12/07/1998 (2)
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CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
December 7, 1 998
Present: Rita Garvey
'Ed Hooper
J. B. Johnson
Robert Clark
Karen Seel
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also Present: Michael J. Roberto
Richard L. Hedrick
Bob Keller
Pamela K. Akin
Cynthia E. Goudeau
Gwen Legters
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The meeting was called to order at 9:00 a.m. at City Hall.
Service Awards were presented to five City employees.
The meeting recessed from 9:10 to 9:46 a.m. for closed attorney/client session.
~--'...
PUR PURCHASING
Environmental Control Systems & Products. odor neutralizer to be used in all WPC
facilities. 12/11/98-12/31/2001. est. $150.000 (PW)
Purchasing Manager George McKibben pulled this item due to a bid protest.
Don Reid Ford. twenty-three 1999 Ford Crown Victoria Pursuit Vehicles (replacement) for
use throughout City bv Police Deoartment. $563.195.02: fundino to be provided under
Citv's Master Lease-Purchase Aoreement (GSS)
Mr. McKibben stated General Support Services requested 3-year funding to bring
vehicle payment schedules in sync with their 3-year useful life. Staff was requested to
provide information on the significant impact this item will have on the current budget. A
concern was expressed the City might have been able to find someone locally who could
have matched this price for the numbor of vehicles. Mr. McKibben responded local
vendors were given the opportunity to bid. This is the only vendor who could meet the
tight build schedule.
Duval Ford. one 1999 Ford E-250 cargo van for use throughout City bv Fire Department.
$21.618: funding to be provided under City's Master Lease-Purchase Aoreement (FD)
In response to a question, Fire Chief Rowland Herald said the cargo van is for use
U by the EMT SWAT paramedic team to allow response on demand.
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Caruso Chrvsler Plvmouth Jeeo. Inc.. one 1999 Jeep Cherokee utilltv vehicle for use
throughout City bv Fire Department Dersonnel. $19.036: {undine to be orovlded under
City's Master Lease-Purchase A9reem~nt (FD)
Chief Herald stated in response to questions, the Emergency Management
Coordinator (EMC) in his role as Public Information Officer, would use the Jeep Cherokee.
A Jeep is needed due to the adverse weather conditions sometimes encountered in the
course of EMC duties. It is felt the fixed state reimbursement does not adequately
reimburse him for use of his personal vehicle in this manner.
General Safety Eauioment Corp.. two 1999 Gladiator chassis fire & fire rescue flre'trucks
for use throuehout Citv bv Fire Department. $653.576: fundino to be provided under
City's Master Lease-Purchase Aareement (FD)
In response to questions, it was indicated this is just a purchase agreement to
finance the two trucks, which the City will own. Discussion ensued regarding the
lease/purchase process, and considerations at the end of a lease term. 5taff was
requested to investigate whether leasing vehicles would be more cost effective than
purchase if the City is going to a 3-year vehicle purchase cycle.
Dravo Lime Companv. high calcium auick lime for use at all WPC facilities. 1/1 5/99-
1/31/2002, est. $1,000.000 (PW)
A question was raised whether this company, located in Alabama, Is the closest
responsible vendor. Mr. McKibben responded this vendor is the sole source of the high
calcium quick lime required at City Water Pollution Control facilities.
ED ECONOMIC DEVELOPMENT
Approve purchase of real prooertv known as Dimmitt Prooertv to be used for Town Pond
Reqional Retention Proiect. for $1.265.094
In connection with the planning for the Downtown Pond, staff has determined that
parcels C, D, and E of the "Dlmmitt Property" should be acquired. The purchase price Is
$1,265,094, a negotiated agreement taking into account both the appraised value and the
owner's listing price, and equal to $7.75 per square foot. Funding is to be provided from
the bond proceeds as anticipated in the results of the Utility Rate Study for the
Stormwater Utility. Any financial resources required to be used prior to the issuance of
the bonds will be provided by a loan from the consolidated cash pool and reimbursed at
the time of bond issuance. The contract provides for a longer than usual due diligence
period (90 days) during which the City will have performed phase 1 and 2 environmental
assessments of the property. Should environmental contamination be found, staff
anticipates reopening negotiations with the seller. The contract grants to the City an
option to purchase parcels A and B of the Dimmitt property (fronting on Cleveland Street.)
The first option period has no cost to the City and runs for 180 days from date of
executed contract for purchase of real property. The second option period would cost the
City $50,000 for an additional six months. The payment would be pro-rated should the
City choose to exercise the option durIng the latter period. Staff believes that having the
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option would permit the City to market the property as a redevelopment project in
conjunction with the Brownfields, Enterprise Zone and CRA incentive package. The option
can be assigned to the CRA. This property represents the secend of four parcels, which
must be acquired for the expansion, and improvement of the Pierce Street pond (Town
Pond Project.)
