09/07/2000 (2)
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CITY, COMMISSION MEETING
. . CITY OF CLEARWATER
September 7,' ~OOO
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Present:
. Brian J. Aungst
J. B. Johnson
Ed Hooper
Robert Clark
Ed Hart
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
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Also present: William B. Horne II .
Garry Brumback
Pamela K. Akin
. Sue Diana
'. Patricia O. Sullivan
Interim City Manager
Assistant City Manager
City Attorney
Assistant City Clerk
Board Reporter
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. The Mayor called the meeting to order at 6:00 p.m. at City Hall. The'invocation
was offered by Deacon Albert Tibbetts of St. Cecelials Catholic Church. The Mayor led the
Pledge of Allegiance.
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To provide continuity for research, items are In agenda order although not
necessarily discussed in that order.' .
'ITEM #3 - Service Awards - None.
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ITEM #4 - Introductions and Awards
Proclamation:. Assisted Living Week - September 18 - 24. 2000
ITEM #5 - Presentation~
a) Representative Crow presented a $150,000 ceremonial chec'k for the East/West Trail -
Phase 2. .
. b) Chuck Warrington was recognized for receiving the Distinguished Service Award from
American Public Gas Association.
ITEM #6 - Approval of Minutes
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Commissioner Johnson moved to approve the minutes of the regular meeting of
August 1 7, 2000, as recorded and submitted in written summation by the City Clerk to
each Commissioner. The motion was duly seconded and carried unanimously. .
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ITEM #7 - Citizens to be heard re items not on the Agenda .
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loren Westerburger complimented Scientology volunteer efforts to plant trees for
Planet 2000.
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Pe~er Caffentzls recommended the Commission appo.int Bill Horne a~ City Manager.
Norm LUDO objected to disparaging remarks regarding those who oppose the
proposed Sports Complex.
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. Socrates Charo requested the City campaign to attract downtown visitors.
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Frank Soule complained significant traffic problems on Nash Street relate to SPJC
(St. Petersburg Junior ColI~ge) activity.
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~am Elliott requested his family's problem with the City be agendaed for
Commission discussion.
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Jay Keyes requested the civic center be replaced and commended the Commission's
support of the Jolly Trolley.
8enetta Slauahte';. reviewed upcoming Main Street program events.
PUBLIC HEARINGS
ITEM #8 - Public HearinQ - Fiscal Year 2000-2001 Budget
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In her August 29, 2000 memorandum, Budget Director Tina Wilson reviewed budget
ordinances: 11 Ordinance #6607-00 establishes millage for FY (fiscal year) 2000101 at the
City Manager's proposed rate of 5.5032 mills and 2) Ordinance #6608-00 establishes
operating budgets for FY 2000/01.
Changes from preliminary budget: al General Fund - budgeted revenues &
. expenditures - $140,720 to develop SPJC (St. Petersburg Junior College) field site; b) .
General Fund - budgeted revenues - additional $115,220 of ad valorem proceeds based
upon Pinellas County final preliminary figures, of which $ 50,000 is designated for CHIP
(Clearwater Homeless Intervention Program) and $65,220 remains available for allocation
to another program; and d) Water & Sewer Fund - budgeted revenues & expenditures ~
reflects adopted rate increase.
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. Based on City Commission direction on August 29, 2000, Ordinance #6609-00,
which establishes the operating budget for the Capital Improvement Budget for FY
2000/01, eliminates the $2.8.million Memorial Civic Center project and reappropriates
those funds to new projects: 1) $820,260 for the Police Beach Substation: $1,859,300 for
the Sand Key Fire Station: a net decrease of Penny for Pinellas project funding of
$120,440 which will be reflected as an increase to the unallocated Penny funds. Budgeted
revenues and expenditures reflect additional $7,710 of ad valorem proceeds based on final
preliminary figures furnished by Pinellas County. These funds are to be allocated to Street
Resurfacing.
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. Budget Director Tina Wilson said budget workshops had been held May 30, July 6,
July 13, August 1, arid Aug~st 29, 2000. It was recommended the $62,500 general fund
~xcess be used to add another firefighter.
Five people spoke in fa'vor' of constructing a Sand Key Fire Station.
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In response to a question, Ms. Wilson said the City Commission is being asked to
approve the CIP (Capital Improvement Projects) for the next fiscal year, while recognizing
the 6-year plan. Additional public hearings can be scheduled before any project begins.
Commissioner Clark moved to allocate $55,000 to the Fire Department budget with
the remainder of the general fund excess for future appropriation or reserve. The motion
was duly seconded and carried unanimously.
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" Commissioner Johnson moved to approve the FY 2000/01 budget, .including the
allocation of $55,000 for salary and benefits for one firefighter with the remainder of the
. general fund excess for future appropriation or reserve. The motion was duly seconded.
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Opposition was expressed to the budget process, budget priorities, and reduction of
the road budget.
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Upon the vote being taken, Commissioners Johnson, Clark, Hooper, and Mayor
Aungst voted "Aye"; Commissioner Hart moved "Nay." . Motion carried,
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. a) Ord. #6607-00 -, Declaring Millage Rate to be levied for Fiscal Year beginning 10/1/00
and ending 9/30/01 at 5.5032 mills
The City Attorney presented Ordinance #6607-00 for first readin'g and read it in full.
Commissioner Clark moved to pass Ordinance #6607-00 on first reading. The motion was
duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper and Aungst.
"Nays": Hart.
Motion carried.
b) Ord. #6608-00 - Adopting Operating Budget for Fiscal Year beginning 1011/00 and
ending 9/30/01
The City Attorney presented Ordinance #6608-00 for first reading and read it by
title only. Commissioner Clark moved to pass Ordinance #6608-00 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper and Aungst.
"Nays": Hart.
Motion carried.
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c) Ord. #6609-00 - Adopting Capitallrriprovement Program Budget for Fiscal Year
',beginning 10/1100 and ~ndin9 9/30/01
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The City Attorney presented Ordinance #6609-00 for first reading and read it by
title only. Commissioner Hooper moved to pass Ordinance #6609-00 on first reading.' The
motion was du!y seconded and upon roll call, the vote 'was: '
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tt Ayes": Johnson, Clark, Hooper and Aungst.
"Nays": Hart. '
Motion carried.
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Public Hearing - Second Reading Ordinances
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ITEM #9 - Ord. #6521-00 - Vacating 3 unnamed rights-of~way directly adjacent to N, S, &
E of city owned park, ,2015 Broadway, as shown in Plat of La Jolla Sub., less westerly 60'
. of. northerly r-o-w, subject to retaining rights-af-way full width as sidewalk, drainage &
utility easements (City, VOO.02)
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The City Attorney presented Ordinance #6521-00 for second reading and read it by
title only. Commis'sioner Johnson moved to pass and adopt Ordinance #6521-00 on
second and final reading. The motion was duly seconded and upon roll call, the vote' was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
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';;"t ITEM #10 - Ord. #6553-00 - Vacating triangle shaped portion of r-o-w lying west of Lot 8,
Brown's Court, subject to retaining portion of r-o-w as drainage & utility easement (City.
