03/30/1992 (2)
.,..,
"
. ~,
','
.< ,
'f
I,,'
.:': "
" : <:
, '.',"
.,1'
< I...'
I',c
<,
'. ',~
" : I .' ,~I" L.
:!/:.';I:;,:/,i,~~'::,~>l:!,';~:'~~;'~:,V;\\::il~~;,:~:-,::,:;~::,:'", ': >i:' (,,' ",':,:, :,' ,
"
,',: ,L
",
" ,
, )
/;'
r,
"
, '
"0:
,'I,:
". I.
, I
<':
.,. '\',
. ;.1
(,
'\
i, ~.' ~,
..
".
"
,,,
I"::' ,',c,,
'., ~
1',,1 ,
~~'s'~ .:< ~ ::'t, : " ,
J~,',f,~ .~!.:'
..: .
.il.~. :,; .:;, ,:,: ,
':"'1' '. '.,
;/::'
~I~:>~ .. " "
.',/1" .:c,
~~ ,. J;
~::":,
~ ; 'c . ,
'i'.: ~ :'
~(I,.'",
"j
WORKSESSION
','
,:C'itY Co'mmission Works~ssion,Minu~es
I,:
,
" ,
, :,' ~
., ~ ",' ,
'0"
n'ate
/JI11L~ 3tlJ' 1!t92-
,.
~, f !
,)
."
I
I
: !
j
1
!
f
I
(
I
i
I
, J
!
I
I
"
, ,
.' ,
,:
I,
,J
.....
.'
'",
, ~
i
"
j
~ '1-,
o
. . ~ ..
. , ~
, "
.' '
"
:,
"
"'-~"'~r~~}.......'\\':'""~~F~""""" ~~,r< .. ~ -{~t"'''-~'_'''''''''_~.~'''''',4'j:;...-t...~~ ...:: ~'C t.'W~.\..t.t.:,}.~ ;:I"'~ ~~ur<'
~: "
,,;, "."- " ;t,
';: :'~:: ':~,:.<:,,;~c, !':"\.'! ~ . :' ,:'
: '
: ',I~' :~!; 'I " <
.,,~l :: '1' , : : . i .., : ~': J ~:'
':.::;, }'>:,:...~,,: ~::'\;..:;:'::!:,/>;:/; ,;' :';',;:: '~~>':'):i~;>~ ::::(:!.:,\:, ,::,,:~ ':!' ~'>!
" ~ .
'"':"
"
William Nunamaker
Commissioner
'~
CITY COMMISSION WORK SESSION
March 30, 1992
The City Commission of the City of Clearwater met Monday, March 30, 1992, at City Hall
with the following members present:
Rita Garvey
Sue A. Berfield
Richard Fitzgerald
Lee Regulski
Mayor/Commissioner
Vlce~M ayor /Commissioner
Commissioner
Commissioner
Absent:
Also present:
Michael J. Wright
Milton A. Galbraith, Jr.
Cynthia E. Goudeau
City Manager
City Attorney
City Clerk
1\
The Mayor called the meeting to order at 9:20 a.m.
~)
Three service pens were awarded.
Lease Agreement with Pinellas County Schoolboard for portion of the Curtis Fundamental
Clearwater Comprehensive School Complex located on the E side of Holt Ave.. from 5/1/92
- 4/30/93 (AS)
The Pinellas County School Board has offered the City a lease to the school property
,on the'east side of Holt Avenue at the Curtis Elementary School complex. In use since
1972 as a location for temporary emergency housing, the property is then sub-leased by
the City to the Religious Community Services, Inc. (RCS) which operates the emergency
transitional housing program. Presently, RCS has 14 mobile homes located on the site.
Families needing this type of emergency shelter: are able to stay in mobile homes for
periods up to 60 days.
The terms of this one-year agreement are Identical to those of last years lease. No
cost is borne by the City.
Concerns regarding the school parking, as allowed by paragraph 2J, occurring in the
driveways of the mobile home community were expressed. Betty Deptula, Assistant City
Manager, stated staff has been in contact with the school representatives who have agreed
to be sensitive to this problem.
o
mws04a ;92
1,
03/30/92
,., ~ ~""""<~~ .~ '. .~
, ~ " l. '
,'oF 1
I.,l
\,
\
\
I
I
I
)
Purchase of 1 - 1992 Ford F-600 Cab and Chassis 2~ton truck from Gator Ford Truck Sale.s....
