02/17/1998 (2)
, ;
,. ,
. I"
: ~ J
:~.j.':.:~'.l:",;' ..~~~'.<" :q.,z...:.~: .....: ."
): :;,~.
. .
",
" '."<
I, ~
~..:: ,'. 1
~~:~. c ': ::- .
<'''','
f.,.
"
(l:..
.'
~~i.~ '
>"\'- :.
:."";.<' .
:l~< . j
{,":I!'.
~'...," . ,
f."~ ~ ','
~~!'i ::.
","] , '1
.icr,":
:'~!.. '
1r: ~:
",
, "
~ ; .
. .
~\:I. " ' j. .
\:t~
'd'
~,:, '
"I"
J,
'"
'"
,',
\, .....
!,'
, "
d'
~~::~tt~ : '. .
,~: ".
~;~~~i~'
"
1.:
,j
"
"
"
"/,
"
"
~', '.'
"
,{
,:
~ :
, ,
.' "'
,>
Neighborhood.& 'Affordable Hous,ing
Advisory, Board
MINUTES
"
f ."
J ~ .
. ,
. "
~ Date
. I,'
\ '
c"\...
",
,. ~ .
,.~... ~~ ,:'r",~~'" .,!l~::." "
"
.'1 .
"
, .
NAHA.8
','
"
:1
..~~ J
! '
I,
. ,;1
, 'I,
8
!
I
(
I
1
I
I
I
!.....
86v
, .' ' , " . , . \. ~ , :. ,... " , . ." t _ ....,. ..... .' . . .. ,'. ,. _, ., .' " .' ~:' '.'
! "
,
"
.,.,
NEIGHBORHOOD, & AFFORDABLE HOUSING ADVISORY BOARD MEETING
CITY OF CLEARWATER
February 17, 1998
Present:
Mary Myhill
Howard Groth
Milly Joplin
Mayme W. Hodges
William Turner, Sr.
Warren. Hunt
Vacant Seat
Alan J. Ferri
Michael Holmes
patricia O. Sullivan.
Absent:
Rev. William Graham
Bertha Kelley
Chair
Vice-Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Housing & Urban Development Director
Housing & Urban Development Assistant Director
Board Reporter
Board Member
Board Member
The Chair called the meeting to order at 7:00 p.m. at the Martin Luther King Center.
To provide continuity for research, items are in agenda order although not necessarily
discussed In that order.
c:>
......
ITEM #2 - AODroval of the Minutfit~
Member Joplin moved to approve the minutes of the regular meeting of December
16, 1997, as recorded and submitted in written summation to each board member. The
motion was duly seconded and carried unanimously.
ITEM #3 - Citizens to be Heard .
Lois Cormier expressed disappointment at the turn-out for tonight's meeting. She
said she had invited many South Greenwood residents to the March 17, 1998. meeting.
ITEM #4 - Agencv Presentation - None.
ITEM #5 - Member Subarantee Monitoring ReDorts
It was notod subgrantee monitoring reports for Boys & Girls Clubs, Homeless
Emergency Project, Salvation Army, and Tampa Bay CDC have not been presented.
Housing & Urban Development Director Alan Ferri said visits must be completed prior to
the NOFA(Notice of Funding Availability) currently scheduled for April 3, 1998.
ITEM #5 - Old Business
a) Review of Application and Evaluation forms
v
mna0298
1
02/17/98
"")
. .-
Mr. Ferri reviewed changes to the forms. He and Assistant Housing & Urban
Development Director Michael Holmes will complete an executive summary for each
applicant. Most information needed for NAHAS (Neighborhood & Affordable Housing
Advisory Board) evaluations will be summarized on a single sheet. Copies of these forms
have been forwarded to the TRC (Technical Review Committee) for comment. Mr. Ferri
requested board members forward to him written comments and suggestions regarding the
forms. In response to a question, Mr. Ferri said all a pplicants are required to adhere to the
specified format. It was recommended all budgets be submitted according to the
established format. It was suggested applicants specify the number of clients to be served
upon implementation of the subject program.
:.:.:.
Mr. Ferri reviewed the application process which includes training sessions and staff
available to help agencies submit complete and effective applications. The process was
established for maximum fairness. He reported the City Commission has accepted the
NAHABrrRC recommendations regarding the distribution of COSG (Community
Development Block Grant), SHIP (State Housing Initiatives Program), and HOME funds
since the current process was initiated. In response to a question, Mr. Ferri said each
grant identifies the maximum percentage of program delivery feas available for staff
sDlaries and overhead. Housing program fees, tied to loan amounts, are not distributed
until after each closing. No funding policy changes are recommended for the FY (fiscal
year) 1998/99 Consolidated Plan Process. In response to a question, Mr. Ferri said
applicants are required to adhere to stated objectives. Federal and State regulations
dictate these objectives and cannot be changed.
