09/17/1999 (2)
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Date
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FTF
Fire Task Force
MINUTES
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FIRE TASK FORCE
CITY OF CLEARWATER
September 17, 1999
Present:
Bill Horne
Fran Brlskman
Joe Calia
Joe Evlch
Rowland Herald
Russ Kimball
George Krause
John Lee
Scott Nail
Rev. William Sherman
Jean Stuart
Doug Williams
Absent:
Bill Schwab
Duke Tieman
Also Present:
Pamela K. Akin
Sue Diana
Patricia O. Sullivan
Task Force Member Chair/Assistant City Manager
Task Force Member
Task Force Member
Task Force Member - arrived 1 :35 p.m.
Task Force Member/Fire Chief
Task Force Member
Task Force Member
Task Force Member/lAFF President
Task Force Member
Task Force Member
Task Force Alternate
Task Force Alternate
Task Force Member
Task Force Member
City Attorney - departed 1 :47 p.m.
Assistant City CIE~rk
Board Reporter
The Chair called the meeting to order at 1 :30 p.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM #2 - Introductions
The Mayor welcomed Task Force members, thanked them for their participation, and
reviewed the Task Force's mission to identify and recommend a funding solution for the
Fire Department 5-year plan. He requested members approach their task and
responsibilities with an open mind and let presented data drive conclusions and
recommendations. He requested members not introduce personal agendas or special
interests not relevant to the task. He requested members stay focused and make
recommendations, with public safety and the best interest of Clearwater's citizens as their
highest priority. The needs of all residents in all areas of the City should be met.
The Task Force is to provide the City Commission with appropriate
recommendations no later than January 2000
A copy of the City's Fire Services agreement with Pinellas County was requested.
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09/17/99
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Members introduced themselves and presented a brief overview of their background.
ITEM #3 - Brief on Sunshine Law
The City Attorney reviewed the Sunshine Law. Task Force members can talk with
the City Commission and staff members not on the Task Force but cannot discuss relative
issues with other members outside a meeting.
Members who wish to speak with an IAFF llnternational Association of Fire Fighters)
representative may telephone Jim Carino at (727) 669-1 270 or SecretarylTreasurer Dave
Hogan at the Union Hall at (727) 442-8419. Members who wish to speak with a Fire
Department representative may telephone Assistant Fire Chief Jack Callahan at (727) 562-
4334x3050.
ITEM #4 - Review Mission
The City Commission has directed the Task Force to identify and recommend a
funding solution for the Fire Department 5-Year Master Plan.
ITEM #5 - Review Ground Rules
Fire Task Force Ground Rules include: 1) a commitment to time; 21 meetings to start
and end on time; 3) members are equal and without rank; 41 goal-oriented; 5) focused; 6)
all members receive the same information; 7) listen to the other side; 8) everyone's ideas
are important; 9) respect each other; 10) don't interrupt; and 11) brevity.
ITEM #6 - Proposed Rules of Procedure
Task Force Chair/Assistant City Manager Bill Horne reviewed a draft of proposed
rules of procedures.
Regarding Article I. Members - It was recommended the duties of alternates be
defined. It was recommended members be limited to 3 consecutive absences.
Regarding Article II. Meetings - It was agreed to schedule weekly meetings on
Tuesday from 3-5 p.m. It was recommended during the meeting to break every hour for 5
to 10 minutes.
Regarding Article III. Quorum - It was agreed 6 voting members shall constitute a
quorum.
Regarding !\rticle IV. Motions - No changes.
Regarding Article V. Debate/Discussion - No changes.
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Regarding Article VI. Public Comment - It was agreed persons speaking before the
Task Force ,shall be limited to 3 minutes per speaker and that no person sh'all speak more
than once on the same subject at the same meeting unless permitted by the Chair.
Regarding Article VII. Voting - No changes.
Regarding Article VIII. Reconsideration - No changes.
ITEM #7 - Establish Meetinq Schedule
It was agreed meetings would be scheduled weekly on Tuesdays from 3:00 to 5:00
,p.m. The next meeting is scheduled for 'September 21, 1999, at 3:00 p.m. Location to be
announced.
It was recommended County representatives and City consultants be invited to
present information. It was suggested former Fire Chief Davidson be invited to discuss
historical issues. It was recommended the Task Force visit a fire station when discussing
needs. It was recommended staff representatives from Finance and Budget be invited to
review and discuss funding options. It was requested the origin and development of the
previously proposed fire fee be discussed.
ITEM #8 - Distribute material for next meetinq
Mr. Horne stated members can contribute to future agendas. The board's initial
focus, is to receive an objective overview of Fire Department operations and review fire
services priorities over the next 5 years. Member Lee said affects on manpower also will
be discussed.
It was requested a consultant study regarding a fire assessment and a labor study
relatedto staffing be distributed.
ITEM #9 - Miscellaneous - None.
ITEM #10 - Adiournment
The meeting adjourned at 2:45 p.m. ,
~~
Chair
Fire Task Force
Attest:, .
't/MV7df11?m()/JtZQ
oard Reporter
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