Loading...
11/09/1999 (2) I'. :" ~) ,." FTF " , ,II, ~.. ' ',H '. 'I f..! " ~ i.. I, J' ' '1'-' :~)? , ;'. ",.,' , " ',' i'J.~1i:.'C:""'~\"'~~l.l:~ '4~'''' ,,' '. ~ ' " ... ,". ... 1""-( ...~:. '. ~,,' ! ~':~', , " . ~} , >, ;,.' " ',r,' , I, ~ , , , ,,' ~ '.., .... ~', ~ ': " I " t,,?,': ~;:.: t(,>':,: ~:::~ ~ ~ ,t , ,"l ",' ," , ,,. ~.~;"'I" 'g~/,::', " ' 'c\:, ' \~~:L ~ : ~:: r:'I, " !~~, '; ;, ~..'w.,.: ~It ~ .,', ~~'.~'~ I:.. ~.: v,:L. ;,',. , ,. '. ~.~ ~J,.,~;i, f, 1~::!~~t, ~:(:.~. ,:' ri:, " " ',Fire Task Force MIN,UTES .,: . ,; > I' . . ~,~ ': ,':'il, " ,I I , ;" ~ ' :' ' ( .,.', ,}: ,:; " , ': :1 ".' Date ~ovellber 19f:J~,"',' , , " ,;J " , , ~ i . . ". , \,\ 'I,'. ,I' .. " <, , I.' \ ' 19r ~/"" , ,.,' , " '~ o ,~~) FIRE TASK FORCE MEETING CITY OF CLEARWATER November 9, 1999 Present: Bm Horne Joe Calia Joe Evich Rowland Herald George Krause John Lee Scott Nail Bill Schwab William Sherman Jean Stuart Doug Williams Absent: Fran Briskman Russ Kimball Duke Tieman Also Present: Robert Lockwood Jack Callahan John Carassas Margie Simmons Tina Wilson Sue Diana Brenda Moses Chair (non-voting) Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member Task Force Alternate Task Force Alternate Task Force Member Task Force Member Task Force Member Administrative Support Manager Assistant Fire Chief Assistant City Attorney Finance Director Budget Director Assistant City Clerk Board Reporter The Chair called the meeting to order at. 3:04 p.m. at City Hall. To provide continuity for research, Items are in agenda order although not necessarily discussed in that order. ITEM 2 - AODroval of Minutes of 10/26/99 o.,d 11/02/99 Meetings Member Lee requested that regarding the minutes of October 26, 1999, that Page 3, paragraph 2, sentence 3 read "... Deputy Chief Jerry Worsham..." and paragraph 3, sentence 1 read"... Deputy Chief Worsham...". He moved to approve the minutes as amended. The motion was duly seconded and carried unanimously. Member Schwab moved to continue approval of the November 2, 1999 minutes to the next meeting. The motion was duly seconded and carried unanimously. ITEM 3 - Discussion of Fire Plan Needs & Budaet Fire Chief Rowland Herald said Robert Sheets with the Government Services group will make a presentation regarding fire assessments at the November 30, 1999, meeting. He distributed a magazine article 'from Fire Chief regarding correlating a fire protection user fee with the type of property requiring protection. He said two-thirds of the buildings in Clearwater classified as high-rise buildings, 75 feet high or greater, do not have built-in automatic sprinkler systems. The City's Community Fire Protection Plan dealing with mft11 b99 Ql\ll~'o;,;.1'"". ,,', ,,' " "", ", 1 11/09//99 ,\ ~ ....-~ ) ...... 1 .....~.,i emergencies in those buildings is significantly different than in buildings with sprinklers. At the previous meeting, it was suggested the City research the possibility of imposing a fire fee on buildings that choose not to install a fire protection system. In the recent past, homeowner associations fought state legislation requiring retrofitting in old buildings. The legislation was defeated. Chief Herald said he has information from the National Fire Academy available for members regarding alternative funding approaches. A statewide uniform building code is forthcoming in 2001 that will propose retrofitting high.rise buildings that currently have no sprinkler systems to comply with code within a 1 2-year period. Administrative Support Manager Robert Lockwood provided assumptions for the Fire , Department's proposed 5.year budget. He distributed and highlighted changes made to the previous handout reflecting current and proposed staffing lovels by fiscal year (attached as Attachment A and as such made part of the minutes). He said the bottom line for each fiscal year reflected funds received from the County for EMS and services to unincorporated areas. Chair Bill Horne said figures do not include data for land acquisition costs, some construction management costs, permit and impact fees, and off-site improvements for sidewalks, etc. If additional funds are received from other sources, the bottom line will change. In response to a question, Chief Herald said the Belcher Road fire station is not part of the 5-year plan and is not included in the assumptions. Mr. Lockwood noted revenue received from the County goes into the General Fund and is not specifically earmarked for the Fire Department. A recommendation was made to adopt an ordinance dedicating County revenues to the Fire Department. Budget Director Tina Wilson indicated, technically, the funds are dedicated. In response to a question, Finance Director Margie Simmons said it is not necessary to establish an ordinance to specifically dedicate those funds to the department unless the City begins receiving mare funds than are spent. Adopting an ordinance would require mare complicated accounting and the need to set up Cl fire fund. In response to a, question, Mr. Lockwood said if alternate funding sources are not found, a tax increase of approximately 1 mil may be necessary to meet the needs of the Fire Department. In response to a question, Chief Herald said he had no further updates regarding a station at Clearwater Mall. He said staff had met with the Coast Guard regarding joint use of the Coast Guard facility on Sand Key. He noted the Bayside Gardens Homeowners Association has expressed opposition to building a fire station on the north side of the Coast Guard station. The meeting recessed from 4:00 to 4: 13 p.m. Discussion ensued in regard to Fire Department needs. Concern was expressed adding new stations would increase the staffing problem. It was questioned since the County is no~ a proponent of a second beach station on Sand Key whether it may be prudent to first address personnel needs especially if all funding being requested cannot be obtained. Discussion ensued in regard to entering into a partnership with the Coast Guard and it was indicated approximately $1.6 million would be needed to modify the building. Chief Herald said the Fire Department feels strongly in securing a protective area for fire apparatus and a small workroom on the north end of the Coast Guard station. He believed mft11 b99 11/09//99 2 , , ,~ '""q.~,f..f\ \\'.11) ) '~.....; establishing a relationship with the Coast Guard would save money. He noted staff is considering homeowners concerns. He said other beach communities have placed modular structures at stratugic locations. In response to a question, Chief Herald said whether or not the County is a proponent of a new fire station, the City can still choose to build one. He believed It would be a tough decision to separate the need to increase staffing levels versus the need to provide a much-needed level of service in two particular areas of the community. Chief Herald said if he has to choose between building a new station or increasing staffing fevels, he prefers to bring staffing to appropriate levels. He felt a strong need for the two fire stations being proposed. In response to a question, he said the north beach