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,~ity Commission Wo~ksession Minutes
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CITY COMMISSION WORK SESSION
Monday, May 18, 1992
The city commission of the city of Clearwater met at city Hall with the
following members present:
Rita Garvey
Sue Berfield
Art Deegan
Richard Fitzgerald
Lee Regulski
Mayor/commissioner
Vice-Mayor/Commissioner
commissioner
commissioner
commissioner
Also present were:
Michael J. Wright
Paul Richard Hull
Mary K. Diana
Dottie Reehling
ci t.y Manager
Assistant city Attorney
Assistant city Clerk
Staff Assistant II
The Mayor called the meeting to order at 9:00 a.m.
One service pin was awarded to a City employee.
The Employee of the Month Award for May was presented to Eddie Lloyd,
Water Division
Review of pier 60 Desiqn - Camp. Dresser & McKee - Tom Burke (WaO)
The city Manager reported a concern had been expressed
story pavilion meeting the requirements of the (ADA)
Disabilities Act (ADA). Concern has also been expressed
originally approved design is not being followed.
in the 2-
American
that the
Tom Burke of Camp, Dresser, McKee, addressed the Commission with
the Project Engineer and Project Architect assisting in the presentation
of the proposed design.
Much discussion ensued regarding
accommodating handicap access to the
aesthetics of the des ign and whether
architectural drawing for the Pier.
materials used, means of
second story, the general
it conforms to the winning
There was discussion regarding the use of crossbeam structural
supports and a request was made for CDM to provide the difference in
cost if crossbeams are used.
In response to questions, it was indicated all exposed wood would
be in finished form for splinter protection and the market price would
dictate what type of wood finish would be used for the roof.
minws05b.92
05/18/92
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A question was raised regarding the bait house not being centered
in the pavilion and it was indicated this was done to allow for traffic
control and would require less staff to monitor. This was found to be
the greatest variance to the winning design.
Discussion ensued regarding whether or not too much emphasis was
being placed on functionalism as the contest design called for an
aesthetic theme.
It was questioned whether or not a two-story pavilion was needed as
the ramp providing handicap access would take up one-fourth of the
structure thereby blocking the view. The installation of an elevator was
discussed and it was indicated this would be an ongoing maintenance
concern. A request was made to investigate an internal scissor ramp.
Discussion ensued regarding horizontal vs. vertical and aluminum
vs. wood railings. It was indicated turtle lights were considered in
the design of the rails, as both recessed and vertical lighting are
required. It was felt aluminum is less expensive, vertical slats are
easier to replace, and metal horizontal railings are safer.
Consensus was to go with the entrance, the bait house and a one-
story covered pavilion as depicted on the drawings using metal
horizontal railings with vertical supports, where necessary; a top
railing of wood; and to prepare as a separate item, a rendering of an
internal scissor ramp along with its cost, and the cost of a two-story
pavilion.
Construction will tentatively begin at the end of turtle season
(late October) at the request of the Deptartment of Natural Resources.
Adoption of National Fire Protection Association (NFPA) 101 Life safety
Code. 1991 Edition. by the pinellas county construction and Licensing
Board (PCCLB) - Vic Chodora. Bldg. & Planninq
Florida statutes, Special Acts of the Legislatures 75-489, was
passed for the purpose of standardization of building codes and NFPA 101
Life Safety Code uniformly throughout Pinellas County. This statute
also established the PCCLB to administer and to adopt a building code,
the NFPA 101 Life Safety Code and all subsequent editions of these
codes. The 1991 Edition of the NFPA 101 Life Safety Code is before the
PCCLB for consideration. contained in this Code is a provision that
requires the retrofitting of all existing highrise apartment buildings,
including condominiums (75 ft & greater), with automatic fire sprinkler
systems. Two notable exceptions also contained in the Code are:
1. Where every living unit has exterior Exit access in accordance
with 5-5.3.
2. This system may consist of a combination of any or all of the
following systems:
a. Partial automatic sprinkler protection;
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b. Smoke detection alarms;
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c. Smoke control systems;
d. Compartmentation and/or other approved systems.
