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',.WORKSESSION
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, City COp1mission,Wor~es~ionMinutes
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CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
August 3, 1998
Present:
Rita Garvey
Ed Hooper
J. B. Johnson
Robert Clark
Karen Seel
Mayor/Commissioner
Vice~Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also Present:'
Michael J. Roberto
Richard L. Hedrick
Bob Keller
Pamela K. Akin
Cynthia E. Goudeau
Gwen Legters
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The meeting was called to order at 9:56 a.m. (following the closed attorney client
sessions) at City Hall. '
PUR PURCHASING
Heuer Utilitv Contractors. Inc.. first extension. installation oolvethelene QBS mains & service
lines in PineUas County. 8/7/9B-9/30/99. est. $675.000 (GAS)
Heuer Utilltv Contractors. Inc.. first extension. installation of house DiDing to meet
customer reaulrements in SUDDort of gas sales & ooerations. 817/98-9/30/99. est, $60.000
(GAS)
Staff was requested to check the contract totals in the above two items.
Natural Resources PlanninQ Services. Inc.. comolete final phase City Street Tree Inventorv.
,Increase award from $6.200 to $21.200 (PWI
In response to a question, it was indicated the inventory is to identify valuable trees.
Declare Items surolus to City needs & authorize disposal throuqh donation to public schools
& other chBri~able oraanizBtions as approved bv City MamlQer. or disposal bv Solid Waste:
all items are of est. value of less than $100 and are not considered economicallv feasible to
send to auction
In response to questions, Purchasing Director George McKibben said a radar
detector on the surplus list cannot be auctioned because it Is inoperable. Many items on
the list have little value, but must be declared surplus because collective value of the list
exceeds $ 600.
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HR HUMAN RESOURCES
Contract for health Insurance. extension. with Prudential HealthCare. Inc,. under a fullv
insured arranaement for 1 11 199-12/31/99. est, $3.855.196
Effective January 1, 1995 the City awarded the health insurance contract to
Prudential. The City renewed the contract in 1996, 1 997 f and 1998 at or below the
guaranteed rates. In 1 997 the insurance option was changed from two tiers to three,
reducing cost for employees with one dependent but increasing cost to employees with
two or more dependents. The Commission approved using the Premium Stabilization Fund
to offset half the increase for those with two or more dependents in 1997 and 1998, In
1998 the Premium Stabilization Fund was also used to offset the 1.5% increase for the
entire plan, keeping employee deduction at the 1997 level. For 1999, the City's insurance
consultant, Wittner & Company, negotiated a zero percent renewal rate with Prudential.
The Insurance Committee recommends the City renew with Prudential and continue to use
the Premium Stabilization Fund to offset half the biweekly premium for employees with two
or more dependents and to continue holding premiums at the 1 998 rate. A separate
agenda item recommends continued use of the Premium Stabilization Fund. , For FY
1998/99 the City's budget estimate of $2,580 per regular full-time employee per year
includes $108.72 per employee for the mental health and substance abuse carve out.
Responding to a comment about recent HMO publicity, City Manager Mike Roberto
said the contract seems to be acceptable. The City tries to avoid changing insurance
companies.
Aoprove continued use of Premium Stabilization Fund to offset V:z of biweekly oremium for
emoloyees with 2 or more dependents for 1/1/99-12/31/99. est, $173.952 resultina in
zero increase in employee health insurance deductions for 1899 calendar year
Effective January 1, 1997 the City's health insurance option changed from two-
tiered (employee and employee plus family) to three-tiered (employee, employee plus one
dependent, and employee plus two or more dependents.) The change reduced cost for
employees with one dependent but significantly increased cost to employees with two or
more dependents. The 1997 biweekly rates for employees with two or more Dependents
in the HMO plan increased 35%. Rates for employees with two or more dependents in the
Point of Service plan increased 31 %. The Insurance Committee recommended, and the
Commission approved, using a portion of the Premium Stabilization Fund to offset half the
increase for the past two years. In 1998 the approval included offsetting a 1.5% rate
increase. The Premium stabilization Fund currently has a balance of $2,613,244. The
Insurance Committee recommends continuing the Health insurance premium subsidy from
the Premium Stabilization Fund for employees with two or more dependents and to
continue to hold premiums at the 1998 rate.
