next month's
meeting; He will ask'the union presidents to appoint representatives. In response to a
question, Mr. Christiansen said PAC members can serve on the Task Force without a
conflict of interest. Mr. O'Rourke said the PAC attorneys and AON representatives will
, facilitate the Task Force meetings. It was felt a disinterested party should ~e included in
the Task Force's membership.
.. '
" .
."
~... '>'
.'
,'.
" J
:t "
~'I"
-t,,,,
ITEM #6 - Director~s Reports - N()ne.
f
The next meeting is scheduled for April 13; 2000, at 9:00 a.m.
....~ ~'.
) ".
. I.
. . ITEM #7 - Committee Members to be Heard - None.
:\'j..'
'{' ',:
~~Jl.;
.\') (
I'\'!.
"::i{~~
'{.il
\:\'i
~ c~
y~~.
\,~~: I
lh."~
" ;.
~ 1. , l
~~ : ~~ i
I'(:"~
'f;~;,
~~.:'
,"
'. ~ 'r
'::\ ;1
~~(,
''i!.",
~"O' ~
ITEM #8 - Adjournment
~~:~'i
'r.:~~11
, The meeting adjourned at 9:~8 a.m.
I/rCS ,.....'A'/ol<. J..IlJ, .JOhnSoY1
Advisory Committee
-B y-: ,'( n -J, A-1,.\'Vlj.!..-{-
. fvlAVof.l.... -
Attest:
,,'
I.. .
.\ "
.
. ~.. }
. ~ I
:, ,
, (
:~: 'i~L
.,.'tl
~>~i,~
\. /,
:1',:
,\,1'.
,
'1 .'
". :\
j!~y
': I . ~
.::
. ,.
" :\'
"J
mpac0300
4
03/09/00
., ,
"
'':''''
,
I."" .
"/',
),
/ II
'..J:
,"
" .
: I . ~
;,t
'.. .
'. ,
. { " ~'
'," !
, ,
. :
. I ~ I,.
~.,' r.'
".
" '
:t" .
.' '"\.
.. ': 'I'
,,:,:,~'::\~. '" ~.'.:'
.1', <
Y((:)j :, ,:' <,~/;?':' '\:i;.f;',",,:~:~,,~<):;,:'';;},: :\.:~: :}.':
" I, . ,', .\', ~ .' . , .v, ::' I
.,t." , ,'. l "l '.."~"j""ff,\/ ..}.. (" Vi,.. .l,~"'~,\, ',. ,,'.: :.:.:It'\:I'',~,':<'
':.. "~'" '. ,~, ,\' ..,1. .: '.; .~' i..' . (.:: :. ,. .. ';" I' .r.. , '\
~'~'J" .1., ;'/'..1'., i." .'/1 ;(.:., . 'j,l "'t. '\ ,.f,,' '. 'r :
.~!.,;-;~::i~". ..:;',::..:i"...'i:~.:.; ,\..,..\,.,~..::":~'..,I i":,"::.(;:";';;: :: (- ::,....,,/.'~:;:,
; Ii \' ~ ., I -, ~.'" , \, '. ~ \L 'I j I \... . '. ,'''', :
. ". I' ... -I I': t ",." ..~ .!! . '. . . f " \' '\1, ~
,~,~l.~ ,\' '''";"0', 1-1- '~~' . I :'':~I.~''I '\f ~', ~'I
';'.'.
,.
;:. it>
-t.,' "
l'l \
: .'
i' : ~. _',
, '