11/02/2000 (2)
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COMMISSION
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CITY COMMISSION MEETING
,CITY OF CLEARWATER
November 2, 2000
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Sri,an' J. 'Aungst
J. B. Johnson
Ed Hooper
Robert Clark
, Ed Hart
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
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Also present: William B. Horne 11
, Garry Brumback
Pamela K. Akin
Cynthia E. Goudeau
Brenda Moses
Interim City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
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The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation
was offered by Reverend David Landers of Heritage United Methodist Church. The Mayor
led the Pledge of Allegiance.
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To provide continuity for research, Items are In agenda order although not necessarily
discussed in that order.
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ITEM #3 - Service Awards - No'ne.
ITEM #4 - Introductions and Awards
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Proclamation: Young R~ader's qay - 11/8/00
ITEM #5 - Presentations
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a~ Clearwater Arts Foundation ~ Folk Arts Festival
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Mike Meidel and Sheila Cole of the Clearwater Chamber of Commerce, gave a brief
history of the Clearwater Arts Foundation. The Foundation is producing an annual series of
Clearwater art collectibles that will be for sale through a variety of outlets. Each year a
new design will be produced. Margo Walbolt, Chair of the Folk Arts Festival, distributed
information regarding the Folk Arts Festival, which runs November 10- 13, 2000.
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ITEM #6 - Approval of Minutes
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Commissioner Johnson moved to approve the minutes of the regular meeting of
October 19, 2000. and the special meeting of October 19, 2000, as, recorded and ,
submitted in wri,tten summation by the City Clerk to each Commissioner. The motion was
duly seconded and carried unanimously.
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ITEM #7 - Citizens to be heard ra items not on the A~
Sam Elliott alleged wrongdoing regarding a rehabilitation of his family' s home
through a City program. The City Attorney said the matter has been investigated by
numerous a~encies and it was determined there was no need to proceed further. ,
, ' Joanie 5eagel invited everyone to participate in decorating downtown for the
holidays on Saturday at- 9:00 a.m. at Station Square Park. She said the "light spectacular"
is at 6:30 p.m. on November 24, 2000.
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Sue Johnston expressed concern regarding construction on Coachman and Keene
Roads. She said Coachman Road would become obsolete.
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Ronald Motley expressed concern regarding tractor-trailers not being allowed in
neighborhoods.
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. Bill Janson felt the telecommunication ordinance is not as restrictive as it could be.
Clearwater allows heights higher than the County.
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Goosh Ghovaee said he appreciates this Commission and what they are doing,
especially Commissioner Hooper. He hopes Commissioner Hooper will remain on the
Commission as he has demonstrated quality leadership.
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PUBLIC HEARINGS
ITEM #8 - Public HearinQ - Approve City of Clearwater Neighborhood Revitalization
Strategy
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The City of Clearwater Neighborhood Revitalization Strategy is a component of the
City' 5 Consolidated Plan. The Neighborhood Revitalization Strategy is a program
established to promote a flexible design in the City' 5 allocation of funds provided by the
U.S. Depanment of Housing and Urban Development CDBG (Community Development
Block Grant) Program to promote innovative programs in economically disadvantaged areas
of the City. Approval of the Revitalization Strategy is the first of several steps that will
lead the City to a more flexible and responsive approach to our community development
is.sues. The strategy provides for enhanced regulatory flexibility in the program
requirements for providing CDSG funds for economic development, housing, and public
service activities. In terms of economic development relief, the strategy allows any job
creation or retention efforts relief bV not reqUiring businesses to track the income of people
hired or retained. Economic development activities carried out in the approved
neighborhood revitalization area are also exempt from the aggregate public benefits
standards. The relief for public service activities can be viewed in terms of the regulatory
,requirement that no more than 15% of the total COSG allocation can be used for public
services activities. Under this strategy, all public services offered within the subject
neighborhood and carried out as part of qualified projects by a Community Based
Development Organization are exempt from the public service cap of fifteen percent.
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'I~" Therefore, the City will be able to ,offer a more intensive level of service to stimulate
" revitalization. It also will allo'w the City to address some of the needs of the disadvantaged
community by'offering job training and other related economic development assistance. In
the housing arena, the revitalization strategy will allow the City to track scattered site '
housing units.as a single strategy. This wilf permit the city to provide housing
opportunities to not only low to moderate-income families, but to other families who earn
between 80, - 120 percent of area median. This will Increase the level of affordable
housing units arid thereby raise the income level of the neighborhood. This strategy will be
used in the' North and South Greenwood communities.
Commissioner Hooper moved to approve the City of Clearwater Neighborhood
Revitalization Strategy. The motion was duly seconded and carried unanimously.
CITY MANAGER REPORTS
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CONSENT AGENDA (Items #9~ 1 9) - Approved as submitted.
The .following items require no formal public hearing and are subject to being approved in a
single motion. However, any City Commissioner or the City Manager may remove an item
. from the Consent Agenda to allow dis'cussion and voting on the item individually.