fire station has an aerial apparatus with a stand alone rescue unit. It is being proposed to staff the Sand Key station with a paramedic-capable fire engine and no more than five people. Chief Herald believed the two stations would compliment each other. , According to ISO criteria, there should be no more than 1-'% mile travel time to a property. It was suggested educating the public regarding how ISO ratings affect insurance rates. Chief Herald said,the ISO report done in 1993 rated the City a Level 3. The ISO report indicated part of the significant deficiency that kept the City from achieving a Level 2 rating was that a city the size of Clearwater should have at least 7 engine companies instead of 6, and 4 aerial companies instead of 3. Chief Herald said if one fire station was added and staffing levels increased accordingly, the City would be well on its way to a level 2 rating. It was remarked it is important to consider the longer construction of a station is delayed, the more it will cost in the future. It was suggested that $3 to $4 million of Penny for Pinellas funds be requested without delay to ensure a fair share is received for the Fire Department. Chair Horne noted he sensed a consensus that the members agreed regarding the Fire Department's, needs. He said the Commission indicated no final decisions regarding allocation of Penny for Pinellas dollars will be made until the Fire Task Force gives its report. It was noted the Commission plans to schedule public meetings regarding Penny for Pinellas funds before final funding decisions are made. Discussion ensued in regard to the possibility of obtaining grant money. In response to a question, Chief Herald said grants for the Police Department are more plentiful than for the Fire Department. He indicated the possibility of obtaining grant funding for a shared facility. There was discussion regarding Task Force members addressing the Commission for Penny for Pinellas funds and it was felt members should make recommendations as a group rather than on an individual basis. Funding sources will be the main focus at the next meeting. A handout on alternate funding sources had been provided. ITEM 6 - AdJourn The meeting adjourned at 5:03 p.m. ~ ~.- p Chair . ~, . Fire Task Force ..t...<~ ~ (Uv~ mft11 b99 3 11/09//99 .., - I) r:) v ATTACIIHE~l'l' A to 11/9/99 Fire 1'nsk Force I'linutes ItemCost 2000Fund 2001 Fund 2002Fund 2003Fund 2004Fund 2005Fund Persnl # byYr 0 12 12 9 9 3 Sand Key Personnel 0 12 15 , 15 15 15 BasicPay 29041 0 376928 508853 554650 604569 658980 Benefits 4778 0 62012 83716 91250 99462 108414 Medical 2780 0 40282 52870 55514 58290 61204 OpsCost 1675 0 21740 28262 29393 30568 31791 Upgrades 20415 0 264973 344465 358243 372573 387476 PersTolal 586S9 0 765935 1018166 1089050 1165462 1247865 Facility 1600000 69760 139520 139520 139520 139520 Enalne 375000 85955 85955 85955 85955 EauipfFurn 110000 123735 OperCost 231250 260125 270530 281351 292605 Sub-Total 2374939 0 835695 1627501 1585055 1672288 1765945 Northwest Personnel FTE 15 15 15 BasicPay 29041 532461 580383 632617 Benefits 4778 87599 95483 104077 Medical 2780 55514 58290 61204 OpsCost 1675 29393 30568 31791 Upgrades 20415 358243 372573 387476 PersTotal 58689 0 1063211 1137297 1217165 Facilltv 1800000 69760 139520 139520 139520 Engine 393750 90253 90253 90253 EquipJFurn 110000 128684 OperCost 231250 270530 281351 292605 Sub-Total 2393689 69760 1692198 1648421 1739543 C1wtrMall Facllitv 1630000 62840 165680 165680 Furniture 66200 77400 Sub-Total ' 1696200 82840 243080 165580 . Staffing F/Fs 0 9 3 12 15 BasicPav 29041 0 294004 101921 429069 577946 Benefits 4778 0 46369 16768 70593 95082 Medical 2780 0 31722 11103 46632 61204 OpsCost 1675 0 16957 5879 1 6341 25433 PersTotal 38274 0 391053 135671 564655 759665 Shop/Supply Facility 1340000 73900 147600 EQuipJFum 60000 75900 Opercost 24000 30400 Sub-Total 1424000 0 73900 254100 ... . .', :' ,', . I , " . , ' " . + ,. ~ ' . " ,+. . ~. .' , .') (.....) '''''"' i.