03/19/1999 (2)
I: :'
> . ./
"
, ,
",
"'\ :
. I
,!
"
, , ,
, ,
,. , ,,". '., ,
. , ' ,
.' , ." , 1. .I
;}!l'~+~I.'~"':'.'.'~~I,.., >~ . ,.c
. ,
~:;"':" "..:,.::".""Lc',I'B"RA' R' y'
t~~:.<. ;~',', '>, '. ';, :::.',,' , , c , , ' ,
:.C.'I. . ,
....+.. <
;', ,,' , " I' ,
;:,'" '" ','A,"'DV., ,15'0, RY'
7./: / .. .., . ....
t,'.7>';' ,.",.., ",' "';':!"
)~I:::;',:~/:,:. :-.. '., C '.f',..
~~;~.,d"..'. .', .". .<)
.::;, , . , .' ',B'OARD
<';'. '
~(:- "c ' ,',
:~ c.':. . . , ' I c' .
,
. '
. ~ ~ ..
(-,
" , > . j. ' ,
t.\': .
.. I .~. ,
:.~. ;.:, ~.' ~, ."
l '..:'. ..\
\ ' ,
, .
~:' , " .
, "
~: ,',n
!
::'."C.
r:;. .~. '.' ': ,< .
:1.
",
~ c'. c , '
~~. , ' ' '
:' . '.
> ;\....c ,
{4 ,
I": ....
,'.. ..
. . i, j' . ~ :
i c <"\~ .
.,';", '. >c'o ,.
,. .
" ,
" ..~'. . . '. "'.' . , \" .'. '
, ,
, . .
, ,
.j. .
, '
, , . '.
j.. :..
,I
I
" j
. ~." : '
c' < . .
MINUTES
, J
. , . .:.. .c. : . '.~
. l,.'. .
Date'
I' ,
;
i
I
I
, I
, .'
. . ..
" .
" ,
" I
83~
Present:
Christine Morris
Judy Melges
Tom Leavy
Howard Adler
Glenn Garte
Katherine Merriam
Estelle Dunn
William Raffaniello
Chair
Vice Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
..
,:
. ,",
!,..,
.'
. ..
.';~
.,,'"?
LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
March 19, 1999
I,
,\
^ '
,L
.~;./ .
1,:,
.f~. " l
,ii, .
;;'.
"
, ;: ~
, 'Also Present:
Arlita Hallam
Julie Lewis
Susan Hackett
Quality of Life Administrator
Library Foundation
Board Reporter'
Abs,ent:
Jill Perrino
Board Member
, The Chair called the meeting to order at 10:35 a.m. at the Main Library.
'~
, ~
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
ITEM #1 - Welcome
ITEM #2 - Aooroval of Minutes
Member Merriam moved to approve the minutes of the regular meeting of
February 19, 1999, as recorded and submitted in written summation to each board
member. The'motion was duly seconded and carried unanimously.
, ,
I
I
!
ITEM #3 - Librarv Director's ReDort
Quality of Life Administrator/Library Director Arlita Hallam reported the video
"Library Talk" scheduled to be presented today was left at home. The
presentation will be rescheduled for next month's agenda.
a) "Library Talk" Video
b}
ICMA - IQ Reports
,;
Dr. Hallam is preparing a 60.page report for the International City Manager's
Association on the role of public libraries in the 211t century. The deadline
for the report is in August. Dr. Hallam will share the report with the Board
when completed.
,;,(~ .j
V
mllb 03/99
1
03/19/99
. .
,,)
ITEM #4 - Unfinished Business
,,'
a) Joint Use Library wlSPJC
Dr. Hallam reported a joint use library facility with St. Petersburg Junior
College/Clearwater Campus is still in the Junior College's budget. The
proposal has been submitted to the legislature. The City of Clearwater is in
favor of the plan and is sending that message to legislators. If it is not
approved, there is a possibility the East Library could move to the Clearwater
Mall location if the existing East Library facility is sold to eager buyers.
