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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING
Thursday, September 16, 1999 - 6:00 P.M. . Commission Chambers
1.
2.
3.
Invocation - Dr. James Hilton. Central Christian Church.
Pledge of Allegiance - Mayor.
Presentations
a) Legislative Report - Senator Sullivan - Given.
Proclamation: Assisted Living Week - 9/1 2-1 8/99
Approval of Minutes. Regular Meeting 9/2/99 - Approved as submitted.
Citizens to be heard re items not on the Agenda
4.
5.
Jim Ficken opposed increasing the millage rate and suggested Jolly Trolley services be cut.
Earlv Sorenson opposed the use of eminent domain powers to provide land for private businesses.
Jack Alvord, Loren Westerberaer, Susan Richards, & Shelly Eckerd supported protection of
Bayview and opposed proposed development nearby, stating process delays are costing residents
money. It was reported the City cannot require the developer to appear.
Susan Richards complimented the landscaping design at the Gulf-to-Bay Boulevard K-Mart.
Bill Jonson requested details regarding billboards on City approved bus shelters and questioned the
,,~~tatus of citations related to illegal billboards and when they will be removed.
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John Tassanari said ramps are needed for the handicapped. He requested repairs to South
Glenwood Avenue, complaining discovery of the entity responsible for road repair is too complicated.
Benetta Slauahter reviewed Downtown events planned for the next 6 weeks and congratulated
the Jazz Holiday Committee for their hard work.
John Doran said the idea for a roundabout on the beach was discussed first by beach residents at
a public Charette.
PUBLIC HEARINGS
Not Before 6:00 P.M.
Public Hearing - Second Reading Ordinances
6. Ord. #6443-99 - Relating to Building Code Regulations; amending Sec. 47.051 by replacing 1993
National Electrical Code with adoption of 1999 National Electrical Code
ACTION: Ordinance adopted.
7. Ord. #6446-99 - repealing anti-discrimination compliance program provisions of the City Code
ACTION: Ordinance adopted.
09/16/99
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CITY MANAGER REPORTS
CONSENT AGENDA (Items #8-14) - Approved as submitted less Item #12.
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
8.
Approval of Purchases per 8/27/99 memorandum:
AAA - A Painting, Inc., materials & labor to paint structures located at East Advanced Pollution
Control Facility, $36,399 (GSS)
Anderson and Shah Roofing, Inc., roof replacement at East Water Pollution Control Facility,
$26,000 (GSS)
Diesel Energy Systems, 2nd & Final renewal, service & maintenance of generators used
throughout City by all departments, 10/1/99-9/30/2000, est. $ 75,000 (GSS)
Sweeping Corporation of America, extension, street & parking lot sweeping at Clearwater Beach
and downtown, 10/1/99-9/30/2000, $127,980 (PW)
Angelo's Recycled Materials, d/b/a Frontier Recycling, extension, disposal of yard waste & other
materials suitable for recycling collected throughout City, 9/17/99-9/30/2000, est. $350,000
(SW)
Hughes Supply, misc. construction materials during remaining portion of contract ending
11/30/99, increase to est. $40,000 due to closure of Builders' Square (GSS)
Home Depot, misc. construction materials during remaining portion of contract ending 11/30/99,
increase to est. $40,000 due to closure of Builders' Square (GSS)
Contract for installation of gas mains & service lines to Mastec North America, Inc., $894,320;
and authorize transfer of funds from project 353-96314 - Pasco County Gas Mains & Service
Lines to project 353-96310 - Pinellas County Gas Mains & Service Linesl in the amount
$1,000,000 (GAS)
Agreement with Peoples Gas System, a division of Tampa Electric Company, approving purchase
of gas mains & service facilities at a cost not to exceed $ 26, 157.29; and approve joint filing of
petition for Territorial Agreement with Florida Public Service Commission (GAS)
Approve acceptance of one-year COPS MORE 98 Grant, for fiscal year 1 999-2000, from US
Dept. of Justice, Office of Community Oriented Policing Services, $1,079,571 (PO)
9.