ITEM #9 ~ Aooroval of Purchases per PurchasinQ Memorandum:
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1) Xerox; Corporation, copy machine rental & service, 1 0/1/00~9/30101, est. $60,000 (lTl
2) Postmaster, postage, 10/1/00-9/39/01, est. $323,000 (SSS liT)
3) Cayenta Canada Inc., maintenance & support for licensed products, 10/1/00-9/30/01,
est. $60,000 (SBS)
4) Hewlett-Packard Company, maintenance of K580 & 0350 servers & ,software support,
1011/00-9/30/0'1, $34,212 (IT)
5) Compaq Computer Corp., maintenance of 3 Alpha servers & 1 VAX 4000~300 DEe
server, 10/1/00-9/39/01, $54,452.28 (lTl
6) Verizon, telephone & related services, 10/1/00-9/30/01, est. $540,000 (IT)
71 Ericcson Inc., software service, 1 2/10/00-12/9/01, $37,500 (GS}
8) PRIDE of Florida, recapped heavy truck tires, 1/1/01-12/31/01, estimated $50,000 (GS)
9) PeopleSoft USA Inc., maintenance for Peoplr:Soft applications, 10/1/00-9/30101,
$67,910 (IT)
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, 10) Hustler Equipment of florida, 2 [Ex cell Hustler 3200 Z riding mowers with attachments
& 1 ExceU Hustler 2500 mid mount riding mower with attachments, replacements,
, '$34,745 (GS)
11}, Department of Management Services (Sate of Florida), locnl & long distance telephone
service, 10/1/00-9/30/01, est. $205,000 UT)
12) Sprint Telephone of Florida, purchase & Install 3 Nortel PBX tel'ephone systems,
$156,560 (lease-purchase financing $135,220 & balance $21,350 cash) liT)
13) Principal Decision Systems Int'l, software 8& supponing hardware, tor managing,
$43,756 (FD)
14} Oracle Corporation, database licenses & software support, 10/1 /00-9/30/0 1, est.
$50,000 (IT)
15) Home Depot, building materials & equipment, 12/1/00-11/30/01, est. $45,0~0 (GS)
16) Hughes Supply, building materials, 12/1/00-11/30/01, est. $45,000 IGS)
,17) American ,Buck-el % The Mack Company, 2 screenings conveyor with compactor
'including installation, $74,680 (PW)
("~;';:.~ ITEM # 1 0 - Approve City's annual membership in Tampa Bay Partnership for Fiscal Year
".~Ii:1'f 2000-2001, $50,000 (ED)
ITEM #11 - Aareement with FOE? INo. SP589), providing for assessment & remediation of
various commercial, orphaned and abandoned sites within Clearwater 8rownfie/ds Area
(E:[)) ,
ITEM #12 - Aareement with Clearwater Beach Chamber of Commerce, tourism services,
$25,000 to be funded with $17,809.09 paid by City in FY01 & $7,190.91 to be rolled
, over from unused funds from last year's contract (ED)
ITEM #13 - AQreement with Clearwater ReQional Chamber of Commerce, tourism services,
FY 2000-2001, in return for funding in the amount of $170,000 (ED)
ITEM #14 - Amend existina purchase order with Environmental Consulting and Technology,
Inc., to complete additional contamination assessment activities to address FOEP
comments re Contamination Assessment Report (CAR), increase of $ 77 ,000 for new total
$299,273.85 (SBS)
ITEM #15 - Contract to Trinitv Industries. Inc., 1 st of 2 renewal options, for Liquefied
Petroleum (LP) tanks, 11/3/00-11/30/01, est. $ '11 0,000 (SBS) , '
ITEM # 16 - Clearwater Police Supplementary Pension Plan Board of Trustees - reappoint
Bob Shipp (PO).
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ITEM # 1 7 - Agreement .\tV~th YWCA of Tampa Bav, provide advocacy services as part of
Hispanic Services Outreach Program, 11/3/00-' 1/2/01, est.'$34,650 (PO)
ITEM #18 - Contract to Steve's ExcavatlnQ Bl PavinQ, Inc..:., for Seminole Dock Baffle Boxes,
$88,791.67 (PW) ,
ITEM #19 - Approve Mavor.s Travel to NLC Conference in Boston 12/5-8[00
Commissioner Johnson moved to approve the Consent Agenda as submitted and
that the appropriate officials be authorized to execute same, The motion was dUly
seconded and carried unanimously.
OTHER ITEMS ON CITY MANAGER REPORT
fTEM#20 - First Readina Ord. #6634-00 - Relating to investment of temporary surplus
moneys; amending Sec. 2:524 to provide for a chango in the types of investments of City
funds; approve change to investment policy (FN) ,
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The current City Code of Ordinances, Section 2.525, regarding City investments has
remained unchanged since prior to 1980. The Commission adopted an Investment Policy
as required by State Law on September 7, 1995. A recent change in Florida statutes
requires changes to both our Code of Ordinances and to our City lr.vastmentPoficy.