Assistant City Manager Bob Keller reviewed background of the Town Pond process,
displayed aerial views of the subject parcels and presented purchase options. Staff
recommended purchase of parcels C, D, and E at $7.75/foot ($1/266,097.00) pending
determination of site conditions. In response to questions he stated parcels C, 0, and E
total about 8.6 acres; more than 4.6 acres of which would be used for the pond. The
stormwater fund would have to be reimbursed for property purchased and not used for
the pond. Brownfields Coordinator Miles Ball099 responded to questions regarding
amount of Brownfields funding that will be used for Phase 1 and Phase 2 site evaluation.
In response to questions regarding cleanup responsibility, it was indicated the City would
not purchase land with substantial pollution problems, unless provision for a solution was
in place.
ApJ)rove TamDa Bay Partnershio dues increase from $20.000 to $40.000 for Fiscal vear
1998-99
The Tampa Bay Partnership provides marketing services, image enhancement, and
research to enhance the City's ability to attract and retain businesses. The Mayor has
served on the Policy Board; the Assistant City Manager has served on the Marketing
Committee with Commissioners attending key functions during the year. City dues are
$20/000. The City has been asked to increase that contribution to $40,000 in this fiscal
year, and (subject to budget consideration) to $60,000 in subsequent fiscal years through
the 5-year cycle. The Partnership has agreed to enhance their services by having the City
featured in advertising in economic development publications; providing regional and
national public relations assistance for One City. One Future.; and obtaining City
membership in key committees of the 1-4 Corridor initiation. The City Manager will serve
on the Council of Governors, which provides strategic direction to the Partnership's work
program.
A question was raised regarding why the City is holding this year/ s contribution to
$40,000 when the request was for $60,000. Some felt membership in the Partnership is
worthwhile, is aggressively supported, and the City should pay its fair share. While some
concern was expressed that the City receives increased benefits for its increased contribution,
indication was the benefits would outweigh the increased costs. Discussion ensued regarding
the difficulty of quantifying benefits. In response to a questions, the Assistant City Manager
reviewed the purpose and the City's involvement in, the Council of Governors. Staff will
provide a list of Council members.
FD FIRE
(Cont. at 11/19/98) Aporove continued oarticipation in ioint venture to studv orovidlna
Emeraencv Medical Services (EMS) transportation services throuahout Pinellas County,
cost not to exceed $38,000
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largo, St. Petersburg, Clearwater, and Pinellas County entered Into an agreement
with the Polaris Group to perform a feasibility study regarding the Fire/Rescue
Departments providing a single response EMS system with Advance Life Support (AlS)
Services. The $95~OOO funding of the study was shared equally, with each party paying
$23,875. The consultant's study indicated it is feasible for the Fire Department to
provide quality transport services that are competitive with private transport providers.
Authorization is being requested to begin Part II of the consultant's study: 1) Develop a
plan to transition from the current dual-response system to single-response system to
include a significant amount of analysis to determine the specific financial and operational
impact on Pinellas County if fire departments were to be responsible for patient
transportation service; and 2) Prepare a bid response for the Fire/Rescue Departments to
jointly submit to a future Pinellas County Request for Proposal (RFP) for EMS transport
services. Included would be individual City costs for setting up the necessary organization
and acquiring needed equipment to provide the service. The $113,000 cost for Part II
would be shared equally among largo, St. Petersburg, and Clearwater, with each party
funding $37,667. Acceptance of the proposal will be contingent on the results of the
competitive bid process. Due to the significant financial obligations inherent In the bid
process, st~ff will be reviewing this information with each participating City Commission
prior to finalizing a potential bid for submission.
The City Attorney reviewed the submission deadline, recommending the
Commission set a special meeting on the next worksession day, January 1 9, to decide
whether or not to submit. Approval of the current item, to begin Part /I of the
consultant' 5 study regarding joint participation, would not automatically approve the
submission.
Fire Chief Rowland Herald responded to questions, stating the interlocal agreement
provides that any participant that backs out would not be responsible for sharing the
costs. The remaining participants would share the total costs, but would be under no
obligation to continue participation. He stated, prior to start-up, the City would have a
clear understanding of operating and capital needs, and its role in the process. Discussion
ensued regarding the contract period, bid cycle, and complexity of coordinating coverage
detaits for each entity. rt was hoped, if the City chooses to proceed, that the principle
costs can be recovered to make the bidding process more competitive and help taxpayers.
The City Manager noted the City's participation would represent a dollar saving for
citizens.
Purchase three Spartan chassis eauipped fire engines from General Safetv Eauioment for
$980.364: fundina to be orovlded under Citv's Master lease-Purchase Aareement
General Safety Equipment of Wyoming, Minnesota submitted the lowest, most
responsive bid in accordance with specifications. Operational needs have necessitated
immediate action. These engines meet the need to upgrade existing front Hne apparatus
and improve the reserve fleet. The units will replace 1973 and 1975 Maxim engines that
will have exceeded their useful life as emergency response vehicles and will be surplused.