10.
11.
12. Authorize negotiation of lease with Chi Chi Rodriguez Youth Foundation, Inc. to operate Glen
Oaks Golf Course (PR) - Delay until complete picture regarding other courses.
13. Contract for Purchase of Property with Walton Mclean Byars, Trustee, 917 Park Street, Magnolia
Park Sub., Blk 3, west ~ of lot 5 and north 9.88' of vacated alley, for $90,000 plus est.
transaction expenses of $1/300 for total not to exceed $91,300 (PW)
14. Authorize designating Clearwater Neighborhood Housing Services (CNHS) a Community
Development Housing Organization (CHOO) and enter into a contract under provisions of
Cranston-Gonzalez National Affordable Housing Act of 1990, $1 24,800 (PlDI
'...)9/16/99
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OTHER ITEMS ON CITY MANAGER REPORT
16.
Third Quarter Budget Review (BU) _ Approved.
a) First Reading Ord. #6444-99 - Amending the Operating Budget for Fiscal Year ending 9/30/99
b) First Reading Ord. #6445-99 - Amending Capital Improvement Program Report and Budget for
Fiscal Year ending 9/30/99
ACTION: Ordinances passed 1st reading.
16.
Joint Project Agreement with FDOT, Install natural gas mains for relocation during US19 at Drew
Street improvement project, est. $80,000; Res. #99-41 - authorizing execution of agreement and
acceptance of new city facilities; and placing of funds with FDOT for completion of utility
installation (GAS)
ACTION: Approved agreement. Resolution adopted.
17.
Approve utility work by Highway Contractor Agreement with FDOT for relocation of existing
water and sewer facilities impacted by US19 at Drew Street improvement project, $757,982;
Res. #99-40 - authorizing execution of agreement (PW)
ACTION: Approved agreement. Resolution adopted.
18. Agreement with Pinellas County Fire Protection Authority to provide fire services (FO)
ACTION: Continued to 10/07/99.
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19. Recommend a Commission member for appointment to St. Petersburg/Clearwater Area Economic
Development Council
ACTION: Commissioner Hart recommended.
20. Other Pending Matters - None.
CITY ATTORNEY REPORTS
21. Other City Attorney Items - None.
22. City Manager Verbal Reports - None.
23. Other Commission Action
Hart recommended attendees use the ferry for Jazz Holiday venues on the beach 10/9-10/99 and
invited all to attend Jazz Holiday venues scheduled at Coachman Park 10/14-15-16-17/99.
Hart invited citizens to attend Military Appreciation Day 11/6/99.
Hooper invited residents to attend the Uno festival at Coachman Park 09/18-19/99.
24. Adjournment - 7:28 p.m.
'J9/16/99
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CITY COMMISSION MEETING
CITY OF CLEARWATER
September 16, 1999
Present:
Mayor/Commissioner - departed at 7: 16 p.m.
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Brian J. Aungst
Ed Hooper
J. B. Johnson
Robert Clark
Ed Hart
Also present: Michael J. Roberto
Bill Horne
Pamela K. Akin
Cynthia E. Goudeau
Patricia Sullivan
City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation
. was offered by Dr. James Hilton of Central Christian Church. The Mayor led the Pledge' of
Allegiance.
To provide continuity for research, Items are In agenda order although not necessarily
discussed In that order.
ITEM #3 - Presentations
a) Legislative Report - Senator Sullivan
Senator Don Sullivan reviewed legislative issues addressed this year.
The ~ayor presented him with an award for providing positive representation.
Proclamation
Assisted Living Week - September 12 - 18, 1999.
ITEM #4 ~ Aocroval of Minutes
Commissioner Johnson moved to approve the minutes of the regular meeting ~f
September 2, 1999, as recorded and submitted in written summation by the City Clerk to
each Commissioner. The motion was duly seconded and carried unanimously.
