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'Environmental Advisory Board
Minutes
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ENVIRONMENTAL ADVISORY BOARD
CITY OF CLEARWATER
, April 15, 1998
Present:
Whitney Gray
Alan Smith
, Jill MelkonIan
Anne Garris
David Rhame
Leslie DougallMSides
,Tom Miller, Assistant Director
Terry Finch
Gwen Legters
Chair
Vice Chair
Board Member
Board Member
Board Member
Assistant City Attorney
Eng i neeri ng/Environm ental
Environmental Programs Supervisor
Board Reporter,
The Chair called the meeting to order at 4:00 p.m. in City Hall.
To provide continuity, the items are listed In agenda order although not necessarily
discussed in that order.
Confirm Agenda - Establish Consent and Regular Agenda Items
City Correspondence
The board received and discussed miscellaneous correspondence.
,Project Assessment Sheet - Tom Miller
The board received reports for March and April. A memo from Assistant Director of
EngineeringlProduction, Mike Quillen', outlined the Verifone Corporation Site plan, the only
project meeting the board's new review criteria for projects submitted for site plan review.
Minutes Approval - Februarv 18, 1998
Member Rhame moved to approve the minutes as submitted in writing to each member
by the Board Reporter. The motion was duly seconded and carried unanimously.
City Commission liaison Report - David Rhame
, Member Rhame said he has advised the Commission the EAB (Environmental Advisory
Board) wishes to remain separate from any merger of City advisory boards. In response to
a question, it was indicated the City Commission has seen the consultant's conceptual plan
for amending the Land Development Code, but a draft of the amended plan has riot been
submitted for official review.
Old Business
a. Aliens Creek Rehabilitation Proiect/Lakeview & Hercules Avenue - Terry Finch
The board viewed a presentation of the project's history and conceptual plan; location;
, i/,J size, rehabilitation activities; cost; funding sources; site conditions; problem areas;
mea04b98 1 04/15/98
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restoration of areas containing exotic and nuisance species of Invasive vegetation; and the
original funding request versus actual project cost estimate. Clarification was provided
regarding cost justification; geotechnical work completed and why it was needed;
stabilization methods; future considerations; and benefits. Questions were raised regarding
stabilization near residential structures; construction easements; locations of pp.destrian
bridges and playgrounds; nuisance vegetation; project objectives; and City/County
maintenance responsibility. The name, Aliens Creek Rehabilitation Project, is more
appropriate for this area, formerly called The Maple Swamp Project. Endorsement to the
City Commission was requested for the conceptual plan and associated funding increase.
Member Melkonian moved for the EAB to recommend an Increase from $800 thousand
to $1.6 million for the Allen's Creek Rehabilitation Project. Discussion ensued regarding
amendments to the motion. It was indicated the actual cost increase of the project to the
City, given the cooperative nature of the project, is only $200 thousand. Clarification was
provided, that the need to provide slope protection adjacent to private property along the
main channel, not originally anticipated, and dredging of the peat areas in a manner that
will not exacerbate subsidence of adjacent properties and homes, are reflected in the
increased construction cost. These conditions became apparent after geotechnical studies
were performed during the design phase of the project. The motion was withdrawn.
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Member Melkonian moved, after having followed this project for over two years, and
having reviewed the current revisions, the EAB feels the Aliens Creek Rehabilitation Project
is an excellent project for the City of Clearwater, and recommends the City Commission
approve the interlocal agreement amendment, as well as funding increases requested by
staff. The motion was duly seconded and carried unanimously.
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b. ilOne Citv. One Future. " {Environmental Vision - Whitney Gray
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The board reviewed a summary of work done at the April 3rd EAB workshop. Ms.
Gray submitted EAB & One City. One Future. - Working Together, an outline of City
Challenges, EAB Opportunities, and EAB Goals. Text and formatting were reviewed at
length, and amendments were suggested for maximum effectiveness for presentation to
the City Manager.
Member Melkonian moved to approve the document, EAB & One City. One
Future.--Working Together, as amended April 15, 1998, and to request Chair Whitney Gray
to present ~he document to City Manager Michael Roberto. The motion was duly seconded
and carried unanimously.
c. Clearwater HiQh School Proiect - Janice Sands Ash, P.E., Ash Engineering, Inc.
The board heard an overview of the concept, history, and status of this project,
designed to involve high school students in water quality improvement. Ms. Ash provided
background of the project since she has become involved, stressing the importance of
environmental education to the community, students, and children. Students' roles were
identified in attaining three key objectives: 1) water quality treatment; 2) trial evaluation of
existing and new treatment technology effectiveness; and 31 promoting interest in future
U environmental education opportunities through the school board. Referring to a site plan
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mea04b98
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04/15/98
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Establish Agenda for May, 1998
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and color renderings, Ms. Ash detailed location; concept design; current and proposed site
layout; and negotiations with the school board for more land. Space is needed for a
classroom student lab facility. Treatment technologies used will be fine-tuned based on
school curriculum. Once the concept design is finalized, approval is needed from various
entities.
Ms. Ash was praised for her work to bring environmental education Into the public
, schools, and for completing necessary groundwork before proceeding With the project. It
was indicated in response to questions, the relatively small volume of water being treated
will be sufficient to enable detection of reduced levels of certain elements. The City hopes
to use some of the data obtained by the students from this project on City projects in the
fut':Jre. This project is one of the first of its kind in the State and will be showcased for
other school boards. The City Commission, City Management team, and EAB members will
be invited to a planned ribbon cutting ceremony when the project has been completed.
Mr. Miller took note of a suggestion to install necessary piping above ground for more cost-
effective installation, easier maintenance, and added educational opportunity. This project
was noted as a perfect example of the proactive nature of EAB projects, and one which
sets the EAB apart from boards that only react to data they are given.
o
Member Rhame will research status of landscaping at City sanitary facilities, and
forward the information to staff because he cannot attend the next meeting; staff will
provide background information and artwork. Member Garris requested discussion regarding
deletion of environmental projects from the Penny for Pinellas priorities list; staff will provide
background information. An update of homeowners association resolution review will be
discussed as correspondence. Consensus was to agenda for the next meeting:
1. PD&E Process, if ready
2. Penny for Pinellas priority list
3. Landscaping improvements at City sanitary facilities
4. Potable/reclaimed water supply (if available)
5. Status of Chair Gray's meeting with City Manager Roberto
Adjournment
The meeting adjourned at 6:01 p.m.
Chair
Environmental Advi
Attest:
. k4d4{' L/;;;L~
~ Board Reporter ;=
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04/15/98