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' ,'~ ~~: ~ , , I CHARTER REVIEW COMMITTEE MEETING CITY OF CLEARWATER October 28, 1998 ", Present: ' Tim~thy A. Johnson, Jr. Douglas Hilkert Richard Fitzgerald Pat Greer Judy Mitchell Mayme Hodges William .Justice Chair Vice Chair Committee Member Committee Member Committee Member Committee Member Committee Member I : ,Absent: ' Grant Petersen Carolyn Warren Jackie Tobin Committee Member Committee Member Committee Member Also Present: Ed Hooper Pam Akin Cyndie Goudeau City Commissioner City Attorney City Clerk ': ~ , The Chair called the meeting to order at 4:04 p.m. at City Hall. u. - Aooroval of Minutes Member Mitchell m'oved to approve the September 28, 1 998 minutes as . corrected and the October 5, 1998 minutes as submitted. The motion was duly seconded and carried unanimously. " III. Review Final Draft of Non.Substantive ChanQes. The final draft of the Non- Substantive changes was reviewed. The f<?lIowlng changes were agreed to: Determine whether I'Power" or uPowers" is appropriate and then use consistently. Assure the terms "paragraph" and "section" are used appropriately throughout. In the last sentence of Sec. 4.03{a) delete I'appropriate" before "U. S. District Court." Assure ~'qualified" before "voterI' is deleted throughout the document except where the term "qualified voter" is defined. At the end of See 10.04 insert the appropriate date. mch 1 Ob98 1 10/28/98 j " " ,"' + ~ Member Greer moved to approve the Non-Substantive proposals as amended above. 'The motion was duly seconded and carried unanimously. " IV. Review Final Draft of Substantive Chanqes .,- The Substantive Changes were reviewed. The following changes were agreed to: ' In Sec. 2.01 (c) begin the subsections with capital letters. " In Sec. 2.01 (dl (21 delete everything after the underlined sentence. In Sec. 2.01 (d) (3) change "sessions II and l'session" to "meetings" and "meeting. " " ;. In Sec. 2.01 (51 (i) delete the comma after "term" in the second line. :. , In See 2.01 (51 (ii) delete the comma after the closed parenthesis in the third line and add a comma after "years" in the fourth line. ~ '... Adjust the alignment of Sec. 2.01 (5) (iii). Renumber 2.01 (5) (ix) to (vii). ,'~ ,~../ In Sec. 2.03 added paragraph, third line, change "service" to "serve" In Sec. 3.03 (f) correct spelling of "meeting" in the first line. In Sec. 3.04 (a) remove strike through of "8e" In Sec. 7.02, consistently use "commission member." Also, in the last sentence insert "Neither" at the beginning and change "cannot" to "may." Reserve Article IX and relocate the remaining sentence to 2.01 (c) (2) changing the word "procedure" in the first sentence to "ordinance." In Article X renumber the remai.ning sections. i 1 r I I Assure all section references are accurate. Member Fitzgerald moved to approve the Substantive proposals as amended above. The motion was duly seconded and carried unanimously. V. Review of Draft of merQed Non-Substantive and Substantive Chanqes. The merged changes were reviewed. The following changes were agreed to: In the table of contents Article IX. Remove the title and insert "Reserved" (;) mch 1 Ob98 2 10/28/98 In Sec. 2.01 (c) add verbiage from Article IX as agreed to in the Substantive changes and capitalize the beginning word of each subsection. ,~ In Sec. 1.01 insert headings at the beginning of each subsection: la) General Powers.; (b) Exercise of Powers.; (c) Construe tion. In Sec. 2.01 (d) (2) remove strike through of period at end of the sentence. In Sec. 2.01 (d) (5) do not italicize the heading "Real Property", make same corrections re commas as did in the Substantive changes and realign subsection (Hi). In Sec. 2.01 (d) (5) (vi) delete "water's" prior to "edge" in the second line.' ~. , l Renumber 2.01 (d) (5) (lx) to (viii. Place a comma after $250,000 in the second line; insert "an" after "or" at the end of