The purchase would provide apparatus tor seasonal and special event operations, as well
as adding to reserve apparatus, an essential step in plans for improved service. The
Department's existing three 1990 Spartan/Quality engines would move to reserve status
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and would be refurbished to extend their useful life as emergency response vehicles. The
new units are being ordered now due to the long lead-time involved. Ordering before
January 1, 1999 saves approximately $13,050 in chassis cost. The Fire Department will
use a loaned fire engine until the new units arrive.
Concern was expressed that this request for three engines, combined with the
consent item for two more engines, totals purchase of five major units in 12 months.
Concern was this budget impact will happen again when all five engines need replacing in
the future. Chief Herald responded it is not likely all five would have reached the end of
their useful life by the replacement date, as engines assigned to the slower stations would
have less wear. He related how fire service is provided to the community, and explained
the apparatus replacement schedule being built into the CIP budget. In response to
questions, he stated the use of Spartan chassis is part of the department's plan to
standardize the fleet. Concern was expressed a tax increase might be necessary to fund
this item alone. The City Manager stated he is working with the Fire Department to
determine how to avoid burdening future commissions with equipment/building needs.
Staff will bring solutions covering the next 20 years.
FN FINANCE
Authorize settlement of Workers' Comoensation Claim of Dorothv Boaz
Ms. 80az is a 65-year.old school crossing guard who sustained a work-related neck
injury on November 21, 1997. She underwent a cervical fusion as a result, and developed
chronic intractable headaches. She has been unable to work since the accident and is
entitled to receive permanent total disability benefits for life of $130.96 per week with a
$6.24 cost of living allowance (COLA) per year until she reaches a weekly compensation
rate of $ 187.08. She receives ongoing medical care for her headaches. Court-ordered
mediation was held November 12, 1998. It was tentatively agreed to settle Ms. Boaz's
entire workers' compensation claim, including attorney fees, for $35,000 subject to
claims committee and commission approval. Ms. Boaz agreed to sign a general release
and submit a voluntary resignation. The present value of Ms. Boaz's indemnity benefits,
without COLAs, exceeds $86,000. As of November 13, 1998 the City had paid $22,174
in workers' compensation benefits. Ms. Boaz's benefits will continue until her claim is
. settled. The City of Clearwater Claims Committee, Risk Management Division, and
outside counsel, Mitchell Golden, recommended settlement approval as being in the City's
best interest.
Risk Management Specialist Jon Marcin stated in response to a question this
settlement will include all medical.
MR MARINE
First Reading Ord. #6353-99 - Amendina Ch. 33. Sec. 33.067. relatina to waterways and
vessels to amend defined areas for soeed restrictions of vessels (extends wake zone in
. Mandalav Channel bv aoorox. 600 yards north of Memorial Causeway to a point marked
U bv Mandalav Channel Oavbeacon # 1 )
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''1 The City has received a request to extend the wake zone in Mandalay Channel
. - ' north of the Memorial Causeway by approximately 600 yards, to a point marked by
Mandalay Channel Daybeacon #1. By extending the wake zone In the area, staff feels
that vessels moored along the west side of Island Estates will be protected from wakes by
passing vessels. Approval of this request would locate the wake zone approximately
1,600 yards north of Memorial Causeway. The Marine Advisory Board endorsed the new
location of the wake zone. The Florida Marine Patrol has advised the City that the
extension of the wake zone will be approved. After the ordinance is passed, the state will
send an amendment to the City permit. The US Coast Guard has no objection to the
extension of the wake zone and placement of the wake zone signs on Mandalay Channel
Daybeacon #1. All other eXisting City wake zones remain unchanged.
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Bill Morris, the new Harbormaster, was introduced. He displayed a map showing 4
miles of added marine transitway and explained City management of wake zones. Signs
will be posted on existing pilings. No poles will be added in the water. In response to
questions, he said State approval is needed to extend the wake zone. Marine patrol and
the county Sheriff will enforce compliance. The proposed wake zone does not extend
farther north because the unlit piling that would be needed to post a warning sign would
be considered an unsafe structure.
PO POLICE
Aoorove acceptance of one-vear grant for fiscal vear 1998-99 for Clearwater Police
GeoaraDhlc Information System ill from Florida Deoartment of Community Affairs 1 Drug
Control and System Imorovement Formula Grant PrOQram, in the amount $95.056
(Consent)
The Clearwater Police Department will use this grant to continue its Geographic
Information System (GIS) project begun in 1996/97 in collaboration with Pinellas County.
The system is based on the County's GIS mapping, with more than 400 pre-existing and
maintained information layers, all property addresses, Property Appraiser's Office
information, building inspection activities, 911/Emergency Management data, and County-
furnished utilities information. To this database we are adding crime data collected for the
target area, data collected from Clearwater Public Works Utility Billing, and other
departments' data as it becomes available. Resource information on parks, schools,
libraries, after school programs, job skills programs, and health services will be added as
the project moyes forward. The GIS enables the user to prepare maps showing the
number of specified types and locations of incidents selected through description codes.