Staff was requested to determine whether the projected $173,952 subsidy from the
Premium Stabilization Fund was the same last year. It was indicated the subsidy goes
toward the employees' contribution.
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PO POLICE
Addendum No,1 to Aoreement with School Board of Pinellas Countv. orovidino for
continuation' of School Resource Officer Proaram for 1998~99 school Vear. at Clearwater
Hiah School & Countrvside Hlah School (Consent)
The 1997 agreement requires the City to provide law enforcement and related
services to Clearwater and Countryside High Schools during the regular school year. The
assigned officers provide instruction, serve as resource persons, conduct investigations,
provide security, maintain peace, make arrests, and provide support services. The School
Board will reimburse the City $32,319.34 per school resource officer, or a total of
$64,638.68 for the 1998/99 contract term; a 3% increase over the previous year.
Payments are in quarterly installments. Overtime costs related to school functions will be
reimbursed to the City by the School Board. The difference between actual costs and the
amount reimbursed is offset by benefits of the program. The Police Department has
maintained a ,good working relationship with the School Board. School Resource Officers
have been assigned to Clearwater High School since 1985 and to Countryside High School
since 1986,
In response to questions, the City Manager said 5.6 school crossing guards in the
Police Department's budget proposal are separate from the School Resource Officer
program. Concerns were expressed cost of the crossing guards is not reimbursable, and
cost of not busing is being passed to the City. Staff ,was requested for a list of the sites
served by the new crossing guards.
PW PUBLIC WORKS
Res. #98~36 - authorizina execution of a Joint Proiect Aareement with FOOT orovidinq for
reimbursement to the Citv of $ 214. 1 04 for the Citv to install decorative sianal assemblies
alona SR60 in keeoina with revitalization of Gulf to Bav corridor
The Department of Transportation (DOT) resurfacing project for State Road 60
includes signals. The City has requested DOT exclude the signal work. The City will
construct decorative signal assemblies in keeping with Gulf-To~Bay corridor revitalization.
The DOT has agreed to contribute to the City.s construction cost under a Joint Project
Agreement, sum not to exceed $214,104. The reimbursement will be single lump sum
payment made after DOT has inspected and accepted project~related expenses incurred by
the C,ity and reflected by paid invoices.
Public Works Administrator Rich Baier responded to questions, stating cost
estimates will depend on the design chosen. The item will come back August 17. The
DOT has removed the signal at Garden Avenue and Drew Street. Street signs on mast
arms are oriented to vehicular traffic; signs remaining at street level are more beneficial for
pedestrians and will be converted to the blue color, Signs knocked crooked by vandals are
being straightened.
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CM ADMINISTRA liON
Authorize Citv Attornev to execute a contract with Siemon. Larsen & Marsh to orovide
professional services relatina to the redeveloDment and revitalization of Clearwater Be&ch
and Downtown Clearwater for $445.900
On June 18, 1 998, the Commission authorized staff to enter negotiations with
consulting firm Siemon, Larsen & Marsh. Scope of services to be completed prior to
February 1, 1999, for Clearwater beach and downtown includes: a} professional services,
opinions, and solutions for preparation and implementation of a strategic redevelopment
and revitalization program: b) providing urban design, preliminary road design plans: design
standards, design strategy, review, and assessment of contracts for various city
improvements; c) examining and recommending solution refinement and implementation
schedule for the existing downtown and beach conceptual plans, including preliminary
design with specific details regarding pavement widths, parking, sidewalk patterns,
landscape treatments, street furniture, design standards, and other urban design services;
d) developing national and international design, marketing, investment strategies, and land
acquisition and assembly cost estimates; e) performing and/or providing architectural
planning, general planning, and project management for large and small projects through
the implementation phase.
Deputy City Manager Rick Hedrick noted the importance of creating a sound design
that reflects the marketplace when dealing with public dollars. The consulting firm brings
marketplace knowledge and experience. The City will maintain control,
Concern was expressed with the proposed increase over the original estimate of
$350,000 to $400,000. Deputy City Manager Rick Hedrick stated due to the schedule and
the inclusion of a lot of public contact, this was the best price that could be negotiated. In
response to concerns that the contract included getting the development community
involved, consultant Charles Siemon explained there will be two development contacts, one
to confirm community expectations and the other to stimulate interest in investment
opportunities. He stated the development community is most interested in what the City
will do, its commitments, and time frame. An analysis of General Fund Unappropriated
Retained Earnings was requested. Consultants will bill the City at completion of each task.
