12/18/1998 (2)
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MINUTES
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LIBRARY ADVISORY BOARD MEETING
C;ITY' OF CLEARWATER
, December 18, 1998
Present:
Judy Melges
Estelle Dunn
William Raffaniello
Tom Leavy
Howard Adler
Katherine Merriam
ViceAChair
Board Member
Board Member
Board Member
Board Member
Board Member
Also Present:
Arlita Hallam
Julie Lewis
Patricia O. Sullivan
Quality of Life Administrator/Library Director
Library Foundation
Board Reporter
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Absent:
Christine Morris
Glenn Garte
Lois Martin
Chair
Board Member
Board Member
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The Vice-Chair called the meeting to order at 1 0:30 a.m. at the Main Library.
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To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
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ITEM #1 - Welcome
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ITEM #2 - Approval of Minutes
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Member Adler moved to approve the minutes of the regular meeting of November
,20, 1998, as recorded and submitted in written summation to each board member. The
motion was duly seconded and carried unanimously. '
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ITEM #3 - Librarv Director's Report
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a) Beach Library Grand Opening
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The beach library is closing its current site today and has a grand opening planned
for 9:00 a.m. at Pelican Walk on January 4, 1999. The City is renting the space for $13
per square foot. Quality of Life Administrator/Library Director Arlita Hallam invited all to
attend. .
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b) Main Library Schematic Design and Site Selection
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Dr. Hallam said she is preparing for the City Commission a list of amenities that
would be deleted from the Main Library project if the library's size is reduced from
112,000 square feet to 90,000 square feet or to 70,000 square feet or to 55,000 square
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12/18/98
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,feet. This report will address which services, such as administrative, technical programs,
and meeting rooms, could be moved to the Harborview Center should that plan move
forward. The City Manager is working to get more money for the project. She is
meeting with the architects for the .library and Harborview Center projects.
In response to a question, Dr. Hallam reviewed plans for the town pond which
will be located behind one considered library site at the intersection of Cleveland Street
and Myrtle Avenue. To maintain control of the collection, the new library will have
only one entrance. The schematic design will be presented to the City Commission in
March or April following the election.
ITEM #4 - Unfinished Business
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Concern was expressed the board had received no feedback from the
Commission regarding board concerns related to the donor policy. It was noted the
City Commission confuses library related boards with one another. Library Foundation
member Julie Lewis said she had spoken with each commissioner, except for
Commissioner Clark, regarding the donor policy. She reviewed Commission input,
. noting comments regarding the donor recognition program. There was also confusion
about the role of the "main library" versus a "downtown branch." Few are aware of
" the complexity of operations at a Main or Headquarters Library
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As the City Commission's agenda was full in December, Dr. Hallam
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recommended addressing library concerns after .January 1 t 1999. She said the
schematic design will address function. It was requested the board review the library's
collection development and criteria at the January meeting.
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East/SPJC Joint Use Library
In response to a question, Dr. Hallam said the City Commission had voted not to
go forward with the project although there has been indication the City Commission
will readdress this issue. Dr. Hallam noted the proposal is similar to one recently
approved with the City of Seminole. It was recommended this project be delayed until
Main Library plans have progressed.
ITEM #5 - New Business - None.
ITEM #6 - Reoorts
a) Foundation Feasibility Report: Julie Lewis
The Foundation Feasibility reporfwill be complete after the first of the year.
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Donor Program
Ms. Lewis distributed spreadsheet comparing City Commission opinions related
to the donor program. She noted one Commissioner opposes the library sharing space
with the Harborview Center, one does not think the main library needs to be
downtown, and another wants to delay construction until enough Penny for Pinellas
funds are available. Dr. Hallam noted the library was established in its present location
86 years ago and serves downtown government offices, businesses, and banking
concerns. The County Seat is located downtown. If the main library is moved, other
arrangements will have to be made to meet current service needs. In response to a
question, she said the cost of razing the current structure has not been included in
construction costs for the new library. '
Concern was expressed regarding one Commissioner's recommendation that all
funds collected by the' foundation would replace City funding. It was noted that plan
would undermine all foundation incentives to raise money. In response to a question,
Dr. Hallam said while 22% of library users are non residents, the City receives,
$700,000 annually from the Pinellas Public Library Cooperative to cover related costs.
It was stated a new library will attract downtown business. It was felt the library's
draw of out-of.City residents is good for downtown business.
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Ms. Lewis expressed concern a donor program is needed as Morton Plant/Mease
Hospital is planning a public relations action to release at least $100,000 for a medical
section and wants some name recognition. Currently, she can promise them nothing.
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The lack of policy inhibits the foundation's ability to raise money.
It was recommended. the library boards hire a lobbyist to consolidate the views,
reach consensus, and present the ideas to the City Commission. It was noted only the
Friends of the Library can lobby. It was noted the Mayor has been a consistent
supporter of a 90,000 square foot downtown library.
February Cognoscenti Auction
Ms. Lewis reported the Foundation's February auction will feature a I' library
lovers" theme. She requested recommendations for the invitation list and reviewed
some of the auction items.
Ms. Lewis reported the Clearwater Community Woman's Club will host a book
sale fund raiser at the East Library tonight. Last year the event raised $4,000.
b) Friends of the Library
The annual Friends luncheon and reception is scheduled at Cove Cay on January
30, 1999.
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The bookstores need, hardback versions of fictional books.
,ITEM '#7 - Soard Comments
Happy Holidaysl
..ITEM #8
Adjournment
The, meeting adjourned at ,11 :41 a.m~
Attest:
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