11/08/1999 (2)
,. "
, ,:
..q .,
'" .
"
. . ..
, '
, '
, ' , \ ~
, . , ~
~j;~";i::""":' :;:<:,:'" ,,~ ;i"'":::,,,;\;',~,:,!',,
','
;,' ,
~~ .: , j
~:!~ ': l ',c
>J> '
...('. "
i.:. '~.<' c
c ~ '
:~ ~;, ~ ' ~'
)~; . .
.:~. ; I. . . ~ " c
:::;:~:... " :, '
c. .,..
J. '
I''': ','
,~.. ! , , ..
,.
,
"
, ,
I> ,:
~ "
~:~ ~ ;Y: ' ...,
. . ! .
(,": .
);:;,:' "
. ..
',' " ,"c
~:' ~ .':; d ~, "
! '
, ,
, '"I '
>.: "
. , ,
:". : J ,. ~
, . ~ ',"
;1 . ~\ ' . J
4,:!
" ~. .
; {.~~.:: . .
,
". .
..
Date
, n'
~,c '. '. ' >
:J
I,"
, . ,
, "
, "
l' . '.,
. ,
, ,
.. COMMISSION
City Commission Minutes '
~O~~
cg. lQq'L
1
)'
.,
,/9?
I,
~
f~~~)
'~
, '
CITY COMMISSION SPECIAL MEETING
CITY OF CLEARWATER
November 8, 1999
Present:
Brian J. Aungst
Ed Hooper
J. a.Johnson
Robert Clark
Ed Hart
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also Present: Bill Horne
Pamela K. Akin
Cynthia E. Goudeau
Brenda Moses
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The Mayor called the special meeting to order at 1 :00 p.m. at City Hall. The
meeting's purpose is to review e-mail issues.
The City Attorney distributed resumes of individuals who are available and qualified
to review the use of private e-mail for City business by the City Manager. She reviewed
hourly charges: 1)$200 - former Judge John Andrews; 2) $195 - Harry Stewart; 3) $175-
Fred Karl; and 4) $155 - Chip Rice. Ms. Akin said the candidates had indicated they can
commit sufficient time to ensure a fairly short-term project.
A project focus was recommended to: 1) review the possibility of intentional
wrongdoing related to e-mails, and 2) develop policies and procedures, which satisfy State
law and will be distributed to all employees and made available to residents. The City
Attorney suggested resolving the e-mail issue first before considering policies. She felt an
initial report could be presented to the Commission within 30 days of the review's start.
Commissioner Johnson moved to employ Mr. Rice to conduct the e-mail review.
Support for the project focus was stated. The importance of all employees
understanding e-mail communication requirements was noted. In response to a question,
the City Attorney said the City's written policy and procedures regarding e-mail do not
address private e-mail accounts. The policy must identify what is permissible and how
documents are to be retained.
The City will seek the State Attorney's advice on specific legal issues. The City
, Attorney said it is important to determine if a violation was intentional. If a violation is
discovered, the Commission will determine appropriate action.
Concern was expressed regarding expenses when no evidence indicates the law has
been willfully violated. The City Attorney said the review will focus on interviews to
determine intent. It was felt this is a public trust issue and must be resolved in a timely
fashion. In response to a question, the City Attorney said if evidence indicates intentional
violations, another authority may step in without the City's request.
msp1199
1
11/08/99
. ~. .' ,
" \--
. " . ~
: ' '
I'
> ~ "
, . 'I
,I,
, I > ',. ' f' :",
~~:;;"~,r;:Yi,~,;,:'?*i;\g"",; ',..':;: ,.,,', .,'.,
'L "
:.',t,: ,:t.
""I'
;(~::" :"
ri/i,
~':L\' '~,:, '
/',' .,....
. ~ ", '
I;:', .
V:,~..
~ >~ . ~ J .
" >'..
. , ~ "
" .
The motion was duly seconded. Commissioners Hooper, Johnson, and Clark and
, May?r Aungst'voted "Aye"; Commissioner Hart voted "Nay". Motion carried.
In response to a question, the City Attorney said she will request Mr. Rice start
immediately. She has assumed a maximum cost of $25,000. In response to a question,
. she said all candidates had agreed $25,000 for the process is sufficient. The cost of a
computer specialist, if needed, is included.
It was recommended the City move forward with rewriting policies and procedures
soon.
. The meeting adjourned at 1 :25 p.m.
,ATTEST: r tf~ 'E &~.D...
, ' City Clerk'
,
~r)~
.
v ~.
f
t,
,oj
, ,
~ l'
;.
o
msp1199
2
11/08/99
, ,
"
i.
.k.
','
'\<
,;
~ ',,' . "L' ~ ' ~'. .. , .