06/01/1999 (2)
~'.I"~':'fI""J""'.'~("': ~~ >,: "
. c , ,
': ~ ' .:' L,' ,
',' " ..,." ".,
q """,'." ," " ' ~"
~ ' ~) ~ '"
, ~
, ,,"
" ~ ~ l-. '
,',- "
"\, '
,"c
, -. ',~ ~. .' .'
, ,
"
"
, ' , ' ,
. ,
I .' '.
" ,
i
: 'r'",'''
~ ',( .
, ,;. .' c
, ,
','
......>c, I, "
t' . ': "
" r', ,..
'.' '
" ",; 'J' ,
, ,,' '>'.
" 1.,
'. ,+
'! -i:'
, ,
" ,
eJ' '
, "
; '. ' ,I
~ oi'
)::-
~~~ .
~f; :
, "
\..".. :
~tlJ' '.:' " ~ > - ' '
",... '" , '
;.~ ~ ~ ,
,'".:'.." c,
, ,
WORKSESSION
" , <
t~ ; ,
if',:, '
:,;,{." , ,.:.
:~: l ~ , '>', ,
.: ,,':
;,
-: T ~~' ,",
;:';~';':: ;:;, '
\ .' ~ . I,
. . .
" ,
~~<:' ,," ,
r:.~ - >: '
, City Commission Worksession Minutes
',' F
"
,:-t.
.'
": <
4.':'! ,
:~',t; ,
J" .
}" I,
'$.-:.';' ,
,I" c
~<, ", ,
'Da,te
rU1l~
I .
J
'Gf~
~ . ~ ': I. :
" ,
,
I, '~, '
" ,
,
'!
~";' ,
IO~'3
1" +" _~.'f''''' ,c.. ,
,. ,
I'
()
:..
\,
;,
1;
~' ..
"
"::.)
\'
u
CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
June 1, 1 999
Present:
Brian J. Aungst
Ed Hooper
J. B. Johnson
Robert Clark
Ed Hart
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also Present: Michael J. Roberto
Richard L. Hedrick
Bob Keller
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The meeting was called to order at 9:02 a.m. at City Hall.
The Commission recessed from 9:02 to 9:22 a.m. to meet in attorney/client session
regarding Rifkin versus the City and recessed from 9:24 to 10:36 a.m. to meet as the
Pension Trustees.
PUR PURCHASING
Welch Tennis Courts, tennis court resurfacing & installation of new posts at Morningside
Recreation Center (5 courts) and Woodgate Park {2 courts), estimated $26,207.50 (QCl)
Skypainter Fireworks International, Inc., fireworks & associated demonstration service to
be shown at Coachman Park and Clearwater Beach on 12/31/99, $60,000 (QOL)
Astra Bus Service, transportation service between Clearwater recreation centers & vario'us
destinations in Pinellas, Pasco, Hernando, HiI1sborough & Sarasota Counties to support
recreation center activities during 06/04/99-05/31/00, estimated $42,000 (QOl)
Altec Industries, one 1999 International truck with Altee aerial lift (replacement) to be used
by Parks and Recreation, $82,323; funding to be provided under City's Master Lease-
Purchase Agreement (GSS)
Ross Systems, Inc., financial system software maintenance, 06/30/99-06/29/00, $55,952
(GSS)
Airtouch Paging, pager rental & service, 06/04/99-05/01/02, estimated $75,000 (GSS)
Genuine Parts Company, truck accessories to be used by departments operating City
vehicles, 06/04/99-06/30/00, estimated $50,000 (GSS)
mws06a99
1
06/01/99
:'/t'"
'..
~
.'
Ui~
(~~J
o
Duval Ford, one 1999 Ford Taurus sedan (replacement) to be used by Solid
Waste/Recycling, $15,633; funding to be provided under City's Master Lease-Purchase
Agreement (GSS)
Vulcan Chemical Technical, Inc., hydrogen peroxide & odor control service at various waste
water pump stations throughout City, 06/16/99-06/15/04, estimated $1.070,000 (PW) -
Pulled
In response to a question regarding bus service, Parks & Recreation Director Art
Kader said the buses will transport summer youth program participants on area field trips.
The Pinellas County School Board previously provided this service. Grants and fees c'over
, related costs.