The Fire Service organizations in Pinellas County are asking the
peeLB to accept the Code as is. Apartment and condominium citizen
groups are opposed to retrofit of sprinklers. Both sides are presenting
their cases to the peCLB during public hearings.
Vie Chodora, Building Official and member of the PCeLS, and Fire
Chief Bob Davidson presented their views. There are 68 buildings
identified in Pinellas County and 42 of those are in Clearwater. An ad
hoc committee is recommending to the Board that the 1991 Code be adopted
omitting the section that requires retrofitting.
Concern was expressed regarding the tremendous cost in retrofitting
buildings not meeting the proposed provision.
Discussion ensued regarding an existing prOV2s~on for new
construction. It was felt the City should determine what buildings are
safe.
There was discussion regarding the proposed provision to the 1991
edition of the code being reasonable to accommodate safety.
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Concern was expressed that exceptions in the new provision are not
clear as to what Clearwater can accept as an exception.
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Italian American Club request for funding
To celebrate the sooth Anniversary of the discovery of America in
October, the Italian American Club of Greater Clearwater is requesting
whatever assistance the city can provide for this event.
In response to a question, it was indicated the city at this time
is not planning to co-sponsor or to take an active part in the event.
Discussion ensued in regard to this being a unique and significant
event and it was felt it should be universal.
There was also discussion as to the request not being specific
enough as to what is being requested from the city. There was concern
expressed regarding setting a precedent and not having budgeted for this
item. A question was raised whether this event could be combined with
Jazz Holiday that takes place at the end of October.
Direction was given for staff to work with the Italian American
Club and other private organizations to see what sources of assistance
are available.
Building community Consensus
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Discussion ensued in regard to rece~v~ng input from the citizenry
in identifying and prioritizing issues. It was indicated this is
currently being done as part of the budget process. It was also
indicated there would be no problem in getting community consensus in
the long run; however, when there is a window of opportunity, it was
felt there should be no delay.
There was discussion in regard to the difficulty in getting an
unbiased survey. Concern was expressed in receiving an opinion from a
citizen survey and possibly having to vote against it. Consensus was
not to proceed. It was felt a goal setting session to brainstorm, which
could also include citizen input, would be appropriate.
A question was raised in regard to the method of receiving citizen
input for the downtown plan and it was indicated this could be done
through the pUblic hearing process. '
A special meeting was scheduled for June 9 at 6:00 p.m. to discuss
the need for a new City Hall and the proposal to purchase the Sun Bank
building. It was felt public opinions are being obtained from open
budget meetings, public hearings and town meetings. '
Review and ApDrove city of Clearwater computerization Lonq Range Plan
(AS) .
. CIS is responsible for the administration of a long range plan for
all acquisitions of computers, software and computer related equipment.
The Plan includes all automation projects proposed for the next five (5)
years, with a value of $7,500 or more, although smaller items may be
included if the department director desires. The Plan was last approved
on January 3, 1991.
Laura Chase, CIS Manager, presented the proposed Computerization
Long Range Plan, a blueprint for computerization in the city for the
next four to five years.
A question was raised regarding the funding of this plan and the
reliability of the computer Information Automation status/performance
statistics from the various departments, particularly the Code
Enforcement Program. A summary compilation report on how
computerization and other methods of mechanization are impacting
personnel was requested. City Manager responded this is currently done
in the budget process but not on a cumulative total basis.
Financial system computer packaqe (AS)
The City of Clearwater is using 16-year old General Ledger, Budget
Preparation and stores Inventory software. The City is recommending the
purchase of new Financial system software for the following reasons:
1) the proposed new software will provide instant access to data;
2) hardware maintenance on the Honeywell minicomputer in Finance
(Accounts Payable) is unavailable;
3) the proposed system will provide ability to track open
purchase orders prior to payment via an encumbrance system;
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and
4) the new software systems permit data to be entered only once,
which eliminates redundant entry of information and reduces
the chance for input error.
The city Manager stated governmental accounting is different from
private industry. staff wants to go from cash accounting to an accrual
,accounting system. The Ross System Finance, Budget, Purchasing and
Inventory software, was observed by the city Manager at Redmond,
Washington, where the system is in application by that city. The city
has an opportunity to try it on a 6 month installation period. If for
any reason the product is not acceptable, it can be returned. The cost
to the City would be what has been invested in training and the services
that have been provided.