the third line; remove the strike through of "or" at the beginning of the seventh line; change "sales" to "purchase" in the tenth line; strike through "is" at the end of the tenth line; change "equal" to "equals" and strike through "to" in the eleventh line. In Sec. 2.03 added paragraph, change "service" to "serve" in the third line; change the last sentence to read "Term limits shall be effective as to each , commission member on the date of the next election after 1 994." () In Sec. 2.08 place a space between subsections (bl and (c). In Sec. 3.03 (f) correct the spelling of "meeting" in the first line. . .' In Sec. 3.04(a) remove the strike through of "Be" and incorporate language. of 3.04(c) with (a); re-designate the remaining subsections. " In Title of Article IV strike through "City Clerk." ~; . ". " In Sec. 4.02 add headings as follows: (a) Appointment.; (b) Duties.; and (c) Absence. ~ '<-' In Sec. 4.03 add headings as follows: (a) Assistants'-; and (b) Special Counsel. \ , . ~ ; \ ~.;. I,., In Sec. 6.07 replace numeric designation of subsections with alphabetic designatiof1s. ......; ., , ,.... In Sec 7.02 consistently use "commission member." Also, in the last sentence insert "Neither" at the beginning and change "cannot" to "may." Reserve Article IX and relocate the remaining sentence to 2.01 (c) (2) changing the word "procedure" in the first sentence to Itordinance. It ': . u Delete Sec. 10.05 in its entirety. ~:~:. mch 1 Ob98 3 10/28/98 . _ ~ . . I '. '.' . . '. '.1 l' .... ~.." j ,.", .. . . ." . . .'. . + . . ~ . '-. ~ .. .' .f' ," .. : " ,.,.. " ~".,>:'." y:: 'J,:" :.".:(',~,:>'...:,:,:,:",.,::~:,;.,:":.',..\.,.,\",:.,.,,'.:,'::+.,....:~:,':,':,~,..:.',.,' ,:"',:;.,,, ',.". I '...':. _I':. i :'.r. ::, . .:I::':'::,~'::'.,','~,.....::.",::.',:.,:':::'~'::'.'~:',".,:',::~,:~:":,r,;:;,,:.:.>:.:,,.:::,' ":. :.. . . I.. ,;:" ",',,: .... :,:'~ , . t.,.~..~\.c::'....'.:;:t:..):,.,:.<,\:...\. ::.1: ~. .'t , . .. .. -, .: I' ." L' .. > '\' I' ~ '.,!-'., ',', .,.. :', . '; . .' " :' . . \ .,~,. .. . . . <" -: . . ." .. ,""':. . :1. '.,' ~:.:~.:." '::~ 1.',.:, ~:.:I:..:I...I:.:..'::... .." " ',... "," J 1.. .... '. ", ,.,,",, '. '+I'~', " " l ,,:: .<',:,:. . '. ~ ,I' "':.':' ':" '. ' . , ,':'. . ",," , , , 'I . c. ';', ., .'.. '. ~:;; , . I' Member Hodges moved to approve the merged substantive and non. substantive changes as amended above. The motion was duly seconded and carried unanimously. Member Hilkert noted for the record that he did not agree with the recommended change to Sec. 8.02. VI. Distribute and discuss the Chairman's Report. An outline of the final report was distributed. The following changes were agreed to: II. B. 10. - add "eliminates" in front of "unnecessary" II. B. 13. - change to indicate verbiage of Art. V was incorporated in another s~ction, not deleted. Member Mitchell moved to adopt the Chairman's Report as the Committee's Report with the above amendments. The motion was duly seconded and carried unanimously. It was noted the change to move Article V verbiage was not reflected in the documents. The City Clerk responded this should have been done and the document(s} will be corrected. VII. - Discuss attendance at November 5. 1998 Citv Commission MeetinQ The Chairman will not be able to attend the November 5, 1 998 Commission meeting. The Commission has requested as many members of the Committee as possible be in attendance. The members indicated they would attend if possible. The City Clerk stated as this is the last meeting of the Committee, the minutes of this meeting will be distributed to the members and a date given for corrections/amendments. If none are received the minutes will be considered approved. Ms. Akin and Ms. Goudeau were complimented and thanked for their assistance to the Committee. ' . VII\; - Adiourn Chai The meeting adjourned at approximately 5:00 p.m. ATTEST: I i I I I I 1 mch10b98 4 ,10/28/98 'J,