11/18/1999 (2)
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COMMISSION
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City Commission Minutes
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CITY COMMISSION MEETING
CITY OF CLEARWATER
November 18, 1 999
Present:
Brian J. Aungst
Ed Hooper
J.B.Johnson
Robert Clark
Ed Hart
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also present: Michael J. Roberto
Bill Horne
Bob Keller
Pamela K. Akin
Sue Diana
Patricia O. Sullivan
City Manager
Assistant City Manager
Assistant City Manager
City Attorney ,
Assistant City Clerk
Board Reporter
. The Mayor called the meeting to order at 6:00 p.m. at City Hall. Commissioner Hart
offered the invocation. The Mayor led the Pledge of Allegiance.
To provide continuity for research. items are in agenda order although not necessarily
discussed in that order. '
ITEM #3 - Service Awards
Two service awards were presented to City employees.
ITEM #4 - Introductions and Awards - None.
ITEM #5 - Presentations
a) Legislative Report - Representative Crow
Representative Larry Crow reviewed legislative issues addressed this year.
The Mayor presented him with an award for providing positive representation.
b) Folk Arts Festival - Arlita Hallam
Quality of Life Administrator Arlita Hallam invited people to attend the 3rd Annual
Folk Arts Festival on November 19 - 20, 1999, at the Harborview Center and Coachman
Park.
ITEM #6 - Approval of Minutes
Commissioner Johnson moved to approve the minutes of the regular meeting of
November 4, 1999, and the special meeting of November 8, 1999, as recorded and
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') submitted in written summation by the City Clerk to each Commissioner. The motion was
',,'.' duly seconded and carried unanimously.
ITEM #7 ~ Citizens to be heard re items not on the Aaenda
Steve Sarnoff requested support for proposed pension plan changes: 1) 1.5% COLA
for employees & retirees; 2) benefits based on highest 5-year average; and 3) full
retirement benefits at age 65 with 10 years service.
John Tassanari complained his calls are not always returned.
John Doran said recent articles in the St. Petersburg Times re the City were unfair
as they included opinions, not just facts.
Tom Nucera said he has reserved a web site and helped choose a tentative site for
the City's Liberty Tree 2000, which could be transplanted on Arbor Day in March. Safety
Harbor has expressed interest in conducting a similar program.
PUBLIC HEARINGS
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ITEM #8 w Public Hearina - Declare surplus for purpose of selling for highest bid above
$620, a 400 sq.ft. parcel of real property, Sec. 24-29-15, abutted on 3 sides by property
commonly known as 2140 BeUeair Road, limiting sale to buyer capable of using the parcel
in compliance with development requirements of Pinellas County zoning district A-E
(Agricultural EstatesHPW)
On January 31, 1962, the City purchased the subject 20-foot by 20~foot parcel for
$500 to house a booster pump connecting City water lines to the County water system. '
The booster pump never was used due to sufficient pressure in the County line. All
facilities were removed from the parcel years ago. The parcel is a small enclave of City
ownership within County jurisdiction. No foreseeable infrastructure uses for the parcel
exist.
The new owner of the adjoining 12-acre property has expressed interest in this site
for use when redeveloping the larger tract. Public records indicate the July 1999 purchase
price for the abutting land to be approximately $1.55 per square foot. Assigning the same
value to the City parcel indicates an "across the fence" market value of $620. The current
assessed value of the City parcel is $1.50 per square foot. The highest and best use for
the City parcel would be incorporation into a larger tract within the immediate zoning
district. Upon declaring the parcel surplus to City needs, it will be offered for sale by
sealed bid in compliance with requirements of Section 2.01 (dH5) of the City Charter to the
highest bidder meeting the'minimum bid amount and other conditions of the declaration.
Commissioner Johnson moved to declare as surplus, for the purpose of selling for
the highest bid amount above $620, a 400-square foot parcel of real property being a
portion of Section 24, Township 29 South, Range 15 East, abutted on three sides by
property commonly known as 2140 Belleair Road, limiting sale to a buyer capable of
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utilizing the parcel In compliance with development requirements of Pine lias County zoning
district A-E (Agricultural Estates). The motion was duly seconded and carried unanimously.
