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. Pension 'Advisory Committee
Minutes
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PENSION ADVISORV. COMMITTEE MEETING
CITY OF CLEARWATER
Fe,bruary 10, 2000
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Present:
Brian Aungst
J', 8. Johnson
Pat Greer
. Dick Fitzgerald
Ed Hart
John, Schmalzbauer
Chair/Mayor
Vice Chair/Commissioner
Committee Member
Committee Member
Committee Member/Commissioner
Committee Member .
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Also Prese'1t:
Leslie Dougall-Sides
" PaulO' Rourke
Margie. Simmons
Lee Dehner
Debbie Ford
Patricia O. Sullivan
Assistant City Attorney
Human Resources Administrator
FinanCial Services Administrator
Pension Advisory Committee Attorney
. Administrative Analyst
Board Reporter
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, Absent:
Pat Shepler
. Committee Member
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. The Chair called the meeting to order at 9:05 a.m. at City Hall.
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To provide continuity for research, items are in agenda order although not necessarily
discussed In that order.
ITEM #2 ~ Aooroval of Minutes
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Member Greer moved to approve the minutes of the regular meeting of January 13,
2000, as recorded and submitted in written summation to each board member. The motion
was duly seconded and carried unanimously.
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ITEM #3 - Emclovees to be Heard - None.
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ITEM #4 - Action Items
a) Review and Action on Employee Requests for Years of Service Pensions:
1. John T. Neenan, Gas Assistant Director/Supply and Reg. - Gas
2. David B. Bennett, Firefighter Driver Operator - Fire Department
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Member Greer moved to approve employee requests to Years of Service Pensions
for John T. Neenan and David B. Bennett. The motion was duly seconded and carried
unanimously.
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b) Reyiew and Action on Employee Requests to Vest Pensions:
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. 1. Louis R. Hilton, Senior Planner - Economic Development
Louis R. Hilton has resigned his position afterbeing employed by the City for
more than 16 years. He will qualify to receive his pension beginning June 1, 2007.,
AND
2. Jose A. Reid, Police Officer - Police Department
Jose A. Reid has resigned his position after being employed by the City for more
than 11 years. He will qualify to receive his pension beginning December 1, 2008.
AND
>. 3. Freddie Cantrell, Jr., Solid Waste Equipment Operator - Solid Waste Department
Freddie Cantrell, Jr. ha's resigned his position after being employed by the City
for more than '19 years. He will qualify to receive his pension beginning November 1,
.2010.
As of February 3, 2000, the City had 1.687.1 FTEs and 1.778.8 budgeted
positions. Gail Beall was hired as temporary on March 22, 1999, and transferred to full-
time and pension eligible on October 11, 1999.
It was requested staff also report on the number of personnel who have quit or
retired during the previous month. Human Resources Administrator Paul O'Rourke
indicated the City has 94.9% of its positions filled and approximately 80 openings.
Member Greer moved to accept the following employees into membership in the
Pension Plan:
Gail Beall, Staff Assistant I
David Weitzel. Parks Service Technician I
Leo Mazzullo, Maintenance Worker II
Virginia Schulz, WWTP Operator B
Milisa Schnattereri Accounting Clerk
Michael Fitzgerald, WWTP Operator A
Cynthia Kibby. Librarian ,
Date of
Emplovment
Marine Department 03/22/99
Parks & Recreation 01/03/00
General Support Svc 01/03/00
Public Works 01/03/00
Gas 01/03/00
Public Works 01/18/00
Library 01/18/00
Pension
Eliq. Date
10/11/99
01/03/00
01/03/00
01/03/00
01/03/00
01/18/00
01/18/00
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02/10/00
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Rodney Hoskins, Parks Svc. Technician I
Kim Farrell, Assoc. Customer Svc. Rep.'
Amy White, Police Cadet
Rafael Navarro, Police Cadet
Parks & Recreation
Customer Service
Poli~e Department
Police Department
01/18/00
01/18/00
01/18/00
01/18/00
01/18/00
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01/18/00
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The motion was duly seconded and carried unanimously.
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ITEM #5 - PendinQ/New Business .
a) Francis Wilson -:- Hearing for Job-Connected Disability Request
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On December 19, 1997, Francis Wilson fell from the Pier 60 Pavilion roof and
fractured his back. Clinton Davis, M.D. performed two surgeries on Mr. Wilson in 1998.
John R. Delaney, M.D. diagnosed Mr. Wilson with major depression in April 1999. . John M.
Leavengood,' M.D., neurologist, evaluated him In May 1999. On July 12, .1999, Dr. Davis
indicated Mr. Wilson had reached MMI and was able to work in a sedentary type job.
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On October 13, 1999, Mr. Wilson filed an application for a job-connected disability
'pension. On September 10, 1999, Scott Webb, M.D. performed an IME (Independent
Medical Evaluation) and found Mr. Wilson to be permanently disabled from his job as a
Tradesworker but able to perform sedentary work. Morton Plant Rehab's functional
capacity evaluation also concluded he could do sedentary work. If approved,' Mr. Wilson
will receive 100% of his monthly wage, to be paid two-thirds by Worker's Compensation
and one-third by the Pension Plan.
