02/01/1999 (3)
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WORKSESSION.
Ci~ ~ommission Worksession Minutes
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CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
February 1, 1999
Present:
Rita Garvey
Ed Hooper
J. B. Johnson
Vacant Seat
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Absent:
Robert Clark
Commissioner
Also Present:' Michael J. Roberto
Richard L. Hedrick
Bob Keller
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The meeting was called to order at 9:00 a.m. at City Hall.
PRESENTATIONS
Military Appreciation Day
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The successful 2nd Annual Military Appreciation Day took place on November 7,
'1998, the weekend prior to Veterans Day. The Commissioners were presented with
mementos of the event. Participants were thanked.
FD FIRE
Approve amendment to existina 10 vear EmeTCIencv Medical Services (EMS) First.
ResDonder AQreement with Pinellas County Emergency Medical Services Authority
On October 1, 1997, the Board of County Commissioners acting as the Pinellas
County Emergency Medical Services Authority and the City entered into a 10-year
agreement to provide first-responder EMS (Emergency Medical Services) services within the
Clearwater EMS District. Either party can terminate the agreement with due notice. This
amendmemt, proposed by the City: 1) adds a 7th ALS (Advanced life Support) unit, with
the County providing $200,000 in annual funding and 2) provides $164,326 to fund 75%,
or a major portion of the cost of an EMS supervisor on each shift. The 1997 agreement did
not recognize the "Lieutenant-Rescue" position. The amendment would be retroactive to
October 1, 1998, the 2nd year of the contract, and increase overall County-provided EMS
funding from $2,445,530 to $2,883,222. Additional revenue of $437,692 to provide the
7th unit exceeds its overall cost. Reimbursement for existing EMS shift supervisors
recognizes their importance to the County EMS system.
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In response to a question, Fire Chief Rowland Herald said the department's current
budget assumes receipt of these funds.
It was noted the City of St. Peters.burg has withdrawn from the bidding process to
. provide a County transport system along with Clearwater and Largo following completion
of Phase III of the EMS feasibility study. Staff feels there is not enough time to address all
legal concerns raised in Phase II. Commission approved funding for the study has been
spent but data obtained are valuable. It was recommended the issue next be reviewed at
least 3 years before the contract is scheduled for renewal. The City Manager said the City
had wanted to submit a bid to make the private sector more competitive. Concern was
expressed the Commission had read about St. Petersburg's decision in the media before
being apprised by staff.
PD POLICE
Res. #99-13 - Dermittina Citv Manaaer to neaotiate and sian a no cost public purpose lease
with FOOT for land along Courtney Campbell Causeway for use as public recreation area
for initial period of 5 years and renewable annually thereafter
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For many years, local and metropolitan area residents have used the sandy area on
the south side of the Courtney Campbell Causeway near its western end, as an unofficial
beach and recreation area. Usage increases annually with large crowds and heavy car and
boat traffic. Fights, disorderly conduct, reckless watercraft operations, and traffic crashes
have created a public nuisance affecting the health and safety of Clearwater citizens and
imposing a heavy demand on police resources.
Staff recommends permitting the City Manager to negotiate and sign a no-cost
public purpose lease for the subject land with FDOT (Florida Department of Transportation)
for use as a public recreation area for an initial 5-year period. The lease would provide the
City the legal authority necessary to control activities and enhance public safety. The
Courtney Campbell Causeway Recreational Area is approximately 1,600 feet east of the
McMullen-Booth Road/SR 60 intersection, following along the shoreline in an easterly
direction, encompassing areas to the south edge of SR 60's pavement, to a point
approximately 2, 1 20 feet east of the beginning point.
FOOT (Florida Department of Transportation) Property Administrator Susan Rosotti
said an idle speed zone was adopted out to 300 feet south of SR 60 on December 15,
1998. This proposed agreement will be renewed automatically annually and can be
canceled by either party with 60 days notice. Police Chief Sid Klein said the City's' major
concern with this strip is public safety. Chief Klein estimated the City's annual cost will be
$2,650 to pay for the gate and signs. Reducing crime at this location will free up police to
answer other calls. Future upgrades could include beach concessions that produce
revenue, showers, rest rooms, and a boat launch ramp. Many people consider this
Clearwater's entrance. Concern was expressed access be made as safe as possible.
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PW PUBLIC WORKS'
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Contract for Sanitary Sewer System Evaluation & Self Audit. Phase I, Tampa Bay
Engineering, $299,682
In compliance with the CCNA (Consultants' Competitive Negotiation Act), staff
reviewed qualification proposals from COM (Camp, Dresser and McKee, King Engineering,
Parsons Engineering Sciences, and Tampa Bay Engineering. Staff chose Tampa Bay
Engineering due to the company's knowledge of sanitary sewer systems and extensive
work in PineUas County. In local municipalities, Tampa Bay Engineering has demonstrated
substantial savings in recommended repair and replacement costs using field Investigation.