ITEM # 9 - Public Hearina & First Readina Ords. #6464-99 & 6465-99 - Land Use Plan
Amendment to Residential/Office Limited & Office Zoning for property located at 809 Druid
Rd., Magnolia Park Sub., 81k 40, Lots 4 & 5 (Stephen Watts)(PLD)
At the request of the City Manager, Commissioner Hooper moved to continue Item
#9 to December 9, 1999. The motion was duly seconded and carried unanimously.
The Commission recessed from 6:28 p.m. to 7:01 p.m. for a Special Meeting of the
Pension Trustees for a Special Meeting.
CITY MANAGER REPORTS
CONSENT AGENDA (Items # 1 0-21 )
ITEM #10 . Approval of Purchases per 10/21/99 memorandum:
Motion Industries, 15 Sumitomo SM-Cyclo gearmotors to be used in all WPC facilities,
$65,523.30 (PW)
Tampa Bay Engineering, extension from current expiration of 12/31/99 through project
completion, re previously approved FOOT Joint Project Agreements that have been
completed through design phase but are delayed while the State completes the r-o-w
acquisition (SR54 from Madison Ave. to US19; SR54 from Little Rd. to Gunn Highway; &
Sunset Point Rd. and US19)(GAS)
Encore Broadcast Sal~s, Inc., frame rate system to operate Video Bulletin Board Program of
C-VIEW, $19,538; funding to be provided under City's Master Lease-Purchase Agreement
(peM)
J.J. MacKay Canada Limited, decorative parking meter posts & yokes for installation on
Clearwater Beach and downtown, $165,000 (PW)
ITEM #11 . Approve reappropriation of $200.000 of General Fund ooeratina savin as in the
Fiscal Year 1998-1999 budaet to fund current fiscal vear "visionu funds IBU)
ITEM #12 - Authorize interaovernmental loan between Citv and CRA to provide funding not
to exceed $1,189,818 plus closing costs of approx. $2,000 for purchase of property
fronting on Cleveland Street (Dimmitt property), such loan to be made from City's Central
Insurance Fund at a term not to exceed 10 years, at the cash pool interest rate (ED)
ITEM #13 - Approve continued use of Premium Stabilization Fund to offset a percentage of
biweekly premium for employees with 2 or more dependents, for period 1/1/2000-
12/31/2000, estimated $221,225 (HR)
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ITEM #14 A Contract with Dell MarketlnQ. L.P.. Police Field ReDortlna Hardware, not to
exceed $567,004; funding to be provided by COPS More grant awarded to Police Dept &
approved by Commission on 9/1 6199 (PO)
ITEM #15 - Approve transfer of $30.092.83 from General Fund retained earnings to
Clearwater Homeless Intervention Projects, Inc. (CHIPI (PO)
ITEM #16 . Aareement with African American Leadershio Council. Inc., use and supervision
of Holt Avenue Youth Center, 10/1/99-9/30/2004, with associated grant of $96,564 for
Fiscal Year 1999-2000 {PR)
ITEM #17 . Contract to purchase real oropertv from Chester & Brenda Stonom, Pine Crest
Sub., Blk 6, Lots 13 & 14 and Y:z of vacated alley on North, 1008 & 1010 Seminole Street,
for $68,000 plus $2,000 for personalty, with estimated transaction expenses for
environmental inspections, survey & closing costs of $2,600, for total estimated $72,600
(PW)
ITEM #18 - AQreement to exchanae easements of comparable value with Grand Prix. ltd.,
over portions of Sec. 13-29-15; declare surplus to city needs a 1,621.74 sq.ft., m.o.I.,
easement over portion of city owned parcel Sec. 13-29~15, M&B 23.09 for purpose of
exchanging said easement for 7,500 sq.ft., m.o.I., drainage & utility easement over portion
of parcel Sec. 13-29-15, M&B 23.06 owned by Grand Prix, Ltd. (PW)
ITEM #19 - Contract to Westra Construction Corp., for North Beach Reclaimed Water
Distribution System, $2,410,175 (PW)
ITEM #20 - Coooerative Fundina Aareement with SWFWMD, on behalf of Pinellas-Anclote
River Basin Board, to design & construct Town Pond Storm water Retrofit Project over a
period of 3 fiscal years, ending on 6/30/2003, for total not to exceed $3,105,000 (PW)
ITEM #21 - Sidewalk & Utilitv Easement - Hibiscus Gardens, Blk Y (Missouri Ave. &
Franklin Cir. A Accento Craft, Inc.)lCA)
Commissioner Hooper moved to approve the Consent Agenda as submitted and that
the appropriate officials be authorized to execute same. The motion was duly seconded
and carried unanimously.