The bulk of the funding is available this fiscal year and will be carried over to the next
contract date of September 30, 1999. Mr. Siemon emphasized action is needed in order to
have credibility and the public wants to see shovels in the ground. It was noted changes
could occur, but any change in project scope would require an amendment to come back to
the Commission, In response to a question why no dollars were allocated to consensus
building, Mr. Siemon said they are imbedded in the projects. Concerning the task list, Mr.
Siemon said the beach and downtown plans run concurrently. No completion dates are
listed, but a monthly report to the Commission is built into the process, Questioned
whether 13 months will be enough time to complete the scope of services, Mr. Siemon
said he is prepared to move quickly.
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Citv Manaoer Emolovment Aoreement
The City Manager was selected on May 15, 1997, and entered into an employment
agreement effective July 23, 1997. A new agreement was drafted to establish a set date
for lump sum cash payment should termination occur, Increase base salary from $104,000
to $110,000, Increase the City's contribution to the deferred compensation retirement plan
from 15% to 18% of his base salary, provide full payment of certain insurance policy
premiums, update travel, relocation and housing related expense provisions, establish an
effective date of October 1, 1 998, and provide for annual renewal.
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General discussion ensued regarding the City Manager's salary and benefit package,
Concerns were expressed with the request to increase deferred compensation retirement
benefits from 15 % to 18 % of base, salary, and timing of bringing forward this issue now,
instead of waiting until October for a performance and salary review. Mr. Roberto said he
looked at the entire package, seeking a balance between pay and benefits. Most felt the
salary request was appropriate for the position. It was indicated the residency requirement
is in the Charter.
CA ,LEGAL DEPARTMENT
Second Reading Ordinances
Ord. #6303-98 - LDCA to allow transit shelters with advertisinQ
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The City of Clearwater negotiated a settlement with Eller Media which required the
City to consider and adopt an ordinance relating to'transit shelters and transit shelter signs.
Adoption of the proposed ordinance would: 1) require shelters on the same side of the
street to be placed 1000 feet apart; 2) allow shelters in commercial, office, or industrial
zoning districts or on PST A routes adjacent to hospitals, schools, or other permitted
nonresidential uses in multifamily residential zoning districts; 3) allow back-lit signs on the
"downstream" end wall of the shelter, and limit signage area to 24 square feet; and 4) limit
number of shelters with advertising to a total of 50.
The City Attorney stated she prepared an amendment as directed at the last
meeting, but has not heard from Eller regarding whether they accept the limit of 50 on the
number of shelters with advertising. She expected to hear from them before Thursday. In
response to a question, she said shelters are not allowed in single family districts, but are
permitted in multi-family next to certain uses.
Agreements, Deeds and Easements
Landscapina & utilitv easement - Part of Lot 7 & 39. Blk A. Barbour Morrow Sub.
(Huntinaton National Bank) (Consent)
Staff was requested to provide the physical address and to clarify reason for the
easement.
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Third Amendment to Develocment Aareement - Sale of Atrium at Clearwater Property
In conjunction with sale of the Atrium at Clearwater property, the Atrium has
requested an amendment to the development agreement dated July 14, 1983, as
subsequently amended. The proposed amendment deletes conditions from the original
development agreement which have been satisfied and retains the ongoing commitments of
the parties. The amendment also acknowledges and consents to transfer of the property
as required by the development agreement.
Requested for clarification, the City Attorney said the City needs to consent to the
sale by completing details of the agreement and reaffirming those details still in effect.