Tampa Bay Engineering's main office in Clearwater will facilitate coordination efforts with
staff .
The Work Order addresses the USEPA (U.S. Environmental Protection Agency)
requirement for a detailed evaluation of the Sanitary Sewer System and elimination of
SSOs (Sewer System Overflows). Portions of the City's Sanitary Sewer System are more
than 30 years old and do not meet current standards. Due to increasing USEPA and FDEP
(Florida Department of Environmental Protection) regulations, the City must be proactive in
completing the evaluation. As the City beings redeveloping, it is important to evaluate
infrastructure within proposed high density developments. Completion of the evaluation
will help staff and prospective developers understand costs associated with redevelopment.
Work Order tasks are: 1) data acquisition; 2) system investigation; 3) base map
"_"~ preparation; 4) system inspection; 5) public education; 6) project coordination; and 7) lift
~~, station investigation. Phase I will cost $299,682.
Clearwater's Sanitary Sewer System has approximately 410 miles of pipes and
8,395 manholes. Phase I includes smoke testing 25 miles of pipe and inspecting 750
manholes, or between 5 % and 10% of the system. Based on information collected in
Phase I, staff will develop a scope of work for Phase II to evaluate the entire system and
develop a model and master plan for the operations and maintenance of the City's Sanitary
Sewer System.
Public Works Bureau Director/Public Utilities Kevin Becotte said the City's sewer
system is beginning to experience age related problems. Bob Brown, Senior Vice President
of Tampa Bay Engineering, said the City's pipes are large enough but too much rain and
ground water are lea~ing into the system. He estimated replacing the City's 410 miles of
sewer would cost $325-million. He estimated rehabilitating the system will last between
25% and 50% as long as a brand new system. He said during Phase I, the operation and
pump station will be investigated for facility capacity and smoke will be used to determine
flow conditions. A sediment survey also will be completed. Necessary repairs will be
prioritized.
Phase 1\ will include a physical survey, review of flow management, a capacity
analysis, hydraulic modeling, and best management practices. The final report will evaluate
the entire system. Besides protecting the environment, repairs are necessary as leakage
overloads the pump stations. Neighbors, the Fire Department, and media will be notified
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before smoke testing is done. A computer model will determine the City's capacity. The
City will meet with the EPA following Phase I, which will determine where problems exist.
In response to a question, Public Works Administrator Rich Baier said the City had not
undertaken a similar project before. !n response to a question, he said while Phase I is
estimated to cost $300,000, Phase II will cost between $2- and $2.2-million. In response
to a question, Mr. Becotte did not think grant money was available for this type of project.
Assistant City Manager Rick Hedrick said this propo~al represents a normal part of
maintaining the operation of a sewer system. He said the cost to treat infiltrated water is
expensive and increases capital costs related to plant capacities. Mr. Baier said the City is
subject to fines for leakage from City sewer pipes. In response to a question, Mr. Baier
said while other communities have released raw sewage, the City is fortunate not to have
had similar problems. In response to a question, Mr. Becotte said Phase I has been
budgeted. Concern was expressed areas continue to suffer from strong odor problems.
Contract for Countryside Police Substation Addition & Renovation, Oakhurst Construction
Company, Inc., $312,668 including alternate bids 1 & 2
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As a result of expanded growth and demand for services in the City's eastern and
northeastern sections, the Countryside Police Substation was approved for a Capital
Improvement expansion and renovation project during FY (fiscal year) 1998/99. The
project includes a new addition, remodeling, ADA modifications, furniture and fixtures,
including electrical, mechanical, HVAC, and plumbing. Alternate bids one and two include
the removal and replacement of the overhead door and hardening certain walls in the
reception area. The project is funded at $325,000. The current balance after architectural
costs of $21,185, and other small miscellaneous expenditures is $302,670. The low bid
by Oakhurst Construction Co., Inc., for $312,668, includes alternates one and two.
Additional needs have been identified: 1) Building and Maintenance has
recommended replacing the seizure and forfeiture trailer due to the high costs of needed
repairs. Staff will perform this work, estimated to cost $45,000 and 2) installation of an
appropriate security system for approximately $40,000 and a used telephone system for
approximately $2,500. The security system will be brought back for City Commission
approval. The total project is estimated to cost $400,168. The balance of funding from
the completed Radio Communication Tower project can cover the shortfall of $97,498.
In response to a question, Chief Klein will check with staff regarding the proposal to
install a used telephone system.