00-08)
The City Attorney presented Ordinance #6553-00 for second reading and read it by
title only. Commissioner Hooper moved to pass and adopt Ordinance #6553-00 on second
and final reading. The motion was duly seconded and upon roll call. the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
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ITEM #11 - Ord. #6664-00 - Annexation, 1765 Saint Croix Dr., Virginia Grove Terrace,
Fifth Add., Blk B, Lot 18 (Jeanette Harvey-Evans, AOO-12)
The City Attorney presented Ordinance #6564-00 for second 'reading and read it by
title only. Commissioner Johnson moved to pass and adopt Ordinance #6564-00 on
second and final reading. The motion was duly seconded and upon roll call, ,the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
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ITEM #12 . Ord. #6665-00 - Land Use Plan Amendment to Residential Urban, 1765 Saint
Croix Dr., Virginia Grove Terrace, Fifth Add., Blk S, Lot 18 (Jeanette Harvey-Evans, AOO-
12)
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The City Attorney presented O,rdinance ~6565-00 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6565-00 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
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ITE'M #13 - Ord. #6566-00 - LMDR Zoning, 1765 Saint Croix Dr., Virginia Grove Terrace,
Fifth Add.,"Blk B, Lot 18 (Jeanette Harvey.Evans, AOO-12)
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The City Attorney presented Ordinance #6566-00 for second reading and read it by
title 'only. Commissioner Clark moved to pass and adopt Ordinance #6566-00 on second
and timll reading. The motion was duly seconded and upon roll call, the vote was:
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HAyes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
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ITEM #14 - Ord. #6571-00 - Vacating North 1 T of 27' drainage & utility easement lying
. along South side of lot 26, Waldefl Woods, less westerly 5' (Houser, VQO-09)
The city Attorney presented Ordinance #6571-00 for second reading and read it by
title only. Commissioner Hooper moved to pass and adopt Ordinance #6571-00 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays"; ~one.
ITEM #15 - Ord. #6572-00 - Vacating West 3' of 10' Utility Easement lying along east side
of Lot 531 Cedar H eights (Gall, VOO.' 0)
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The City Attorney presented Ordinance #6572-00 for second reading and read it by
title only. Commissioner Johnson moved to pass and adopt Ordinance #6572-00 on
second and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
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ITEM #16 - Ord. #6576~OO - Annexation, 2755.Danlel St., Acker's Sub., Blk 3, lot 4 (Barry.
. Vogel; AOO~14) , . , '
The City Attorney presented Ordinance #6576-00.for second reading and readit by
title only. Commissioner Clark moved to pass and adopt Ordinance #6576-00 on second
and final. reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
ITEM #17 - Ord. #6577~OO w land Use Plan Amendment to Residential/Office General,
2755 Daniel St~, Acker's Sub., Blk 3, lot 4 (Barry Vogel, AOO-14)
The City Attorney presented Ordinance #6577-00 for second reading and read it by
title only. Commissioner Hooper moved to pass and adopi'Ordinance #6577~OO on second
and final reading. The motion was duly seconded and u'pon roll call, the vote was:
"Ayes": Johnson; Clark, Hooper, Hart and Aungst.
"Nays": None.
ITEM # 18 - Ord. #6578-00 - Office Zoning, 2755 Daniel St., Acker's Sub., Blk 3, Lot 4
(Barry Vogel, AOO-14)
The City Attorney presented Ordinance #6578-00 for second reading and read it by
title only. Commissioner Johnson moved to pass and adopt Ordinance #6578-00 on
second and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
IINays": None.
ITEM # 19 ~ Ord. #6595-00 - Amendments to Community Development Code
Assistant Planning Director Cyndi Hardin reviewed proposed amendments related to
monument signs, temporary yard signs, and parking on the grass. In response to a
question, she said a variance related to the impervious surface ration could be approved for
a homeowner who has a small property and must fill-in a parking spot that lacks
landscaping. Only one space on the grass, for either a vehicle or boat, is permitted.
One resident spoke in support of the amendments.
Commissioner Hart moved to amend Ordinance #6595-00 on second reading
regarding page 6, Section 6 of the ordinance, to delete subsection 4 of Section 3-1407 fA}
and substitute the following: 4. One designated parking space may be located on the grass
in a required front setback adjacent to the driveway located on the property. Access to
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such designated parking space shall be by way of the property;s driveway. If the
designated parking space can not be maintained as a landscaped area and is either,reported
by neighboring residents' as a detrimental property or is identified by any Code inspector as
in violation of this provision; such designated parking area shall be filled in, by the property
owner, with pavers, concrete, turf block, or other approved suitable parking material AND
regarding page 7; Section 8 of the ordinance; to delete subsection 2 of Section 3-18059 N)
and substitute the following: 2. One other temporary yard sign shall be permitted only on
. parcels of land designated or used for residential purposes on each road frontage per parcel
of land provided that such signs are displayed no more than three' times a year for a totai' of
90 days during a one year period, and provided that the total sign face area of each sign
. does not exceed six square feet. The motion was duly seconded and carried unanimously.
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The City Attorney presented Ordinance #6595-00, as amended, for second reading
and read it by title only. Commissioner Johnson moved to pass and adopt Ordinance
#6595-00, as amended, on second and final reading. The motion was duly seconded and
upon' roll call, the vote was:
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ITEM #20 - Ord. #6596-00 - Relating to Schedule of Fees, Rates and Charges, amending
Appendix A, Art. XI, Parks, Beaches, Recreation, to increase' certain fees for use of
facilitfes by nonresidents
In 'r'esponse to a concer~t the City Attorney said this ordinance only relates to Parks
& Recreation fees.
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The City Attorney presented Ordinance #6596-00 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6596-00 on second
and final r~ading. The motion was duly seconded and upon roll call, the vote was:
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ITEM 1121 - Ord. #6605-00 - Relating to salary increases for Mayor and Commissioners;
amending Sec. 2.263(1) to provide for annual cost of living adjustment
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The City Attorney presented Ordinance 116605-00 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6605-00 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
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"Ayes": Johnson, Clark and Aungst.
"Nays": Hooper and Hart.
Motion carried.
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CJTY MANAGER REPORTS
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CONSENT AGENDA (Items #22.35) - Approved as submitted less Items #24 & #34 .
.ITEM #22 ~ ADoroval of Purchases per PurchasinQ Memorandum:
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1) Book Wholesalers Inc., books & library materials, 10/1/00-9/30/01, estimated $81,000
(LIB). .
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. 2) Ebsco Subscription Services, subscription services, 10/1/00-9/30101, estimated
$93,000 (LIB)
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3) Ingram Library Services, books & library materials, 10/1/00-9/30/01, estimated
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. 4) The Booksource, books & library materials, 10/1/00-9/30/01, estimated $39,000 (LIB)
5~ Dlstributi~n Video and Audio, video tapes, 1 0I1/00-S/30/01, estimated $35,000 (LIB)
6) The Gale Group, books & library materials, 10/1/00-9/30/01, estimated $29,000 (LIB)
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7) Gaylord Bros, hardware maintenance & software license for computer equipment used at
alllibrary branches, 1 0/1/00~9/30/01, estimated $45,000 (LIB)
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8) Thompson, Goodis, Thompson, Croseclose & Richardson, P.A., legal services, estimated
$40,000 (CA)
9) Perkin-Elmer LLC, one OPTIMA 2000 IPe instrument, $75,493 (PW)
10) Altec Industries Inc., one 2001 Ford f-450 with Altec A T35G aerial lift, replacement,
$65,250; financing to be provided under City's Master lease-Purchase Agreement (GS)
11) Altec Industries Inc., two 2001 Ford E.350 with Altec AT200V aerial lift, replacement,
$107,498 i financing to be provided under City's M aster Lease-Purchase Agreement (GS)
12) World Industrial Equipment Inc., one Ford F~450 cab & chassis with utility body and
Sighalier SL T28 aerial platform, replacement, $65,293; financing to be provided under
City's Master lease-Purchase Agreement (GS)
ITEM #23 . Approve City of Clearwater Brownfields Area Environmental Justice Action
Agenda (ED)
ITEM #24 - See paQe 9.