Map analysis allows a comprehensive view of criminal activity in targeted areas; trends
and successful prevention methods are more easily identified. The grant will fund
continuation of 2 full-time GIS positions and a college student intern for 20 hours per
week. These 3 contract positions are not required by the grant to be retained upon
completion of the GIS project. The grant will fund GIS related training and associated
trayel for GIS staff, costs for hardware and software maintenance, GIS desktop software,
and miscellaneous printer supplies. The federal share if $95,056, the City's required
match is $31,686.
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Police Chief Sid Klein explained functions of the GIS system and related its history
in Clearwater since 1995. A custom interface with Pinellas County is being designed for
the Police Department. He highlighted benefits, features, and how GIS will speed crime
analysis. He discussed funding sources and amount spent to date. A goal is to have
participation of all law enforcement agencies in northern Pinellas County, and extend the
system to other City departments. Confidentiality issues were reviewed. In response to a
question, he said an addendum to the Police Department contract is being negotiated to
use the system for upgrading City utilities.
" Res. #98-61 8 supoortina Countv Ordinance to create an idle Speed Zone for portion of
water adiacent to the Courtnev Campbell Beach Causeway
The waters adjacent to the Courtney Campbell Beach causeway are frequently used
by motorized watercraft, causing a danger to the public's safety In proximity to the public
beach. Creating an Idle Speed Zone wlll ensure bathers safety while allowing motorized
watercraft shore access. The Plnellas County Board of County Commissioners has
scheduled for first reading on December 1 5, 1 998 an ordinance to establish an Idle Speed
Zone. The Clearwater Pollee Department supports Pinellas County in the adoption of an
ordinance establishing certain Idle Speed Zones for motorized watercraft on the water
adjacent to the Courtney Campbell Beach Causeway.
Chief Klein referred to an aerial photo of the problem area alongside the Courtney
Campbell Causeway where the safety zone between bathers and personal watercraft is
marked by buoys. A sounding survey was done to test water depth and the information
given to Pinellas County for their evaluation. The County proposes an ordinance to create
an idle speed zone. He did not know the distance from the buoys to the sand, but stated
the water is deep.
Approve Aoreement with Career Ootions of Pinellas. Inc. to desian. implement &
administer a SDectBllnitiBttve Program - Jobs for At Risk Youth and Adults. a portion of
the Weed and Seed grant program. In an amount not to exceed $50.000 (Consent)
in Clearwater's third year of the Weed and Seed grant, $50,000 of federal funding
is designated to a Special Initiative Program - Jobs for At Risk Youth and Adults. The
program targets 1 6 to 21-year-olds who are at risk of dropping out of school, have already
dropped out, and adult residents, providing job opportunities in the Greenwood and Old
Clearwater Bay Weed and Seed neighborhoods. Career Options of Pinellas, Inc. is the
administrative entity and fiscal agent for the Pinellas Workforce Development Board, the
state mandated county appointed agency overseeing the Job Training Partnership Act
(JTPA) and Work and Gain Economic Self8Sufficiency (WAGES) programs in Pinellas
County. Career Options has in place several programs identical to those called for in the
Weed and Seed grant proposal. Job development, search and placement are in place in
Career Options activities. With its direct affiliation to JTPA and WAGES, Career Options
has been determined to be the sole source for this program due its unique position to unite
all "grant required activities under one provider, with the program activities and essential
resources already in place.
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In response to a request, staff will provide Information on how many participants
have completed the program and been placed In jobs.
PW PUBLIC WORKS
Public Hearina & First Readina Ord. #6361-99 - Vacating E % r-o-w of N. Prospect Ave.,
lying north of Laura Street and City's request to vacate W % r-o-w of N. Prospect Ave.,
lying north of Laura Street, subject to retaining a 20' drainage & utility easement (Theta
Homes, V98-09)
The applicant proposes to use the east Y:z right-of-way of North Prospect Avenue
and the adjacent easterly property to construct a multi-family project. The right-of-way is
not paved, not used for vehicular traffic, and contains no City infrastructure. Public
Works Administration recommends vacation of the west Yz right-at-way to support
development to the west of North Prospect Avenue, subject to retaining drainage and
utility easements for future utilities. Major utilities have expressed no objections to the
vacation request.
Public Works Administrator Rich Baier referred to a map showing the location,
stating the housing is proposed to the east of Prospect Avenue. The vactlon is needed on
the west side for drainage and setbacks. In response to questions, he will provide more
information regarding the legal description, price range, and other details of the proposed
units. Discussion ensued regarding precise location of the development.
