10/19/1999 (2)
,: "Neighborhood & Afforda~le Housing
. . . Advisory.. Board,
" MINUTES
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NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING
CITY OF CLEARWATER
October 19, 1999
Present:
Rev. William Graham
Warren Hunt
Howard Groth
Mayme W. Hodges
William Turner, Sr.
Stephen Jefferies
Joyce L. Smith
Chair
Vice Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Absent:
Milly Joplin
Peggy M. Cutkomp
Board Member
Board Member
Also Present:
Michael Holmes
Nina Bandoni
Brenda Moses
Housing Manager
Assistant Director of Housing
Board Reporter
The Chair called the meeting to order at 10:00 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM 2 - Introduction of NAHAS Board Members
Members introduced themselves and their area of representation. Assistant Director of
Housing Nina Bandoni said she joined the City in June 1999.
ITEM 3 - Aooroval of June 21. 1999, Minutes
Member Hunt moved to approve the minutes of the regular meeting of June 21, 1999,
as submitted in written summation to each board member. The motion was duly seconded
and carried unanimously.
ITEM 4 - Citizens to be Heard
Jerry Spilatro, CSF (Community ServIce Foundation) Executive Director, said he has
written grant applications for St. Petersburg, Largo, Pinel/as County, etc., and complimented
NAHAB (Neighborhood and Affordable Housing Advisory Board) members for their active
participation in decisions related to subrecipient funding. He thanked members for their
efforts and noted NAHAS meetings in the community promote agency fund raising efforts and
inform residents regarding programs offering assistance and opportunities.
ITEM 5 - Aoencv Presentations - None.
ITEM 6 - Suborantee Monitorino Reoorts Discussion
There were no subgrantee reports, as the first month of the fiscal year had not yet
. concluded. Ms. Bandoni said the City will use a formal audit to monitor all subrecipients who
receive over $50,000 in grant funding, Subgrantee audits will monitor performance, record
mna 1099
10/19/99
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maintenance, and internal controls. Results will be provided to the Board and subreciplents.
NAHAB will continue to receive monthly reports on subrecipient expenditures and will visit
agency locations.
ITEM 7 - FY 1999~2000 Consolidated Plan Discussion
Mr. Holmes said in FY (fiscal year) 1999/00, the City will receive $1.005 million in
COSG ICommunity Development Block Grant) funds, $463,000 in HOME funds, and
$733,000 from SHIP (State Housing Incentive Partnership). Use of CDBG funds will be: 1)
$93,725 ~ City housing program:;; 2) $150,700 - public services programs; 3) $270,525-
public facilities; 4) $275,000 - community/economic development; 5) $14,000 ~ Home Buyers
Education and Counseling; and 61 $201,000 - program support activities. It is anticipated the
$75,000 allocated to Career Options will be reallocated to an existing program. In response
to a question, Mr. Holmes said the City has reached the 15% cap for public services. A
subrecipient housing pool has been established to rehabilitate housing, down payment
assistance, and new home construction. It is anticipated some HOME funds will be used to
renovate City-owned Fulton Apartments. In response to a question, Mr. Holmes said no
changes to Consolidated Plan programs have been made.
Mr. Spilatro expressed concern that he had heard that organizations, other than
agencies listed on Mr. Holmes' report, can apply for funds from the housing pool. Ms.
'Bandoni said an RFP (Request for Proposal) might be offered to developers of affordable
housing. Mr. Spilatro felt the proposal is unfair to those who had submitted to the application
process and had been selected to be a part of the pool. Members of the NAHAS stated that
implementation of such programs without bringing the information before them undermines
their authority. Ms. Sandoni said it is unlikely that funds will be depleted before non-profit
agencies have an opportunity to participate. Staff will carefully monitor the funds. It also
was noted that previously, program participants had tied up funds without using them. The
Housing Pool and the Developer RFP programs were created to ensure funds would be
expended in a timely manner.
Mr. Spilatro expressed concern about the fairness of implementing the Developer RFP
program this year. Staff will consider Mr. Spilatro's comments before the program is
implemented. It was remarked that the City should not change rules mid-year. Ms. Sandoni
said the administration had directed staff to include affordable housing developers in the
process. She suggested the housing pool may encourage agencies to be more responsive and
better utilize program funds. NAHAS will review the program prior to implementation.
ITEM 8 - Presentation of the Brownfields Environmental Justice Work Plan
Mr. Holmes referred to the Brownfields Environmental Justice Work Plan. Previously,
NAHAS had declined responsibility for Srownfields programs, but had requested updates on
Srownfields activities. The BAB (Brownfields Advisory Board) discussed the environmental
justice plan prior to its submission to the Commission. In response to a question, Mr. Holmes
said the BAS meets bi-monthly at the Martin Luther King Center and throughout the
community. Information regarding the BAB meeting schedule was requested.
ITEM 9 - Subrecioient Rankino System Discussion
Discussion ensued regarding the subrecipient ranking system. It was suggested the
NAHAS meet with the TRC (Technical Review Committee) to discuss ranking issues.
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Agencies able to provide more detailed information receive higher TRC rankings based solely
on the application. NAHAS is more familiar with each agency. Mr. Holmes said NAHAS can
re'design the ranking system. Currently, TRC and NAHAS scores count equally.
Consensus was to schedule a special NAHAS meeting at 10:00 a.m. on November 10,
1999, to discuss the ranking system. Information was requested regarding how funding
levels are determined.
ITEM 10 - FY 1999-2000 NAHAS MeetinQ Schedule Discussion
Consensus was to continue meeting on the third Tuesday of every month at 10:00
a.m., to hold meetings in the community at various times, and to recess during the summer.
An updated list of board members' terms was requested.
ITEM 11 - Old Business
GENERAL DISCUSISON ON NAHAB -VISION OF BOARD'S FUTURE
Concern was 'expressed the City does not present proposals and programs for NAHAB
review and input prior to implementation. Ms. Bandoni referred to constraints associated with
State and Federal programs that affect NAHAS. She suggested the NAHAS review the
affordable housing survey. Staff anticipates many opportunities to seek NAHAS's counsel
and assistance. In response to a question, Ms. Bandoni said ideas for various programs
originate from in-house brainstorming sessions, administrative directives, and community
comments. It was remarked that residents will not attend community meetings unless there
is an issue affecting the whole community. NAHAS meetings greatly affect subrecipients. It
was requested that staff encourage subrecipients to attend NAHAS meetings.
Staff is working to improve community involvement. Board members are welcome,to
visit the Housing office.
ITEM 12 - New Business - None.
ITEM 13 - Announcements/Board Comments
Mr. Holmes announced the North Greenwood Community Health Center's annual
fund raising dinner will be held October 22, 1999, at Clearwater Country Club.
ITEM 14 - Next Reqular Meetinq
The next regular meeting is scheduled for 10:00 a.m. on November 16, 1999, at City
Hall.
Consensus was to cancel the December 1999 meeting.
mna 1099
10/19/99
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,. :,: The me,etlng' adjourned ~t 11 : 13 a.m.
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Chair
'Neighborhood & Affordable Housing
Advisory Board
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