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ITEM #25 ~ Contract to Mastec North America, Inc., for installation of gas mains, service
lines, & exterior underground house piping, for $955,185 (SSS)
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ITEM #26 . Aoorove acceptance'of 2nd vear araot fundina from State of Florida, Office of
Attorney General, 2000-2001 Victims of Crime Act (VOCA) Grant Program, $34,910 (PO).
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ITEM #27 - Florida Recreation Develooment Assistance Proaram IFRDAP} project grant
agreement with FOEP for East West Recreational Trail, .$150,000 (PR)
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ITEM #28 - Contract to Kloote Contractina, Inc;, for Chinaberry Drive I Grovewood Avenue
Drainage Improvements, for $25,052.94 (PW)
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ITEM #29 -Clearwater Housina Authoritv - Confirming Mayor's reappointment of Mary
Myhill (CLKJ
ITEM #30 - Pinellas Suncoast Transit Authority' - reappoint Commissioner Clark (ClK)
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ITEM #31 - Lana Center Board of Directors - reappoint Commissioner Hooper (eLK)
ITEM #32 - Lonq Center Foundation Board of Trustees - reappoint Commissioner Johnson
. (elK)
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ITEM #33 - General Warranty Deed - conveying E18' of Bluff View Court, Lots 1, 7, 9, 11,
13, 15, 17, 19, & 20, for additional right-ot-way for Reynolds Avenue to widen roadway
(Morton Plant,Hospital Association, Inc.)(CA)
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ITEM #34- See llaQe 11.
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~.. ITEM #35 - Disband Fiscal'Review Committee
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Commissioner Clark moved to approve the Cons'ent Agenda as submitted less Items
#24 and #34 and that the appropriate officials be authorized to execute same. The motion
was duly seconded and carried unanimously.
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The City Commission recessed from 8:22 to 8:41 p.m.
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ITEM #24 - Approve purchase of property, casualty, liability, workers' compensation,
emergency medical services (EMS~, fuel tank, & flood insurance coverage for Fiscal Year
2000-2001, amount not to exceed $860,000 (FN)
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Risk Management purchases insurance coverage for the City related to property,
casualty, liability, workers' compensation, EMS (Emergency Medical Services), fu~l tanl(s,
and flood. Total premiums are estimated to cost $836,533.
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Excess Property, Agent - Insurance & Risk Management Services, Inc., Naples,
Florida - $1 DO-million coverage includes Sand Key Bridge, total premiums $408,723: 1)
Lexington Insurance Co. - $190,823; 21 Royal Surplus Lines Insurance Co. - $88,000; 3)
Westchester Insurance Co. ~ $80,000; and 4) Royal Surplus lines Insurance Co. - $50,000.
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Mlacolhmooua Coverago, Agent - AJ Gallagher & Coo; Tampa Bay, Florida':' total
promlumo $46,880: 1) Boller & Machinery - Hartford Steam Boiler - $6,248; 2) Marina
Operotors Logal Liability - IlT/Hartford Insurance Co. - $17,500; 3) Underground Fuel Tank
LIability - Commorce & Industry - $7,757; and 4) Flood Insurance for specific properties
(pr~mlums osthnated for all proporties) - Bankers Insurance Group - $15,375.
Miscellaneous Coverage, Agent '- Acardia Southeast, Clearwater, Florida - total
premiums $380,830: 1) Crime & Dishonesty - Travelers Casualty - $5,162 prem'ium; 2)
Excess Liability ($ 5-milliont North River Insurance Co. - $238,000; 3) Excess Liability -
($5-m,lIIion) ,New Coverage - Market America Insurance Co. - $20,000; 4) EMS liability
(reimbursable) Florida, Professional, & EMS - Underwriters at L10yds/GL - $56,000; 5)
Business Auto - National indemnity Co. - $31,668; and 6) Excess
GLiProfessional/Auto/EMS Liability - $30,000. '
,The City's contract with Pinellas County requires the City to purchase EMS liab'ility
coverage. The County reimburses this expense.
Staff recommends purchasing the proposed insurance. Premiums and coverage are
similar to last yeart except the property insurance premium has increased substantially,
eVen with a higher selHnsured retention and without the City having any claim losses
exceeding its current self-insured retention.'
All property risks are covered at levels and rates which, when taken together as a
whole, represent a reasonable and conservative insurance program. Recommended ,
purchases are for one year beginning October 1, 2000. Flood insurance and underground
storage tank policies have different effective dates. Staff recommends increasing the self-
insured retention for property insurance to $ 500,000 so that the self-insured retention for
property insurance, civil liability insurance, and workers' compensation insurance is the
same.
Staff recommends purchasing another layer of $5~million excess liability insurance,
and requests authorization to spend $20,000 for it5 purchase. The difference between the
$860,000 request for insurance premiums and the anticipated $836,533 expenditure will
, allow changes during the year, mostly related to City property acquisition, construction, or
leasing new facilities.
The FY 2000/01 budget includes $520,000 for insurance premiums. EMS Liability
of $11 7,668 is reimbursable. The difference, of up to $199,000, will be provided at first
Quarter from unappropriated retained earnings of the Central Insurance Fund.
In response to a question, Risk Manager Leo Schrader said staff recommends an
additional $ 5-million in excess liability insurance as the City's only backup for civil liability.
The City has been fortunate during the past several years. As an example, he said Gas
System activities could,result in substantial losses if a gas explosion caused significant
damages. In response to a question, Financial Services Administrator Margie Simmons said
the central insurance fund has' $4.4-million in reserves available for use. She would not
recommend using the entire reserve.
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C9mmlssioner Clark moved to approve the purchase of property, casualty, liability,
wor~ers' compensation, EMS (Emergency Medical Services), fuel tank, and flood insurance
coverage for Fiscal Year 2000/01 as presented, in an amount not to exceed $860,000, and
that the appropriate officials be authorized to execute same. The motion was duly
seconded and carried unanimously. ' '
"
ITEM #34 - Authorize Appeal of Hearino Officer Order in American InfoaQe, LLC v. City
(CA)
In her September 5, 2000 memorandum, the City Attorney reported the City had
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received the Final Order regarding American Infoage, LLC VB. the City - OOAH Case #00.
0999. The order reverses the Community Development Board's decision to deny approval
for a telecommunications tower at 505 Virginia Lane. The decision states that the
application is approved and does not impose any conditions recommended by staff nor
adopted by the board.
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Judicial review of thl's decision would be through filing a Petition for Certiorari in
Circuit Court within 30'days. The Circuit Court would conduct a review of the record.
The City Attorney recommended the City Commission meet in an Attorney/Client
session to di~cuss options, and review costs and settlement potential.
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Darrel Richards, American Infoage representative, stated the City' would expose
itself to financial risk if it appeals this decision.
, Commissioner Clark moved to continue Item #34 to September 21, 2000. The
motion was duly seconded and carried unanimously.
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #36 - AQProve Term Sheet with Philadelphia Phillies {GS)
Benefits of anew community sports complex include: 1) keeping the Phillies in
Clearwater, a family oriented and wholesome activity; 2) a state of the art facility; 3) a
better location for access and visibility; 4) national exposure of Clearwater will increase; 5)
increase in tourism and economic impact; 6) a facility that can be used for other events; 7)
provide a redevelopment opportunity for the North Greenwood community; 8) valuable
advertising dollars committed by the Phillies to the northeast U.S. market; and 9) the ability
to form a partnership with the State, County, and City/Phillies.
