05/13/1999 (2)
:, t
:. ./
-,'
~' t. ~
~ . '. '.
. ~j
~. "
, "
':
..'
, '
,.:~,..., '1~\~~' )',1' >T"" :...
f'
"(,'
'.,,'
,0
t,~ .
;~.~ J."
;, :'
I j
.' .
, "
'.,
\ 0
t". '
~;"~,:, ~:
:~(' i.
~+r< ,
~;:
;fl?" .:: I
1, ','
:f<' ':',
r,,::". ~
(\:' :"
1'""(-',,'
iL-' .
\,i. '
'. '"
:t;'~" .
... ,~ '
{;:: :'
, .
"
"
~ ,.',
:' ~
-,
"
tl
0'
,
""
~~....\':
t.'
"". ,;.-~."
Date
, ~':...'
. c c..' h -"~~f....\ot..j-";;~n...1;'.. ~~:".. 'c'.
"
.],
~.\.>. '.
PAC
~ensionAdvisory Committee
Minutes
,i
'1,"" .""" ..".
13
qqCJ
:..: > "c t "' t ,~ c
,',,;
."t~",.< I.-;'n",,'i-: ,I ,~,'''.'''~ . ~
, ,
/?7
.", .~~. I,' ~,
~
~...... ...
,;:
" .
..
~
~"It'''''ll'''' . " .
...,1
. ,
;l .,' .'.:":' :
PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
May 1 3, 1999
Present:
Brian Aungst
J. B. Johnson
Pat Greer
Pat Shepler
John Scacca
Dick Fitzgerald
Ed Hart
Chair/Mayor
Vice Chair/Commissioner
Committee Member - arrived 9:04 a.m.
Committee Member
Committee Member
Committee Member
Committee Member/Commissioner
Also Present:
Leslie Dougall-Sides
Paul Q'Rourkd
Margie Simmons
Debbie Ford
Patricia O. Sullivan
Assistant City Attorney
Human Resources Administrator
Financial Servic'as Administrator
Administrative Analyst
Board Reporter
The Chair called the meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research. items are in agenda order although not necessarily
discussed in that order.
ITEM #2 - Approval of Minutes
Member Johnson moved to approve the minutes of the regular meeting of April a,
1999, as recorded and submitted in written summation to each board member. The motion
was duly seconded and carried unanimously.
ITEM #3 - Emolovees to be Heard - None.
ITEM #4 - Action Items
a) Review and Action on Employee Requests for Years of Service Pensions:
1. Rosaveit Parker - Solid Waste Equipment Operator, Solid Waste
2. James R. Davis - Account Collector, Customer Service
3. Jean Strandlie - Accounting Technician, Customer Service
Member Fitzgerald moved to approve Vears of Service Pensions for Rosavelt Parker,
James R. Davis, and Jean Strandie. The motion was duly seconded and carried
unanimously.
b} Approval of New Hires as Pension Plan Members
mpac0599
05/13/99
1
. ....... .
..' .
"
~~'" ".'
"') As of May 6, 1999, the City has 1,647.4 FTEs and 1,750 budgeted positions.
..J Donald Flemming, originally hired December 21, 1 997, as part time, changed to full-time
and is eligible for pension as of April 12, 1999.
'---)
,I
J
a-i5.~'~'-.~':::.;. p '; E;'
Member Johnson moved to accept the following employees into membership in the
Pension Plan:
Date of Pension
Emolovment Elio. Date
Johnnie Allen, Maintenance Worker I Solid Waste Department 03/27/99
Robert Scott, Building Const. Inspector 11 Planning & Dev. Svcs. 04/01/98
Amy Mobley, Police Comm. Operator TrnePolice Department. 03/29/99
Michael Tennell, Police Comm. Op. Tme. Police Department 03/29/99
, Amy Rusher, Staff Assistant I Planning & Dev. Svcs. 04/12/98
Larry Labus, Recreation Programmer Parks & Recreation Dept. 04/10/98
Gary L. Jones, Senior Planner Planning & Dev. Svcs. 04/21/98
Robert DePrez, Groundskeeper Parks & Recreation Dept. 04/26/98
Nicole Elmore, Administrative Analyst Tourism Department 04/26/98
Scott Smith, Meter Reader I Customer Service 04/19/98
Tracy Jaeger, Police Information Tech. Police Department 04/12/98
Christine Burg, Police Information Tech. Police Department 04/12/98
Cherise Sarnoff, Maintenance Worker I Parks & Recreation Dept. 04/1 2/98
Donald Fleming, Library Assistant Library 1 2/22/97
The motion was duly seconded and carried unanimously.
ITEM #5 . PendinQ/New Business
a) Glenn Weaver - Request to Buy Back Pension
AND
b) Georgette Summerell - Request to Buy Back Pension
AND
c) Camille Motley - Request to Buy Back Pension
AND
d) Lester Rent - Set Hearing Date for Job-connected Disability Pension
03/27/99
04/01/99
03/29/99
03/29/99
04/1 2199
04/10/99
04/21/99
04/26/99
04/26/99
04/19/99
04/12/99
04/1 2/99
04/1.2/99
04/12/99
Human Resources Administrator Paul O'Rourke requested Items #5a, #5b, #5c,
and #5d be continued to June. The committee's attorney, H. Lee Dehner, could not
attend today's meeting and cannot attend the scheduled June 10, 1999, meeting. The
schedule of Andra Dreyfus, representative for several employees, also must be
mpac0599
2
05/13/99
( ~ . '.' ". '.: ,'"..'.... . ,. ,.' , ~
)
','
,
..",
. )
. -, ..'
:)
considered. Mr. Q'Rouke will advise committee members of a date for the June PAC
(Pension Advisory committee) meeting.
The committee's attorney, Mr. Dehner, will report to the Pension Trustees on
June 1, 1999, regarding buv~backs. Concern was expressed the attorney evaluation
process had riot indicated Mr. Oehner would have significant conflicts with PAC and
Pension Trustees scheduled meetings. Assistant City Attorney Leslie Dougall-Sides
reported the City has signed an agreement with Mr. Dohner. Staff recommendations
regarding buy-backs ~i11 be determined aftor discussing related issues with him.
Should the City receive Lester Rent's 1M E (Independent Medic:al Exam) in time,
the PAC can consider his request for a Job-connected Disability Pension in June.
Member Greer moved to continue Items #5a, #5b, #5e, and #5d to the next PAC
meeting on a date uncertain. The motion was duly seconded and carried unanimously.
. ITEM #6 - Director's Reports
The Board Reporter was informed later the next meeting is scheduled for June
17,1999, at 1 :30 p.m.
ITEM #7 - Board Members to be Heard
Concern was expressed regarding buy-back requests. Mr. Dehner is scheduled
to discuss legal questions with staff, including PAC authority to determine buy-back
charges. The City Actuary Steve Metz is computing the actuarial values of the subject
buy-backs. Mr. Dehner will review each separate case with staff.
In response to a question, Financial Services Administrator Margie Simmons
reviewed the method and assumptions used to determine actuarial values. In response to a
question, she said Mr. Harper's case was atypical and the related decision was based on
the facts of that case only. In response to a question, she said it had been determined
basing buy-backs on the actuarial equivalent would not impact the plan.
ITEM #8 - Adiournment
The meeting adjourned at 9:16 a.m.
chair~J~
Pension Advisory Committee
mpac0599
3
05/13/99
. '. ~ I ."'. ."..1 . . . L' ~ .' '. I '. .', .' _ -... ~. .