.:~~"\\ ' Following is a summary of the most significant changes to the Investment Ordinance: 1 )
. tl.\i7' .. The addition of commercial paper to the list of allowable investments. Commercial paper
(debt issued by corporations) is being added to replace the ever. decreasing supply of
Treasury debt securities and to continue to allow investment in federal agencies, many of
which are in the pr.ocess of being privatized. All commercial paper will be 'of prime quality
with the highest credit rating from a nationally recognized rating agency. The addition of
debt issued by the State of Florida and political subdivisions, including pools, to the list of
allowable investments. The addition of Security and Exchange Commission registered
money market funds with the highest credit quality rating. The main objective or our
investment policy continues to be the safety of principal, liquidity to meet our cash needs,
and rate of return, in that order. Following .are the most significant changes to the
Investment Policy: 1) Authorized investments are changed to comply with State law (see
changes to ordinance above): 2) specific limits are placed on portfolio composition, risk,
and diversification; 3) requirement that all securities are held by a third-party safekeeping
.company;- 4) enhanced internal controls; and 5) the addition of 8 hours of annual continuing
education (as required by Florida Statutes) related to investments for the City's officials
resp'onsible for making investment decisions (currently the Finance Director, Assistance
Finance Director, and Cash and Investments Manager). In response to a question, Cash
and Investment Manager Steve Moskun said State law requires these changes. He said
last year, the City earned 6- % % and these chang,cs should increase that yield.
" )
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() Commissioner Hoope'r moved to approve amendments to the City Code relating to
the Investment of temp~)fary surplus moneys and approve changes to the City's investment
policy, and that the appropriate officials be authorized to execute ,same. The motion was
duly seconded and c~rried unanimously.
The City Attorney presented Ordinance #6634-00 for first reading and read it by
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title only. Commissioner Clark moved to pass Ordinance #6634-00 on first reading. The
. motion was duly seconded and upon roll call, the vote was:
, , '
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
ITEM #21 - Aareement with FOOT to relocate natural gas mains during improvement
project SRS90 fDrew Street)/N. Saturn Avenue to NE Coachman Rd., est. $144,837.29;
Res. #00-39 ~ authorizing' same ISaS)
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FOOT has a project to widenlimprove SA 590 (Drew Street) from N. Saturn Avenue
to NE Coachman Road including roadway, sidewalk, other improvements, and utilities to
include those existing CGS (Clearwater Gas system) facilities which conflict with the
design. Under the JPA (Joint Project Agreement), the FOOT general contractor will
perform the relocation of existing natural gas mains. Having the FOOT's general contractor
install the natural gas mains allows for work to be done in a timely manner and releases
eGS from penalty payments. The available balance in appropriation code #315.96374,
Pi'nellas Line Relocation, as of October 3, 2000, is $2,928,815.11. The JPA cost is
estimated at $144,837.29.
Commissioner Hart moved to approve a Joint Project Agreement with the State of
Florida's Department of Transportation to relocate natural gas mains during improvement
project, FPN: 257033-1-56-02/WPI No. 711171211SPN: 15050-3501/Pinellas County, SR
590 (Drew Street)/N. Saturn Avenue to NE Coachman Aoad, at an estimated cost of
'$144,837.29, and that the appropriate officials be authorized to execute same. The
motion was duly seconded and carried unanimously.
The City Attorney presented Resolution #00-39 and read it by title only.
Commissioner Clark moved to adopt Resolution #00-39 and that the appropriate officials be
authorize'd to execute same. The motion was duly seconded and upon roll call, the vote
was:
. "Ayes": Johnson, Clark, Hooper, Hart and Aungst.
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"Nays": None.
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ITEM #22 . Aoorovo utilitv work by HIQhwav Contractor AQreement with FOOT for
relocation of existing water & sewer facilities Impacted by FOOT project located at SR590
,(Drew Street) from N. Saturn,Ave. to NE Coachman Rd.: Res. #00-41 " authorizing same
IPW)
, The FOOT (Florida,Department of Transportation) has designed the roadway
widenIng of SR 590 (Drew Street) from N. Saturn Avenue to NE Coachman Road. The
'proposed improvements will include widening the existing two-lane roadway to a four-lane
roadway. Construction is currently scheduled to begin in July 2001, and will be complete
in approximately 18 months. This roadway improvement project will necessitate the
relocation or adjustment of the City's water and sanitary sewer mains and appurtenances
within the project limits. The City's Engineering Department has coordinated with the
design for these utility accommodations with FOOT representatives. FOOT wlll receive
. . bids for the combined roadway improvement and utility relocation work and make award of
bid to the low bidder. The amounts included on this agenda item are the engineer's
estimate. The exact costs will be determined by the contractor's bId and may vary from
this amount. Project will be competitively bid by FDOT. The breakout of the engineer's
estimate is as tollows: 1) Water Line Relocation #315~96742~563800-533~OOO in the
amount of $354,498.35, and 2) sanitary Utility Relocation #315-96634-563800-535-000 '
in tho amount of $21,577.94, for a total of $376,076.29. The available balance of Water
Revenue and Utility R & R Revenue in #315-96742 and Sewer Revenue in #315-96634 is
sufficient to fund this agreement.