The Clearwater Stadium Project Term Sheet is subject to the City's and the Phillies',
"Team," ability to agree upon definitive terms and conditions and to enter into definitive
forms of legally binding agreements necessary to implement the Clearwater stadium
project, "ProJect," in accordance with all requirements of applicable law. Any and all
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references to the Team shall, at its option, refer instead to an entity wholly owned by the
Phillies created for purposes of the project, and any and all references to 'City shall, at its
option, refer instead to an authority or other public or quasi-public entity designated by the
City for purposes of the project, provided that the Team and City each shall stand fully
behind its a'mUate or designee. '
This Term Sheet accurately reflects the basic terms of the business deal between
,the City and the Phillies, pertaining to the development, financing, planning, construction,
and operation of a new stadium and adjacent facilities, all as to be more specificaJly set
forth in definltive'stadium development and use agreements to be prepared and entered
into by the City and Team as soon as is reasonably possible.
SITE
The Term Sheet is based on the understanding that the project site will be the 33.1
at:res occupied by SPJC athletic fields north of Drew Street, south of Sharkey Street, and
west of Old Coachman Road. The City has selected the site and will hold the Phillies
harmless against any claims by' adjacent or nearby property owners alleging any adverse
, effect on their properties by development or operation of the project. If the parties jointly .
determine that this location is not acceptable, they will use best efforts to locate an
acceptable alternate site and to agree on any necessary changes to terms herein set forth.
PROJECT
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The project shall include: 1) open air, natural grass ballpark meeting first class Major
League Baseball spring training standards, with approximately 7,000 fixed seats, to include
premium seating and group areas, an outfield berm seating area to accommodate
'approximately 1,000 fans, all clubhouse facilities, batting tunnels, Team office space, and
other elements of such a stadium; 21 one full-size, lighted practice field; 3) one practice
infield; and 4) on-site parking for approximately 1,000 vehicles plus player/staff/VIP parking
for approximately 1 75 automobiles. The project may include such facilities as a
restaurant/sports bar, a souvenIr/sporting items store, a health/fitness facility, etc.
FUNDING
Funding for all hard and soft project costs shall come from net proceeds from the
City's bonding of $500,000 per year for 30 years from the State and net proceeds from
City bonding of an amollnt from the County having a net present value of $7-million. In
addition to its other obligations in the Term Sheet, the City will make a $5-million capital
contribution to the project. The Team shall contribute the balance necessary to complete
the project and the Team shall bear the risk of cost overruns; provided, however, tha,t the
Team shall contribute at least $3~million. All public source funds shall be available for the
project no later than July 1, 2001, provided that the City will make its best efforts to
complete the bonding of State and County contributions by October 1, 2001: Team shall
, add funds necessary to complete the project as and when needed.
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PROJECT DESIGN & DEFINITION
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The Team will observe the Consultants Cqmpetltlve Negotiation Act selection
, requirements and then will engage the architectural and engineering service providors '
necessary to deslgn'the project and define its elements hi detail sufficient to bid the
construction and support the construction documents. The Team will pay all Architect fees
and expenses as part of its contribution.
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SITE PREPARATION
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By July 1, 2001; the City will be responsible for'dealing ap'propriately with any
environmental, geotechnical, or other site conditions that would adversely impact ,the cost
or speed with which the project can be completed, including without limitation effecting
any remediation to the extent required by law. The Team shall pay the first $250,000 cost
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of such site work and ~he City shall pay any additional cost of such site work, up to a
maximum of an additional $250,000. If the parties reasonably estimate costs of such site
work and impacts exceed $500,000, either party may terminate' the project. The Team
,shall pay $15,000 for geotechnical studies of the site. The City shall pay the balance of the
cost of such studies. The City shall hold the Team harmless from any liabilities arising
under environmental laws from the'Team's use ,of the project, except to the extent caused
by the wrongful or negligent acts of the Team.
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CONSTRUCTION OF IMPROVEMENTS
~~;~ Improvements included in the project will be built in accordance with the
{,/;" construction documents by a construction company chosen through a competitive selection
process by the Team. As the Team is bearing the risk of overruns, it shall have the right to
make additive or subtractive change orders, as necessary to deal with unforeseen
conditions, so long as the project stays within the project definition.
OWNERSHIP
The City will own the site and facilities comprising the project.
USE AGREEMENT
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The Team will enter into a use agreement with the City giving the Team the
exclusive use of the project during the term, subject to Partnership Events and certain civic
uses to be agreed upon, such as Youth Baseball games, that do not interfere with the
Team's use of the project. For such use, the Team will pay the City an adjustable rent in
the annual amount of $70,000, which shall be adjusted annually according to the local
Consumer Price Index. The Team shall receive a credit against such adjustable rent for all
project oper~ting and maintenance labor costs paid by the Team and for all field
maintenance supplies and other expenses incurred in the discharge of Team Maintenance
Obligations and the share of utilities paid by t~e Team.
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The term of the agreement will extend from the date of the Team's occupancy
following substantial completion of the ~roject, no later than January 1, 2003, for a term
of 20 years, through December 31, 2022. The Team shall have one 5-year extension right
and the City and Team may agree mutual/yon 3 additional 5-year extensions. The Team
shall commit to keep Its Florida State League team at the project for at least 3 years
following completion of the project and has no present intention to relocate thereafter.
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The Team shall me'<e the ballpark its spring training home field for the e~tire term.
OPERA TI NG RESPONSIBILITY
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The Team shall operate and manage the project and shall employ the staff
necessary to do so. The Team shall pay 25% of the costs of utilities serving the project
and the City shall pay the remaining 75%.
MAINTENANCE
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The Team shall provide labor to: 1) perform interior cleaning and light housekeeping,
e.g. changing bulbs, towels, etc. and 2) maintain the 3 playing fields, the luxury suites, and
the restaurant as listed in Team Maintenance Obligations. The City shall acquire and make
available to the Team, at the Team's expense, all field care supplies including clay, sod,
sand, fertilizer; chemicals, etc., and other supplies necessary for the Team to discharge its
maintenance obligations related to the 3 playing fields. Other than for the Team
Maintenance Obligations, the City shall be obligated to provide all other ordinary and
necessary maintenance of and repairs to the project including without limitation the City's
luxury suite, parking lots, landscaped areas, and all other areas except for the playing
fields.
CAPITAL
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The City shall have all capital repair, refurbishment, restoration, and replacement'
obligations, as necessary, to keep the project at all times in first-class condition and up to
first-class Mayor League Baseball spring training stadium standards at the time of
reference. The Team and City shall agree annually on the nature and extent of any capital
repairs or improvements and whether any capital reserve fund is necessary and in what
amount, considering what is customary for a facility of the size, nature; and scope of the
project. Following project completion, the parties shall designate and equally pay a
mutually acceptable consulting engineer to determine annually what capital repairs,
refurbishment, restorations, and obligations are to be done currently, and schedule those to
be done in the future.
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T ~XES, USE CHARGES, & SURCHARGES
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It Is the intent of the parties that the project, land and improvements, shall be
exempt from real estate taxes or payments in lieu of real estate taxes throughout the term.
Throughout the term, the City shall hold the Team harmless from all other local taxes
except for income, sales, and like taxes of general application, including without limitation,
amusement/ticket taxes, any increase in the sales tax rate applicable to tickets, use and
occupancy taxes and surcharges on project-derived revenues. . Should the project become
subject to ad valorem property "taxes, the parties shall each pay an equal one-half of the net
ad valorem taxes due and payable after deducting any City ad valorem taxes, which shall
be paid by the City. The parties will ask Pinel/as County to return its share of such taxes
'and the parties agree to cooperate on legislation to exempt the project from such taxes.