. ~ b) Funding Policy Changes
Mr. Ferri reported Pinellas County had changed its allocation policy two years ago.
The County now sets aside a county-wide pool for housing and economic development
needs without setting aside funds for specific programs. Agencies arB pre-qualified to
submit projects that meet funding criteria. A fixed fee structure, similar to the City's, is
used. He recommended an agency's capacity be based on a performance indicator that
limits funding to no more than 10% greater than the agency's average annual production
during the previous 3 years.
,
.'"
~. '.
.(,..,
(.\
.,'.
."
:. /~
',::'
"
. .
"\ ':'
",{:
:'" ,
\-',.
, ,,'I
...,
. "
'" ~
~. ~.',
".:,+
"
i.;
Under past policy, some agencies have been unable to use all funds set aside for
them. Those funds remain unspent instead of being invested in community needs. In
response to a question, Mr. Ferri said current policy requires agencies to spend at least
20% of their allocated funds each quarter or forfeit unspent funds. In response to a
question, Mr. Ferri said first year applicants would be judged on their track record. It
would be unusual for a new agency to be established that focuses on rehabilitation. In
response to a question, Mr. Ferri said the County previously had not used CDSG funds for
economic development. He said current loan programs funded through the City are not
site specific.
,','
.."
"
~, {
. .,
,..
......
',.1
~l ,:'
Mr. Ferri said under the proposed funding policy, a city-wide pool would be available
for projects that meet funding criteria. As long as funds remain available, agencies could
submit proposals for qualified projects on a first come, first served basis. Previously,
"
, .
o
mna0298
2
02/17/98
!.,'
'.
. .
, '~'.
. .
..'
, ,
0',.:
<' .
,":'
. . . . ,.
'1: : ,;: : -.'': ': :~~....',.':: '. \.,
" '. '. . . . :. ::;'l~:':;""'l .;
,:..::,.'.1 ,,'., ;... ,
.~: :'..
,I' '"
" ;', '" .. '.' . ",';":: '. ". , '.' . ...:> ........,'.~ ~.,~ '",~_,':.':,'..,:'.' .','~' ::':' ::.;'~.:.."':::,::".'::',:.l::.;. '< :','~.>~.','..::,' ;.'.,.... ::,:"':""'.', :,",:,.::.'.:.:,",':.::.'::': :,'.I,:';'.:...'~,....:',:';:",:~~.",:,'::",',"::.":~,:,~,,;.',':',,"'..'.:. :....,'~::".\:~ ~', ..:....:....,:.. :'.'.::
. " ,',:':', ';":' ,"~'.':: ~.:', '~:':::' ':.~'.~::', '..~;.' ~:.. ..::<:~ : ..i~:.:':~ 'i,~ ~~:: ,.;,,':.::.': ':';: '::' :;:\ . .
.,' ~I .. '. .' r . . , ,.
"
.;......:,-;-::;-,:':,:":.
, , ., ' ..' ~..~ ': ",: . .
, ',F
. j ,-: ... .',l.,
::..:; ,,;'.:;::/;~.:'J./:'.~~;... \.:>.~'~;
Upon the vote being taken, the motion carried unanimously.
I)
unspent funds have been returned to a designated pool. Current policy requires agencies
to make 18 months forocasts. In response to a question, Mr. Ferri said staff would
determine which proposed projects qualify for funding. In response to a question, he said
religious organizations do not qualify for these funds. He indicated the Mt. Carmel CDC
was established as a 501 (c)3 organization to accept funds for the new job training
program.
Member Groth moved to recommend the City Commission change the funding
policy whereby the City would set aside a City-wide pool for housing and oconomic
development needs for which pre-qualified agencies could submit projects that meet
funding criteria, that an agency's capacity be based on a performance indicator that limits
funding to 10% more than the agency's average annual production during the previous 3
years, and that approval of new agencies be based on proven track records. The motion
was duly seconded.
Concern was expressed NAHAS members will not know the size of the City-wide
pool. It was noted some agencies had ranked too low last year to receive funding. Mr.
Ferri said those subject agencies would have received funding had so much money not
been set aside for the top ranked agency which was unable to use all of its appropriated
funds. The amount of available funds decreases every year. Concern was expressed that
NAHAB continue to meet its responsibility to approve funding allocations.
, ,
~.--
c) Annual Report to Commission
Mr. Ferri suggested NAHAS schedule their annual report to the City Commission for
July after the Consolidated Plan Process. It was recommended the entire board participate
in the presentation to make personal recommendations as board members. Mr. Ferri will
verify if the City Commission continues to receive formal presentations of Annual Reports.
d) Letter from Lois Cormier
Mr. Ferri said Ms. Cormier's December 11, 1998, letter regarding the City's
performance report for USHUD (U.S. Department of Housing & Urban Development), as
well as staff's reply, were included in the City's package sent to HUD. A copy of
Dece,mber's minutes, approved tonight, also will be se,nt.