Approve Letter of Understandin!:! with FOOT for construction & maintenance of two
stormwater ponds to serve SR590 (Drew Street) widenina. from HiClhland Ave. to NE
Coachman Rd. (Consent)
Through a joint project agreement, the City and the Florida Department of
Transportation (FOOT) are preparing plans to widen Drew Street from Highland Avenue to
Northeast Coachman Road. The City is funding the design; FOOT the construction.
Preliminary design started in 1995 with final plans expected in 1999. The widening will
necessitate construction of two storm water treatment ponds. The FOOT will be
responsible for construction and long-term maintenance of these ponds. This letter of
Understanding (LOU) provides for a City property donation for the construction of one
pond on city owned property; a right of entry to FOOT for construction and maintenance
access to construct both ponds; a drainage outfall; and relocation/replacement of trees
removed for pond construction.
Concerns were expressed the retention ponds will be fenced and allowed to go
wild, and that the drainage outfalls will be unattractive. Rich Baier said the City can add
letters of understanding to ensure correct long term maintenance of the stormwater
treatment ponds. He will check with FOOT to see if they intend to enforce their fencing
policy for this project. He described design of the concrete outfalls as concrete weirs.
The project will start within 2 years and will have no cost to the City other than the land
donation. The City wishes to ensure the mast arm traffic signals supports mirror those on
'0 Highland Avenue.
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The meeting recessed from 11: 14 to 11 :31 a.m.
Acorove Frnal Reclaimed Water Master Plan UodBte comcleted bv McKim & Creed
Enaineers. P.A.: authorize staff to submit accroved clan to SWFWMD (Consent)
The City authorized McKim & Creed Engineers to conduct an update of the City's
Reclaimed Water Master Plan. Total project cost was $126,800. The Southwest Florida
Water Management District (SWFWMD) is providing $43,500 in grants to reimburse the
City for a portion of the Reclaimed Water Master Plan Update cost. The Reclaimed Water
Master Plan Update outlines a 20-year plan to maximize the use of highly*treated effluent
from the City's 3 advanced pollution control facilities. Total cost of the reclaimed water
system implementation is estimated at $71 million. The Master Plan identifies priority
areas targeted to receive reclaimed water services, and allows some flexibility in providing
the services as changes in customer demand and redevelopment occur.
Rich Baier, and Public Utilities Director, Kevin Becotte, gave an overview of the
Reclaimed Water Master Plan update, reporting on recent progress, master plan summary,
funding summary, and recommendations. Mr. Baier responded to questions, explaining
how Pinellas County supports reclaimed water more heavily than does Clearwater, due to
the County's larger sewer program. While all City areas wil; benefit eventually, Island
Estates and Clearwater beach will see the first benefits within the City. Certain areas will
not be connected with reclaimed water due to their use of shallow wells. In response to a
concern, Mr. Becotte explained using shallow wells for irrigation puts water back into the
aquifer. It was indicated the focus of SWFWMD funding is on those without shallow
wells. Staff recommended approving the Master Plan for submission to SWFWMD,
changing the proposed rate by ordinance, and actively promoting community participation.
Discussion ensued regarding whether the City can produce 18 MGD in reclaimed
water if citizens actively pursue potable water conservation. Discussion ensued regarding
coordination of services with Pinellas County, and whether imposing a non-resident
surcharge in unincorporated areas would be an incentive to annex. Questions were raised
regarding whether the number of proposed customers can be served with the amount of
reclaimed water that can be produced. Mr. Baier said the consultant has indicated they
can. Discussion ensued regarding service connections and rate for multi-family dwellings,
lower outside water use on Island Estates and the beach than might be expected due to
limited green space, a fixed fee for commercial and industrial customers having less than 2
acres of green space, and an increased landscaping requirement under the new code. The
number of rates will be limited initially and can be adjusted later. Clearwater beach will be
the last beach in the County with a reclaimed water program. Beach customers with
shallow wells can be exempted from the access charge if they can demonstrate their wells
are operable. Mr. Baier responded to questions regarding approximate number, locations
of shallow wells, and using a mechanism to incorporate neighborhoods that are not
currently slated to receive reclaimed water. Mr. Baier discussed the stormwater rate
analysis and recent increase. He responded to questions regarding service areas and
priorities referenced in Table 1, Appendix 01. Due to an error found on Page 27, the page
will be revised and replaced.
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Aoorove Work Oi'der to Camo. Dresser & McKee. Inc. to provide desion services for Town
Pond Prolect. for $554.279: authorize loan from Consolidated Cash Pool to fund cost of
this praiect until such time as bonds are issued
The Town Pond project proposes to expand the existing Pierce Street Pond
stormwater facility, between Prospect Avenue and Ewing Street, north to Park Street.