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During each. 12-month period after occupancy, the City shall be responsible, at its
. expense, for the booking and conduct of concerts, plays, or other significant revenue
producing events, each a "Partnership Event," of a nature that will not damage the playing
fields nor cause unreasonable wear and tear to the structures and are not inconsistent with
,the image of Major League Baseball and the TeElm, in the Team's reasonable judgment.
Net proceeds from such events from all sources, including parking and concessions, will be
split evenly between the City and Team. The City shall book and conduct at least 6, but
not more than 1 2, Partnership Events.
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(.":~The City shall receive one-third of any net revenue derived from the sale' of the right
, .,1 to name the stadium and shall have the right to approve any such sale, and shall not
withhold such approval unreasonably. '
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Otherwise, the Team will retain all net revenues generated on and from the project
during the Term from all sources, inclUding without limitation, all revenues from: 1) two-
thirds of any net revenue derived from sale of the right to name the stadium; 2) tickets,
premium seating, concessions, signage, merchandise, broadcasting, sponsorships, and
parking; 31 restaurant/sports bar, souvenir/sporting goods and other synergistic uses; 4)
fantasy camps; and 5) any other events held at the project which are not Partnership
Events. As between the parties and subject to the Partnership Events terms, the Team
shall be entitled to any net revenues generated by events at the project from parking at the
project, Carpenter Field, SPJC, and the Florida Power Corporation right-ofpway. The Team
will pay $1,250, adjusted for changes in the local CPI, per spring training game to civic
organizations to staff parking at all of these locations.
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The City will provide all appropriate City services, including without limitationt
interior and exterior security, and anti-scalping and traffic control at appropriate levels of
coverage for all events. Except for civic events only, and subject to Partnership Events
terms, the Team will pay for such on-site police and paramedical coverage as the Team
deems necessary.
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PERMITS &. APPROVALS
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Provided that the Team pays all applicable fees therefor and subject to "Conditions'
to City's Obligation," the City will: 1) provide or secure all zoning, subdivision, land use,
curb cut, c.onstructien; and all ether, similar and dissimilar governmental or quasl~
governmental approvals, licenses and permits necessary te construct and .operate the
project, including creating access from Drew Street and 2) perform and pay for necessary
public infrastructure costs and do so in a fashion that shall not delay, except as due to
appeals taken against timely City approvals, the commencement .of construction on
October 1, 2001, or its timely prosecution'thereafter.
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The Use Agreement between the City and Team will include a provision that weuld
'trade e'ut value in marketing programs from the Team to match the financial contributions
made by Pine lias County to the project. Those marketing programs could include
destination advertising, tourism public relations campaigns, tourism direct sates activities,
and any other mutually agreed upon marketing pr.ogram. Each year, the Team would meet'
with representatives of the Pinellas County Convention & Visitors Bureau and agree to, a
sp,ecific program of destination marketing and/or ticket opportunities equivalent to the
dollar value of the County contribution.
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The Team shall provide the City with 12 tickets per spring training exhibition game
and one luxury suite for use by the City for each such game for economic development and
other public purpeses.
DISASTER STAGING AREA
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The City may, in each instance of actual or imminently threatened natural disaster,
use the project as a staging area for disaster preparations, response, or ether related uses,
provided such use .of the project will not damage the project so that it is unfit to be used
fer its custemary purpose and that no cost to the Team will result and that the City will
immediately restore any damage to the playing field or any other element of the project.
The City shall not be responsible to the Team for any loss of revenue or consequential
damages resulting from such use of the project, except any attributable to its failure to dUly
effect any such restoration and restore full use of the project to the Team immediately
following the end of the disaster.
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A censtruction contract with an acceptable contractor for a price and on terms that
,are reasonably satisfactory to the Team has been entered into by January 31, 2001 for'
pre-construction and construction services leading to an acceptably priced contract by
September 1, 2001" provided that the Team may reasonably reject a contract if hard and
soft costs are greater than $24-million.
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'A definitive use, agreement, on terms that are' reasonably acceptable to the Team
and City and are consistent with this Term Sheet, has been entered into by the deadlin'e
Imposed by OTTED. . City site work will be completed by June 1, 2001 and soil studies
disclose no geotechnical reason that would impede construction:
City funds. are available by July 1,' 2001.
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If, despite the City's best efforts, the full State and County contributIons are not
,available to the Team for use in the project by October 1, 2001, the Team may, in its
discretion, terminate the project and all of its agreements relating thereto, in which event
the City shan promptly reimburse the Team for all expenditures made and obligations
incurred in respect of the Architects' fees and expenses.
CONDITIONS TO CITY'S OBLIGATION
If the cost to the City of effecting all public infrastructure costs necessary for the
project as required hereby shall be reasonably B$timated to exceed $300,000, the City
may, on or before January 1, 2001, in its discretion, terminate the project and all of its
agreements relating thereto, in which event the City shall promptly reimburse the Team for
all'Bxpendltures incurred in respect of the Architects' fees and expenses.
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JACK RUSSELL STADIUM LEASE
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The Jack Russell Stadium lease shall te'rrninate on the first day of the term of the
\,~;~!) use agreement relating to the project, with no further obligations by either party. .
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The Carpenter Complex lease will be amended to: 1} extend for a term coextensive
with the term of the use agreement relating to the project; 21 conform the use, parking,
and revenue allocation provisions of that lease to the comparable provisions of that use
agreement; and 3) call for fixed rent at the annual rate of $204,000 for 20 years.
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General Services Administrator Keith Ashby presented the Term Sheet signed by the
Phillies. Attorney David Cardwell assisted the City with negotiations. Mr. Ashby reviewed
the agreement and plans.
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The Interim City Managersaid staff has scheduled a meeting for September 14,
2000 with the College Park neighborhood, which abuts the sPJC fields, to discuss
insurance-related issues regarding sinkholes. The City plans to have qualified people
address the sinkhole issue. Staff is researching' area flooding and drainage issues and will
schedule a neighborhood meeting to discuss the findings. Neighborhood residents also
have expressed concern regarding the sPJC site proposed for the stadium. Staff will meet
with residents to address issues that affect them.
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Ten people spoke in opposition to the Term Sheet and proposed site., One person
questioned whether an escalation clause to the Term Sheet had been considered. Twelve
people spoke in suppo'n of the Term Sheet and plan.
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Mr,. Ashby said the PhiJlies felt parking available at Carpenter Field, the Florida
Power right.of-way, and SPJC would be adequate. It was stated the project will not ' ,
benefit Time- Warner, a nearby business, despite claims to the contrary. The City Attorney
said none of the,Mayor's business ties creates a conflict of interest. In response to a
question, Mr. Ashby said Parks & Recreation Department costs to maintain Jack Russell
stadium have not been calculated. Currently, stadium capital costs average $50,000
annually: The Term Sheet includes the rental of Carpenter Field to provide a revenue
stream needed for the issuance of tax-exempt bonds. It was recommended the City
restrict traffic to the College Park neighborhood on game days. Staff will report.
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It was stated that no' other spring training site municipality has negotiated a more
favorablE! contract. It was said other major league teams have criticized the Phillies for the
size of the Team's contribution to the project. It was stated neighborhood iss'ues must be
addressed. It was felt the project deserves City support and cooperation. The importance
of retaining Phillies spring training in Clearwater was stated.
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,It was requested staff identify alternate sites under consideration if the SPJC is not
suitable. 'In r&sponse t'o a question, the City Attorney said the hold harmless clauses
address environmental issues and impacts of the facility. The City can be insured against
these issues. A discussion will be required related to ultimate liability.