There was discussion regarding an upcoming lease payment in 1994
and costs to license software for the A-6 and the A-4.
It was indicated our present systems are primarily batch oriented
and staff is looking for an on-line system to keep more up-to-date.
A question was raised regarding the $34,000 for travel expenses,
and it was indicated this would include onsite training and a cap would
be initiated per item.
In response to a question, it was indicated no personnel savings is
being proposed at this time due to the system practically running itself
as these people will be moved to backed up areas in CIS.
Purchase of miscellaneous office supplies from Tampa Office Supplies.
Tampa. FL for the period 5/22/92-5/21/93. at a standard discount of
55% from cataloq list price (an est. $80.000) (AS)
All city Departments purchase office supplies that are required by
their individual departments. To assure the best price available, bid
specification requested a standard discount from one of two approved
catalog list prices.
The bidding process produced a tie bid. Due to past business
relations and geographi.c location, staff recommends award to Tampa
Office Supplies. This contract authorizes two renewal options.
In response to a question, it was indicated minority businesses are
encouraged and assisted in the preparation of bids.. There was
discussion regarding purchasing supplies at Office Depot and Workplace
and it was indicated a large amount of items in the city warehouse are
purchased from Office Depot.
Purchase of front-end-loading refuse containers and spare Darts from
Industrial Refuse Sales. Inc., Lakeland, FL, through the existing
contract (11/16/90-9/30/92) bv increasing the amount from $250.000 to
$315.000 (PW)
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The volume amount ($250,000) contained in the existing contract
with Industrial Refuse Sales will be insufficient to allow purchases of
needed dumpsters for the remainder of the contract time period
(September 30, 1992). Increased requirements for dumpsters to support
the recycling drop off centers, commercial cardboard pilot program and
replacement of commercial dumpsters has necessitated the purchase of
approximately 130 additional units beyond the initial forecast of the
Solid Waste Division. Increasing the contract ceiling to $315,000 will
allow the Solid Waste Division to purchase the required dumpsters and
continue their service to the community.
In response to a question, it was indicated the additional
containers will help to handle the curbside recycling need.
Res. #92-35 - Approvinq the Pipeline crossinq Aqreements RE98126 with
CSX Transportation. Inc. (PW)
The city of Clearwater has begun construction of the Marshall
Street South Interceptor Sewer and Reclaimed Water Supply, Phase I, city
proj ect No. WPC 090690. A portion of the work will require the
placement of a 30" Reclaimed Water Pipeline and a 30" Sanitary Sewer
Interceptor beneath CSX railroad tracks at the Clearwater Country Club.
These crossings are needed to complete the project. The CSX railroad
requires a Pipeline crossing Agreement and a Resolution by the City
approving the agreement for these crossings. The cost to the city for
this agreement is $2,025.00 to meet the railroad requirements of a
construction risk insurance fee and a one-time license fee. The city
needs to have all of the required permits prior to construction of the
crossings.
yohnson Annexation
This item was pulled.
Questions were raised regarding group annexations and incentives
for voluntary annexation. Jim Polatty, Planning & Development Director,
responded a program will be forthcoming.
Coachman Downtown Center Associates (Coachman Buildinq)
Coachman Downtown Center Associates, a partnership which owns the
Coachman Building is requesting a proposed assignment 'of the December
21, 1984, Development Agreement (between the City, the CRA and the
partnership) to Chase Manhattan Bank in connection with a refinancing of
the project which will result in the retirement of the existing IDB bond
financing.
Review of the assignment indicates it will operate, for all
practical purposes, as an assignment of the right to lease spaces in the
parking garage. According to the agreement, up to 100 spaces in the
parking garage are dedicated for use by Coachman Building tenants. The
assignment will require the consent of both the City and the CRA.
