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LIBRARY BOARD MEETING
CITY OF C.LEAR~ATER
March 20, 1998,
Present:
Christine Morris
Judy Melges
Estelle Dunn
William Raffanlello
Tom Leavy
Howard Adler
Lois Martin
Julie lewis
Dr. Arlita Hallam
Gwen Lagters
Marshall Bennett
Glenn Garte
Chair
Member
Member
Member
Member
Member
Member
Library Foundation
Library Director
Board Reporter
Member
Member
Absent:
The Chair called the meeting to order at 9:00 a.m. at Clearwater Main Library. For
continuity, the Items are listed in agenda order, although not necessarily discussed in
that order.
1. Welcome - New Member Lois Martin
2. Minutes Approval - February 20, 1998
Dr. Hallam requested changes' on page 2, second paragraph to indicate: 1) Clearwater
Beach branch library is .f.i#f\-in the too five on the priority list for Penny for Pinellas projects;
and 2) A library branch is under discussion for the proposed North Greenwood reereation
civic complex. Spellfng of Dr. Carl Kuttler's name was corrected in paragraph three. On
page 3, third paragraph, it was hoped a Friends lunoheon me'etinQ can be scheduled with
Mayor Garvey. Page 3, paragraph seven, was amended to indicate the Florida Library
Association Conference in Tampa is April 28 throuQh 30.
Member Dunn moved to approve the minutes as amended. The motion was duly
seconded and carried unanimously.
3. library Director's Report
A. Main Librarv Selection Process Uodate
Dr. Hallam stated the RFQ (Request for Qualifications) selection committee narrowed
the architect list to three potential candidates. She listed the dates and times
presentations will be heard April 6 through 14, 1998. Dr. Hallam responded to questions
regarding RFQ criteria weighting, selection process, and selection committee. She said all
library groups are invited to hear the presentations, but the City Manager wished to limit
voting to one vote per group. Consensus was for the previously selected library
representatives to attend all presentations, confer, and select a spokesperson to cast the
vote. General discussion ensued regarding the three lead architects, project cost data,
architectural style, experience, and work on libraries with which the board may be familiar.
Possibility of another library tour bus trip was discussed.
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03/20/98
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B. ProDosed Chanaes to Librarv Pollcv Documents
1. Merge L2 (Circulation) and L5 (Fines & Fees) into one document and reorganize to
eliminate procedural details and repetitions
2. Eliminate last two sentences of L3; Public Use of the Bulletin Board
3. Eliminate No. 6 on page 2 of L4; Public Use of the Meeting Rooms
Dr. Hallam reviewed the above amendments, responding to board questions. Discussion
ensued regarding disposal of obsolete dated materials. Dr. Hallam noted suggestions: 1) post a
3 by 5-inch card on the bulletin board informing patrons obsolete dated materials will be
discarded; 2) change the meeting room application form, adding instructions to "print clearly,"
and to request the applicant's "common name" to simplify filing.
Member Melges moved to accept, the policy revisions as presented and forward the
amended document to the City Manager. The motion was duly seconded and carried
unanimously.
4. Reports: Friends, Foundation
Friends representative Christine Morris reminded board members of the Volunteer Tea
at Countryside Library on Sunday, April 19, 2:00 to 4:00 p.m. Althea Andersen will speak.
Foundation representative Julie Lewis stated their annual meeting and buffet luncheon
will be held at Harborview Center, Thursday, April 16, 12:00 to 1 :30 p.m. Cost of the
<> luncheon is $15.00. The agenda will include new member induction, honors to outgoing
,....,,,.i members, and awards for corporate and individual support. City Manager Mi~:e Roberto will
address how II One City. One Future." relates to Clearwater Library. Attendance is by
reservation only and guests are encouraged to return reservation cards quickly.
Ms. Lewis reported this year's Cognoscenti Auction made $14,000, about $1,000 less
than last year, due to bad weather. Next year the auction will be held at Harborview
Center on Monday, February 15. General discussion ensued regarding the "Literary
Lovers" theme.
Ms. Lewis reported Foundation member Shirley Hunt's daughter recently passed away
suddenly and unexpectedly. It is Mr. Hunt's wish that contributions to the Foundation be
sent in his daughter's memory, in lieu of flowers. Library Board members passed the hat
for donations.
6. Board Comments
Dr. Hallam reminded board members of the Florida Library Association Conference in
Tampa, April 28 through 30. She will provide a schedule and application forms to those
wanting to attend. The City will pay the registration fee. The Trustee luncheon is on
Wednesday, and the City Advisory Board Appreciation dinner is scheduled for April 14 at
Harborview Center.
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03/20/98
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7. New Business
Chair Morris opimed discussion regarding going into public school media centers to
register students' for library cards. Board members shared their experiences from last year
with regard to this issue. Concerns were expressed, while school media specialists are
library friendly, they don't have time to organize library membership campaigns.
Suggestions were offered for more practical and efficient ways of getting library card
information to students. Dr. Hallam noted the City's children's librarians go into every
school twice a year to promote membership. Board members felt this was sufficient.
Consensus was to discontinue the Library Board's efforts to generate membership through
school media centers. ,
Member Melges said it is hoped to align this year's Friendst scholarship program with
National Library Week, April 20 through 24.
Reference was made to a small newspaper notice regarding blocki~g access to Internet
sites and how it relates to First Amendment rights.
Dr. Hallam said that the City Manager and Dr. Kuttler are going in the same direction
, regarding the proposal for a joint library on the SPJC (St. Petersburg Junior College)
campus. The concept plan is scheduled to go before the City Commission on March 20.
Discussion ensued regarding the concept of making SPJC into a university, aQd the
advantages and challenges such a move would have on public library operations.
Member Adler suggested a staff demonstration regarding Inner workings of the City
library system, including circulation procedures, and a comparison of the Dewey Decimal
Sys~em with the Library of Congress cataloging system. Dr. Hallam will schedule the
demonstration for the board's May meeting.
, The next Library Board meeting will be held at the Countryside Library Branch,
Conference Room C, April 17, 1998, at 9:00 a.m.
8. Adjournment
The meeting adjourned at 10:31 a.m.
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Library Board Chair
Attest:
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Board Reporter
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