In response to a question, a Phillies representative said during spring training, the
Team plays 15 day games and one night game. The average attendance for the minor
league team is 500-600 and 4,000 for special events. Mr. Ashby said no more than one
Partnership Event will occur monthly. The Jack Russell Stadium's parking lot clears out
1,000 vehicles in less than 1 5 minutes onto 2-lane neighborhood streets. It was stated the
new site offers access to Drew Street, a major road. The Interim City Manager said the
project will include traffic studies. It was note'd property values near other new stadiums
have increased. Residents were thanked for their comments.
Commissioner Clark moved to approve the Clearwater Stadium Project Term ,Sheet
with the Philadelphia PhjJJjes. The motion was duly seconded.
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Discussion ensued regarding capital costs at Jack Russell Stadium.
Upon the vote being taken, the motion carried unanimously.
ITEM #37 - Finalize Mission Statement for Clearwater Beach Entryway Advisory
Committee; appoint 2 alternates (PW)
The' proposed Mission Statement is, "The Clearwater Beach Entryway Advisory
Committee will advise the City Commission on recommended solutions to make the
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Clearwater Beach Entryway (roundabout) safe, efficient, and friendly for all stakeholders
and users."
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, It is proposed the Clearwater Beach Entryway Advisory Committee meet twice
monthly for several months, and then monthly thereafter, or at a frequency to permit timely
review of staff and consultant plans and designs. .
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Regarding the committee's purpose, it is proposed the Clearwater Beach Entryway
Advisory Committee will: a) interpret and serve as a liaison between citizens who have
developed the vision at the July 27 and 31 charettes and staff to carry out these changes;
b) review and provide added details to the engineering analysis & proposed immediate &
short term geometric, operations, & maintenance solutions to the entryway; c) retain, as
much as practicable, the community vision as expressed in documents and reports of the
charettes; d) work toward solving immediate and short-term issues; e) identify needed
. educEltional, informational, and enforcement measures; f) determine what measurements
are needed to assure that the entryway meets its objective to become'safer, more efficient,
and friendly for all users; g) review these measures & report on the progress & effects of
these changes; and h) review, monitor, & oversee development of long-range topics that
the City needs to consider. These measures will be addressed if immediate'and short-term
measures fail to' fully meet their intended objectives.
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Commissioner Hart reported the Committee had met. Members indicated they wish
to evaluate both short- and long-term issues and are willing to meet weekly. , The
Committee also said they wish to combine their review of the Entryway with the new
beach plan and long term beach issues. The Interim City Manager said the committee is
willing to participate in the process to improve the roundabout. He recommended the
group be made part of the process. It was stated the Committee does not want to slow
down the process but wishes to review the Crown report. In response to a question,
Commissioner Hart said after short-term issues are reviewed, the Committee plans to meet
monthly and will disband when their work is completed. They do not want their efforts
ignored. It was felt adding the beach plan to this committee's review should be discussed
later.
The Committee had accepted the Mission Statement but want to review short-term
fixes proposed in the Crown report. A second meeting on Monday, September 11th is
planned. The issue of Committee member absenc~s will be discussed.
Consensus was for Bob Bickerstaffe and Sill Jonson to serve as Clearwater Seach
Entryway Advisory Committee alternates.
Commissioner Johnson moved to approve the Mission Statement for the Clearwater
Beach Entryway Advisory Committee.
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Discussion ensued regarding increased traffic in the roundabout and the decreased
accident rate. Public Works Administrator Mahshid Arasteh said striping the roundabout's
east side has removed a traffic conflict and improved safety.
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19
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The motion was"duly soconded and carried unanimously.
ITEM #38 - Res. #00-32 - establishing intent to reimburse certain project costs incurred
with proceeds of future tax exempt financing; contract to Bank of America Leasing and
Capital, 10/1/00-9/30/01, to provide a $15,000,000 line of credit for Fiscal 2001, 2002 &
2003; authorize all uncompleted equipment acquisitions previously approved for financing
under current contract with GE Capital Public Financing, Inc. to be financed under new
contract with Bank of America Leasing and Capital (FN)
'The City solicited proposals for lease purchase linstallment sale} financing for the
next three fiscal years. Responders bid a percentage of the weekly average index of the 3-
and 5-year CMT (Constant Maturing Treasury Note} as published by the Federal Reserve
Board. Proposals summary: 1) GE Capital - a) 3 years fixed - 95.15% of CMT; b) 5 years
fixed - 96.88% of CMT; c) 3 years variable - none; and d) 5 years variable - none; 2) Bank
of America - a) 3 years fixed - 90% of CMT; b) 5 years fixed - 88% of CMT; cl 3 years
variable - SMA (Bond Market Association Index) + 144bp (Basis Points); and d) 5 years
variable - SMA, + , 44bp; 3) First Union - a) 3 years fixed - none; b) 5 years fixed' - none;
c)3 years variable - 73% 3m UBOR (London Inter Bank Offering Rate); and d) 5 years
. variable - 73% 3m ltBOR; 4) MSG, Inc. - at 3 years fixed - 6.31 %; bt 5 years fixed -
6.07%; c) 3 years variable - none; and d) 5 years variable - none; and 5) LaSalle Bank. - al
3 years fixed - MMD (Municipal Morket Data Scale Curve) + 100bp; b) 5 years fixed -
MMD + 92bp; c) 3 years variable - none; and d) 5 years variable - none.
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Except for items with 3-year, useful lives, such as computers and police cars, lease
purchases will be for 5 years. BOA (Bank of America) Leasing and Capital bid 88% of the
weekly average 5-year Treasury Note. The recent 5-year Treasury Note average weekly
rate was 6.16%, which would result in a borrowing rate of 5.42%. The current contract
with GE Capital Public Finance, Inc. was bid in 1995. The current rate, 87.5% of the 5-
year Treasury Noter is 0.5% below BOA's proposed 5-year rate. Approval does not
represent a commitment to borrow. The City Commission must approve purchases. The
resolution allows the City to pay vendors and be reimbursed from BOA.
'. '
Commissioner Hooper moved to e):press the City's intention to be reimbursed from
the proceeds of tax-exempt financing and award the contract to Bank of America Leasing
and Capital for a period of three years, October 1, 2000 to September 30, 2003, provide a
$15-million line of credit for FY 2001, 2002, and 2003, and authorize all uncompleted
equipment acquisitions previously approved for financing under the current contract with
GE Capital Public Financing, Inc. to be financed under the new contract with Bank of
America Leasing and Capital. The motion was duly seconded and carried unanimously.
The City Attorney presented Resolution #00.32 and read it by title only.
Commissioner Clark moved to pass and adopt Resolution #00-32 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was: '
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rncc09aOO
20
09/07/00
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, "Ayes": John'son, Clark, "looper, Hart and Aungst.
, "Nays": None.
ITEM #39 . Res. #00-36 . approving Interlocal Agreement which authorizes dissolution of
Municipal Gas Authority of Florida (MGAF)i Res. #00-35 - approving City's membership ,
with Florida Gas Utility (FGU) & necessary documents'to accomplish same; authorize City
, Manager to reassign Florida Gas Transmission (FGT) Transportation Supply contracts from
MGAF to City and then to FGU; authorize City Manager to make future FGU Director &
Alternate Director appointments (SBS)
This item proposes to transfer CGS's {Clearwater Gas System) natural gas supply
management cOl')tract from MGAF (Municipal Gas Authority of Florida) to FGU (Florida Gas
Utility). MGAF, an Interlocal organization, has been purchasing natural gas for 9
municipally~owned LDCs (Local Distribution Companies) and Gas Districts served by FGT
(Florida Gas Transmission). The MGAF Board of Directors agreed it could ,not longer
compete with FGU's buying power. The MGAF Board of Directors has dissolved 'the
organization, effective September 30, 2000. FGU is the only other Municipal Joint Action
Agency in Florida, which purchases natural gas.
