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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
April ,16, 1999
Present:
Christine Morris
Judy Melges
Howard Adler
Katherine Merriam
Estelle Dunn
Jill Perrino
Tom Leavy
Chair
Vice Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Also Present:
Arlita Hallam
John Szabo
Susan Hackett
Quality of Life Administrator
Asst. Library Director
Administrative Analyst
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Absent:
William Raffaniello
Glenn Garte
Board Member
Board Member
The Chair called the meeting to order at 10:35 a.m. at the Main Library.
To provide continuity for research, items are in agenda order although not
necessarily discussed In that order.
ITEM #1 - Welcome
ITEM #2 - Approval of Minutes
Member Katherine Merriam moved to approve the minutes of the regular
meeting of March 19, 1999, as recorded and submitted in written summation to
each board member. The motion was duly seconded and carried unanimously.
,ITEM #3 - library Director's Reoort
a)
,
Presentation of Library Master Plan
Quality of Life Administrator Arlita Hallam with the assistance of Assistant
Library Director John Szabo gave a preliminary power point presentation of
the Library Master Plan, which will be presented to the City Commission on
May 17, 1999. Board members commented on the presentation. Dr.
Hallam encouraged all Board members to attend the May 17th work session
and the City Commission meeting on May 20, 1999.
b)
Main Library Site and East/SPJC
Both the Main Library site and the East Library/St. Petersburg Junior College
joint use facility will be discussed at 9:00 a.m. on May 17, 1999.
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c)
North Greenwood Site and Building Plans
North Greenwood building plans are available for any board member who
wishes to view them.
d)
1 999/2000 budget
Dr. Hallam distributed the Program Based Budget Summary for the Library
Department for fiscal year 1999/2000. Board members discussed pros and
cons of charging for meeting room use as an option to generate revenue for
the Library Department.
ITEM #4 - Unfinished Business
a) ,
Donor Naming ~olicy
As Member Garte was absent, Dr. Hallam asked Member Melges if she
would be available for the presentation of the Donor Naming Policy at the
City Commission work session on May 3, 1999, at 9:00 a.m., and at the
Commission meeting on May 6, 1999, at 6:00 p.m.
b)
Vote of Board to Recommend Main Library Site
Member Adler moved the Board recommend the present Main Library site as,
the proposed new Main Library site. The motion was duly seconded and
carried unanimously. '
c)
Vote of Board to Recommend East/SPJC Joint Use library
Mrs. Merriam moved to recommend East Library join with St. Petersburg
Junior College for a joint use library. The motion was duly seconded and
carried unanimously.
Dr. Hallam suggested Mrs. Morris read the Board's recommendation on both
the Main library Site and East/SPJC Joint Use library at the City
Commission meeting on May 201h.
d) Other - None
ITEM #5 - New Business
a) ,
Nomination of Officers for 1999/2000
Mrs. Merriam moved to nominate Member Judy Melges for Chair and
Member Tom Leavy for Vice Chair. Mrs. Melges agreed to serve as Chair if
elected. Mr. Leavy had to leave the meeting earlier. Du'e to Mr. Leavy's
absence, Mr. Glenn Garte was suggested as a backup should Mr. Leavy
decline the nomination. The motion was duly seconded and cBrried
unanimously. 1
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ITEM #6 - Reoorts
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a)
Foundation
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In Library Foundation Member Julie lewis' absence, Dr. Hallam reported that
the Foundation has decided not to conduct a capital campaign for the Main
Library at this time. Until a decision is made on the Main Library site and
size, the Foundation will focus on smaller projects for the entire library
system.
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, 'b) Friends
The Friends will host their annual meeting and Volunteer Recognition Tea on
Sunday, April 18, at 2:00 p.m. at East Library.
ITEM #7 .:. Board Comments
Mr. Adler commented that more publicity is needed for the book di,scussion
groups, and specifically Betty Tutton's discussion group at the East Library.
Turnout is poor. '
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Th,e Foundation's,Annual Meeting on April 15 was well attended.
ITEM #8 - Adiournment
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The meeting was adjourned at 12:05 p.m.
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Chair
t Library Board
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