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Fir'e Task, Force
MINUTES
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FIRE TASK FORCE MEETING
CITY OF CLEARWATER
November 2, 1999
Present:
Bill Horne'
Fran Briskman
Joe Calia
Joe Evich
Rowland Herald
Russ Kimball
George Krause
John Lee
Scott Nail
Bill Schwab
Duke Tieman
Doug Williams
Absent:
William Sherman
Jean Stuart
Also Present:
Jack Callahan
James Fogarty
Robert Lockwood
Margie Simmons
Tina Wilson
Rich Baier
Sue Diana
Brenda Moses
Chair (non.voting)
Task Force Member
Task Force Member
Task Force Member - arrived 3:35 p.m.
Task Force Member
Task Force Member
Task Force Member
Task Force Member
Task Force Member
Task Force Member
Task Force Member
Task Force Alternate
Task Force Member
'. Task Force Alternate
Assistant Fire Chief
Deputy Fire Chief/EMS
Fire Support Manager
Finance Director
Budget Director
Public Works Administrator - arrived 4:20 p.m.
Assistant City Clerk
Board Reporter
The Chair called the meeting to order at 3:03 p.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM 2 - Approval of October 26. 1999 Minutes
Member Lee moved to continue approval of the minutes until the next meeting. The
motion was duly seconded and carried unanimously.
ITEM 3 - Discussion of Fire Plan Needs & Budget
Deputy Fire Chief/EMS Jim Fogarty demonstrated the Lifepak 12/. an automatic
, external defibrillator. The state of the art device costs approximately $18,000. It can
perform the same type of cardiograph as is used in hospitals and can pace and restart the
heart. It requires a paramedic to interface with it to interpret electrocardiograph rhythms.
The device contains a software program, that prompts the user through the steps necessary
for use and is accurate and simple to use requiring minimal training.
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'A question was raised if an inexperienced user could harm the patient and it was
indicated the system is designed not to recommend shocking the patient if a shockable
rhythm is not detected. Mr. Fogarty said cardiac arrest patients' survival rates have been
Increased. The American Heart Association Is launching an intensive campaign to convince
private industry, government entities, and places of public assembly to purchase the
devices. Devices have been placed at the Pier 60 and Sand Key lifeguard stations, at the
, Police Department building, and have been utilized by the YMCA. Over the next three
years, the Fire Department hopes to place devices in public places. Mr. Fogarty distributed
handouts from the American Heart Association and a copy of a June 1 999 St. Petersburg
Times article highlighting automatic defibrillators. He noted Collier County has placed over
80 devices throughout the County with no reported abuses of equipment. Each site with a
device will have trained personnel with an action plan for emergency management. In
response to a question, Mr. Fogarty said rather than this device, professional responders
have a more sophisticated defibrillator on board each unit.
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Fire Department Support Manager Bob Lockwood distributed a handout regarding
department needs over the next five years (Attached as Exhibit A to these minutes and as
such made part of the record). He reviewed costs associated with: 1) a Sand Key fire
station; 2) a Northwest fire station, 3) a Clearwater Mall facility; 4) shop/supply costs; 5)
training costs; 6) main station/administrative c~sts; and 7) apparatus costs. He recapped
the current budget, percent of budget increase for FY 2000 - 2005, and the County's
share of costs to the City. ,The costs shown on the handout include inflation, annual step
increases for fire fighters, cost of living increases, medical, benefits, personnel, and
operational costs. He said in September 1999, the Commission approved nine additional
fire fighter positions. The Fire Department proposes six additional personnel in FY 2001.
Mr. Lockwood said no budgeted costs are associated with facilities in FY 1999/00,
assuming the City will use the Coast Guard's facilities. Plans are to construct a facility on
Sand Key in October 2001. Total costs associated with the Sand Key station and an ALS
engine are estimated at $1.76 million over and above current costs. Chair Horne said
according to Public Works, these figures do not include land acquisition costs, some
construction management costs, permit and impact fees, and off~site improvements for
sidewalks, etc. The possibility of a contamination assessment report may be required. In
response to a question, Mr. Lockwood said there would be some costs associated with
using the Coast Guard facility.
:,.'