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, , FGU membership requires City Commission approval of a Resolution, Assumption
Agreement, Certificate" and Gas Service Agreement. FGU will provide the same gas supply
and management service as MGAF. It is anticipated rates will decrease. Currently, 16
municipally owned utilities are PGU members. CGS membership would become effective
October 1, 2000.
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Current City FGT contracts are under MGAF and need to be transferred back to the
City.' After City Commissi,on approval of FGU membership, these contracts must be
assigned to and aggregated into FGU's existing trans'portation contracts. Staff
recommends the Commission authorize the Interim City Manager to transfer FGT
transportation contracts from MGAF, to the City, ~nd to FGU.
The FGU Resolution appoints City representatives to the FGU Board of Directors,
which meet quarterly and decides how gas supplies are purchased and managed. StaH
recommends appointing CGS Gas Supply & Technology Engineer Brian Langille as the
City's designated FGU Director and appointing CGS Managing Director Chuck Warrington
as the City's FGU Alternate Director. Staff recommends the City Commission authoriz~ the
City Manager to appoint future FGU directors and alternate directors.
Commissioner Johnson moved to dissolve MGA~ (Municipal Gas Authority of
Florida) and approve the City's membership with FGU (Florida Gas Utility) and necessary
documents to accomplish same; and authorize the City Manager to reassign FGT IFlorida
Gas Transmission) Transportation Supply contracts from MGAF to FGU and to make future
FGU Director and Alternate Director appointments. The motion was duly seconded and
carrIed unanimously.
mcc09aOO
21
, 09/07/00
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The City Attorney presented Resolution #OO~36 and read it by title only.
. Commissioner Hooper moved to pass and adopt Resolution #OOM36 and authorize the
appropriate officials to' execute same. The motion was duly seconded and upon roll call,
the vote was: '
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"Nayst.: None.
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, The City Attorney presented Resolution #00-35 and read it by title only.
Commi'ssioner Clark moved to pass arid adopt Resolution 1100-35 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
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"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
, ITEM' #40 - First Readina Ord. #6587 ~OO - providing for metering of reclaime,d water
service to multi-family dwelli':19 units, changing commercial rate structure, and adding
reclaimed water restrictions (PW)
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This ordinance proposes: 1) to meter reclaimed water to multi-family dwelling units
at a rate of $9/monthly plus .$0.30 per 1 ,boO gallons. The current rate ranges from
$20/monthly to $70/monthly, depending on the number of units. All multi~family ,
structures now will be charged the same availability fee plus a usage rate based on
consumption. The, estimated 34 Island Estates accounts will be converted as qUickly as
possible. Staff already has notified customers regarding the change; 2) to change the
commercial/industrial rate for reclaimed water from $1 .50/CCF (hundred cubic feet) to
$0.30/1.000 gallons. As service is requested on north Clearwater beach, staff will
establish new commercial and multi-family accounts. Installation ,of meters for current
multi-family and commercial/industrial customers will cost approximately $5,000.
Sufficient funds are available; and 3) to restrict reclaimed water use and' prohibit its daily
use between 10:00 a.m. and 4:00 p.m.
One person spoke in SUPP?rt of the ordinance.
Commissioner Johnson moved to provide for metering of reclaimed water service to
multi-family dwelling units, changing the commercial rate structure, and adding reclaimed,
water restrictions. The motion was duly seconded and carried unanimously. '
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The City Attorney presented Ordinance #6587-00 for first reading and read it by
title only. Commissioner Clark moved to pass Ordinance #6587-00 on first.reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
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The City Attorn,ey said a new re,quirernent in Florida'Statutes requires the City to
notice the change in utility mailers. Second reading is scheduled for October 19,2000.
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ITEM #41 - First ReadinQ Ord. #6598-00 ~ converting basis for measuring water & sewer
consumption for billing from per 100 cubic feet (cct) to per 1,000 gallons (PW)
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This ordinance does not,increase customers' consumption costs for water.
Customers currently are billed per 100 cubic feet, or 748 gallons of consumption. Utility
bills will list ,both computation methods to improve customer understanding. Pinellas
County and' most other municipal water utilities base their bills on consumption per 1,000
,gallons. This is a first step in restructuring the City's water and sewer rate.
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Commissioner Hooper moved to covert the basis for measuring water and sewer
consumption for billing from per 100 cubic feet (CCF) to per 1,000 gallons. The motton
was duly seconded and carried unanimously.
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The City Attorney presented Ordinance #6598-00 for first reading and read it by
title ol1ly. Commissioner Clark'moved to pass Ordinance #6598-00 on first reading. The
motion' was duly seconded and upon roll call, the vote was:
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"Nays": None.
(~~~ ITEM #42 - Agreement with FDOT, for Intelligent Transportation Systems (ITS) work to be
performed by FOOT along SR60 & US19; Res: #00-16 - authorizing execution of
agreement; approve funding of project to FOOT of not to exceed $1.1 million with
additional contingency of up to $350,000 to' be sent to FOOT in the event bid prices
exceed the estimate (PW~
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The City has been awarded a Federal grant worth approximately $2.7-milllon for ITS
, (Intelligent Transportation Systems) along SR 60 IGlIlf-to~Bay Boulevard) and US 19N. The
grant requires a local match. ITS will enhance traffic flow, disseminate real time parking
information to motorists, and aid police, fire, and emergency responses along Gulf-to-Bay
Boulevard and US 19N. The project includes Dynamic Message Signs, upgraded traffic
software, Closed Circuit Television, and Traffic Operation Center modifications. The City
has entered into an agreement with the MPO (Metropolitan Planning Organization) to share
the cost of the match. The MPO will fund $1.6-million and the City will fund $1 .1-million.
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The JPA (Joint Participation Agreement) with FOOT (Florida Department of
Transportation) also requires up to $350,000 additional from the City should bid prices
exceed estimates. Upon City approval, FDOT will enter into a partnership agreement with
FHWA IFederal Highway Administration) to ensure their $2.7~million contribution. Payment
of the match is due to FDOT ,before a design consultant is hired, in approximately 5
months. FDOT has agreed to design and construct the project with City and MPO input.
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mcc09aOO
23
,09/07/00
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, . Commi'ssioner Johnson 'moved to approve the Joint Participation Agreement with
FOOT tFlorlda Department of Transportation) to perform work on an Intelligent
Transportation Systems a,long SR 60 (Gulf~to-Bay Boulevard) and US 1 9N and approve
, funding of this project to FOOT of not to exceed $1. 1.mllllon with an additional
contingency of up to $350,000 to be sent to FOOT in the event bid prices exceed the
estimate and that the appropriate officials be authorized to execute same. The motion was
duly seconded and carried unanimously.
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In response to a question, Ms. Arasteh said during Phase 2, the system on' SR 60
will be exte,nded to the Causeway. '
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The City Attorney presented Resolution #00.16 and read it by title only.
Commissioner Hooper moved to pass and adopt Resolution #oo~ 16 and authorize the
appropriate officials to execute'same. The motion was duly seconded and upon roll call,
the vote was: '
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"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.,
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ITEM #43 .: Marine Advisorv Board - 1 appointment (eLK)
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Commissioner Clark moved to appoint Denis Sparks. The motion was duly
seconded and carried ,unanimously.