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Mr. C. Allen Kynes, Jr. of Harper, Rynes, Geller, Watson & BUford,
P.A., presented the terms of the agreement because of new financing with
Chase Manhattan Bank. The 1984 agreement between the city, the
Clearwater Redevelopment Agency and Coachman Downtown Center Associates
remains essentially the same with the exception of the newfinancinq
with Chase Bank. Whatever rights exist now would not be changed by
approving this conditional assignment for additional security.
Res. #92-21 - Repetitive Loss Plan - Community Rating system Program
(CRS) (PL&D)
The CRS program, encourages cities to implement programs that
reduce flood losses. The Repetitive Loss Plan is a required activity
for those cities participating in the "Community Rating System" (CRS)
program sponsored by the Federal Emergency Management Agency (FEMA).
A group of concerned citizens were present at the work session in
response to a news article stating the Kapok Mobile Home Park was being
considered in this proposal.
Discussion ensued regarding the owners negotiating buying the park
from the owner and it was indicated staff needs to talk with the
residents. Questions were raised regarding inaccuracies in the list of
properties provided by FEMA and when reductions in premiums would occur.
Consensus was to continue this item to June 4, 1992.
(Cant. from 5/7/92) CDBG Annual Grantee Performance Report for 1990/91 -
receive public comment (PL&D)
(~'~ The Grantee Performance Report is the principal administrative
",,' report documenting the city's expenditures of Community Development
Block Grant (CDBG) funds to the Department of Hous ing and Urban
Development (HUD). It serves as the basis for program monitoring for
compliance and for financial audits. HUD also compiles statistics
regarding the effectiveness and benefits of the program from information
contained in these reports.
v
The city of Clearwater received a grant award of $679,000 for 1990-
1991 under the Federal Community Development Block Grant program. Total
expenditures for the fiscal year were $1,069.166. Revenues expended
were derived from the grant award, program income, and unexpended
balances carried over from prior years' housing rehabilitation
activities. Expenditures for social services, housing services, and
salaries and expenses of the Community Development Division of the
Planning and Development Department were included in the 1990-1991
program. All expenditures met HUD criteria for program beneficiaries.
All CDSG recipients are required to hold a hearing to receive
public comment on the Grantee Performance Report.
Jim Polatty said a citizen at a previous meeting had expressed
concern regarding advertising requirements being met and he indicated
staff advertised correctly.
Pinellas Countv Industry council - Clearwater's Representative (CLK)
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,There was discussion regarding term limitations in the form of six
(6) years comprising three (3) 2-year terms or two (2) three year terms.
A question was raised in regard to how the PCIC established the length
of terms.' The city Attorney is to provide the enacting legislation.
A question was raised whether the three recommended members of the
Bay Area Manufacturers Association are in the city of Clearwater. Staff
is to investigate. city Managl.:.r stated that the Gas Department is
considering becoming a member of the Bay Area Manufacturers Association.
city Manager Verbal Reports
The City Manager reported the contract amount authorized for gas
line installation with Visk Construction has been spent and requested
continuing this contract to 12/05/92 at the original cost. An agenda
item will be prepared for Thursday night.
other commission Action
Commissioner Deegan remarked about the communication system in the
Chambers and the ongoing problems.
,Commissioner Regulski questioned the 5/8" and 1" water meter rates
as he has had many calls from citizens.
commissioner Berfield asked if any action is being anticipated
regarding SB 1650 re proposed flood insurance legislation. Staff is to
draft a'letter.
commissioner Berfield mentioned proposed Florida Power and GTE rate
increases. Staff will monitor.
Mayor Garvey brought up the extension of the jolly trolley service
on Sand Key and it was indicated Mr. Sweeney is to present options at a
future date. She questioned if the city had any property on Sand Key
to use as a turnaround for the trolley and it was indicated they did
not. staff will fOllow-up.
Mayor Garvey asked the status of the Harbor Oaks Association
complaint in regard to the Hunter Blood Bank buses. It was indicated
they have 30 days to correct the situation.
'She remarked about the vitality Maqazine along with an accompanying
survey and the cost to provide to the employees. It was indicated all
commission members did not receive a copy. commissioner Regulski said
there has been confusion with the mail in the last few months. Staff
will follow up.
The work session adjourned at 1:05 p.m.
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