ITEM #5 - Citizens to be heard re items not on the AQenda
Jim Ficken opposed increasing the millage rate and suggested Jolly Trolley services
be cut.
mcc09b99
1
09/16/99
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~ Earlv Sorenso!) opposed the use of eminent domain powers to provide land for
~ private businesses. '
Jack Alvord, loren WesterberQer, Susan Richards, & Shellv Eckerd supported
protection of Bayview and opposed proposed development nearby, stating process delays
are costing residents money. Problems related to developer postponements will be
addressed when the Code Is reviewed.
mcc09b99
2
09/16/99
Susan Richards complimented the landscaping design at the Gulf-to-Bay Boulevard
K-Mart.
Bill Jonson requested regulation details regarding billboards on City approved bus
shelters and questioned the status of citations related to illegal billboards and when they
will be removed.
John Tassanarl said ramps are needed for the handicapped. He requested repairs
be made to South Glenwood Avenue, complaining discovery of the entity responsible for
road repair is too complicated.
, <'
Benetta SlauQhter reviewed Downtown events planned for the next 6 weeks and
congratulated the Jazz Holiday Committee for their hard work.
Q
John Doran said the idea for a roundabout on the beach was discussed first by
beach residents at a public Charette.
,
PUBLIC HEARINGS
Public Hearing. Second Reading Ordinances
ITEM #6. Ord. #6443.99 - Relating to Building Code Regulations; amending Sec. 47.051
by replacing 1 993 National Electrical Code with adoption of 1999 National Electrical Code
The City Attorney presented Ordinance #6443-99 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6443-99 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Hart and Aungst.
11Nays": None.
ITEM #7 - Ord. #6446-99 ~ repealing antiwdiscrimination compliance program provisions of
the City Code
The City Attorney presented Ordinance #6446-99 for second reading and read It by
title only. Commissioner Hooper moved to pass and adopt Ordinance #6446-99 on
second and final reading. The motion was duly seconded and upon roll call, the vote was:
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tI Ayestl: Johnson, Clark, Hooper, Hart and Aungst.
tlNays't: None.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #8-14) - Approved as submitted less # 1 2
ITEM #8 ~ Aooroval of Purchases Der 8/27/99 memorandum:
AAA - A Painting, Inc., materials & labor to paint structures located at East Advanced
Pollution Control Facility, $36,399 (GSS)
Anderson and Shah Roofing, Inc., roof replacement at East Water Pollution Control
Facility, $26,000 (GSS)
Diesel Energy Systems, 2nd & Final renewal, service & maintenance of generators used
throughout City by all departments, 10/01/99-09/30/00, estimated $75,000 (GSS)
Sweeping Corporation of America, extension, street & parking lot sweeping at Clearwater
Beach and downtown, 10/01/99-09/30/00, $127,980 (PW)
Angelo's Recycled Materials, d/b/a Frontier Recycling, extension, disposal of yard waste &
other materials suItable for recycling collected throughout City, 09117/99-09/30100,
estimated $350,000 (SW)
Hughes Supply, miscellaneous constructIon materials during remaining portion of contract
ending 11/30/99, increase to estimated $40,000 due to closure of Builders' Square (GSS)
Home Depot, miscellaneous construction materIals during remaining portion of contract
ending 11/30/99, increase to estimated $40,000 due to closure of Builderst Square {GSS}
ITEM #9 - Contract for InstallatIon of aas mains & service lines to Mastec North America,
Inc., $894,320; and authorize transfer of funds from project 353-96314 - Pasco County
Gas Mains & Service Lines to project 353-96310 - Pinellas County Gas Mains & Service
Lines, in the amount $1,000,000 (GAS)
ITEM # 10 - AQreement with Peooles Gas Svstem. a division of Tampa Electric Companv,
approving purchase of gas mains & service facilities at a cost not to exceed $26,157.29;
and approve joint fIling of petition for TerritorIal Agreement with Florida Public Service
Commission (GAS)
ITEM #11 ~ Approve acceotance of one~Ve8r COPS MORE 98 Grant, for fiscal year 1999-
2000, from US Dept. of Justice, Office of Community Oriented Policing Services,
$1,079,671 (PO)
mcc09b99
09/16/99
3
:~ ITEM #12 - See oaoe 4
ITEM #13 w Contract for Purchase of Prooertv with Walton McLean Bvars, Trustee, 917
Park Street, Magnolia Park Sub., Blk 3, west % of Lot 6 and north 9.88. of vacated alley,
for $90,000 plus estimated transaction expenses of $1,300 for total not to exceed
$91,300 (PW)
ITEM #14 w Authorize designating Clearwater NelQhborhood Housing Services (CNHS) a
Community Development Housing Organization (CHDO) and enter into a contract under
provisions of Cranston-Gonzalez National Affordable Housing Act of 1990, $124,800
(PLD)
Commissioner Hooper moved to approve the Consent Agenda as submitted less
Item #12 and that the appropriate officials be authorized to execute same. The motion
was duly seconded and carried unanimously.