Commissioner Johnson moved to approve the Utility Work by Highway Contractor
(:~) Agreement with the State of Florida's Department of Transportation for the relocation of
existing water and sewer facilities impacted by the FDOT project located at SR 590 (Drew
Street) from N. Saturn Avenue to NE Coachman Road, and that the appropriate officials be
authorized to execute same. The motion was duly seconded and carried unanimously.
The City Attorney presented Resolution #00-41 and read it by title only.
Commissioner Johnson moved to adopt Resolution 1100-41 and that the appropriate
officials be authorized to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Johnson, Clarl', HooperJ Hart' and Aungst.
"Nays": None.
ITF.M #23'~ Contract with WAGI, a division of Wagenvoord Advertising Group, Inc., to
purchase part of M&B 24.01 in Sec. 15-29-15, titled as parcels 101 & 801 - r-DOT Project
15220-1599, for $500,000 and conveyance of an approx. 1,055 sq. ft. portion of project
parcel 100, valued at approx. $8,465, from Corde::> Trust to WAG!, plus est. closing
expenses of $6,300, for total est. acquisition cost of $514,765 IPW)
On June 19, 1997, the Commission adopted Resolution #97~41 accepting and
approving the JPA (Joint Participation Agreement) between the City and the FOOT (Florida
Department of Transportation) to construct a new Memorial Causeway East Bridge
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(project). The JPA obligates the City to fund up to $, 3,000,000 for right-of-way
acquisition, design, construction, and construction engineering and inspection. This
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Bgreement with WAG!, a division of Wagenvoord Advertising Group, Inc.~ provides for
conveyance of ~ee simple Interest to the City In right-of-way Parcel 101, containing 593
square feet to be used for roadway construction; and Parcel 801 containing 1,041 square
~eet that will be utilized for perpetual maintenance purposes. The agreement also calls for
WAGI to receive title to the Cordes Trust property adjacent on the south, less right-of-way
parcels 100 and 800 that will be required for the project. Cordes Trust will deed this
rcmnant parcel, containing approximately 1,055 square feet. valued by appraisal at $8.02
per square foot, directly to WAGI. WAGI will construct a new 183-foot freestanding radio
tower on its remainder property and the, parcel conveyed by Cordes Trust. The WT AN
studio facilities will be relocated to a new location to be purchased by, WAGI officials. The
$250,000 purchase price for land and improvements 'was established by appraisal
performed for the City by State Certified and FOOT approved Appraiser Raymond Koepsell
, of American Acquisition Group. Inc. The Purchase Agreement also provides W AGI with an
additional $250,000 as severance damages (loss of value to the part not taken'due to
fewer possible uses) and cost to cure (the estimated costs to make the part not taken as
valuable, and usable as if none of the property was acquired). There are no business
damages, fees or other costs being paid to WAGI under this contract. Closing will occur
within 60 days fOllowing Commission acceptance. WAGI officials will receive $400,000 at
time of closing, the $ i 00,000 balance when the City receives possession of the property
within 90 days following closing. The available balance in the Memorial Cau:;eway Bridge
project is sufficIent to provide funding for this purchase (315-92820). This purchase is the
second of four parcels required for additional bridge right-of-way. Negotiations continue for
a 3,489 square foot parcel required frem the Oak Bluff Condominium and a 104-square
foot parcel to be acquired from the Oak Cove Condominium. In response to a question,
Engineering'Director Mike Quillen said the height of the new tower will be raised
approximately 20 feet and will be within Code. It was remarked that anything lower would
affect WT AN's transmission capabilities.
Commissioner Clark moved to approve a contract with WAGI. a division of
Wagenvoord Advertising Group. Inc., to purchase a portion of metes and bounds parcel
24/01 in Section 15, Township 29 South, Range 15 East. specifically titled as parcels 101
and 801. State Department of Transportation Project 15220-1599 (Project" for $500,000,
and conveyance of an approximately 1,055 square foot portion of project parcel 100
valued at approximately $8.465 from Cordes Trust to WAGI. plus estimated closing
expenses of $6,300 for a total estimated acquisition cost of $514,765, and that the
appropriate officials be authorized to execute same. The motion was duly seconded and
carried unanimously.
ITEM #24' - AQreement with Clearwater Country Club. Inc., regarding operation of property
known as Clearwater Country Club Golf Course (PRl
Clearwater Country Club has operated the site since June 1, 1 937. The current
lease expires on April 30, 2032. The Clearwater Country Club desires to construct a new
$2.2 million clubhouse on the parcel currently owned by the club to enhance and expand
the golfing opportunities currently offered to the members and residents of the City. In
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,--.., order to secure the necessary private financing to con'struct the new facilities, the club and
J the lending agency,have requested an addendum to the current lease which would allow
for the assignability of the lease to another operator in the event the club defaulted on the
mortgage. Per the lease revision, the following would need to occur in order for the
assignment to take place: 1) The City would have the right to purchase the clubhouse and
property from the bank for the outstanding balance of the loan. This would be at the City's
option; 2) in the event the City chose not to purchase the clubhouse and property, the City
would have 1 20 days to complete an RFP process to secure a new operator for the course
and clubhouse and the lending agency will not unreasonably withhold its permission on the
assignment of the clubhouse and property; and 3) in the event the City was not able to
secure a new operator, the lending agency would have the authority to assign the balance
of the golf course Icasato a new operator without the City's permission. Without the
addendum to the agreement, the Club will not be able to secure the necessary financial
resources to construct a new clubhouse and will continue to operate out of the current
facility. '
Commissioner Clark announced, due to a business relationship with the Club, he has
a conflict of interest regarding this item.
