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09/28/1999 (2) . " ' . .... .. -.. . , . -..." , ' ~ . . " . , . , ". . . , '. '.', . . '. . , ". . + . , . . ~ .~~.,(":~ . ; ~ .- \ r . " '".; " ! 1 , l I I -: . . ,'. , >, ,<.... d . .. . ~ ',- ,. '".., . " .. /" :: ' , [)ate'~p+eft\btr . . . , " acg. lqq~ \ I . . r J.T ) " c c" >\ . , FTF . Fire Task Force , MINUTES H, .' . . ~ ' , . , . c.> . . . 1 ! '. , I' . . . } ,. ;'1 ", . . c ~ .,j ~~: I" , : ~ ;:. . I.: :'.', .'" . '- .~V-' '. '. ." '. .1" .. " \." . .:"; > '. . , ; j, . ., :. , .,. I' . ~ ~. ' }:' , ." .\ . , ,'.:";' .. 'j I 1 ;1 . /0 ~.... ., '. '.' . .' .'. ......". . .... .',....' ". '. . .. ' "~' , . .':. . ."' .' " .. '. , '. . , . " . ~. '.' ( . ' , ' '. " / . () FIRE TASK FORCE CITY OF CLEARWATER September 28, 1999 Present: Bill Horne Joe Calio Joe Evich Russ Kimball George Kraus John Lee Scott Nail Bill Schwab William Sherman Chair(non-votingl Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member Task Force Member ~ C L Jean Stuart Doug Williams Task Force Alternate Task Force Alternate Absent: . Rowland Herald Duke Tieman Fran Brisknian Task Force Member Task Force Member Task Force Member Also Present: John Carassas Charlie Flowers Jack Callahan Margie Simmons Cyndie E, Goudeau Brenda Moses Assistant City Attorney Deputy Fire Chief Assistant Fire Chief Financial Services Administrator City Clerk Board Reporter ~ 'J ,'/ The Chair called the meeting to order at 3:00 p.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed In that order. ITEM 2 - ADoroval of Minutes of Seotember 17, 1999 Member Kimball moved to approve the minutes of September 17, 1999, as submitted in written summation to each board member. The motion was duly seconded and carried unanimously. ITEM 3 - Clarification of Role of Alternates - Draft The Chair reviewed the changes to address the role of alternates and attendance made ,to the proposed rules. (Attached as Exhibit A to these minutes) Member Kraus moved approval of the rules of procedure as submitted. The motton was duly seconded and carried unanimously, ,'J mft09b99 1 09/28/99 , .'... 0 ", '~.'. J:.. . O. I "j, '0'.:. ,'" ~~~, '. .., ~+ ~ ITEM 4 - Fire Department Presentation l 1 Items A. B, C, and 0 - Historical Perspective; Current Operation & Programs, Priorities Through 2004, and Questions Deputy Fire Chief Charlie Flowers reviewed the Fire Department's history, current operations and programs, and priorities through 2004. The task force will establish standards of coverage, The department faces Increasing demands by NIOSH (National Institute of Occupational Safety and Health), OSHA (Occupational Safety & Health Administration), and NFPA (National Fire Protection Association). Fire and rescue apparatus is a mix of old and new equipment, Several stations need serious renovations or replacement. New trucks also are needed. Deputy Chief Flowers reviewed proposed facility expenditures, timelines. a technology proposal, and staffing requirements. Recommendations include replacement of older units, acquisition of new engines, and implementation of an apparatus replacement program, In response to questions. he said preventative maintenance is handled in-house. A fire truck has an average life span of 20 years, After 15 years of front line service, these trucks are relegated to a reserve status for another 5 years, Smaller rescue trucks last approximately 5 years. Quality equipment provides longer and better service. Due to the large number of repairs, etc. to equipment this year, Clearwater had to borrow fire trucks from Largo, Deputy Chief Flowers said the department performs routine fire rescue activities, r-) technical rescues, SWAT medics, marine response teams, prevention programs, ',_ emergency manage~ent, and special events' coverage, The meeting recessed from 3:59 p,rn. to 4:08 p.m, In response to a question, Deputy Chief Flowers said the Fire Department does not share facilities with other entities. Sand Key is a top priority, assuming appropriate land acquisition is possible. Assistant Fire Chief Jack Callahan said combining police substations with fire stations is being considered. Staffing levels are lower than 20 years ago. Assistant Chief Callahan said staffing needs for a new Northwest station will be included in the final proposal. Significant population growth has occurred at Sand Key and near Clearwater Mall, Thirteen Sand Key high-rises have no sprinkler systems, Efforts to require retrofit of those buildings have not been successful. Local ordinances now require sprinkler systems to be installed in high-rise buildings at the time of construction. Mr. Callahan reported approximately 50 firefighters are eligible for retirement. Training replacements is crucial. He said EMS (Emergency Medical Service) is a countywide program with requirements for the City to upgrade its system accordingly. It was requested copies of the original 5-year plan, the 5-year plan submitted for the budget, the current 5-year plan documentation relating to the Knopf report, and other documents requested at the last meOeting be distributed to task force members. mft09b99 2 09/28/99 'oJ ;":"iI'~..,--....i.l""~' . . . '. . . . . I .',. " " . . + - r.' , . ;. . . ' . ; > . ~ '., ' . '- ~ " .' I ,I " , , l,,!,;-';'.h~ '''1T'''~'~I+ ,u: ~.'