Mr. O'Rourke said the City will not contest this request for a job-connected
disability pension. In response to a question, Risk Management Specialist Jon Marcin said
Mr. Wilson will receive lifetime worker's compensation benefits due to his permanent and
total status. Mr. Wilson's condition is not anticipated to improve. Mr. O'Rourke said when
Mr. Wilson worked part time in alternate employment, he suffered excruciating pain. His
supervisors were pleased with his efforts.
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Mr. O'Rourke reported 91 job-connected disability pensions were granted between
1991 and 1995, but only one has been granted since January 1996, when the Plan was
changed. In response to a question, Mr. Marcin said the City has filed a claim with the
Federal government related to Mr. Wilson's pre-existing military service disability.
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Member Fitzgerald moved that Francis Wilson be granted a Job-Connected Disability
Pension effective on a date to be determined, based on Mr. Wilson's disability that resulted
from on-the-job circumstances which is described as a fractured back; this injury making
him permanently unable to perform his job and documented by numerous medical
statements of Steven G. Epstein, M.D., Floyd Pettycrew, M.D., Clinton B. Davis, M.D.,
John R. DelaneYI M.D., John M. Leavengood, M.D., Brett Bohlhofner M.D., and Scott
Webb, M.D., IME (Independent Medical Exam) physician, with accompanying dates of all
the doctor visits. The motion was duly seconded and carried unanimously.
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bl Oarold Brink - Request for Pension Service ~redit
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02/10/00
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On June 8, 1983, the City hired Oarold Brink as a part-time Marine Attendant Jlt
Until November 19, 1984, when Mr. Brink's classification was changed to full-time, he
worked full-time for the Marine Department while classified part-time. Staff review of his
personnel records ha~e determined ~r. Brink was classified improperly. Mr.. Brink did not
contribute to the Pension until his status was changed to full-time. He has requested
pension service credit for June 8, 1983, to November 19, 1984. In November, the PAC
(Pension Advisory Committee) had determined Mr. Brink should be credited for this time as
long as he contributes $1,584.02, plus 5 % interest to the plan.
PAC Attorney Lee Dehner's written legal opinion concurs with PAC's
recommendation. Mr. O'Rourke said requests for non-pension benefits are regulated by a
5-year statutory limitation. Only the City Manager could choose to reopen that issue if
egregious harm had occurred. The effective CWA contract expired in 1997.
It was requested staff survoy all employees to determine the total cost of approving
this type of Pension service credit. Mr. O'Rourke said the established threshold requires a'
worker, classified as part-time, to have worked full-time for 12 consecutive months, or
accumulated 2,080 hours for 40-hour/week staff and 1,950 hours for 37.5-hour staff. Mr.
0' Rourke said a memorandum has been prepared and will be distributed next week. It may
take several months to gather this information. While staff can establish a suspense date,
Mr. Dehner said the board cannot strictly enforce a deadline. It would be to the
employee's benefit to come forward now.
~:;:;~ It was recommended this item be tabled until requested information has been
gathered and reported. Mr. O'Rourke stated the City is obligated to correct its mistakes
and had reaffirmed that commitment in the union contract. In response to a question, he
estimated the CWA represents 860 employees. In response to a question. Financial
Services Administrator Margie Simmons said the affect of several dozen similar cases
would not affect the Pension Plan. Mr. Dehner said when Human Resources reports a
finding of misclassification whereby employees had not received pension benefits for which
they qualified, the PAC is obligated to grant relief and permit a buy back. Mr. O'Rourke
indicated delays are increasing the cost of Mr. Brink's buyback as interest accrues daily.
, Member Johnson moved to approve Pension service credit for Darold Brink from
.June 8, 1983. to November 19, 1984, and to require him to contribute $1,584.04, plus
5% interest, for an approximate total of $3.380 to the Pension Plan. The motion was duly
seconde'd and carried unanimously.
ITEM #6 - Director's Reports
Mr. O'Rourke reported Member Fitzgerald's term expires next month. The issue will
be addressed on March's agenda. Member Fitzgerald serves at the pleasure of the PAC
members. He has expressed interest in serving another term.
Mr. O'Rourke stated Member Shepler, whose term expires in June 2000, has had 5
absences in the last 12 months. He said regular attendance is preferred.
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, 'I~ ~esponse .to a question,' Mr. 0' Rourke said ne'xt m~nth' staff will report on the
. consequences of' Pension Plan provisions which require the City to place injured employees
in alternate. positions instead of pr~viding a disability pension. Some cannot perform these
jobs adequately., A'comparison with other municipalities will be included. Concern was' .
expressed the requirement affects department performance and causes animosity when
'skilled employees earn less than the injured employee does. Mr. Dehner also will propose
. amendments to Police and Fire department policies as required by legislative changes to
Section 175/185'. The Pollce Unions have. expressed concern regarding unintended
consequences of the Pension Plan as related to the worl< requirement. It was
recommendeq staff contact the FLC (Florida League of Cities) regarding this issue for,
E:lxamples of other City requirements.
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The next meeting is scheduled for March 9, 2~OO, at ~:OO a.m.
ITEM #7 - C'ommittee Members to be Heard - None.
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ITEM #8'. Adiour[Lment
The meeting adjourned at 9:37 a.m.
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