--J I 2000Fund 20lH'Fund ... -- -- -.....-......-- ~QO~Fu~,~d?b04FUnd ItemCost 2002Fund 2005Fund Training ..-....----....-.-. --.........,.... ----- -.::.:.....::;:.;.. - .- j Facility 400000 19620 39240 39240 : 39240 39240 Equip/Furn 64700 72800 Qps Cost 18500 20810 21642! 22508 2340B Sub-Total 19620 132850 60882 61748 62648 - -- MainStalAdm .--_... Inspeclors 1 2 2 2 2 BasicPay 40974 42613 90765 101257 107838 112152 Benefits 6740 7010 14931 16657 17739 18449 Medical 2780 3197 6714 7049 7402 7772 OpsCost 1675 1742 3623 '376B 3919 4076 InspSubTol 52169 54562 116033 128731 136899 142449 Clerical 1 2 ,2 2 2 BasicPav 19479 21069 43823 45576 47399 49295 Benefits 3204 3466 7209 7497 7797 8109 Medical 2780 3197 6714 7049 7402 7772 OpsCost 350 379 787 819 852 886 ClerclSubTol 25814 28110 58533 60941 63449 66061 Facilities (2) 3200000 183120 InspVehlcles 20000 4958 10115 10115 10115 10115 Vehicles 35000 8677 8677 8677 8677 8677 Sub-Total 96307 193358 208464 219140 410422 . - RECAP Cum Pers Incr 0 12 24 33 42 45 Personnel Cost 0 848607 1583785 2477604 3067763 3433206 - 89380 FaciHtles 248520 401120 557860 814880 ADoaratus 13635 104747 195000 195000 195000 EQulp/Fum 0 196535 128684 77400 75900 ODsCost 280935 562702 585210 639018 ProposalT atal 0 951622 2414522 3765110 4483233 5158004 ~0150 ~ Budget % Iocr ,6.80 16.58 24.86 28.47 31.49 Current Budgl 13462340 140008"34 14560867 15143302 15749034 16378995 Grand Total 13462340 14952456 16975389 18908412 20232266 21536999 - - . ~ -,- - . - \ '," ~ "....., . ',(. ~.. ~.,.~.'" '...... ,. n_,,' " .:~" .,. '. +.' ..r.'.. '. ~., . ..'.. '..'.. " " , '('\' '. \ I I ~,~. '-' o , ',"-,-1 . ." ". .".-' :1' 2000Fund 2001 Fund 2002Fund "---- ..........--- 2003Fund 2004Fund 2005Fund Progm'dBudgt --- Personal Svcs 11055500 11497720 11957629 12435934 12933371 13450706 OPsCosl 1424560 1461563 1540626 1602459 1666557 1733210 Capital Equip 326180 326180 326160 326180 326160 326160 Debt Service P re-exlsll ng 656080 656080 576962 573332 567702 38774 New Aerial 1035000 256595 256595 256595 256595 256595 Aerial 1200000 275055 275055 275055 Rescue 92000 21088 21086 21088 21088 21086 Rescue 90800 50656 50656 SupolvTruck 25000 5730 5730 5730 5730 5730 Debt SvcTotal 656080 930493 862375 1131800 1176826 647898 Bonded Debt ' TotalBudget 13462340 14244956 14687010 15400373 16102934 16158004 ProposalTotal Personal Svcs 11055500 12346327 '13541414 14913538 16001134 16883912 OpsCost 1424580 1481563 1821761 2165161 2251757 2372238 Capital Equip 326180 326180 522715 454864 403580 402080 Debt Service 656080 953128 967122 1326800 1371826 842898 Bonded Debt 0 89380 248520 401120 557660 814680 GrandTotal 13462340 15196578 17101532 19261483 20586167 21316008 Revenues EMS 2969710 3058801 3150565 3245082 3342435 3442708 Revenues Fire 1436780 1783039 2049397 2352809 2533104 2625588 Tot Revenues 4406490 4841841 5199962 5597892 5875539 6068296 I FutureCilYPays 9055850 10354737 11901569 13663591 14710628 15247712 -GityPays TodavAdj'd 9055850 9418084 9794807 10186600 10594064 11017826 Add"ICitvExpns 936653 2106762 3476992 4116564 4229886 ,.' , , , ~ , L. . , . ,~ . '. . , , , ~ "', . " . " .' " '., . . " ',<, ....