In response to a question regarding fireworks, Mr. Kader said the City has budgeted
$30,000 for 4th of JUly fireworks. The proposed $60,000 budget for Millennium
celebration fireworks, to be funded in FY (fiscal year) 1999/00, is planned for the beach
and another Jocation. The City Manager recommended securing a vendor due to the
popularity of celebrations that evening. A committee is coordinating Millennium events.
Reducing the fireworks display is being considered. It was questioned H the City has
planned a IFirst,Night" celebration. Mr. Kader said planned events include swing bands
and dancing. No bands have been contracted.
In response to a question regarding truck accessories, Purchasing Manager George
McKibben said the truck boxes will replace rusted ones.
In response to a question regarding the Ross software, the City Manager said the
financial system is Y2K compliant. A future presentation will outline City technology needs
and recommend a financial system. In response to a question, General Services
Administrator Bill Horne said Ross will repair a recently discovered flaw.
In reference to the purchase of vehicles, the City Manager said staff is working to
educate Clearwater vendors regarding the bid process. I
ED ECONOMIC DEVELOPMENT
Assiqn riqht to exercise ootion to ourchase oareals A & B of Dimmitt prooertv to the CRA
On December 10, 1998, the City Commission approved the purchase of real
property, known as the Dimmitt Property, 'for the Town Pond Regional Retention Project.
Additionally, the City Commission approved the option to purchase Dimmitt Property
parcel~ A & B, which front Cleveland Street. The City was not charged for the tirst 180-
day option. An additional six months will cost $50,000 to option.
This agreement allows the City to assign the option to the CRA (~ommunity
Redevelopment Agency), which has $50,000 available to exercise the second option.
Assignment of the option will provide the CRA Executive Director the ability to market this
site for redevelopment that is consistent with the City's redevelopment plans.
mws06a99
2
06/01/99
tJ
,''"')
'......
'v
, ' . ~
~j~ir p jO. .
In response to a question, Assistant City Manager Bob Keller said if no activity has
occurred by the end of the second 6-month option, he would conclude the market did not
support a redevelopment effort on that site. In response to a question, the City Attorney
said the contract allows the option to be assigned. '
PR PARKS AND RECREATION
Contract for Clearwater East-West Recreation Trail - Del Oro Section to Purvis Curbs Corp.,
for $183,601.23
The Delara Park portion of the Clearwater East-West trail extends 3,400-feet
through Delara Park from Bayshore Drive to McMullen-Booth Road. The trail complements
existing park sidewalks and will permit bicyclists, inHne skaters, and pedestrians to enjoy
safely this park's natural beauty. Upon completion of this section, the City will have a
continuous 4-mile trail from Cooper's Bayou to the Long Center.
Primary contract elements include site work and construction of 3,500 feet of 10-
foot wide curbed asphalt trail. Curbing the asphalt is necessary for structural stability
though an area of wet soils and to reduce long term maintenance costs. Partial funding of
$100,000 is provided from a FRDAP {Florida Recreation Development Assistance Program)
grant. City staff will provide additional amenities such as park benches, bicycle racks, and
drinking fountains.
In response to a question, Mr. Kader indicated the Parks & Recreation Department
has budgeted for project expenses beyond the $100,000 grant.
SW SOLID WASTE
Interlocal AQreement with Pinellas County for purpose of applvinQ iointlv to obtain State
recvclinQ mant funds from FDEP, from date of execution through 09/30/04 with option of
an additional five year extension
The State provides recycling grant funds to promote and operate recycling programs
and to acquire capital equipment for recycling. An (nterlocal agreement to apply jointly
with Pinellas County will allow Clearwater to obtain maximum funding without providing a
match. Each year, the State distributes available funds from the Solid Waste Management
Trust Fund. The State and Pinellas County distribute funds based on population.
In 1989, the City entered into the first Interlocal agreement to apply jointly with
Pinellas County a 5.year block of recycling grant funds. The program has been successful.
This will be the third agreement. Since the program began, Clearwater has received
$1,847,400 with which it purchased equipment, funded temporary staff, developed
educational and promotional materials, made presentations to civic groups, held recycling
fairs, conducted pilot programs, and implemented the Citywide Recycling Program
approved in November 1993. Staff plans to continue funding promotional activities with
the grant funds.
mws06a99
3
06/01/99
~
In response to a question, Solid Waste Department Director Bob Brumback said the
size of trust fund grants has decreased since the State legislature redirected some trust
fund income to aquatic and stormwater control.