Ms. Cormier said she has acted as a watch dog for the City for 24 years. She has
always been interested in how CDSG funds are spent. She felt increased advertising
would have resulted in more people attending the December public hearing. She
complained Housing & Urban Development Department staff was unable to locate a public
record when Mr. Holmes was on vacation. She felt NAHAS members should survey their
neighborhoods for local opinion and encourage residents to attend NAHAS meetings.
t:' ;.1 d
W
mna0298
3
02/17/98
I
I
\
f.
I
!
t
ITEM #6 - New Business
} a) Vacancy due to resignation of Shirley Moran, Provider of Affordable Housing
Mr. Ferri stated former Member Moran had resigned to serve on the City'S
Development Code Adjustment Board. He requested members encourage qualified
residents to apply for the vacancy. Mr. Ferri reported 6 of 9 NAHAS positions are
mandated by the State. Although former Member Moran served as a low-income housing
provider, Mr. Ferri recommended Vice-Chair Groth, who is Chair of CHA (Clearwater
Housing Authority), be appointed to complete the remainder of Ms. Moran's term. Mr.
Ferri recommended appointing a new member to represent East Clearwater, and complete
Vice-Chair Groth's current term. Service on NAHAS is limited to 2 full terms plus a
fraction of the first term. Consensus was to recommend these changes to the City
Commission.
In response to a question, Mr. Ferri indicated NAHAS members provide citizen
participation 8S part of the allocation process. Members are not required to survey
residents to assess neighborhood needs. It was noted the North Greenwood community
has many more active citizen groups than South Greenwood. It was felt City
Commissioners are elected to reach out to City residents. It was noted CRT (Community
Response Team) efforts in the Greenwood areas were funded by COSG funding. That
program reduced the number of substandard housing structures from 800 to less than
300. The goal of less than 100 structures will mirror the City as a whole. CDSG funds
are no longer used for this purpose.
"'-co'-
In response to a question, Mr. Ferri said changes to the Citizen Participation Plan
require City Commission and USHUD approval. Consensus was for the Citizen
Participation Plan to stand as written.
b) Consolidated Plan Time Table
Mr. Ferri distributed the FY 1998/99 Consolidat~d Plan Process Schedule: 1) April
3, 1998 - NOFA (Notice of Funding Availability); 2) April 8, 1998 - Technical Assistance
Meeting; 3) April 14, 1998 - Homeless Public Meeting; 4) April 16, 1998 - Housing Public
Meeting; 5) April 21, 1998 - Economic Development Public Meeting; 6) April 23, 1998 -
Special Needs Population Public Meeting; 7) May 8, 1998 - Application Due Date; 8) May
21, 1998 - Site Visits; 9) May 26, 1998 - Subgrantee Public Presentation; 10) May 27,
1998 - NAHAS Evaluations; 11) May 29, 1998 - TRC Evaluations; 12) June 12, 1998 ~
Publish Consolidated Plan; 13) June 1 3, 1998 - Public Comment Period Begins; 14) July
13, 1998 - Public Comment Period Ends; 15) July 16, 1998 - City Commission
Presentation & Public Hearing; and 16) August 15, 1998 - Submission to HUD.
Most meetings are scheduled for City Hall. Staff will request agencies to host the
public meetings. Last year's meetings indicated the City is short 500 needed day care
slots. Once welfare ends, that shortage will increase by 300 slots. Staff is working with
Head Start to meet this need. Staff will report on the meeting locations. Mr. Ferri
encouraged NAHAS members to attend the public meetings. In response to a question, he
reported TRC members will be invited to attend the site visits.
u
mna0298
4
02/17/98
. ' ,~
+,.''".T'>.
j~!\">.:~'.' /.'
., ,"", ::
, ". ',:C, ' "
"" C,t.:}::>..\,...~,,,, '.'
!' T l'
.o!. ,', .."
, C!.,'
, '
i,',
.' .
~ C) C-View TV Broadcast Change
Mr. Ferri reported Community Outreach Manager Carrie Huntley had indicated C.
View TV will no longer broadcast NAHAS meetings. It was recommended a letter be
forwarded to Ms. Huntley reviewing the important issues addressed by this board.
,ITEM #7 - Announcements
It was reported the North Greenwood Task Team will meet on February 25, 1998,
at the Martin Luther King Center for a presentation by the City Manager regarding "One
City. One Future."
Sympathy was expressed for Member Kelley who is absent due to 2 recent deaths
in her family.
'. ITEM #8 - Next Scheduled Regular Meetina
a) Next scheduled regular meeting - March 17, 1998, at Ross Norton Recreation Facility at
6:30 p.m. TRC members will be invited.
ITEM #9 - Adjournment
The meeting adjourned at 8:54 p.m.
Chair
Neighborh &
Advisory Board
. ',.r'"""""\ .
,~: )
, '--"'
~~
mna0298
5
02/17/98