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Commissioner Johnson moved to approve the agreement between Clearwater
Country Club, Inc., and the City of Clearwater for the operation of the property currently
known as Clearwater Country Club golf Course, and that t.he appropriate officials be
authorized to execute same. The motion was duly seconded. Upon the vote being taken,
Commissioners Johnson, Hooper, Hart, and Mayor Aungst voted "aye"; Commissioner
Clark abstained. Motion carried.
ITEM #25 - Aqreement with Tampa Bav Water, reimbursement of funding for preliminary
engineering for advanced water treatment facilities in cooperation with City, in the amount
of $270,000; approve McKim & Creed Work Order for engineering services providing
concurrent studies and technical oversight of advanced water treatment project, $369,000
(PW)
Tampa Bay Water (TBWI has expressed an interest in developing a water treatment
facility in cooperation with Clearwater. TBW and the City are engaged in negotiations to
enable TBW to construct advanced water treatment facilities on City property and
improvements to the City well field to achieve an increase in water production in one year.
TBW is requesting City cooperation to achieve a two million gallons per day fMGD)
increase over the current City water production of three-MGD by September 2001 to offset
regional demand. The City previously was considering upgrades t.o water production
facilities to meet forthcoming Safe Drinking Water Act regulations by December,2003.
TBW has offered to accelerate City plans by funding early delivery of the project. The
McKim & Creed work involves technical oversight of TBW's technical efforts, coordination
of public information plans, conducting corrosion studies and providing engineering services
to change the City's disinfection system. The change in disinfection is required due to the
County's plans to change their disinfection process anticipated by November 2001. Of the
total cost of $369,000, $161,000 is applicable to the TBW effort. TBW has contracted
with Camp Dresser and McKee, Inc., ICDM) to conduct preliminary engineering over the
. ,
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next two months addressing' project scope and cost issues. At the conclusion of this
period, a basis of design report shall be provided to determine project feasibility. At that
time, the City will have th~ opportunity to assess the project and decide whether or not to
move forward with It. The total cost for the COM effort is $700,836. The' City's
reimbursable portion is $270,000 based on sharing the'cost with TBW for both the COM
and McKim & ,Creed work ($700,836/2 - $161,000/2 = $269,918 (rounded to $270,000).
The City will provide reimbursement of $270,000 to TBW only in the event that TBW and
the City do not ente'r into an agreement to construct a water treatment plant. The City will
be updating the Water and Sewer Rate Study concurrently with this project and will bring
forward that analysis with rate recommendations. , The last rate study assumed the City
would purchase all water from Pinellas County (at the then $1.79/1,000 gallons), that it
would issue bonds for capital projects (did not Include this projectl, and resulted in annual
6.6% increases in each of the following five years. The first 6.6% increase was approved
and effective July 1. 2000. It is anticipated the Commission will need to approve a series
'of rate adjustments in order to issue bonds for this project (if pursued) as well as other
planned projects. Sufficient funding for the City's $639;000 share of the effort is available
in the Water Supply and Treatment C1P #315-96750. '
Jerry Maxwell, General Manager of TBW, reviewed the history of TBW's proposal
for water supply development in Clearwater. He said TSW's staff and consulting analysis
has shown,that preject costs inclusive of capital, operations, and maintenance would be
ten to twentY9five cents/1 ,000 gallons less than the wholesale rate from the County for
this project. He said TSW,has considered every opportunity to increase water production
while maintaining strict environmental controls. The water shortage issue is serious and
time is of the essence for this project to move forward. He said TBW feels this proposal is
the most feasible of nil others considered by TBW.
Dr. Don, Palm ann, Director of Science and Engineering for TBW. said there is an
urgent need to address regional water system demands. He said TBW hopes to commence
the project in January 2001. The project will be implemented in three steps. He said the
estimated costs based'on available data today are $8.2 million for capital costs and $1.2
million per year for operations and maintenance. These costs include construction of a
membrane treatment plant for Reservoir #1. TBW is requesting the City approve the initial
cost sharing agreement and project concept in order to proceed with the design aspects
and cost estimating for the proposed project. A license and purchase agreement will be
prepared and specific cost estimates provided upon completion of the engineering study.
He reviewed the proposed site for the water treatment plant and said the plant would
cause no noticeable noise or odor.
Andy Neff, Public Works Supervisor. reviewed the proposal and associated costs.