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #22 - Uodate reaardina Beach Entrvwav (Roundabout) Proiect (eM)
Transportation and Drainage Director Gary Johnson said construction on Mandalay
Avenue between Papaya Street and the roundabout will be completed and the road open by
Thanksgiving. Construction on Coronado Road was completed last week and is open,
eliminating some delays. Total completion of the sidewalk on Coronado in front of the
Marina will occur within 2 weeks. Crews are working on different activities at the same
time. The new parking lot in front of the Marina has been redesigned to use existing
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roadway. The pedestrian bridge beneath Bridge 43 will be complete once handrails are
installed. One monument at the entryway is being built. He invited Commission members
to tour the site. The grand opening for the roundabout is scheduled for December 21,
1999, at 5:30 p.m. In response to a question, he said Mandalay Avenue will open
Wednesday night, allowing south beach traffic to access north beach. Staff has met with
affected businesses regarding concerns.
ITEM #23 - First Readiml Ord. #6422-99 ~ Relating to Purchasing; amending Secs. 2.541,
2.542, 2.544-2.547, 2.561-2.564, 2.622-2.624, and deleting Sec. 2.565, Subdivision IV
and 2.601 (FN)
City Charter revisions approved in March 1 999 allow simplification of purchasing
procedures through changes to the Code of Ordinances. This ordinance changes
purchasing procedures: 1) authorizes surplus property valued at less than the current fixed
asset control level ($500) to be donated to charitable organizations or otherwise disposed
of through transfer to Solid Waste; 2) aligns the City's bid advertising requirement to that.
of the State; 3} authorizes sealed bids to be sought from any available source, including the
Bidder Vendor List; 4) aligns exemptions to bid with those of the State; 5) increases the bid
threshold to purchases exceeding $25,000 (from current $10,000); 6) standardizes the list
of possible bid criteria; 7) authorizes department directors to recommend trade-in as being
in the City's best interest; 8) authorizes responsible department directors to approve items
purchased for resale; 9) requires vendors protesting bid results to submit a fee of 5% of
the recommended vendor's award total to cover administrative costs related to the protest.
Fee shall not be less than $50 nor more than $2,500. Full refund will be provided should
the protest be substantiated. This aligns the City's protest procedures with those of the
State; and 10) deletes definitions of recycled and recyclable products. Definitions will be
included in the next Purchasing Manual.
Commissioner Johnson moved to approve amendments to the purchasing
procedures. The motion was duly seconded and carried unanimously.
The City Attorney presented Ordinance #6422-99 for first reading and read it by
title only. Commissioner Johnson moved to pass Ordinance #6422-99 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
"Nays": None.
ITEM #24 - Agreement with Ervin's All-American Youth Club, Inc., for club to provide
community services in the North Greenwood Community, 10/1/99-9/30/2000, with
associated grant of $50,000 and in kind services of City Grant writer (PR)
. Since 1987, Ervin's All-American Youth Club, Inc. (Agency) has operated out of the
City owned Holt Avenue Youth Center. On August 31,1999, the agreement with the
Agency expired. The Agency is seeking to relocate to 1104 North Greenwood Avenue and
is continuing on a month-by-month basis at the Holt Center until January 1, 2000. Over
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the past several years, the City has supported the Agency by providing use of the Holt
Avenue Youth Center, fu'nding, and in-kind services.
The Agency agrees to provide: 1) an After School Enrichment Program, which
features a homework club and tutoring assistance provided by Pinellas County School
volunteers, tutors, staff, and certified teachers; 2) the Dream Builders Academy, which
incorporates the Rites of Passage program, develops family bonding, .educational
experiences, and self-image enhancement; and 3) the Academy of Entrepreneurship which
provides job training for youth.
The Agency will be required to submit an annual report of activities to include the
number of clients served, costs of such service, commentary on the viability, effectiveness,
and trends affecting the program, and success of same. City funding received by the
Agency will be used for these programs and accounting for same will be provided.