PW PUBLIC WORKS
Contract for construction of 2 parking lots and landscapinCl for Resource Center for
Foundation Villaqe and Police Substation to R. Cobb Construction, $52,765.24 '
Work in this contract includes site grading of approximately 0.54 acre, construction
of 2 asphalt parking lots and concrete sidewalks, and installation of landscaping with an
irrigation system. The project is funded by the City, Safe Neighborhood Grant, and CDBG
(Community Development Block Grant) funds.
In response to a request, staff will compare the funding levels by the three sources.
"
Aqreement with FOOT for to allow artwork to be placed on east side of US 19N overoass
at Gulf to Bay (pilot project corridor)
~
Revitalization of Gulf-to-Bay Boulevard is one of the components in the I/One City.
One Future.1/ blueprint. This agreement is to allow the painting of artwork on the east side
of the US 19N overpass at Gulf-to-Bay Boulevard. The artwork will include a nautical color
palette and graphically depict a wave pattern. FOOT (Florida Department of
Transportation) requires an Artwork in Public Facilities Agreement to allow the overpass
structure within FOOT's right-of-way to be painted. Funding for the artwork is available in
the Gulfwto-Bay Boulevard (SR 60) corridor enhancement project. It is anticipated the
artwork can be applied in the Fall.
Public Works Administrator Rich Baier presented a rendering of artwork planned for
the US 19N overpass. FOOT (Florida Department of Transportation) limits its size and
location. Staff wants to obtai'; the permits now. After bids are received, staff will bring
forward the entire project, which is estimated to cost less than $50,000. Funding has
been budgeted in the Gulf-to-Bay Boulevard Pilot Corridor project. He estimated the
painting will last 10 to 12 years. The City will be responsible for its maintenance. Permits
will be valid for 5 years, with several 2-year renewal periods. Planned widening of US 19N
will not affect the artwork.
Status Report re Town Pond
Mr. Baier said the City has spent less than $25,000 to this point. COM (Camp,
Dresser & McKee) began the Phase 1 contamination assessment in December 1998. So
far, no significant impacts requiring clean-up have been discovered. Contamination, which
may be discovered during the excavation process, will require disposal.
Staff is working with SWFWMO (Southwest Florida Water Management District) to
create the regional retention Town Pond bordered by Pierce, Park, Prospect, and Ewing in
..J
mws06a99
4
06/01/99
" .: ,~ , .
. 1
'.~
,"
,.......~
,~) ,
u
downtown. Issues of concern are contamination and acquisition. The City is scheduled to
close on several parcels this summer. In response to a question, Mr. Baier said the cost of
any necessary remediation will cost far less than work done on the IMR site. In response
to ~ question, the City Manager said staff intends to create a City park around the site. A
footprint has not been designed. Only preliminary modeling information is available. The
capital portion of the project is funded.
Consensus was to direct staff to move forward with the project.
Aporove Pier 60 Lot PLUS and Pelican Walk options as preferred sites for deveJopment of
two ParkinQ GaraQes at the beach and authorize Public Works Administration to move
forward with more detailed engineering (PD&E) work and financial analysis
The "One City. One Future." plan for beach redevelopment includes added off-street
parking. Review of a previous beach parking feasibility study indicated a parking dficit of
300 to 400 spaces during certain times of the year. The City's planning consultant has
identified 9 sites for a parking garage(s): 1) Rockaway Lot; 2) Pelican Walk: 3) Hilton
(north); 4) Hilton (south); 5) Marina; 6) Pier 60 lot; 7) Pier 60 lot PLUS; 8) Coronado et at;
and 9) South Beach Inlet: Sites were evaluated based on land costs, proximity to Gulfview
parking, east-west proximity 'to the beach, redevelopment opportunities, and additional
parking. The Pier 60 lot PLUS location was found to be most favorable.
The Pelican Walk site will meet parking needs for long-range transportation and
business redevelopment issues associated with Mandalay Avenue. Parking garage sites
were discussed at several public input meetings. As staff moves forward, all public input
will be"considered. In compliance with City purchasing requirements, staff will expedite
the selection of a parking/engineering consultant to assist in the next phase of a more
detailed financial feasibility, pro-forma, and review of traffic operational and engineering
design issues.