OTHER CITY ATTORNEY ITEMS
Receiot/Referral - RelatinQ to LOC: amendinQ Sec. 35.11. various sections in Ch. 40. &
41.053: and creatine Sec. 41.281 to establish standards for the sitlnn. desian.
maintenance. and use of telecommunications towers and antennas (Consent)
The federal Telecommunications Act of 1996 contains provisions related to local
zoning of telecommunications towers, antennas, and related facilities, It is recommended
that the City's Land Development Code be updated to 'reflect these federal provisions, as
well as to set forth specific design standards for the facilities and to encourage their joint
use through collocation. The current zoning provisions do not specifically address
telecommunications towers and antennas; they are treated as "utility facilities" with regard
(',e,) to location and as any other structure with regard to height, setback, and other dimensional
~rt requirements, The proposed ordinance provides for location, type of use, supplementary
standards for conditional uses, joint use practices, design standards, encourages use of
"stealth construction", requires code compliance, and removal of abandoned
towers/antennas. Draft versions of the ordinance have been reviewed extensively by the
City's staff telecommunications committee. Industry input has been obtained in two
meetings with representatives of service providers. Because of an increasing number of
tower applications, adoption of this ordinance is recommended prior to the generalized land
Develop Code revisions.
Assistant City Attorney Leslie Dougall-Sides reviewed the need for the ordinance
and the history of its preparation. She addressed comments concerning use of the term
"stealth technology" to describe structures that blend with their surroundings. Staff will
look at clarifying definition of the term. In response to questions, Ms. Dougall-Sides said
the ordinance is as strict as it can be under the Telecommunications Act. In response to
concerns with towers in districts bordering residential properties, she said conditional uses
have to be reviewed in terms of compatibility with surroundings. Discussion ensued
regarding the City's inability to limit the number or concentration of towers if collocation is
not possible and denial would preclude service for the entire area.
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Reauest for attornev/ctient session on 9/3/98 at 5:00 o.m. rsaardina Ewa Skowronek vs
Citv of Clearwater: Clearwater Police Deoartment: and John Smith
Consensus was to place the item on Thursday's consent agenda.
City Manager Verbal Reports
The City Manager discussed recent internal changes that have become necessary as
the focus of One City, One Future. has increased demands on the City organization and
bUdget. He reviewed streamlining that was done to eliminate overlapping responsibilities,
moving toward operations that have logit;,al inter-relationship. He indicated he is reducing
the number of people that report to him. Focus is on accountability, Department heads are
responsible for determining how to "get it done." He gave examples of how the changes
affect Parks and Recreation, the Marina, and Central Permitting. He discussed how to
achieve balance with diverse management styles.
Commission Discussion Items
December 98/Januarv 99 Meetina
In a July 10 memo, City Clerk Cynthia Goudeau suggested changing the
Commission meeting schedule as follows: Change the December 3, 1998, meeting to
December 1 a, 1998 and change the work session from November 30 to December 7.
This would allow commission members to attend the National League of Cities Congress
and Exposition in Kansas City without missing or canceling a meeting. Another suggestion
was to cancel the January 7, 1999, meeting and January 4 work session. This would do
away with producing and reviewing an agenda packet during a time when many people are
away, allowing everyone to enjoy the holiday season. Having one meeting in January,
1998, did not adversely impact City business, Consensus was to place this item on the'
consent agenda.
Other Commission Action
Commissioner Clark congratulated City Manager Roberto and Assistant City
Manager Keller for the article in the Maddox report.
Commissioner HOODer referred to a memo commending Mohammed Abdur-Rahim,
thanking him for better customer service.
Commissioner Johnson thanked Pinellas County Commission Barbara Sheen Todd
for her letter to Mr. Keller regarding economic development. He thanked Mayor Garvey for
her Jetter regarding tourism promotion. He requested consideration of City Commission
salary increases be agendaed for an upcoming meeting. He appreciated a PST A letter
regarding benches, and a letter regarding FEMA information. He questioned whether the
Planning and Zoning Board approved Majestic Corporation remaining open until 3:00 a.m.
and allowing bikini contests. Staff will check into allowable closing times, according to
City and County ordinance.
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, ",' ': Commission Seelexpressed concern regarding the Board of Adjustment and Appeals
on Bullding/FloC?d continuing to grant extensions of the time allowed to bring unsafe,
buildings into compliance. She congratulated the Fire Department regarding Safety Village
, : grant.' She complimented the new JMC project at the Grand on Sand Key, noting the price
range on the new units will be a nice economic boost to the City. ' Sh'e will place a Tampa
Bay Business Journal article ab'out City Manager Michael Roberto into the commission read
file.
Adjourn
, The meeting adjourned at 11 :42 a.m.
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