ITEM #12 - Authorize neaotiation of lease with Chi Chi Rodriauez Youth Foundation. Inc.
to operate Glen Oaks Golf Course (PR)
The Chi Chi Rodriguez Youth Foundation, Inc., has operated the Glen Oaks Golf
Course for 16 years. The lease, which ended on April 6, 1999, has been extended on a
month by month basis. The Youth Foundation was the only respondent to the City's RFP
'j (Request for Proposals). Negotiations were postponed until the consultants' study on golf
'_.- course options was complete. The Foundation's proposal was comprehensive and met all
RFP requirements. During Its operation, the Foundation has renovated and managed Glen
Oaks as a public facility, provided funds for maintenance and capital improvements,
created youth programs and an afternoon school program, and worked to improve the
course.
In 1994, after review of staffls report of options related to uses of the subject
property, the City Commission approved a 5-year renewal with the Foundation. Staff
recommends negotiating a new lease with the Foundation. Negotiations to include: 1)
Foundation to pay the City a fair annual rent based on profits; 2) City to be more involved
in operations via monthly inspections, meeting participation, and closer monitoring of lease
compliance; 3) Foundation and City to make specific improvements in accordance with a
capital improvement schedule agreed upon by both parties; 4) lease to include property
known as Glen Oaks Tree Farm; and 6) Foundation to conduct feasibility study within 12
months to determine future capital improvements to the golf course, including a new
clubhouse and improved parking.
Greg McClausen, a PGA golf professional, proposed leasing the Clearwater Golf
Park and Glen Oaks Golf Course, offering $100,000 up front and payments of $50,000
annually for both courses for 30 years. He said his proposal includes all necessary
improvements, expansion of the youth program to both courses, and encouragement to
Seniors to play. It was stated impacts to the configuration of Clearwater Golf Park related
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mcc09b99
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09/16/99
Commissioner Johnson moved to delay negotiations regarding the lease of Glen
Oaks Golf Course until additional information is provided. The motion was duly seconded.
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to the Keene Road extension and Airpark expansion should be clarified in October. It was
stated the Chi Chi Rodriguez Foundation's nationally recognized program has value. It
was felt the proposal's economies of scale make sense. Mr. McClausen expressed a
willingness to work with the Foundation.
It was recommended Mr. McClausen discuss his proposal with the Foundation. It
was felt a RFP for two courses will attract a better response. It was noted the original
RFP for Glen Oaks had focused on youth programs.
Upon the vote being taken, the motion carried unanimously.
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #15 ~ Third Quarter Budaet Review (BU)
At ard quarter, anticipated fund revenues and expenditures reflect a $12,350
increase, offsetting increases in Public Works program expenditures for damages on
transportation devises funded from $9,550 in insurance proceeds and funding from Sailing
:Center contractual services for the purchase of a $ 2,800 point-of~sale system at the
Sailing Center.