He said $161,000 is for technical oversight of the project and $208,000 is for the
disinfection change required by the Clean Water Act by November 2001. He reviewed the
history of water quality issues in Clearwater. He said the reason staff now feels the City
should proceed with the proposal is because membrane technology bas advanced
tremendously over the past year. The City can take advantage of this opportunity to make
water production more economically feasible to its residents. Staff feels this project can
maintain water quality over time as required by SWFWMO (Southwest Florida Water
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, Management District). The cost estimates are preliminary and cannot be further defined
, until the engineering ,study is performed. He referred to a chart illustrating future water
rates from the County. He said even if the City bought all of Its water from the County, it
would still be required to maintain its wellfields. Estimates indicate that staying In the
~ater business could save an additional $2 million per year over the ne>:t 10 years.
One resident said the proposal sounds fantastic but felt the City should thoroughly
consider all ,options before making a decision.
. . In response to a question, Assistant City Manager Garry Brumback said TBW is
fronting the money to conduct the study and the City will reimburse them only if it elects
not to proceed with the agreement. In response to a question, Public Works Administrator
Mashid Arasteh said the $161,000 is for the technical work dnd the $208,000 would have
to be spent anyway for disinfection changes in order to comply with the Clean Water Act.
In response to a Question, Mr. Maxwell said PinelJas County is pumping most of its water
from other areas. He said the County would experience a revenue loss under this proposal,
but feels it necessary for the region. He said TBW feels the numbers presented tonight '
regarding the costs versus savings to Cfearwater are conservative estimates. He said as
TBW performed an independent analysis, he does not feel costs will escalate. In response
to a question, Or. Polmann said there has been a rapid advance in reverse osmosis .
technology. Prices for membrane components and costs to operate and replace them have
diminished tremendously in the past few years. He said this proposal is based on use of
fresh water rather than brackish water. The proposed site is approximately one acre at the
"~'l:1. corner of the Sid lickton Park and a 4,000 - 5,000 squaro foot single story building that
l:y,P will meet City code would occupy 40% of that area. In response to a question, Mr. Horne
said staff would engage the public regarding the design and long term ramifications of the
proposal. In response to a question, Ms. Akin said the City could not give or sell'TBW well
'fields without a referendum. Mr. Neff said personnel costs for the'new plant are included
in the O&M estimates, He said the 2-MGD (mjllion~gallons/davt increase would be obtained
from one site with advanced treatment methods; the other 2 wells will make up the bulk of
the 'increase. It was remarked that Clearwater's costs for this proposal are excessive
considering the proposal will benefit the entire region, Mr. Maxwell said it benefits the City
to produce as much water as reasonably possible. Mr. Brumback said total project costs
are $700,000 and the City would only pay $270,000 to TBW and would retain the study
results. The Mayor said without citing a specific amount, Senator Latvala has indicated
that regardless of the City's decision, funding will be available to supplement costs. In
response to a question, Kevin Becotte said a year ago McKim & Creed was awarded a work
order to look at water production possibilities at another location. At the same time, TBW
was looking at their 5-MGD plan and spoke to the former City Manager regarding another
location. Staff was trying to consider the best project when TBW approached the City.
Mr. Maxwell said in July 2000 the proposed site was suggested. He said the original
project goes back to the late 1 980s but most of the effort was concentrated on brackish
reverse osmosis. The cost estimates were high back then. As technology evolved, studies
showed that the fresh water in northwest Clearwater is sustainable in greater quantity than'
previously considered. He said future increases in water production depend upon being ,
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able to optimize the groundwater source and maintain it as a freshwater system. In
response to a question, Mr. Neff said the City's water production has decreased over time
to 3 MGD. Because.of'the decrease, the renewal request to SWFWMO went from 8 to
6.25 MGD after the City provided SWFWMD with data indicating its desire to' increase
water production~ He said staff has not calculated the payback time for capital costs. It is
expected that the City and County water will taste the same, but would not be evident
until after the study is completed. In response to a question, Ms. Arasteh said the
wastewater coming from the. new system would provide additional reclaimed water for the
,City. It was requested staff provide information regarding water costs in 1988.
Discussion ensued regarding the maximum MGD that Clearwater could sustain. Mr.
,Maxwell said 10 MGD was not feasible. Dr. Polmann said the proposed 2-MGD may be
able to be expanded to 4 MGD if it is possible to optimize the ground water source. In
response to a question, Mr. Becotta said Reservoir #2 is located at US 19 and Drew off the
, access field and Reservoir #3 is at SR 580 east of the intersection of Countryside
Boulevard, adjacent to the fire station and the library. He said plans are to go beyond the 5
MGD at those two locations. In response to a question, Mr. Bacotte said the $8.2 million
to build the new plant is $14 million when bonded. Dollars will come from the cost
avoidance of not paying Pinellas County for water. That figure is based on $1.79/1,000
gallons. Concern was expressed that different figures regarding water costs from the
County have been provided.' In response to a concern, Dr. Palmann said his staff had
requested the TBW Board to declare an emergency in order to expedite this proposal.