Mr. Lockwood reviewed by fiscal year the total number of additional personnel being
requested to meet the requirements of the Sand Key and Northwest stations, and for four-
man engines. A total of 54 fire fighters are being requested. It is anticipated the
Northwest Station will be operational in October of 2002. He explained the staffing plan
for the Sand Key and Northwest stations. The total cost for the Northwest station is
estimated at $1.74 million.
Mr. Lockwood reviewed costs associated with the Clearwater Mall fire station in the
amount of $1.65 million. Initial facility costs will be incurred beginning in FY 2003, with
occupancy in 2004. The existing engine will be used at this location.
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Mr. Lockwood said the current shop facility is a two~bay maintenance facility
adjacent to the main fire station. The supply facility at the Highland Station is basically an
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11/2/99
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equipment bay being used for supplies. Both facilities are inadequate. The new
shop/supply facility being proposed in FY 2005 will cost approximately $1.34 million.
Mr. Lockwood said the training facility proposed is In addition to the current one on
Belcher Road.
Two fire inspectors and two clerical people are being requested, in FY 2001 and FY
2002. Vehicles will be required for the inspectors. Replacement apparatus will be lease
purchased over five years.
Two separate facilities are being requested to replace the main fire station and
administrative offices. The administration will remain near to the Municipal Services
Building (MSB), and the main fire station will be geographically located for the required
coverage.
A total of $5.6 million is being requested in the fifth year, over and above the
current budget, approximately a 60% budget increase.
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In response to a question, Mr. Lockwood said when municipalities provide mutual
aid, the County does not provide any monetary payment. It was remarked a city of
Clearwater's size would normally be expected to assist smaller municipalities. Fire Chief
Rowland Herald said by virtue of the mutual aid agreement, Clearwater ;s basically the fire
department for Bellealr and Belleair Bluffs. Clearwater receives some mutual aid from
them. He said there are grids in north Clearwater where Clearwater is not first due
because Dunedin is closer. In response to a question, Chief Herald said if a fire station is
built in northwest Clearwater, Clearwater would be first due. He said a station in that area
would receive approximately 3,000 calls annually.
In response to a question, he said if the City did not continue to plan for equipment
replacements, refurbishment, and upkeep of the Fire Department infrastructure, a crisis
point could be reached. He said it is important to review the entire operation, plan ahead in
order to meet service levels, and specifically increase personnel levels. The current level of
productivity cannot be maintained in the future without an increase in resources. It was
indicated the ISO rating is at a marginal level 3. Chief Herald said it might be possible to
raise that to a level 2 ISO rating with the addition of another fire station. Fire insurance
rates are affected by ratings.
It was requested Mr. Lockwood provide a complete list of assumptions regarding the
proposal.
The meeting recessed from 4:07 to 4:20 p.m.
In response to a question, it was indicated all facilities would be lease purchased.
The City is able to obtain an excellent rate with General Electric for various items. Staff
intends to pursue all grant opportunities. Other Items such as buildings can be bonded. He
, said the biggest expense will be in personnel costs. In response to a question, Budget
.' -" Director Tina Wilson said there will be no cash from the Penny for Pinellas to pay cash for
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line people. If additional personnel are approved, the total by 2005 would be 229. It was
requested the proposal include a line item showing the combined total of the current and
proposed bUdget.
In response to a question, Chief Herald said from a fire fighter and safety point of
view, four~man engines are not a luxury. Five~man engines are preferable; three is the bare
minimum. It was remarked that the four~man engines would make the difference between
an average and a first~class fire department.
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Member Briskman distributed a handout regarding data she compiled from Fire
Department reports and data from 1997 - 1985 for the committee's review. She
requested Chief Herald review the number of reported injuries. She also noted a
discrepancy between population figures in the City and unincorporated areas used by the
City and County.
Discussion ensued regarding anticipated retirements. Retirement costs are not
reflected in the Fire Department's proposal. Mr. Lockwood said the City has no mandatory
retirement requirements. Costs will vary depending upon retirement dates, vacation, sick
leave, and floating holidays. In response to a question, Ms. Wilson said the Premium
Stabilization Fund was used in the past.' She is unsure of the dollar amount currently in the
fund. She said it is possible that the City may consider utilizing those' funds citywide to
help defray retirement costs if numerous employees retired simultaneously.