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''-..) Decreases of $564,250 in franchise fees and utility tax revenues due to slower
than' anticipated collections were offset by anticipated increases in property tax proceeds
and court fines. Mid~year amendments reflect the distribution of $6,000 in "Vision
Funds" for the June Lorelll/McQueen presentation. To date, $364,439 of the $750,000
in Vision Funds has been distributed.
Significant amendments include: 1) Gas Fund - revenue reduction of $174,270 and
expenditure reduction of $302,690 as fuel sales and purchases were reduced due to a
warm winter; 2) Stormwater Fund ~ $20,000 appropriation of retained earnings offset
unanticipated FDEP (Florida Department of Environmental Protection) penalty; 3) Marina
Fund ~ $45,000 increase in gas and oil sales due to seasonal weather offset by $25,000
increase in fuel inventory purchases; 4) Internal Service Funds - $297,600 appropriation of
retained earnings for Commission approved Oxford consulting to upgrade PeopleSoft
software; 5} Capital Improvement Fund - $246,621 net decrease. Amendments not yet
approved include a $74,000 transfer of recreation facility impact fees to the Skate Park
facility project; and 6) Special Program Fund - $1,292,284 net increase, which include
more than $450,000 in new grant funds. Budget amendments also include transfers of
more than $477,000 from programs in the General Fund primarily in the Police
Department to provide matching funds for these grants and establish a project to fund the
Municipal Services Building and Library Police Aides for FY (fiscal year) 2000. The
balance of program increases reflects funds from court proceeds funding the Police
Contraband Forfeiture and other Police programs and donations for various purposes.
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mcc09b99
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09/1 6199
',. ,
, 0 a) First Reading Ord. #6444-99 - Amending the Operating Budget for Fiscal Year ending
09/30/99
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Commissioner Johnson moved to approve amending the Operating Budget for the
Fiscal Year ending September 30, 1999. The motion was duly seconded and carried
unanimously. '
The City Attorney presented Ordinance #6444-99 for first reading and read it by
title only. Commissioner Johnson moved to pass, Ordinance #6444-99 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper and Hart.
It Nays" : None.
Absent: Aungst
b) First Reading Ord. #6445-99 - Amending Capital Improvement Program Report and
Budget for Fiscal Year ending 09/30/99 '
In her September 16, 1999, memorandum, Budget Director Tina Wilson reviewed
proposed changes to Ordinance #6445-99: 1) $325,000 is returned to the General Fund
from the Capital Project for the Clearwater Beach Aquatics Park and Pool to provide funds
for balancing the FY 1999/00 operating budget; 2) the 1 999/00 capital budget will reflect
the reallocation of $325,000 of Penny for Pinellas dollars from the D.O. Davis Park project
to the Clearwater Beach Aquatics Park project; and 3) a correction increases the quarterly
amendment for Major Street Maintenance by $13,860 to $908,860 and a reduction of the
quarterly amendment for Maintenance of Buildings by the same $13,860 to $268,140.
Commissioner Johnson moved to approve the amended Capital Improvement
Program Report and Budget for Fiscal Year ending September 30, 1999. The motion was
duly seconded and carried unanimously.
The City Attorney presented Ordinance #6445-99 for first reading and read it by
title only. Commissioner Hart moved to pass Ordinance #6445-99 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper and Hart.
"Naysl!: None.
Absent: Aungst
ITEM #16 - Joint Proiect Agreement with FOOT, Install natural gas mains for relocation
during US19 at Drew Street Jmprovement project, estimated $80,000; Res. #99-41 -
mcc09b99
09/16/99
6
r) authorizing execution ot agreement and acceptance of new city facilities; and placing of
'.' funds with FOOT for completion of utility installation (GAS)
The FOOT project to construct an overpass on US 19N at Drew Street incrudes
roadway, sidewalk, other improvements, and utilities, including CGS (Clearwater Gas
System) facilities, which conflict with the design. Under the JPA (Joint Project
Agreement), FOOT's general contractor will relocate the gas mains. The agreement allows
work to be done in a timely manner and releases CGS from any penalty payments.