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ITEM #44 ~ Beach Master Plan Presentation
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The Interim City Manager said these "design guidelines for Clearwater beach are
being presented for public consideration. After staff assesses the plan, a workshop with
the City Commission will be scheduled. After City Commission inputl the plan will be
presented for discussion at public meetings to be held throughout the City.
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Charlie Siemon, of Siemon & Larsen, presented a preliminary design for Cloarwater
beach and design guidelines, "Beach by Design." He suggested in the future the City
consider Ilmiting vehicle, not people, access to the beach or else erode the beach's
character by constructing additional roads and garages. The beach's capacity is limited.
'He said this decision is key to determining the future character of the beach.
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Mr. Siemon said more than 200 citizens provided input to the plan. Current
problems relate to heavy traffic, pedestrian mobility, a lack of parking, and the City's
identity and image. He recommended the City initiate strategies and work with property
owners, developers, and citizens to realize the plan's objectives. He recommended striking
a balance for all users without penalizing one group.
mcc09aOO
24
, 09/07/00
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Mr. Siemon said the beach has various land use districts. North of Rockaway'
beach, the area's old Florida character is unique and should be retained. He recommended
marina residential properties be constructed east of Poinsettia with modes Intensity and
mid.rise construction on the waterfront. Pier 60 will remain a pUblic attraction and provide
visitors a point of arrival and departure. He recommended a grand promenade, or ,
"Beachwall(,'f extend from Pier 60 to the Adams Mark Hotel and replace current parking.
Small motels can fill in the back side. He said the Clearwater Pass area features a mixed~
use of tourism and hotel uses.
Mr. Siemon reviewed strategies to address mobility issues: 1) improve the roads: 2)
improve pedestrian and bicycle ways; 3) provide an intra~beach transit system; 4) provide
transportation to and from downtown during peak periods; and 5) ration access during peak
periods. South of the roundabout, he recommended widening Coronado to 3Rlanes with the
center lane reversible for bi-directional movement as peak traffic demands. He noted the
importance of balancing the beach's character with the level of needed services. He
suggested the City also consider widening Harnden, which could be an unbalanced, one.
way pair with Coronado. He said it is important to route traffic away from Gulfview.
Mr. Siemon recommended North Mandalay feature the character of a retail street by
including 2 wide lanes for traffic, 2 lanes for parallel parking, and 15-foot sidewalks. Two
lanes could be used for through traffic during the day and converted to parallel parking
spaces at night. He suggested safe havens be built to encourage pedestrian movement
during peak traffic movement. He said constructing a parking garage at Pelican Walk will
be a primary investment for future revitalization.
Currently, the beach is not friendly to pedestrians or bicycles. Visitors to other
beach destinations often enjoy renting and riding bicycles. It would be more desirable for
people to walk and bike along the beach rather than driving. Many sidewalks south of the
roundabout are disconnected. A continuous sidewalk system is important. He
recommended planting trees and constructing a sidewalk along one side of Coronado, as
space is too limited for sidewalks on both sides of the road.
He suggested Gulfview be realigned to curve and provide sidewalk space for
outdoor cafes and street activities. A pedestrian way would be to the we~t, with a line of
street trees abutting it. In addition to 2 lanes of travel, a 15~foot wide pathway for
bicycles and rollerblades will minimize pedestrian conflict.
He recommended, an intra-beach transit system connect the Adams Mark Hotel with
the Rockaway Beach parking area to encourage pedestrian movement. All potential parking
would border the transit route. He said the system, whether narrow gauge 'rail or rubber
wheeled, could be a tourist attraction, similar to other cities. The vehicle woul~ travel
between 6 and 10 mph. Federal funding may be available. He also recommended the City
prOVide a transit link, via ferry or transit, between downtown and the beach during peak
times. Regularly scheduled service would encourage use.
mcc09aOO
25
09/07/00
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Parking Is needed at Pelican Walk, Beach Walk, and in the Clearwater Pass area.
, Lack of adequate parking Is an obstacle to attracting funding to construct a high caliber
hotel property. He recommended the City amend its comprehensive plan to designate
, Primary Activity Centers under PPC (Pinellas Planning council) rules. The designation '
would create a' pool of hotel units only for a limited time, such as 5 years, in specific areas
. where the City is encouraging high quality development. The' City's current system favors
residential construction, which creates more, traffic and difficulty during hurricane
evacuations. He recommended one Primary Activity Center be on South Gulfview between
the Adams Mark and Pier 60. Hotels would be required to meet standards: 1) minimum
200 rooms; 2) full range facilities/amenities; 3) internal corridors to rooms; 4) national or
International flag property; 5) institution of trip generation program requiring property to
limit private automobile use by providing hotel guests with transportation to the airport and
restaurants; 6) close and evacuate during all hurricane watches; 7J no more than 10% of
rooms with kitchen facilities; 8) maximum tenancies of 30 days; 9) exceptional
, architectural design; and 10) at least one acre in size. He suggested through a
public/private partnership, the City could provide a demonstrable benefit by constructing a
parking garage for off street parking.
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Mr. Siemon said the City's souto beach is one of the world's greatest beaches in a
r,najor metropolitan area. He reviewed strategies based on his recommendations. He
discussed methods to limit vehicle acces~ to the beach during the peal< 40 days.
He estimated road improvements and construction of the beach walk would cost
$12. 1 ~million. He said project bene~its will include Increased property values and property
taxes. He said public investment will encourage private investment.
Consensus was to approve a tentative schedule of meetings to review
recommendations related to the beach and downtown redevelopment from Mr. Siemon. It
was suggested the meetings be aired on C-View.
Beach bv Desiqn
A tentative schedule was presented.
It was recommended the 'number of public hearings be increased and scheduled to
meet across the City.
Downtown Redevelopment Ideas
A tentative schedule was presented.
It was requested the Chambers of Commerce be contacted for Mr. Siemon' 5
presentation related to downtown.
ITEM #45 - Other Pendinq Matters - None.
mcc09aOO
26
09/07/00
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CITY ATTORNEY, REPORTS
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ITEM #46. Other City Attornev Items,
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The City Attorney requested an attorney/c!!ent session regarding American Infoage,
LLC versus the City be scheduled for September 21, 2000, at 5:00 p.m. ConsenslIs was
to so schedule. ' "
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ITEM #47 - City ManaQer Verbal'Reoorts
Special Worksossion scheduled for October 17, 2000 at 9:00 a .m. for Charlie
, Siemon's presentation, Beach by Design.
Charlie Siemon to present Oowntown redevelopment ideas at October'16, 2000
Worksession.
ITEM #48 - Other Commission Action
Commissioner Hooper invited residents to attend the Town Hall meeting at Oak
Grove Mi~dle School on September 13, 2000 at 7:00 p.m. '
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Commissioner Hooper complimented Interim City Manager regarding Mr. Caffentzis'
recommendation to the Commission.
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Commissioner Clark thanked the Greater Clearwater Chamber of Commerce for
supporting the tea~her appreciation breakfast.
Mayor Au'ngst invited residents to participate in the bicycle jamboree at the
Countryside Recreation Center on September 9, 2000.
Mayor Aungst. reported an open house is scheduled at the Francis Wilson Playhouse
on'September 16, 2000.
Mayor Aungst reported a Sister City meeting on September 19, 2000 regarding
students' recent trip to Nagano.
, Mayor Aungst announced the Taste of Clearwater at the Harborview Center is
scheduled for September 20, 2000.
ITEM #49 - Adiournment
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The meeting adjourned at 11 :24 p.m.
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