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08/16/1999 (2) " COMMUNITY REDEVELOPMENT AGENCY MEETING CITY OF CLEARWATER August 16, 1999, I I I ,,' Present: Brian J. Aungst Ed Hooper J. B. Johnson Robert Clark Ed Hart ' Chair Trustee Trustee Trustee Trustee mcrOSa99 1 OB/16/99 Also Present: Michael J. Roberto , Bob Keller Pamela K. Akin Cynthia E. Goudeau Patricia O. Sullivan City Manager Assistant City ManagerlCRA Executive Dir. City Attorney City Clerk Board Reporter , ;" " The Chair called the meeting to order at 9:01 a.m. at City Hall. ":f. ".., '.. '. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ..... ~ ., " ITEM #2 - Approval of Minutes \ I ......-/ Trustee Hooper moved to approve the minutes of the June 3, 1 B99, special meeting, as recorded and submitted in written summation by the City Clerk to each Trustee. The motion was duly seconded and carried unanimously. ITEM #3 - Direction requested reaardina DDB's request to be relieved of remainina $117,723.22 reimbursement contained in the 1 9B3 participation agreement for acquisition of the Atrium property On October 11, 1983, the CRA (Community Redevelopment Agency) and DDB (Downtown Development Board) entered into an agreement to participate in Downtown redevelopment through the acquisition and construction of an office~ retail building and parking garage. The DDB agreed to reimburse the CRA according to a formula based on acquisition costs. As of September 1999, the DDS has paid $102,734.78 and has a balance due of $117,632.22. The FY (fiscal year) 1999/00 payment due is approximately $7,771. Meeting this obligation will take about 16 more years. In his July 21, 1999, letter, DDS Chair Glenn Warren requests relief for the DDS from all future obligations since the eRA has sold the subject property. DDS funds are budgeted as a CRA revenue source. Loss of the revenue will reduce line item expenditures, such as advertising and promotion. ~ DDS Chair Glenn Warren said property owners object to making payments for a building that has been sold. The City Attorney said the agreement is a separate obligation and unrelated to the sale of the building. The debt owed is related to the property's development only. " i"t. ~ ........'\ '-../' ~ Trustee Johnson moved to approve the Downtown Development Board's request to be relieved of the remaining $117,723.22 reimbursement contained in the 1983 participation agreement for acquisition of the Atrium property. The motion was duly seconded. In response to a question, Assistant City Manager Bob Keller said the CRA has budgeted the DOB's annual payment of approximately $7,500 for expenses. He suggested an interlocal agreement could be negotiated to relieve this debt while requiring the DDB to spend a like amount on projects such as faQade improvements. Commissioner Johnson withdrew his motion. The seconder agreed. Trustee Hooper moved for the eRA to negotiate an Interlocal Agreement with the DDB to redirect the debt payment for the remaining $117,723.22 reimbursement contained in the 1983 participation agreement for acquisition of the Atrium property to downtown development items, in annual amounts similar to those contained in the 1983 agreement. The motion was duly seconded and carried unanimously. ITEM #4 - Aoprove Fiscal Year 1998w99 third auarter amended eRA budaet: authorize appropriation of entire balance remaining in CRA Trust Fund as of 9/30/99 to Miscellaneous Redevelopment Project Fund Total revenues include a $83 reduction. Adjustments to Operating Expenses: 1) per DoB agreement, $24,660 payment to the DDS was reallocated to cover personnel, administration, and office expenses now provided to the DDS; .2) Garden Avenue Parking Fund line item increased $800 due to Wakely & Associates agreement, which obligates the CRA to reimburse the Parking Fund when Wakely has more than 96 downtown employees. Wakely currently has 125 downtown employees; and 3) minor adjustments to several line items balance expenditures with revenue. Funds remaining at the end of this fiscal year are for redevelopment projects approved previously and identified in the redevelopment plan and appropriated to the Miscellaneous Redevelopment Project Fund. Mr. Keller said the minor adjustments related to activities previously approved. In response to a question, Downtown,Manager Diane Smith said any surplus is transferred into the Redevelopment Trust Fund at the end of the fiscal year. Trustee Clark moved to approve FY 1998/99 third quarter amended CRA budget and authorjze the appropriation of the entire balance remaining in the eRA Trust Funds as of September 30, 1999, to the Miscellaneous Redevelopment Project Fund. The motion was duly seconded and carried unanimously. mcrOBa99 2 08/1 6/99 , , ' . .,. > {;~~;};~'~'::,:,'.''':':':~ :';':,', ',\::::' . :, j, ' ,':>:. . ,~ ,,'I:II. o "::) . .: ~ . . , . ITEM #5 w 8oorove amended Interlocol Aareement for eRA mnnaaement of DDB In exchange for $39,755 for Fiscal Year 1999-2000 . On April 1, 1999, the CRA Trustees executed an Interlocal Agreement with the DDB to provide personnel, administrative, and management responsibilitIes to the DDS from April 15, 1999 to April 15, 2000. The amended agreement extends the t~rm to September 30, 2000, on the fiscal year cycle, making it easier for budgeting and accounting purposes. The amended agreement indicates the DDS is responsible for its office expenses during FY 1999/00 rather than reimburse the CRA for these expenses. In response to a question, Mr. l<e,ler said the payment will cover costs related to personnel, administrative, and economic team efforts. Trustee Hooper moved to approve the amended Interlocal Agreement for the CRA management of the DDS in exchange for $39,755 for Fiscal Year 1999/00 and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. ITEM #6 w Executive Director '(Assistant City ManaCler) Verbal Reports - None. ITEM #7 - Other Business w None. , ITEM #8 w Adiourn The meeting adjourned at 9:21 a.m. ATTEST: CrL~ifv~'Q., ~.; 4Zsl-- mcr08a99 3 08/16/99 . :...<.:, .. .'