The City will provide a $50,000 grant to' fund the above mentioned services. In
addition, the City will provide the in-kind services of the City's grant writer to assist the
Agency in writing one substantial grant, or several smaller grants totaling $50,000 during
the term of this agreement. No other in-kind services, supplies, labor, or equipment, for
loan or consumption, will be granted to the agency. A first quarter budget amendment will
provide$50,OOO in funding for this agreement from the unappropriated retained earnings of
the general fund.
The City Manager reported staff is developing criteria for City-supported social
service agencies to report progress based on measurable objectives. The City's grant
writer will help the Agency leverage the City's contribution.
One resident spoke in favor of the grant.
Commissioner Johnson moved to approve a one-year agreement from October 1,
1999 to September 30, 2000, between the City of Clearwater and Ervin's All-American
Youth Club, Inc., for the club to provide community services in the North Greenwood
Community with as associated grant of $50,000, and in~kind services of the City Grant
Writer, and that the appropriate officials be authorized to execute same.
Concern was expressed Ervin's All-American Youth Club had not submitted a bid
during the RFQ process. The City Manager said the Agency had been under the impression
the funds were linked to the Holt Avenue Youth Center, which they had planned to vacate.
Concern was expressed while budget items were cut, taxes were raised, and funds for the
North Greenwood area had been assigned, this allocation had not been budgeted.
Assistant Parks & Recreation Director Art Kader said the City previously had provided
$117,000 annually to Ervin's. The grant to the African American Leadership Council, Inc.
is $96,000. This proposal increases funding to the neighborhood by approximately
$29,000. It was felt funding the club from retained earnings is inappropriate. The City
Manager said money for the grant will come from the Vision Fund.
The motion was duly seconded.
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-J The positive actions of the Agency were noted. It was hoped the grant writer will
help the Agency achieve self.sufficiency. Support of measurable objectives was
expressed.
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Upon the vote being taken, the motion carried unanimously.
ITEM #25 - Other Pendina Matters - None.
CITY ATTORNEY REPORTS
ITEM #26 - Res. #99-48 - Demolition Lien - Hart's Addition to Clearwater, Blk 2, Lot 13
(409 N. Garden Ave. - Sanchez)
The City Attorney presented Resolution #99.48 and read it by title only.
Commissioner Hooper moved to pass and adopt Resolution #99-48 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll ca/l,
the vote was:
"Ayes"; Johnson, Clark, Hooper, Hart and Aungst. '
ItNays": None.
ITEM #27 - Other City Attornev Items - None.
ITEM #28 - Citv Manaoer Verbal Reoorts
The City Manager reported a meeting for public input regarding Mandalay Avenue
Streetscape and the Cheezum development proposal has been scheduled on December 1,
1999, at Clearwater Beach Recreation Center.
ITEM #29 - Other Commission Action
Commission members wished residents and staff a Happy Thanksgiving.
Commissioner Hart said he had requested the December 1 st public input meeting.
Commissioner Hart apologized for traffic jam on the beach last weekend due to
roundabout construction and hoped related problems will end before Thanksgiving.
Commissioner Johnson said he had enjoyed participating in the Great American
Teach In at Kennedy Middle School.
Commissioner Hooper complimented the South Greenwood Neighborhood
Organization for hosting the annual dinner of thanksgiving and thanked them for inviting
him to participate.
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Commissioner Hoooer reported Downtown stores will open late for Jingle Mingle on
November 26, 1999.
Commissioner Clark apologized for missing Monday's meeting due to illness.
, Commissioner Clark announced Buckle Up Florida Week begins November 19, 1999.
Commissioner Clark said it has been a privilege to serve on the Commission with
current and previous members who have the best interests of the City at heart.
Mavor Aunost questioned plans for PST A buses to stop in the roundabout. Staff
will meet with the PST A to offer alternatives.
Mavor Aunost invited residents to attend the Folk Arts Festival on November 19 and
20, 1999.
Mavor Aunost congratulated the City paramedics who received the Turner Award
and thanked Mrs. Turner for her long-term support.
Mavor Aunast stated he had kicked off the Salvation Army holiday collection at
Station Square Park and encouraged donations.
Mavor Aunost reported professional boxing matches are scheduled for Clearwater
on January 15, 2000.
Mavor Aunast indicated the Devil Rays are hiring someone to market the team in
Clearwater and noted the importance of major league baseball to the Cityis economic
development.
ITEM #30 - Adiournment
The meeting adjourned at 7:28 p.m.
ATTEST: CrL /. Lo ·
City Clerk
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