In response to a question, Public Works Administrator Rich Baier said if the Sand
Key fire station'is to be operational by October 2001, approval would be required no later
than May of 2001. Construction of a fire station, assuming there is no contamination, will
take approximately six months. Mr. Lockwood said members can obtain from the Budget
Office a copy of the current budget showing all capital equipment lease purchase items.
It was requested staff provide the Committee with any available funding options and
sources to achieve the needs of the Fire Department. Chief Herald said he will provide the
Committee with the results of a survey done on 51 fire departments throughout Florida
regarding funding sources. It was remarked that a study was done eight years ago
regarding a fire impact fee based on new construction. Since Clearwater is basically built
out, that type of impact fee is not a viable alternative. It was remarked another option may
be fire fees based upon square footage of facilities. It was requested the Legal Department
research the possibility of imposing a fire fee on buildings that want service but are not
willing to install sprinklers. It was requested staff provide the Committee with ISO rating'
criteria.
ITEM 6 - Adiourn .
The meeting adjourned at 5:40 p.m.
~~~.
Chair
Fire Task Force
Attest:
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Board Reporter '
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EXHIBIT A to 11/2/99 Ninutes
Page 1 of 3
rtemCost 2000Fund 2001Fund 2002Fund 2003Fund 2004Fund 2005Fund
Persnl # b~Yr - ........-.--. -----------~- --- -~............-..-..----.....-~~ -..--"'"--------.--..- ---9--- ----""""--................
9 12 12 9 3
u______,_....___'.a_ ~--...............- --------..........--. --- --------.........--.. _.......~...._- ..........--..- -.-.--- ----,..............--
Sand Key
Personnel - .............--.......-......---......... ----~~ -.-.---------..
9 15 15 15 15 15
BaslcPay -- -----.-------
29041 261369 474820 517553 564133 614905 670247
, --..---------'" -----~ --.---.----.---------.. T..............................__._ r................",.______._.
Benefits 4778 43000 78116 85147 92810 101163 110268
Medical -- -. -~--- ,---~- ,--
2780 25020 47955 50353 52870 55514 58290
-----.-. -~ -----------------------" ----,---.. ._~L_____..._...._ - ~ ...-'.~~_........ ..---.--
OpsCost 1675 15075 26130 27175 28262 29393 30568
-- I--- --- ~-
Upgrades___ 20415 183737 318477 331216 344465 358243 , 372573
1----- -"945498 -- ---~-
PersTotal 58689 528209 1011444 1082541 11 59218 1241946
Facility ---- f-1600000 . -139520 ~ 3952"(i
0 139520 139520
-- -------- -, - -
Engine 375000 85955 85955 85955 85955
Equip/Furn-;-- 110000 - -
123735
OperCost --- --- .............._--........
231250 260125 270530 281351 292605
-- ----- -
--- 528209 -- f----- 16660441
Sub-Total 2374939 945496 1620779 1578546 1760026
-- --E 1--- --
Northwest --- ,
Personnel FTE -
15 15 15
BasicPay 29041 534108 582177 634573
Benefits 4778 87870 95779 104399
_.~ .-------
Medical 2780 55514 58290 61204
OpsCost 1675 29393 30568 31791
Upgrades 20415 358243 372573 387476
-
PersTotal 58689 0 1065128 1139387 1219443
-
Facility 1600000 0 139520 139520 139520
EngIne 393750 -
90253 90253 90253
Equlp/Furn 110000 128664
OperCost 231250 270530 281351 292605
- --
................-- - -
Sub-Total 2393689 0 1694115 1650511 1741821
-
.. -- ------
ClwtrMall ~"
Facility 1630000 --- 165680 165680
0
- -- --- ~---
Furniture 66200 77400
Sub-Total 1696200 1------ 0 243080 165680
......-. -...........+ --
Staffing F/Fs 6 18 12 21 24
597432 ~~....~....... -.--........-----.....- --
BasrcPay 29041 168464 412586 ' 762372 941224
Benefits ' 4778 31006 98288 67878 125424 154848
--
Medical 2780 20141 63444 44411 81605 97927
-- - ---- ------.....~ -.~---........- _u
OP5CC?_~_ 1675 10870 33915 23514 42796 50866
-~50461 -.--'-- -548389
PersTotal 38274 793079 1012198 1244865
...._--~ ....,...................,.......--- .-
....----- 1-' ------,- .