Commissioner Clark moved to approve a Joint Project Agreement with FOOT to
install natural gas mains for relocation during improvement project #15150-6666, FPN
256957-1.56.01 WPI 7117046, US 19N (SR 65) at Drew Street at an estimated cost of
$80,000, and that the appropriate officials be authorized to execute same. The motion
was duly seconded and carried unanimously.
The City Attorney presented Resolution #99-41 and read it by title only.
Commissioner Clark moved to pass and adopt Resolution #99-41 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,'
the vote was:
"Ayes": Johnson, Clark, Hooper and Hart.
"Nays": None.
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ITEM #17 - ADDrove utilitv work bv Hiahwav Contractor Aareement with FOOT for
rolocation of exIsting water and sewer facilities impacted by US1 9 at Drew Street
improvement project, $757,982; Res. #99-40 - authorizing execution of agreement (PW)
FOOT (Florida Department of Transportation) has designed the intersection
improvement of SR 55 (US 19N) and Drew Street. Proposed improvements include an
overpass crossing Drew Street. Construction is currently scheduled to begin in April
2000. This roadway improvement project will necessitate the relocation or adjustment of
the City's water and sanitary sewer mains and appurtenances within the project limits.
The Engineering Department has coordinated the design for these utility accommodations
with FOOT representatives. FDOT will receive bids for the combined roadway
improvement and utility relocation work and make award of bid to the low bidder. The
agenda item reflects the engineer's estimate. The contractor's bid will determine exact
costs. Capital project estimates: 1) water line relocation - $328,482 and 2) sanitary utility
relocation - $429,5000.
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Commissioner Johnson moved to approve the Utility Work by Highway contractor
Agreement with FOOT for relocating existing water and sewer facilities impacted by the
FOOT project at SR 55 (US 19N) and Drew Street for an estimated $757,982 and that the
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09/16/99
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appropriate officials be authorized to execute same. The motion was duly seconded and
carried unanimously.
The City Attorney presented Resolution #99-40 and read it by title only.
Commissioner Hart moved to pass and adopt Resolution #99-40 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Johnson, Clark, l-klOper and Hart.
"Nays": None.
Absent: Aungst
It was noted the project will begin in 2000 and will take at least 2.5 years to
, complete.
ITEM # 18 - Agreement with Pinellas County Fire Protection Authoritv to provide fire
services (FD)
The City Manager reviewed the ongoing negotiations regarding the Fire Protection
Services Agreement between the City and County. He said two of three issues of concern
with County language have been resolved related to the City choosing locations for new
fire stations and approving training requirements. Fire Chief Rowland Herald said an
agreement was just reached regarding the last issue of concern whereby the City will
retain control of its Fire budget. As no related documentation is available, he
recommended a decision regarding language changes be postponed.
Commissioner Johnson moved to continue Item #18 to October 7, 1999. The
motion was duly seconded and carried unanimously.
ITEM #19 - Recommend a Commission member for APpointment to St. Petersburg I
Clearwater Area Economic Development Council
Commissioner Clark moved to recommend the appointment of Commissioner Hart.
The motion was duly seconded and carried unanimously.
ITEM #20 - Other PendinQ Matters - None.
CITY ATTORNEY REPORTS
ITEM #21 - Other Citv Attornev Items - None. ,
ITEM #22 - Citv Manager Verbal Reoorts - None.
. mcc09b99
09/16/99
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ITEM #23 - Other Commission Action
Commissioner Hart recommended Jazz Holiday attendees use the ferry service for
,the October 9-10, 1999, venues on Clearwater beach and invited all to attend Jazz
, Holiday concerts scheduled at Coachman Park October 14 through 17, 1999.
Commissioner Hart invited citizens to attend Clearwater's Military Appreciation Day
on November 6, 1999.
Commissioner HODDer invited residents to attend the Uno Festival at Coachman
Park September 18 - 19, 1999.
ITEM #24 - Adiournment'
'The meeting adjourned at 7:28 p.m.
. ATTEST:ybE. !L..,Q~.~
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09/1 6199
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