The Town Pond project will: 1) increase storage capacity and storm water system level of
service in the downtown areai 2) resolve numerous flooding and aesthetic problems
associated with the existing pondi 3) create a regional storm water retention and treatment
facility for downtown redevelopment; 4) establish a stormwater district which will
stimulate 'economic redevelopment by reducing obstacles and start-up costs to prospective
businesses.i 5) improve aesthetics and create a park feature in downtown business area
south of Cleveland Street; and 61 facilitate a public-private partnership in financing
infrastructure improvements through the creation of a stormwater district which accepts
payments "in lieu of" for provision of stormwater services. The project includes
expansion of the existing pond facility, installation of water treatment features (circulation
pumps, plantings, sediment removal structures, etc.), creation of fring~ park area with
landscaping and pedestrian features around pond, creation of stormwater service district,
and aesthetic tie-in with downtown and bluff themes. '
Mr. Baier gave a brief presentation regarding the location, problems, and other
issues with the existing pond. He highlighted what is and is not included in the work
order, the design/construction time frame, property acquisition issues, and amount of
funding from the stormwater utility fee, private sector, SWFWMD, Brownfields, and Penny
for Pinellas. He compared the existing and proposed new pond with regard to storage
volume, flooding problems, treatment, and aesthetics. Proposed expansion location and
benefits of a rsgional retention district were discussed. In response to a concern
environmental benefits are not given enough priority, Mr. Baier said that is the basis for
the project. He explained differences in the new pond design that will improve aesthetics
and result in little or no accumulation of algae and invasive plant species. He stated in
response to a question, $2-3 million of the $3.8 million budget is for cleanup. About $1
million is for land acquisition.
Aoorove Conceotual Aooroval Aareement with Florida Communities Trust (P2000
Prooram) for shared cost of acauirino orooertv alono Stevenson Creek for establishment of
a preserve area IWolfe Preserve) as Dart of improvements & clean UP of Stevenson Creek
Estuarv and for benefit of North Greenwood & Clearwater residents (Consent)
The Wolfe Preserve project proposes to acquire property on the north side of
Stevenson Creek, east of the Douglas Avenue bridge for the preservation of a tidal marsh
and development of a passive recreation facility. The project will: 1) protect the last
remaining tidal marsh within the Stevenson Creek estuary; 2) create a passive recreation
area along Stevenson Creek within North Greenwood; 3) Significantly protect and improve
the environmental quality of the Stevenson Creek estuarYi and 4) improve aesthetics and
create a park feature in the North Greenwood community. The project includes property
acquisition, stormwater treatment features installation, landscaped passive recreation area,
parking and pedestrian features around the marsh, educational stations, and tidal marsh
observation deck construction. Agenda item approval does not authorize final property
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acquisition, only partnership with Florida Communities Trust to share property acquisition
costs (50% match up to $140,000.) Property purchase and commencement of any
improvements will come forward as a separate agenda item.
Mr. Baier displayed an aerial photograph of the proposed preserve area adjacent the
Marshall Street treatment plant near Stevenson Creek bridge. He stated total funding
costs are not available yet, but the dredge portion alone will cost $6.5 to $7 million. He
hoped to get a matching grant from Preservation 2000.
The meeting recessed from 12:41 to 1: 19 p.m.
Contract for Madison Avenue/Gould Street Roadwav Imorovements to Suncoast
Develooment of Plnellas County. Inc.. for $265.871.43: and Contract to PBS&J
Construction Services. Inc.. to orovide construction enQfneering & fnsooctfon servfces for
$67 .149.54. for total orolect sum $333.020.97
Earlier this year, the City of Clearwater entered into a Development Agreement with
Information Management Resources, Inc. (IMR) to facilitate and expedite the construction
of the IMR Global Center on the City Hall Annex property. As part of this development
agreement, the city agreed to perform certain infrastructure improvements to the road and
drainage systems serving the proposed IMR Global Center project. The award of this
Contract to Suncoast Development of Pinellas County, Inc. will accomplish the following
Infrastructure improvements: 1) Madison Avenue - widen to 3 lanes with curb and gutter,
from Cleveland Street to Gould Street; 2) Gould Street - widen to 3 lanes with curb and
gutter, from Missouri Avenue to Madison Avenue; 3) Excavate the st,ormwater retention
ponds required for the IMR Global Center SWFWMD stormwater permit; 4) PBS&J
Construction Services, Inc. will provide construction engineering and construction
inspection; and 5) This project will start on or about December 14, 1998 and will be
completed within 120 calendar days.
In response to a question, Rich Baier said improvements are within the estimated
budget. He noted this item also contains the contract with Post Buckley Shuh & Jernigan
Construction Services, Inc., to provide construction engineering & inspection services.
Discussion ensued regarding demolition of Memorial Civic Center and Beach Diner.
Mr. Baier stated an item is being added to the agenda package for consideration Thursday.
In response to questions, he stated demolition of the Diner will begin after Mr. Chandler's
auction, within 46 days. The old Chamber of Commerce site at Drew Street and Osceola
Avenue has been fenced and building demolition begins today. He estimated 32 calendar
days for completion. The site will be seeded, mulched, or sodded, depending on use.
