04/17/1998 (2)
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, MINUTES
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LIBRARY BOARD MEETING
CITY OF CLEARWATER
April1?, 1998
Present:
Christine Morris
Judy Melges (arrived 9:05)
Estelle Dunn
Glenn Garte
William Raffaniello
Tom Leavy
Howard Adler
Lois Martin
Julie Lewis
Dr. Arlita Hal/am
Gwen Legters
Chair
Vice Chair
Member
Member
Member
Member
Member
Member
Library Foundation
Library Director
Board Reporter
Absent:
Marshall Bennett
Member
The Chair called the meeting to order at 9:00 a.m. in Countryside Branch Library. For
continuity, items are listed in agenda order, although not necessarily discussed in that
order.
Minutes Approval - March 20, 1998
Member Leavy moved to approve the minutes as submitted in writing to each member
by the board reporter. The motion was duly seconded and carried unanimously. Member
Melges was not present.
Member Melges requested minutes amendment later in the meeting. She said page 3/
second paragraph should read, "...it is hoped to align this year's Friends' scholarship
proQram Savings BaRd oampaign with National Library Week..."
Member Garte moved to rescind minutes approval, and to approve the minutes as
amended by Member Melges. The motion was duly seconded and carried unanimously.
Library Director's Report
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A. Main Librarv Architect Selection Update
B. Librarv Construction Timelines and FundinQ
Dr. Hallam submitted minutes of three Selection Committee meeting in April,
summarizing presentations by three architects and reporting their ranking as scored by the
committee. The selection committee agreed by a 9-1 vote (Dr. Hallam voting for Paul
Gowan Associates), for the City Commission to begin negotiating with the architectural
firms in the following order: 1) Robert A.M. Sternl Harvard Jolly Toppe Clees; 2) Paul
Gowan Associates (Gene Aubry, design architect); and 3) Richard Meier/Gee & Jenson.
Experience an~ credentials ,of each architect were discussed. Library Board, Friends, and
Foundation members who viewed the presentations talked about the experience. '
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04/17/98
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Dr. Hallam responded to questions regarding the contract negotiations process.
Discussion ensued regarding the architect's role in the site selection process, potential
library sites, construction costs, and the need to create construction time lines that
coincide with availability of Penny for Pinel/as and grant funding. Discussion ensued
regarding grant availability, timing, and groundwork for filing grant applications. Lengthy
discussion ensued regarding the architects' rankings, rationale for choosing design
architects, and how architects' various approaches, background, and experience could
benefit Clearwater. City Commission selection approval is scheduled for May.
The board received and reviewed handouts regarding Library Policies amendment
approval, and a report of library branch cardholders by ZIP code. Discussion ensued
regarding library locations, numbers of people served, and effectiveness of existing
locations.
Reports - Friends, Foundation
Friends representative Christine Morris reminded board members of the Volunteer Tea
at Countryside Library on Sunday, April 19, 2:00 to 4:00 p.m. Althea Andersen will speak.
Foundation representative Julie Lewis briefly highlighted background of four new
Library Foundation members who replaced retired members.
Board Comments
In response to a question, Dr. Hallam said the greatest need in new libraries is
enlarged children's departments because population is getting younger. Programs are
geared toward preschool, elementary, middle and high schools. The City also has a teen
Library Board. Brief discussion ensued regarding effectiveness of the North Greenwood
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Branch Library location.
Chair Morris shared a letter from the Library Foundation, thanking the Library Board
for their contribution in memory of Shirley Hunt's daughter.
Staff will inquire whether advisory board reports to the City Commission are
scheduled for 1998. Chair Morris asked for copies of the revised Charter amendment
stating that the Library Board has 9 rather than 11 members.
New Business
A. Librarv Board Officer Nominations
Chair Morris opened the floor for nominations of members to serve as 1 998/99
Library Board Officers. Member Leavy nominated Christine Morris and Judy Melges for
re-election as Chair and Vice Chair, respectively. Members Morris and Melges accepted the
nominations. The nominating committee, consisting of Members Raffaniello and Garte,
approved the nominations. Any additional nominations and the vote will be taken at the
May meeting.
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04/17/98
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B. ,Call of the Next'MeetinQ
, Dr... Hallam said the May, 15 meeting will be at 9:00 a.m. In the Clearwater Beach
Bn~f)~h Library, Causeway Boulevard, Civic Center Auditorium.
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Tour of Countryside Library/Programs
After a brief tour of the Countryside Branch Library, the meeting adjourned at
10:05 a.m.
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Library Board Chair
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Attest:
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