Shop/Supply - -~--- .....................................---- ~--- ----- ... ----
Fac11lty -- 1340000 0 147800
Equlp/Furn ----- - .-
60000 ---1------ 75900
----~..._....... ~. -
OperCost 24000 30400
Sub-Total 1424000 01.----- -~---- -.-
0 254100
---....~,..--,.~.-
Page 2 of 3
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-~........_...... -,---~ ----- -----~ -=--- --
Item Cost 2000Fund 2001 Fund 2002Fund 2003Fund 2004Fund 2005Fund
TraIning ~ .u -'.
Facility 400000 0 39240 39240 39240 39240
Equlp/Furn 64700 72800
Ops Cost -- ---
18500 20810 21642 22508 23408
Sub-Total 0 --
132850 60882 61748 62648
-- -,
MalnStaJAdm
Inspectors 1 2 2 2 2
BaslcPay 40974 42613 90765 101257 107838 112152
Benefits 6740 7010 14931 16657 17739 18449
Medical' -
2780 3197 6714 7049 7402 7772
-- ---
OpsCost 1675 1742 3623 3768 3919 4076
InspSubTot 52169 54562 116033 128731 136899 142449
-- --
Clerical 1 2 2 2 2
BaslcPay 19479 21069 43823 45576 47399 49295
~. .-
Benefits 3204 3466 7209 7497 7797 8109
MedIcal 2780 3197 6714 7049 7402 7772
-- -- 379 -..
OpsCost 350 787 819 852 886
ClerclSubTot 25814 28110 58533 60941 63449 66061
---- -
Facllllles (2) 3200000 0
InspVehlcles 20000 4958 10115 10115 10115 10115
Vehicles --
35000 8677 8677 8677 8677 8677
Sub-Total 96307 193358 208464 219140 227302
-- --
---
-- -- --
RECAP
Cum Pars Incr 9 21 -----=-=- 42 51 54
33
Personnel Cost 528209 1278651 1979090 2885730 3511151 3914.,64
-
Facllltles 0 178760 318280 483960 631760
-
Apparatus 13635 104747 195000 195000 195000
, -
Equfp/Furn 0 196535 128684 77400 75900
OpsCost 280935 562702 585210 639018
ProposalTotal 528209 1292286 2740066 4090397 4852721 4817424
Budget % Incr 3.92 9.23 18.82 27.01 30.81 29.41
Current Budgt 13462340 14000834 14560867 15143302 15749034 16378995
- - 13462340" 206~1755121196419
Grand Total 15293120 17300933 19233698
-- -- -
-
--
County Pays 77594 189837 402516 600879 712865 707680
... -~----- ---
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Page 3 of 3
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-.............-..-.. --- --- --
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ProgmtdBudgt
Personal Sves, 11055500 11497720 11957629 12435934 12933371 13450706
OpsCost - 1733219
1424580 1481563 1540826 1602459 1666557
Capital Equip 326180 326180 326180 326180 326180 326180
Debt Service Pre-existing 656080 656080 578962 573332 567702 38774
New Aerial 1035000 256595 256595 256595 256595 256595
Aerial 1200000 275055 275055 275055
- - -
Rescue 92000 21088 21088 21088 2108B 210B8
-
Rescue 90800 50656 50656
, , SupplyTruck 25000 5730 5730 5730 5730 5730
, Debt SvcTotal 656080 939493 862375 1131800 1176826 647898
Bonded Debt
- 16158004
TotalBudget 13462340 14244956 14687010 15496373 16102934
--
ProposalTotal
Personal Sves ' 11583709 12776371 13936718 15321664 16444522 17365470
OpsCost 1424580 1481563 1821761 2165161 2251767 2372238
Capital Equip 326180 326180 522715 454864 403580 402080
Debt ServIce 656080 953128 967122 1326800 1371826 84289B
Bonded Debt 0 0 178760 318280 483960 631760
GrandTotal 13990549 15537242 17427076 19586769 20955656 21614446
Revenues EMS 2969710 3058801 3150565 3245082 3342435 3442708
Revenues Fire 1436780 1833083 2097219 2400594 2587382 2669428
Tot Revenues - 5645676 6112136
4406490 4891884 5247785 5929817
.
CityT ot$Needs 9584059 10645358 12179291 13941093 15025839 15502310