10/20/1998 (2)
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Neigh~orhood & Aff~rdable' Housing
Advisory Board
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'NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING
CITY OF CLEARWATER
October 20, 1998
Present: Howard Groth
William Turner, Sr.
Rev. William Graham
Milly Joplin
Mary Myhill
Warren Hunt
Joyce L. Smith
Chair
Vice-Chair
Board Member
Board Member
Board Member
Board Member
Board Member
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Also Present: Michael Holmes
Patricia O. Sullivan
Housing & Urban Development Assistant Director
Board Reporter
Absent: Mayme W. Hodges
Peggy M, Cutkomp
Board Member
Board Member
, The Chair called the meeting to order at 10:03 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM #1 - Approval of the Minutes
Member Joplin moved to approve the minutes of the special meeting of July 14,
1998, as recorded and submitted in written summation to each board member. The motion
was duly seconded and carried unanimously.
Regarding the September 15, 1998, minutes, page 2, paragraph 2, should read ", . ,
the Tampa Bay CDC Homebuyers Club, which is participating in an exposition, . ."
Member Joplin moved to approve the minutes of the regular meeting of September
15, 1998, as corrected, The motion was duly seconded and carried unanimously.
ITEM #2 - Citizens to be Heard - None.
ITEM #3 - Aoencv Presentation
The difficulty by agencies to demonstrate accomplishments within the first 3
months of a program's funding was expressed. While NAHAS (Neighborhood Housing.
Advisory Board) historically has not met during the month of January, it was suggested the'
December meeting be canceled instead,
Member Smith moved to cancel the December NAHAS meeting and schedule a
January meeting, The motion was duly seconded and carried unanimously.
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Mr. Holmes said 1999 NAHAB meetings will be scheduled at City Hall, Ross Norton
Center, Martin Luther King Center, and Jasmine Court. It was strongly recommended the
host site distribute flyer~ and post information regarding the meetings. The 1 999 schedule
of meetings will be discussed at the November 17, 1998, meeting.
ITEM #4 SubQrantee Monitorina Asskmments
It was suggested monitors report to NAHAB regarding agency progress toward
meeting stated goals, if funds are being used in a timely manner, and if agency efforts have
proven successful or not. Discussion ensued regarding coverage of agencies with more
than one program. In response to a request, Mr. Holmes will provide additional information
regarding the Pinellas Opportunity Council to its monitor.
Mr. Holmes distributed copies of the 8 questions members asked last year during
their monitoring visits. Members may modify questions that may be irrelevant to a specific
project or program. It was recommended members gather information, with specific
examples, regarding each agency's efforts at leveraging grant funds as stated in the
application. It was noted while this information is not currently listed on the City's
summary sheet, it may be appropriate to include it.
ITEM #5 Brownfield Economic DeveloDment Initiative Proqram
Mr. Holmes reviewed updates to the BEDI (Brownfield Economic Development
Initiative) Program which was discussed at September's meeting. Neighborhood input will
determine the future use of the site at the intersection of North Greenwood Avenue and
LaSalle Street where a building recently was razed, Community input also will determine
which Brownfield sites most need clean-up attention. Staff has identified more than 100
sites with some level of contaminants. He will provide board members copies of the list.
Miles Ballogg will be invited to present ad~itional information on the program,
ITEM #6 Old Business
It was stated the board needs accurate monthly reports from the funded agencies.
It was recommended monitors review each agency's monthly report before each visit and
discuss them with the agency representative. It was stated the new monthly report is a
great tool that clearly presents information. It was suggested monitors question agencies
which are not expending appropriated funds efficiently. It was suggested agencies who fall
behind in their use of funds be called before NAHAS for explanation. A suggestion was
made to reduce the funding level of agencies that fall behind and reapportion the extra
funds to other agencies.
In response to a question, Mr. Holmes agreed CNHS (Clearwater Neighborhood
Housing Services) needs to consider their use of other income. In response to a question,
Mr, Holmes said the CSF (Community Services Foundation) project in South Greenwood to
construct a family service center has been delayed due problems related to the property's
purchase. The City plans to provide infrastructure, parking, and lighting while CSF will
maintain the building. A lease with the Police Department is under discussion. A program
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ITEM #8 Announcements
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pack~ge will be presented to the City Commission in mid-November. It was stated CSF
recently was approved for private sector funds to build 6 units. The agency hopes to beginl
, both projects next month. '
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In response to a question, Mr. Holmes said due to new staff, the report related to
City held funds is not accurate. A corrected report will be distributed.
ITEM #7 New Business
In response to a question, Mr. Holmes said his department has been merged with
Planning & Development Services Administration. A new name for the department has not
been determined. The Planning & Developmer;1t Services Administrator will be invited to
, answer board questions and receive Input.
Member Myhill invited people to attend the home buyers exposition on October 24,
1998, at Grace Lutheran Church on Highland Avenue.
ITEM #9 Next Reqular Meetinq
, The next regular meeting is scheduled for November 17, 1998, ,at 10:00 a.m. in
City Hall Chambers.
(~) ITEM #10 Adiournment
, The meeting adjourned at 10:42 a.m. '
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Chair ,
Neighborhood & Affordable Housing
Advisory Board
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