Some landscaping materials may be relocated from the Civic Center site. He felt the
chamber site could be finished before the upcoming Charlie Daniels concert in Coachman
Park.
PLD PLANNING & DEVELOPMENT SERVICES
I
Variance(s) to Sian Reaulations for orooertv located {Easv Plck) at 2320 Sunset Point Rd..
Sunset Point Estates. Blk B. Lot 18 & oart of Lot 17 (Marco Chealb. SV98-21)
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The 3pplicant is requesting variances to allow an additional single-faced,
freestanding sign on a convenience store property. A single, freestanding sign (billboard)
exists on the property. When the property was purchased from Pinellas County in May,
1996, apparently the applicant was not informed the billboard was a non-conforming use.
According to a County representative, the sign may have conformed to code at the time
of sale. The applicant has desired to remove the billboard for some time, but was
constrained by an agreement with the billboard company. The City has since settled
litigation with the billboard company. The settlement includes a stipulation that all
billboards are to be removed from the City within 18 months of October 13, 1998. An
adjacent restaurant to the east blocks view of the applicant's property from traffic
traveling west on Sunset Point Road. The applicant has no practical ability to advertise
his location. The requested sign will be within current land Development Code standards.
In response to a question, it was indicated a freestanding sign had been denied for
this site. The same property owner has applied again.
(Cant. from 11/19/98) Public Hearina & First Readina Ord. #6348-98 - regardina new
Communitv Develooment Code
The City's consultants, Siemon, Larsen & Marsh, have completed the official draft
of the new development code to replace the existing land development code. Many
citizen groups, neighborhood and professional organizations, local engineering,
architectural, contractor/builder, and realtor associations have reviewed the new code.
Comments and suggestions have been incorporated into the proposed official draft. The
new code has been developed to provide land development regulations that address
community needs into the next century, and provide direction for redevelopment and new
development. The new code streamlines the development process and provides
predictability and flexibility in a manner that creates adequate safeguards for surrounding
properties and neighborhoods.
The City Manager stated a complete executive summary of the new code will be
available for Thursday's meeting.
Discussion ensued regarding Community Development Board membership criteria,
quorum requirements, chair appointment, and appeal process. Consensus was to
compose the board of 3 lay members and, wherever possible, 4 members with
industry/professional designations. Consensus was to allow appeal of a level One
approval to be pulled from the consent agenda by a vote of 4, rather than 5 members as
provided in Section 4-504.B. A concern was expressed that Section 5-202.A providing
for the City Commission to appointment board members could result in the board
becoming politicized. It was hoped Planning and Zoning Board and Development Code
Adjustment Board members will be considered when seating the new board.
Planning Director Ralph Stone summarized the Neighborhood Conservation District
elements and designation process found in Sections 4-608.C and .0. The City Manager
stated two issues are definition of neighborhood boundaries and establishment of public
purpose before deciding on deed restrictions. It was stressed this provision will not
affect, by imposing or removing, deed restrictions. Consensus was to change
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Section 4-608.0.1 to provide that the petition to initiate the designation process for a
particular area should be signed by 60% of the property owners, not 60%, so the majority
is clear. Mr. Stone suggested using a pre-application process to guide petitioners in
preparing petition language to make it clear what they are asking. Discussion ensued
regarding relative values of health, safety, welfare, aesthetics, materials, and practices.
The City Attorney agreed a pre-application process could help the City determine validity
of issues and whether they need to be addressed by code or deed restriction. Consen~us
was to add provision of a pre-application process in Section 4-504. Discussion ensued
regarding situations where the City would want to initiate an overlay district. The City
Attorney said that was precluded by the way this language Is drafted.
Discussion ensued regarding a reasonable time to allow a sign to remain on vacant
rental property. Majority consensus was to change Section 6-104.A from 90 to 180
days.
Discussion ensued regarding the need to define and clarify vacant and abandoned
property regulation, to clearly indicate the City is raising the bar on vacant building
standards. The changes requested by the Commission will be incorporated by Thursday.
In response to a question, Mr. Stone said paying a share of the cost for individual
water meters would be more appropriately addressed through the utility department
instead of the code.
eM ADMINISTRA TION
Aporove $51 ,000 to complete financlal/leQal contract with Nabors. Giblin & Nickerson.
P.A. for assistance in soeclal finance issues associated with Gulf to Bav Corridor
Enhancement Proiect (Consent)
The City Manager stated this item will be deferred to the January meeting.
First Reading Ordinances
Ordinances re Charter revisions
First ReadinQ Ord. #6371-99
The City Attorney reviewed minor changes in non-substantive language regarding
City Clerk and transition schedule, noting where outdated language had been eliminated.
She reviewed the following proposed substantive charter amendments and responded to
questions as indicated below:
First Reading Ord. #6372-99 - This ordinance proposes changes to sections concerning
corporate existence and powers, performance of City functions, and participation in the
financing.
