06/03/1999 (2)' ! .
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���� .: , : , Crty Comm2ss�on Worksess�om Minutes
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;r� , C1TY COMMiSS[ON BUDG�T WORKSESSION
�� � ��� C1TY O� CLEARWAT�R
June 3, 1999
Present:
Also Present:
Briari J. Aungst
Ed Hooper
J. B. Johnson
Robert Clark
Ed Hart
Michael J. Roberto
Richard L. Hedrick
Pamela K. Akin
Cynthia E. Goudeat�
Brenda Moses
MayorlCammissioner
Vice-MayarlCommissioner
Commissloner
Cammissianar
Cammissioner
City Manager
Deputy City Manag�r
City Attnrney
City Clerk
Board Reporter
The Mayar called the budget worksessian to order at 10:03 a.m. at City Hail.
;� Deputy City Manac�er Rick Hadrick said staff will review economic dev�lopment and
• � the budget. Under consideration are a fire ser�ic:e fee and a millage increase. Either the
City can support current gnvernment servic�s with a mil�age increase or significant
:' ad�ustments will be necessary, The City's re�enue stream daes not meet expenses, TF�e
� CEty has dsferr�d rrzaintenance, staf#ing, etc. wf�ile addi�g new prvgrams and initiatives.
'� lrnportant dates: 1 j June 10, 1999 - meeting per CIP {Capital Impravement
Program); 2) June 17� 1999 - meeti�g per Operating Bud�et; 3j July 15, 1999 - advertising
� deadline for trim rates; 4} Se�tember 7, 3 999 - meeting per �pera#ing Budget; and 5)
Sept�mber 16, 1999� Operating 6udget meeting. additionat Budget Woric Sessians ta b�
scheduled.
Presentat�o� - Ral�h Stone, Direct4r of Planning and Deuefo�ment Ser�ices
Director of Planning and De�elopment Ser�ices Aalph Stone reviewed anticipateci
lang-term issues that require consideratian. Pinelfas County is nnw the most densely
papulated county in the southeast. Major issues include: 11 transportation - US � 9N, Guff-
ta-Bay Boule�ard, etc,; 2} mature housing stocic; 3j increased chiidrsn affect policing and
parks and recreation servicss; 41 redeveiapment of cammercial corridors; and 5j access to
downtown. 'ihe City is in a maintenance mode regarding hot�sing stock anr!
neighborhoods. Programs are rrecessary for Clearwater to compete in the metropalitan
area. More �eople are considerir�g the quality af public schools and access ta quality jabs
whsn choosing a�iace to li��.
Mr. 5tone'recammended the City create good employment apportunities,
partnership with schoo{s, and focus on leisure appartunities. Rec�evelopment activities
must energize private sectvr markets. Leisure and cultural opportunities must meet the
needs of �valving populations. The tourist base must be protected and enhanced. The
� mbu06a99
06103J99
,� Cammun�ty Response Department has made great strides in engaging naighborhood
invoivement. City services are best peraeived as strong, respansive, and flexible.
� The importance af allocating resources was stated, lt was indicatecf goverr�ment
must be prudent with its expenses ar�d efficient in the delivery of services. It was stated
emphasis on economic development, partnering, transpartation, schools, and
neighborhoads is essentia�.
Presentation - Tina Wilson, Budget Directar
Budget Director Tina Wilson reviewed general fund issues. During the Iast 5 years,
pro�erty va[ues have risen an average of 2°/a annually. The property apprais�r's affice
ar�#icipates values will increase hy 3.7°/a in 20Q0. Property and utility taxes a�d franchise
fees comprise 59% af general fund rev�n�es. Total general �und expenditures for FY
(�iscal Yeari � 998199 are $77.4-millio�.
Regarding employee expenses� t�� cost of employee benefits �ras risen the most.
While attrition has provided some s�iary savings, many positians remain unfilled �or Ionger
periocis than desired, This ty�e of cast savings can affect service ievels and cannat be
repeated. The City is leasing mor� equipme�t to iower casts.
Ravenue sources naw are Iess than expencfitures. 5he anticipated an annUal gap of
� 'i .2°� will continue. It was remarked the millage rate has remeined static over the past 7—
��� 8 years. �t was stated the City increa�sed water and stormwater rates tF�is year. In
� ,� respanse ta a question, Ms. Wilson said proposed projects and.cievelopment such as 1MR
� ,.�
� appear an the tax rolls over time, ,
The City Manager said the greatest cost for keeping pace with inflat�an is employee
salaries. Vacant positions impact service levels, Services and projects that affect quality
af life are either discretio�ary or necessary. It was recorrzmended it be communicated to
residents that anly one-third of their }�roperty taxes pay far City services and work ta
diversi#y the revenue base.
Ms. Witson reviewed unapprapriat�d retain�d earnings as e percentage ot
expsnditures. The general fund reserve is at 9%. Current budset demands are: 1 j
personne! costs; 2) Qne City. One Future, initiatives; 3j strat�giss far success initiat�ve ; 4i
p�ablic safety; 5) financial stai�ility o# #he arganization; 6) econamic devslopmentl
redevelopment; 7j miilage rate; 8j infrastructute maintenancelimprovement; 9} enterprise
aperation expansion; 10a fund balance levels; 11) maintainlimpra�e s�pport services; 12j
maintain ser�ice levels; and � 31 impro�e City app�arance. Tha City Manager said it is
important t� determine Y�ow the City wip deal witf� these issues aver time,
The foliowing information was requested: 1) synopsis af expected retur�ments, 2�
cost breakdown for personr�el, capita! and aperating anr! a'i 0 year synopsis af fees.
The mee#ing adjaurned at 12:Q4 p.m.
`"'�'� mbu06a99 ' � 2 06/03/99