Charles Siemon, of Siemon & Larsen, said the Pelican Walk garage would be
constructed east of the retail complex. The City hopes to include the, Eckerd Drug Store
and City parking lot in the project and provide garage access off Mandalay. He said the
nearby Cheezum development is expected to increase demand by 125 parking spaces.
This garage is supported by nearby retailers and can reduce parking on Mandalay. He
recommended the City discuss the Pelican Walk garage with interested parties such as
Pelican Walk retailers, the Clearwater Beach Hotel, etc., and move forward with the garage
in conjunction with the Cheezum project.
Mr. Siemon presented artistic renderings of a parking garage at the Pier 60 + site,
including a stepped back design with a low maintenance fac;:ade that has wavy lines and a
community tile wall. A drop off and pick up area will be away from the garage entrance.
The structure's first tier could house civic uses such as a visitors' center or aquarium
exhibit. Due to charter restrictions on the site, private activity is limited to the Days Inn
footprint. Commercial development on the land cum::ntly owned by the City would require
referendum approval. A time-share hotel could operate in the rear. The higher tiers will
provide residents an opportunity to view sunsets from an elevated platform
mws06a99
5
06/01/99
.,
')
'o..H,-f+
.~
In response to a question, Mr. Sieman stated the rating for the Pelican Walk site
Jncreased significantly following Cheezum's development proposal. In response to a
question, he said a meeting is planned to discuss robotic parking. He said a hotel1s
placement in the design of the Pier 60 + facility has not been determined. In response to a
question, tha City Manager fait the City can reach a purchase agreement with the owner of
the Days Inn. While a location on Coronado was preferred, the Pier 60 + location meets
the most criteria: 1) land cost; 2) additional parking; 3) lost development opportunity; 4)
beach pedestrian access; and 5) removal of beach spaces. A Coronado location would
require negotiating with many property owners. The City Manager said the facility will be
attractive. Traffic distribution remains under study. Concern was expressed the
movement of south beach resident vehicular traffic not be compromised.
In response to a question, Mr. Siemon said the Cheezum project currently plans
1 6,000 square feet of retail space. He said the parking structure could include a
commercial element. In response to a suggestion for a rooftop restaurant, the City
Manager said that type of development would require referendum approval. Mr. Siemon
recommended the garage be constructed with sufficient support to add floors when parking
needs increase. He said private developers could participate in the structurets financing. It
was suggested plans for Pier 60 + also include a first floor retail component to present to
the voters in referendum. In response to a question, Mr. Siemon said all parking south of
Pier 60 along the Gulf could be removed eventually. He reviewed possible traffic
distribution alternatives for south beach, noting the choices are difficult. In response to a
question, he said the economic analysis used regarding the Pier 60 + garage is conservative
and includes an aesthetic component.
PLD PLANNING & DEVELOPMENT SERVICES
Construction of lake Belleview Outfall Drainaqe Pipe Proiect and dedication of easement in
liou of Development Impact Fees, reimbursing Barrow Health Clearwater for $50,500 and
Bob Hatfield for $5,582.68 for fees already paid, for Parcel 6-8 of Sunshine Mall
Redevelopment, subject to dedication of easement & construction of pipe project
Ordinance # 1452 requires a development impact fee for all new buildings and
structures. Funds are deposited in an account for construction of roads, public transit
facilities, and storm drainage. Developers of the Sunshine Mall property have received all
necessary site plan, and plan approvals. Permits have been approved and the property has
been cleared for development. On Parcels 6, 7, and 8, 644 residential multiple family
units, including 240 elderly units, will be constructed. On the remainder of the property,
206,127 square-feet of commercial space will be constructed along Missouri Avenue.
The developer's engineer has obtained from the site work contractor a $170,070
estimate to replace the lake Belleview outfall storm sewer which runs through the project.
Staff has verified the submitted costs are reasonable. The existing corrugated metal storm
sewer pipe needs upgrading. The developer will construct this storm drainage project and
mws06a99
6
06/01/99
j :, ' ~
~ rl,equestds tho I Commission to accept this work with easement as required by Public Works in
,j leu of eve opment impact fees for this site and to reimburse the Impact fees already paid.