First Readina Ord. #6373-99 - The City Attorney indicated this ordinance proposes to
amend Sec. 2.01 (d) regarding limitations on Commission power to eliminate charter
restrictions on purchasing of goods and services; to increase amount of dredging
permitted without referendum; to permit the sale, lease or donation of real property for
less than appraised value; to limit leases of municipal property to 30 years; to eliminate
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the requirement of recapture and reverter clauses in leases; and make certain non~
substantive changes. In response to questions, she stated this amendment does not
change the ordinance governing the sale of property to charitable organizations, and does
not Impact open space/recreation.
Erst Reading Ord. #6374~99 - This item proposes to amend Sec. 2.03 to permit a
Commissioner or Mayor~Commissioner to serve two full terms in addition to any partial
term, and to provide that Commissioners shall be sworn in at the next Commission
meeting following their election; and other non~substantive changes. Commissioner
Johnson stated he will vote against this amendment.
First Readina Ord. #6375~99 - This ordinance proposes amendments to the City Charter
amending Sec. 2.07(e) and (f) to eliminate the Charter restrictions on Advisory Boards;
amending Sec. 3.03 (f) to require the City Manager to make annual comprehensive
reports; amending Sec. 4.02 regarding City Attorney to eliminate certain requirements;
amending Sec. 6.09 regarding ordinances adopted by initiative or repealed by referendum;
amending Sec. 8.02 regarding nonpartisan elections to address advertising under the
control of the candidates. Discussion ensued regarding changing City Attorney duties.
No changes were recommended. '
First Readina Ord. #6376-99 - This proposed amendment to Sec. 7.02 would change the
composition of the Charter Review Committee to require that the charter amendments
proposed by the committee be submitted directly to referendum. One opinion was that a
review committee composed entirely of citizens was more appropriate. One supported
having a nominal number of commissioners on the panel in case citizens don't understand
the process being described.
First Readina Ord. #6377~99 - This proposed amendment would repeal Article IX, Fiscal
Management Procedures, to eliminate the requirement of a referendum for revenue bond
projects in excess of one million dollars. Some felt this article should not be changed as it
protects the Commission by placing the decision in the voters' hands. It was felt an
understanding at the Charter Review Committee's rationale was needed.
City Manager Verbal Reports
Commission Discussion Items
(Cont. from 11/19/98) Taking position re Pinellas County Charter Revisions re increasing
County Commission membership & future revisions not going to State Legislature
Commissioners indicated they do wish to take a position on both issues. Staff was
requested to provide the proposed Pinellas County Charter Revisions and any background
information for Commission review.
Other Commission Action
Commissioner Clark reported the Pinellas Suncoast Transit Authority (PST A) board
split the vote at their last meeting regarding whether to continue prohibiting political
advertising on bus shelters. He expressed strong concern, stating he would write a letter
to PST A representative Roger Sweeney regarding negative advertising on transit buses
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Commissioner Seel advised citizens and businesses to watch the old Atrium
property take shape. She questioned a memo regarding mile markers and where they
would be used. It was indicated staff is investigating having mile markers made in the
City's sign shop for incorporation into the Gulf-to-Bay Boulevard improvement project.
Commissioner Seel expressed concern with survey results indicating that only 5 %
of the Garden Avenue Parking garage is used, especially since free parking is available
there all day Saturday. It was indicated in response to a question, that the Commission
will hear a presentation regarding parking facilities for the beach gateway in about 90
days.
Commissioner Seel referred to an Innovations Group newsletter article regarding
Brownfields residents and employment opportunities, and a letter about being more
business friendly.
Adjourn
The meeting adjourned at 3:04 p.m.
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''1 regarding the Church of Scientology. The City Attorney stated the church was equally
.>' appalled, the ad had been sold out of Miami, and Mr. Sweeney had not been aware of it.
Commissioner Clark requested support of a resolution due to come before the Commission
regarding problems with PSTA bus stops being moved at Tyrone Square Mall.
Commissioner Clark said he will attend a meeting on Maderia Beach of the federal
agency dealing with fisheries, to object to a proposal by commercial fisheries to close gag
grouper season to sport boaters and fishing enthusiasts. Consensus was to allow
Commissioner Clark to represent the City Commission at this meeting.
Commissioner Clark expressed concern with a City sign at the Clearwater beach
entrance being too large.
Commissioner HooDer gave a brief report on the National League of Cities annual
, conference in Kansas city, Missouri~ He said cities all over the country are facing
revitalization and regional multi-city cooperation issues.
Commissioner Johnson requested an explanation of the Transforming Local
Government conference being hosted by the City next May. It was indicated that the
Innovations Group has joined with Florida City & County Management Association
(FCCMA) for annual conference supporting government.
Commissioner Johnson expressed concern the last Brownfields Advisory Board
meeting was canceled due to lack of a quorum. He congratulated Eleanor Breland for her
Summer Youth Employment Program report, stating it is a fine program.
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