Member Garte stated he is a strong proponent for a mall location.
b)
Ye~r-round Monthly Meetings
Dr. Hallam reported that important matters happen during the summer
months when the Library Board usually adjourns. References were made to
the City Ordinance regarding the Library Advisory Board's responsibilities and
meeting requirement. Comments included: 1) no change should take place
until three new members are appointed at the end of the year, 2) information
could be distributed to the Board by mail with a proxy vote on issues, and 3)
an executive committee should be appointed at the' May meeting to handle
summer issues. Mrs. Dunn withdrew her original motion to hold year-round
meetings made at the January Board meeting.
.' "
c)
North Greenwood Grant
Dr. Hallam showed designs for the proposed North Greenwood Library. The
community is asking for a "Caribbean" design to the structure. Member
Adler suggested the new Main Library should also have a "Caribbean" look.
Discussion ensued on the need, according to the community, to keep a
separate library facility in the North Greenwood area. Should a favorable
grant response be received from the State, the City will contribute $500,000
in matching funds and $100,000 is available from the Cooperative for a total
project cost of $1.1 million.
d) Main Library Location
~~ ''''
Dr. Hallam reported the site being most seriously considered at the present
time is the current library site. A public referendum will be necessary to
borrow money to begin the project. The issue to allow construction to go
beyond the 2a-ft. line could also be placed on the same referendum. Dr.
Hallam distributed a Main Library cost analysis. The Foundation will meet
next week to determine whether they want to take on furnishings through
community contributions. Library Foundation Member Julie Lewis asked the
Board's feeling about two issues: 1) build a 73,000 square foot building
where the Foundation's capital campaign funds would serve as
enhancements, or 2) build a 90,000 square foot building where the
Foundation's capital campaign funds would serve to purchase basic
v
mlib 03/99
2
03/19/99
. ,
· /;): ..,';'" ;:-,;; .... r::: t.:<;.\..;')'.' :....~ :.' ;:{{....::;.;:. ;..~,:, :;':,:;:: '.(;'.;.~':}C.'.:; ". ..' ;::\...~:)\":S:.;;: :,.;;~ ':';':'~. :.' ..,;./ :/;:;:'. i. \::
. ..
~.~
' "~('"
furnishings and equipment. Board members present voted seven in favor of
a 90,000 sq.ft. building, and one in favor of a 73,000 sq.ft. building.
e) Automation Upgrade - Polaris
The Libr~ry has purchased a new automation system, Polaris, funded by the
Cooperative.
ITEM #5 - New Business
~~'; .
~/ '
Dr. Hallam reported an $11,000 grant from the Cooperative has been
approved and will reimburse the Library's operating budget for moving expenses to
the new Beach Library location.
.~ l' .
f""j'./
ITEM #6 - Reoorts
a) Foundation
','
" '
"
Mrs. lewis' report was included above in the Main Library discussion.
,c~. ..
! '
b) , Friends
" ..-:
" " '\
;.... ~__.~J/ .
Member Melges reported the President's Reception and Volunteer
Recognition Tea and Annual Meeting of the Friends would beheld'at the
East Library on Sunday, April 18th, 2:00 - 4:00 p.m. The Friends will begin
accepting applications and scheduling interviews in May for the Friends
Scholarship program.
ITEM #7 - Board Comments
Board members were reminded of the Advisory Board Dinner on April 81h.
Chair Morris reminded Board members to pay their 1999 Friends dues, and thanked
those who have already paid.
'.'
The meeting was adjourned at 12: 1 0 p.m.
ITEM #8 - Adio'urnment
, :
~i~'J1. i~
Chair
Library Board
\
"
Attest:
o
~i~'''~'~
Board Reporter
,
, ,
mlib 03/99
3
03/19/99
';::: ;'. . , }... .... ' . :,: ....::;~....; .~.:. ',/,'.:-' ..):, :'.: \>.\ .::d:'(~>:' ::..:::;) :;:',':,.: ,<;: .':... \;;:: ,:','i',:.,:' ,,:?,:,;~~/;:;.,