09/17/1999 (2)
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MINUTES
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
September 17, 1999
Present:
Tom Leavy
Christine Morris
Katherine Merriam
Estelle Dunn
Jill Perrino
Glenn Garte
William Raffaniello
Vice Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Also Present:
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Quality of Life Administrator
Asst. Library Director
Foundation Executive Director
Administrative Analyst
Arlita Hallam
John Szabo
Juliet Lewis
Susan Hackett
Absent:
Judy Merges
Howard Adler
ChaIr
Board Member
In the absence of incoming Chair, Judy Melges, the outgoing Chair, Christine
Morris, called the meeting to order at 10:30 a.m. at the Main Library.
To provide continuIty for research, items are in agenda order although not
necessarily discussed in that order.
ITEM # 1 - Welcome
ITEM #2 - Aooroval of Minutes
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Member Katherine Merriam moved to approve the minutes of the regular
meeting of May 21, 1999, as recorded and submitted in written summation to each
board member. The motion was duly seconded and carried unanimously.
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ITEM #3 - Librarv Director's Reoort
a)
BUdget Update
Quality of Life Administrator Arlita Hallam reported the budget is not yet final
until the last public budget hearing on September 28, 1999, at 6:00 p.m.
To date the Library Department has lost five positions, two of which have
been relocated to other City Departments, and three positions which were
vacant. The materials budget remained intact through the budget process.
Board members commented on the budget cuts and tax and fee increases
next year.
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Main Library Update
Dr. Hallam distributed cost and revenue estimates on the possible purchase
and renovation of Calvary Baptist Church for a Main Library, should that
property be available and engineering reports favorable. Foundation
Executive Director Juliet Lewis commented that the Foundation Board of
Directors supports in principle the Calvary Baptist Church site, if engineering
. reports are favorable. Dr. Hallam noted that parking could be provided from
other funding sources. Board members gave favorable comments for this
site. Depending on the responses by developers to an RFDQ recently
released, other options for a Main Library on the bluff may be available.
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ITEM #4 - Unfinished Business
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Meeting Room Policyl Application
Dr. Hallam reviewed a draft meeting room policy distributed earlier to the
Board for review" The policy addresses charging private and commercial
users for meeting room use effective October 1, 1999. Member Glenn Garte
moved to accept the revised meeting room policy as presented. The motion
was duly seconded and carried unanimously. The policy will be forwarded '
,to the City Manager for his signature.
Reduce Board Membership from 9 to 7
Board members discussed the pros and cons of reducing the Board
membership from 9 to 7 with term expirations at the end of this year.
Member Garte moved to table discussion of this item. The motion was duly
seconded and carried unanimously.
ITEM #5 - New Business
a} Gift for Outgoing Chair
In the absence of Chair Judy Melges, Vice Chair Tom Leavy presented a gift
book plaque with clock to Christine Morris for her two years as Chair of the
Library Advisory Board.
b)
North Greenwood Library
Dr. Hallam reported the North Greenwood Library grant was ranked eighth
out of fifteen for approximately $400,000. Dr.' Hallam also discussed a
recent break-in at the North Greenwood Library facility which resulted in two
broken window panes but no apparent theft of property.
c)
New Computer System
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Dr ~ Hallam noted the Library will have a new computer system, Polaris,
which is Y2K compliant.
ITEM #6 - Reoorts
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a)
Foundation
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, Foundation Member Lewis reported a Cognoscenti Golf Tournament with
dinner has replaced the Cognoscenti Auction. The Foundation will also have
a web site trading antique books on the internet.
The Foundation will begin publishing the Library 'calendar. In addition, the
Foundation will contribute $5,000 to Youth Services for Family Read 2000,
, and $5,000 for the visiting artists program. A workstation for multiple
disabilities funded by the Foundation will soon be installed at Main Library on
. the second floor. In addition, a bookdrop was purchased for the Beach
, Library.
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A membership drive will be conducted in October for one week. The
Foundation will also be a United Way recipient (not an agency) so that
employee deductions to United Way may be designated (write-in) to the
Foundation.
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b)
Friends
, , No report.
ITEM' #7 ..:. Board Comments
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No comments.
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,ITEM #8 - Adiournment
The meeting was'adjourned at 12:00 p.m.
Attest:
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Ad inistrative Analyst
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