Clearwater is being asked to co~fund the $700,000 study, not the entire project. In 60
days, if the City decides not to move forward with the project, its out of pocket expenses
would be $270,000 for a $700,000 project, and the City would receive a complete set of
documents with which to proceed with the project on its own. He said the City would
have paid 40% for it and the region would have paid 60%. He said he could not guarantee
that the project would move forward without approval from the Commission tonight, as
TBW 's declaration of emergency was contingent upon Clearwater's approval of this
proposal. TBW's next meeting is scheduled for November 13, 2000, concurrent with the
next City Commission Work Session. In response to a question, Mr. Maxwell said if the
Commission moves to continue discussion regarding this item, he could report the specific
date and time to the TBW Board, but did not know what their response would be. In
rosponse to a concern, Mr. Horne said a sense of urgency regarding water production
issue~ was expressed in August. Staff has conscientiously worked to provide as much
information as possible, but cannot proceed further without the preliminary design and
engineering study requested by TBW. Mr. Maxwell said he did not feel staff's
recommendation to remain in the water production business is a reversal of its previous
recommendation. Staff's previous recommendation appeared to be a "worst case"
scenario.
Commissioner Hart moved to continue Item # 25 to the meeting of November 16,
2000. The motion was duly seconded and upon the vote being taken, Members Johnson,
Clark, and Hart voted "aye"; Commissioner Hooper and Mayor Aungst voted "nay".
Motion carried.
ITEM #26 ~ Other Pendinq Matters - None.
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ITEM #27 - Other City Attornev Items
The City Attorney requested the Commission authorize a lawsuit against Nelson
, Construction Company for cut gas lines. '
Commissioner Clark moved to authorize a lawsuit against Nelson Construction
Company. The motion was duly seconded and carried unanimously.
The City Attorney requested direction regarding St. Petersburg Junior College's
request that the recent settlement be changed to provide that the college not be charged a
stormwater fee in the future.
, Commissioner Johnson moved to deny St. Petersburg Junior College's request that
the recent settlement be changed to provide that the college not be qharged a stormwater
fee in the future. The motion was duly seconded and carried unanimously.
ITEM #28 - City Manaoer Verbal Reoorts - None.'
ITEM #29 ~ Commission Discussion Items
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,Commissioner Hooper left the meeting at this time.
a}. Procedure for appointing Commissioner vacancy
Commissioner Hooper's resignation takes effect on November 7, 2000. As' a result,
there will be a vacancy in the City Commission, which pursuant to Section 2.07C of the
City Charter should be filled as follows: 11 Vacancy on the Commission should be filled by
the majority vote of the remaining Commission members within 30 days after the vacancy.
The person so appointed shall serve as a Commissioner until the next regular or special
election. At such ejection, a Commissioner shall be elected to serve for the remainder of
the unexpired term of office; 2) If the Commission fails to fill such vacancy within 60 days
after it occurs, a special election shall be called to fill the unexpired term; and 3) any
person appointed to fill such a vacancy shall possess all the qualifications required of a
Commissioner member by law. The Commission has been given the process outlining the
procedure that was followed to fill the vacancy created by the resignation of former
Commissioner Dallmann. In 1999, a vacancy was created by the appointment of
Commissioner Karen Seel to the County Commission. Because her last day in office as
City Commissioner was January 21, 1999, and an eloction was scheduled for March of
1999, which was within 60 days, the Commission did not appoint a replacement.
,
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11/02/00
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'Discussion ensued regarding the proces's' to' appoint a replacement for Commissioner
Hooper. It was' requested ,that a firm process be agreed upon and made part of the
Commission's Policies and Procedures in order to be consistent in the future. Consensus
was to request Individuals interested in being appointed to submit names. Discussion will
take plac'e' at tl:1e November 13, ,2000, Work Session 'and the appointment is to be
considered at the November 16, 2090, Commission meeting.
"
ITEM #30 . Other Commission Action
, ' Commissioner Hart requested discussion regarding Charter changes to provide for
the Commission to approve City Manager administrative policies and procedures' and
putting the Internal Auditor under the Commission. These Items will be discussed at the
,November 13, 2000, Work S~ssion. He requested discussion regarding parking garages.
This item will be on the December agenda. He requested total costs for the Memorial
Causeway bridge project.
Commissioner Johnson was happy to hear about the $10 million 'for the Memorial
Causeway bridge.
Mayor Aungst thanked all the sponsors and volunteers for the Jazz holiday. He
enjoyed 'attending the Clubhouse Estates block party. He said Beach by Design meetings
begin next week. The Folk Arts Festival is November 10 -12, 2000.
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ITEM #31' ~ Adjournment
The meeting adjourned at 9:31 p.m.
ATTEST:
[.;L -"'-it. C!1 - _
City Clerk
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Mayor/C#fm,ssi ne, ~
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FORM 88. MEMORANDUM OF VOTING CONFLI,CT FOR
COUNTY MUNICIPAL AND OTI-IER LOCAL PUBLIC OFFICERS
LA.~,t!AMF-FIRST NMfE--WIDDLE NAME' NMfE OF BOARD, COUNC1~ COMMI5:S10N, AUTHORJ1Y, ~R COMMITI'EE
, lark. Robert Clearwater City Commission.'
