01/15/1999 (2)
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Absent:
. Judy Melges,
vacant
Vice Chair
Board Member
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
January 1 5, 1999
Present:
Christine Morris
Estelle Dunn
Tom Leavy
Howard Adler
Glenn Garte
Katherine Merriam
William Raffaniello
Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
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, Also Present: Arlita Hallam
,. Julie Lewis
Vivien Ingersoll
Susan Hackett
, Quality of Life Administrator/Library Director
Library Foundation
Library Staff
Board Reporter
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The Chair called the meeting to order at 10:35 a. m" at the Main Library. .
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To provide continuity for research, items are in ag6nda order although not necessarily
discussed in that order.
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ITEM #1 - Welcome
ITEM #2 - Approval of Minutes
Member Merriam moved to approve the minutes of the regular meeting of
December 18, 1998, as recorded and submitted in written summation to each board
member. The motion was duly seconded and carried unanimously.
ITEM #3 - Librarv Director's Report
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a) Beach Library Grand Opening
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Quality of Life Administrator/Library Director Arlita Hallam reported the beach library
opened on Monday, January 4, 1999, with a good turnout. The library has been
very busy since re-opening in its new location.
b) Main Library Update
Dr. Hallam distributed a main library space allocations report indicating the
amenities that would be deleted from the proposal for a new main library if the size
was rE#duced from 112,051 square feet to 90 000 square feet, or to 70,000 square
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feet, or to 65,000 square feet. ' Dr. Hallam and the architect will propose two
options: a building of 73,000 square feet connected to Harborview Center using its
meeting rooms, and a stand alone building of 90,000 square feet with a meeting
room for 100 people. Estimated cost for construction and furnishings is estimated
at $205 per square foot.
Dr. Hallam explained the difference in what would be considered furnishings and
equipment covered within the construction cost from that which would be
considered enhancements at additional cost. Parking lot costs will be included in
the total package presentation, however those costs would not be part of the actual
library construction costs.
Concerns were expressed for both the interruption of service if a new library was to
be built on the existing site causing a temporary, move, as well as the limited
possibility of future expansion due to the additional expense that would need to be
added to construction costs at this time.
Sketches are being prepared for a charette on February 5 at which architects and
planners determine where things go in the new building and how they might
possibly tie together with Harborview Center.
(~ At this time Dr. Hallam was called out of the meeting.
ITEM #4 - Collection Develooment: Vivien Ingersoll
Collection Development Librarian Vivien Ingersoll presented the criteria and
procedures for selecting materials for the library system. Mrs. Ingersoll took the Board
through the process using a few examples of recent requests. To illustrate the
difficulty in selecting the right materials, Mrs. Ingersoll asked the Board to provide their
individual input on whether to select a certain book from an advertisement she
distributed, and how many copies to purchase.
ITEM #5 - Unfinished Business - None
ITEM #6 - New Business
Member Dunn moved to change the number of monthly Board meetings from
nine to twelve so that the Board meets yeaHound. The motion was duly seconded. It
was noted that the motion should include an increase in the number of absences
allowed. Chair Morris read the statement in the Code of Ordinances concerning the
number of meetings of the Library Board. It was suggested that Dr. Hallam's input
would be helpful. Member Garte moved to table the motion on the floor until next
month's meeting. The motion was duly seconded and carried unanimously.
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'. ITEM #7 - Reoorts' ,
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'.' a). Foundation.,
library. Foundation Member Julie Lewis reminded the Board of the Cognoscenti'
Auction on February 8, 1999, at Harborview Center.
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b) Friends
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, Chair Morris reported reservations are being accepted for the Winter Luncheon on
January 30, 1999, at Cove Cay Country Club.
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ITEM #8 - Board Comments
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Mr~ Raff'aniello' commented on the ambience of the area he re~entlY visited surrounding
" the.S'elb.y Ubr'ary in Sarasota.
ITEM # 9 - Adiournment
The meeting was adjourned at 11 :50 a.m.
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Chair
Library Board
Attest:
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, Board Reporter
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