~. ~':'<...,. ~'I.f- , 'J- , " , ,. ',l ';:-) . '.. .....<1 ITEM 6 .::. Miscellaneous ,',:' " Establish Agenda for next Meeting " . ..' ., .,' .~ ;';". . , ' The next meeting is scheduled for 3:00 p.m. on October 5, 1999, at the , Belcher Road Fire Station training facility. The union will present the bargaining , unit's perspectives., Future meetings will Include guest speakers from the County, , and, address outstanding and funding Issues. '. ' , :~. c. ..< :l '.,:" 'I . . ill ~~.'l : E:. :'~;':,' , . 'f", . f,~ ,l: ':.' ,: ~~:. ,'. '.. ITEM 6 ,.;. Adlourn . The rneetin~ adjourned at 5:09 p.m., ,t' . ~. , , .~ } . 'I.~' ~. " , , ' ~: . ',' :i.... .~~~..~ +'.: ..' : , , ' , .<7\ '~,;, ~'0 ~'i. " ~ .' . " , ~ ~ : .': ~. .;. . " " , ',.- , I' '. " '1 'I " " ;': " \ ," tl.. ;.... '.: , ~ . . (L . . . , . j; . '1 .' " ' ::;'0'" . . c . . , '. \ ~ ,1 ,,' ~.<.: ' . mft09b99 ' 3 09/28/99 , u ~ '. .' I, ): , '::' , '. , . .. ...~~~.,'"'_.,~. ~ ~ c' '. :~ :. '. . ~ I L..C ~.. . ., .' , >, ... * ,.........~...- ~.. . .,' I' ... " ... ' ,',.' 0 " 0, . . '..' /.. . '.,. 1 ~ ~. .. .' I ,~ " :; -' I / .1. . ::). ':.) -,,__,;#,T. /. Exhibit ^ to 9/28/99 (Poge 1 of 2) CLEARWATER FIRE TAS}{ FORCE Rules of Procedure Article I. Members. The Fire Task Force is made up of 11 voting members, 9 representatives from the community. 1 fire administration representative and 1 fire union reDl'esentative. and 2 non-voting alternates appointed by the City Commission. The alternates may participate in the discussion. but may not make or second a motion, Should a voting member vacancy occur amons: the community representatives. the alternate from the geographic area closest to the one ofthe departing member shall become a voting member. Should alternates become voting members. the City Commission will determine whether to !lPpoint additional alternates. Should the fire administration or fire union seats become vacant the City Commission will aPDoint a renlacement. The Assistant City Manager shall serve as the non-voting Chair whose role is to facilitate the meetings of the Fire Task Force. Article II. Meetings. Regular weekly meetings of the Task Force shall be held on Tuesdays, from 3:00 p.m. to 5:00 p.m. Special meetings may be called by the Chair as needed. Whenever practicable, 24 hours notice shall be given for special meetings. Article III. Quorum. Six voting members shall constitute a quorum ofthe Task Force, A quorum must be present for the Task Force to take any action. No action shall be valid or binding unless adopted by the affinnative vote ofthe majority of the Task Force Members, Article IV. Attendance. A voting member that misses 3 consecutive meetings shall be removed from the task (orce. Vacancies so created will be filled as nrovided (or in Article l. above. Article V. Motions. A member making a motion shall address the Chair and wait to be recognized. When a motion is made, it must be seconded prior to debate on the motion. . , ! .;: ~ , " .~ :. i' P . , }tt...,..'l:"~ ~~ '. ~,..:.~'.;~~.~..~,~. ~ _; ,."\...~.~;: . ..... ". . Ie .c .', ~ . Exhibit A to 9/28/99 (Page 2 of 2) .0 Article VI. Debate/Discussion. A member wishing to discuss an issue or debate a motion shall address the Chair arid wait to be recognized. ' ~.:(>, . c > Article VII. Public Comment. .~,." r Persons speaking before the Task Force shall be limited to three minutes per speaker. No person shall speak more than once on the same subject at the same meeting unless pennitted by the Chair, Unused time cannot be passed from one speaker to another, " , .' " .. , l' ,t.' , I Article VIII. Voting. ~~.:.~.~-~: ... ; f. ~ , ' Voting shall be by voice vote and announced by the Chair. In the case ofa tie vote, the issue will be rescheduled to the next meeting. If a tie vote on the identical , motion aC,curs at the next meeting the motion will be declared defeated. ~ ~ , . .' , " . '."-' . .'l :, ' Article IX. Reconsideration. " ; " .1 Any voting member, 'Jf the Task force, who voted with the prevailing side, may , move a reconsideration of any action of the Task Force. Reconsideration of an action , must occur at the same meeting in which the action took place. No motion to reconsider shall be made more than once on any subject or matter. , .'J' , , . . " , . '\. " " '.. }, " I ", " ., . , . " .~J I.~\ ;.;.~~,'. .c~.' > , ,"".'