)fAlLING ADDRESS mE BOARD, COUNCIL, COMMISSION, AUTHOIU1Y OR COMMl1TEE ON
320 Island Wa ()603 WHlCHIBERVEISAUN1TOF:
C1TY COUNTY M CITY 0 COUNTY a OTHER LOCAL AGENC'i
Clearwater Pinellas NAMEOFPOU'J1CALSUBDIVJSJON:
I>ATE ON WHICH VOTE OCCUilRED eit of Clearwater
. M POSITION IS: j
. November 2 2000 iii' ELECTIVE 0 Arrol1'l"TJVE
WHO MUST FILE FORM 8B
This form is (or uoe by any person serving at the county, city, or other locallllveJ of government on an appointed.or eJected board,
council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presenbld
with a voting conflict ofinterest under Section 112.3143, Florida Statutes.
. Your nsponsibilities under the Jaw when faced with voting on a measure in which you have a conflict of inrorest.will vary greaUy
depending on whether you hold an elective or appointive position. For thill TenGOn, please pay close attention to the instructions on
this fonn before completing the reverse Bide and filing the form.
INSTRucnONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on 0 mellsure
~)-,;....h inures to his or her special private gnin or lolJS. Each elected or appointed local officer also is prohibited from knowingly voting
d" ~eosure which inures to the npeeial gain or lOBS of n principal (other than a government agency) by whom ho or she is retained
(inc'luding the parent organization or subsidiary ora corporate principal by which he or sho is retained); to the special private gain or
loss of a relative; or to the special private gain or loss of a buGiness associate. Commissioners of community redevelopment agencies
under Sec. 163.356 or 163.357, F.S., and officera of independent special tax districts elected on a one-aCTe, one.vote basis ore not pro-
hibited from voting in that capacity.
For purposes of this law, a "'relative'" includes only the officer's father,mother, GOn, daughter, husband, wife, brother, sister, father.
in-law. mother-in-law, son-in-law, and daughter-in-law. A "business associate'" means any person or entity engaged in or carrying on
8 business entcrprioo with the officer us a partner, joint venturer, cOQwner of property. or corporate shareholder (where the ahares of
the corporation ore not Hsted on any national or rCf,7]onlll stock exchange).
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ELEC1'ED OFFICERS:
In addition to nbstnining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly staLing to the assembly the nature of your interest in the measure on
which you are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this (ann with the person responsible for recording
the minutes of the meeting, who should incorporate the form in the minutes.
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APPOINTED OFFICERS:
You must abstain from voting nnd disclose the conOict in the situations described above and in the manner doscribcd for elected offi.
eel's. In order to participate in thesa matters, you must disclose the nature of the conflict before making nny Illtcmpt La influence the
decision, whether orally 01' in writing and whether made by you or at your dircction.
IF YOU INTEND TO MAKE ANY ATrEM?r TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE
VOTE WILL B~ TAKEN:
. "........~ must complete and' file this fonn (before making any attempt to influence Lhe decision) with the person responsible for
recording the minutes of the meeting', who will incorporate the form in the minutes.
.. A copy oflhc form must be provided immediately to the other members of the agency.
· The form must be rend publicly nt the next meeting after the fonn is filed. 6 \Ie \
CE FORM BS . REV. 1195
PAGE 1
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"
" ,i.. ~ , , .. '. .' . ~ .. ,,' ,
IF YOU MAKE NO ATl'EMPrTO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
iI " ... , . . ' ~' . > .
" .:: You 'nnJ4t dioc1OM orolly the nnture Of'your conflict In thll measuro bofo~ pnTucipnting.
'. '~~u must completa the fonn and file it withJ~ 15 daye after the vote occurs with the person responsi"blo for. recording the ~
, n1inutCI of thti meeting, who must incorporote the Conn in tho minute.. A copy of tho fO!11\ must be provided immediately to tho' .
other members of the ogeney, and the form must be rond publicly at the next meeting nf\er the fonn is, filed. '
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I,
Rob~rt Clark
. hereby disclose that on
November 2
, n;<2000:
(n) A measUre came or win come before my Ogency which (check one)
-1S." inured to my special private gain or loss;
_ inured to the special goin or ]OS8 afmy businoss DBsociate,
~. inured to the special gain or loss of my relative,
, "
_ inurod t.o tho special gain or loss of
. whom I am retained; or
_ inured to the special go.in or ]I)SS of
is tho pa.rent organization or subsidiary ora principal which hilS retained me.
(b) The measure beforo my agency ~nd the nuture of my conflicting interest in the measure is os follows:
,by
, which
(Item #24) - Agreement with Clearwater Country Club, Incot regarding operation of
property known as Clearwater Country Club Golf Course
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Date Filed "
Signature
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! NOTICE: UNDER PROVISIONS OF FLORIDA STATuTES ~112.317, A FAILURE TO MAKE ANY REQUIRED DISCI{' J'
. SURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWI~FJ
IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMEN'I', DEMOTION, REDUCTION ;jS
SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. . .
CE FORM 88. REV. 1,'95
PAGE 2