The total development impact fee for parcels 6, 7, and 8, is $162,00. Credits to be
applied are: $170,070 (outfall drainage pipe relocation) + $45,917.32 (credit for previous
buildings on site] = $215,987.32. The remaining credit of $53,987.32 can be applied to
development impact fees for future development of outparcels. This approval provides an
incentive to attract housing close to downtown. As the site is in an enterprise zone and
Brownsfield Area, the City can provide incentives and credits.
In response to a question, the City Manager said the number of elderly units has
been reduced. Deputy City Manager Rick Hedrick said allowing the pipe project in lieu of
impact fees is the only concession offered by the City to this substantial mixed~use
development. The development did not receive tax credits for affordable housing and will
construct market rate housing. The County provided funding for the assisted living
component. The number of commercial properties planned along Missouri Avenue has
been reduced. Concern was expressed the entire length of pipe should be replaced if the
project is to be beneficial. Mr. Baier said the City's pipe is made of different material and is
in better condition than the pipes on the subject site. The City will upgrade its pipes in the
future.
I
I
,
'1
I
,
,
, '
'I
Second Reading Ordinances
~)
"'''''
Ord. #6404-99 - land Use Plan Amendment to Preservation for property located at 950 Old
Coachman Rd., Sec. 7-29-16, M&B 42.01 (Pinellas County Board of County
Commissioners, LUP99-01, Z99-01)
AND
Ord. #6405-99 - "P" Zoning for property located at 950 Old Coachman Rd., Sec. 7-29-16,
M&B 42.01 (PineUas County Board of County Commissioners, LUP99-01, Z99-01)
The City Attorney stated these items will be pulled as the state must review before
adoption.
OTHER CITY ATTORNEY ITEMS
DiscussIon - Title Loan Industry Reaulation
In her May 24, 1999, letter, Pinel1as County Attorney Susan H. Churuti stated
Pinellas County Commissioner Chair Sallie Parks had indicated there is little interest in
adopting a countywide ordinance as Pinellas County, specifically the Pinel1as County
Consumer Protection Department, has received few complaints regarding the title loan :
industry.
The City Attorney said ordinances limiting interest rates in Duval and Dade counties
are under litigation. State statute allows the City to control usury interest rates. Other
t...)
mws06a99
7
06/01/99
Uiw.:;j~ f':...' ,~,
. -. '."" ,
') ordinances have limited interest to 2.5% interest per mOhth, or 30% annually. Concern
,I was expressed the title loan industry harms less fortunate residents. The City Attorney
said the typical first month1s loan of 22% is rolled over, resulting in usurious compounding.
She said challenges to related ordinances have focused on provisions that increase the
cost of doing business. In response to a question, the City Attorney will see if patrons are
refunded the difference if their vehicles are sold at auction for amounts greater than owed.
It was noted few of those victimized by title loan operations know to flle complaints with
the County. Support for an ordinance to limit these actions was expressed.
" '
~,'~...
~
'''''
, ""\
......;
",h- ..........
The majority directed staff to move forward with researching this issue to bring
back this summer.
City Manager Verbal Reports
The City Manager announced Bill Horne has been promoted to Assistant City
Manager for internal operations effective June 21, 1999. Chief of Staff Keith Ashby will
take over General Services. In response to a question, the City Manager said the
organization has been revised but no new position has been created. The Chief of Staff
position will not ,be filled.
Commission Discussion Items
Set date to review City Commission policies & orocedures
City Commission policies and procedures will be reviewed during the August 2,
1999, Work Session.
Other Commission Action
Commissioner Hoooer thanked staff for the successful variety of events presented
during the entire Memorial Day Weekend at Coachman Park.
Commissioner Johnson welcomed the recent $500,000 grant from the EPA
(Environmental Protection Agency).
Commissioner Johnson recommended support for funding the 1-275 corridor, which
is important to the City's future.
Commissioner Hart complimented the holiday weekend activities at Coachman Park.
He said the City is going in the right direction as evidenced by Clearwater beach's #1
designation.
Mavor Anast enjoyed the weekend activities and supported 1-275 corridor
improvements.
The meeting adjourned at 12:49 p.m.
mws06a99
8
06/01/99
, ,
'L', I' '\ " "', " '