Inc.. Tampa. FL for $ 24. 294.48 (GS)
'.'
," j
:,
In 1989, Fleet Maintenance modified a 1982 one-ton container truck for a prime
mover. This vehicle is used to tow the recycling trailers. Expansion of the recycling
program has made it necessary to purchase an additional vehicle to tow the recycling
trailers in order to support the multifamily recycling program.
'.."
.~' ,~
, "
}':
In response to a question it was indicated that additional staff would not be needed.
I':',
'"..
"..'
A request was made that information regarding pickup of newspapers be given to
the citizens.
,'. ..
Declare Vehicles and Equipment Surplus to City Needs and Authorize the sale of same to
highest bidder at Public Auction (GS)
. ,:
~ :';
.'
" ,
Various vehicles and equipment have been accumulating at the Fleet Maintenance
facility on Grand Avenue due to the purchase of replacement vehicles and equipment.
'l"",i
'"
, '
'"
" '"
,:;;:l~
t. '''"l''
"...1
Much of the City's surplus vehicles and equipment have a residual commercial
value. Commercial buyers recognize this value and are accustomed to purchasing at
competitive pUblic auctions. At the same time public auctions provide the general public
with access to City surplus vehicles and equipment whereas the public might not have the
opportunity to bid in a se.aled~bid or trade~in situation.
:'~, j
. ~ "
'. \1
.', ~,: .
. ,,'.
" 'I
, '
Former auctions have shown that disposal of surplus vehicles and equipment in this
manner more accurately reflects the true market value of said equipment, therefore a Public
Auction provides a higher net return to the City. The expenses of the sale will be deducted
from the gross sales income.
" ,::,1
. ~ ':.
.....
In response to questions, the City Manager indicated there is no guarantee that any
of this equipment is still workable and useable. He also indicated the equipment listed as
mobile home office is the old Police Department van.
,I, .
.' ,
. ,
",I,
",
. ,\
Clearwater Public Library System Long Range Plan: 1992-2001
" ~ ~
In May, 1990, the Long Range Planning Committee was formed and was charged by
the Library Advisory Board with developing a ten-year plan for library services. The
committee was composed of representatives from the Library Board, Friends of the
Clearwater Library, Greater Clearwater Public Library Foundation, staff, and the general
public.
,::"'.
. .
. ~ I .~.
1.,0.'
,.'
,r "~
(.)
mws04a.92
2'
03/30/92
I
\
I
J
{
~.
I:
i
I,
i
,
\
,I, '~
','
The committee followed guidelines established by the American Library Association
for local planning processes. In addition, the results of a citizen survey were studied. Dr.
Diane Bordner of Bordner Research presented an overview of this survey to the
Commission in July of 1991.
~, : ~
,:'
>,'+:1,
" .
"
,,',
. ~ ,...
.;..'../.
, .
...,.!'
"..'
'.
',',
.'?, '
, .
',' '..
" ',:
,
<+1' ,
','
: ~ I r,,' I
"" .:, I .,'.: '. . .':: ,..< j I,
." 'I' . >'. ..:.'.."
I ~. . . ~ : ' :::: ~" : :~ ,:~~~'.": ;~.':, .: .<~ ,~
"\
. " :... ~~' ,\': ":.: ..,:'. '.~ d'.
. ':','.' ',' .1" ,f,. "
.:~ :.:.:,.'...:;...,.,.~.j' 'j.,~I.~.',,:;
',..,. ".;'....
.",.'; ,
.}.:.~::
....
I'.., '."
\
':.', ',-',
I I i .~. : "', .,::.. .: :.: '. ,~' ':.' ,
~', ," ,/, ',' ",::: '.., >:i;::,';.'...,:.\ i:,:;-:
.,,' I "'~~'\'~'''~ " '.;, ' .'
.',
'. '
. :':":':".,,/."