First ReadinQ Ord. #6382-99 - RelatinQ to Reclaimed Water Availabilitv and Rates;
amending Art. IX, Sec. 32.380; amending Appendix A - Schedule of Fees, Rates and
Charges
City Code, Section 32.380, related to reclaimed water availability charges, does not
reference properties with irrigation .wells and allows property owners with irrigation wells to
be charged a reclaimed water availability fee. Language in the proposed ordinance will
address this issue.
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The rate study associated with the Reclaimed Water Mater Plan was based on
available data. New rates proposed in the Reclaimed Water Master plan will encourage
connection to the Reclaimed Water system. On December 10, 1998, the Commission
approved the Reclaimed Water master plan, which then was transmitted to SWFMWD
(Southwest Florida Water Management District). The proposed ordinance will revise
reclaimed water rates.
Mr. Baier indicated the proposal is to decrease the cost for reclaimed water service
and availability. As the City is the system's biggest consumer, he estimated monthly
savings of $6,000 from using potable water on the Memorial Causeway. Properties with
active wells will be exempt from the service fee. In response to a question, Mr. Baier said
an agreement with th.e country clubs who use reclaimed water charges a per acre rate.
eLK CITY CLERK
Appoint member of Commission to reoresent Commission as Canvassina Board
Consensus was for Commissioner Johnson to represent the Commission as a
Canvassing Board
(Cant'd from 01/21/99) Beautification Committee - 2 appointments
"AND
(Cont'd from 1/21/99) Parks and Recreation Board - 1 appointment
It was recommended these appointments be continued
Community Relations Board - appointments
In response to a question, the City Clerk said the board cannot meet without a
quorum. An ordinance to reduce the number of seats is being considered. In response to a
question, she said all but two members are required to live in the City.
Commission reoresentative to the Metropolitan Plannino Aoency.
Consensus was for Commissioner Hooper to represent the Commission on the
Metropolitan Planning Agency board.
CA LEGAL DEPARTMENT
Resolutions
Res. #99-06 - Abatement Lien - 1604 EI Tair Trail. Coachman Ridqe, Tract A-1 (Jerold &
Toni Miller)
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In response to a concern, the City Attorney will report further on this lien. In
response to a question, the City Manager said the Building Code addresses dangerous
structures. The City Attorney said specific standards must be met before a property is
razed.
In response to a question, the City Attorney said most violations at the property at
the corner of Hercules and Rainbow Drive have been corrected although new violations
may be accumulating. Violations must rise to a certain level before the City can act. In
response to a question, she said the Community Response Team can check on the
property. Concern was expressed regarding the number of cars parked there.
OTHER CITY ATTORNEY ITEMS
The City Attorney requested an attorney/client session regarding Brian Blanco
versus the City be scheduled for March 1, 1999, at 9:00 a.m. Consensus was to so
schedule.
Vacant Commission Seat
It was stated former Commissioner Seel had submitted her resignation to the City
and will be sworn in tomorrow as a County Commissioner. In response to a question
regarding the vacancy, the City Attorney said the charter indicates an appointment must be
made within 60 days. The City has an election scheduled on March 9, 1999, which is
within that time period. The City Commission is not compelled to fill the vacancy prior to
the election. If the citizens approve related Charter changes, the new Commissioner can
be sworn in on March' 18, 1999.
Consensus was that the seat remain vacant until after the March 9,1999, election.
The City Clerk will send letters to those who have expressed interest in filling the vacancy.
Other Commission Action
Commissioner Johnson requested an update on the volunteer program to ticket
illegal parking in fire lanes and handicapped spaces. He recommended fines for vehicles
illegally parked in handicapped spaces be doubled. Commissioner Hooper also supported a
fine increase.
Commissioner Johnson questioned the status of proposed legislation providing
immunity from lawsuits for comments made when participating in government. The City
Attorney recommended further analysis before the City takes a position.
Commissioner Johnson opposed a proposal to pump brackish water from City wells
without additional information. The City Manager said staff is studying the feasibility of
the suggestion and will return to the City Commission with a recommendation.
Commissioner Johnson commended Solid Waste Director Bob Brumback for the
proposed program to conceal dumpsters in commercial zones.
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Commissioner HOODet thanked Rocroatlon'Program Coordinator Terry Schmidt for
scheduling the annual Charlie Donlols benefit concort In Clearwater. It was noted the
organlz'ers had praised staff for their efforts. In response to a question, the City Manager.
said the City had Incurred approximately $8,000 In expenses to put on the concert.
Commissioner HooDer expressed concern the Commission had not thanked former.
Commissioner Seel officially for her service to the City. The City Manager said a farewell
will be scheduled,
Mavor Garvev expressed concern historic district preservation will discontinue if the
J. Historical Preservation Board Is terminated. The City Manager felt the City's ability to
preserve Breas of historic value is greatly enhanced as the new Assistant Planning Director
previously worked for the State's historic trust for prese~v~tion.
Adjourn
. The meeting adjourned at 10:37 a.m.
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