, ~.I.'., ,< .':; '" ; "
, , :,' . <'.' ,'.,: :.;~ ~;, , .:' ",.., ~"'.:', :, '. '" " ...' M' ,. ' I ' " ' -;'"
, ',',.,-:,. :',':' ".;,:-.:<,.>::<:,:""", '",
:,: ,:~.'i, :<; , : .t, : ',:':.:,' ':':" ,'... .. " " '.
, . ,,, , " '. , j , . ',: .' ':,:. :, :, ~',.', .' .
. '\ ,..... . :' J ~ . .: ":, : .:.. ~ '. ". .. , ' <,
.. ','1,1.
"t'
'; , "
.' ,
, .'
,.'. .
, ',',
I~.>,:
" I " . .,',.'.. ':..., ,,'
,"...:..;' ,,'I ,;: J;, "
':",.' .';, ....
,. .,..'.,',.',':.,".:.,
':~<:,;',~~', '
'.i .....
'~. .'
,,' 'I'.'.'
. '. 1<"
\
I
f~
',;'+
, ~'.
, '
,e,l
.'
".>
"
',,\'
':";(
,'.
.','i.'
'"
.!,'
:,".
"
:"!
.:' ~:'
1':',1
: /,;
.\~: :
~
C..,
,': .'
" '
".
'.1
, ' ,~
".'"
'~~ ,: '
,',.1
. "
'.' ,.
. ',;"
, "
::'. t
,',I
'.:,1 {
,';,:'
. .'"
'r:::
:. ;: r
.......'
: ':,'
.' '
".':
:',:'.
I".;
'I"
,.'
'.'
"., l
,..-. .
( ""~
~
"\:
.,'"
c. ~ < ~ .
I. ','.,
:', ..',
':',' .'
,';,',1:'
, ,.
'j,..,.,',
, :.',
" l,~".
The long range plan targets service to children and to the business community as
top priority development areas. At the same time, it reflects cost consciousness: as eighty-
five percent of the fifty-two objectives can be achieved with current funding levels. Of the
remaining eight objectives, five would require additional space in the Main Library and are
placed at the end of the time line to allow study. A market research survey of the business
community is being funded this year through salary savings. Funding for the
CLEARWATER SUN morgue access project is being sought by the Foundation. and an
additional staff member will be needed for a fee. based business information service at the
end of a three year trial of that project.
Carolyn Moore 9f the library presented an overview of the plan and a service outline
for the next ten years.
The library used a 1 991 Citizen Survey in order to identify expectation and needs of
the Library Service. The committee also attempted to prioritize the eight roles identified by
the American Library Association that were to be filled by the library over the next ten
years. They chose two of these for primary development, Chlldrens's Library and Research
Center.
A question arose regarding the patron profile and how age groups checking out
books relate to the population as a whole. Library staff will provide this Information.
A concern was expressed that the percentage of the library's budget going to
purchase of books was going down. Ms. Moore indicated this is due to the opening of two
branches and the operating and staffing costs for those facilities. The City Manager pointed
out that the actual dollars spent on books has gone up 100 percent.
A question was raised regarding the low percentage of usage by children ages one
to seventeen and it was questioned whether or not access to school libraries was the
reason for this. Ms. Moore indicated that was a component but also parents check out
books for their children.
A question was raised regarding the goal to improve information services to local
governments and whether or not this would be a revenue source. Ms. Moore indicated a
fee is being considered.
A question was raised regarding why the goal to Improve formal education through
the literary collections was not applied to Countryside Library, Ms. Moore indicated the
needs are greater in the other areas. She further reported they are attempting to obtain a
grant.
Questions were raised regarding the historical data and it was indicated some of the
dates were incorrect. This will be corrected.
Questions were raised regarding the ability to get true circulation number. Ms.
Moore indicated this will be included with the new circulation system.
mws04a.92
3
03/30/92
I
',' .
" -,
':';.. >:.. f!,',
, \ ,': ,i
;~"';,,':>>:':,:'{>:' <: ::',:'-;',..' :-':: .
., \..
. ,>'," , ." '''! :. , ' I .' \' :'. ~'.
'. , ' . {. ," , . :' ~.. > :;: '~. ~,:" '
"
. ::.. I'
I'
I ," \ :, I,>'
i . ~. . >". '. . ~ I. :.
',:. ~', ':,,:,' ,,' .
. :" I"'. I '. "~' ',..
. ..:
.'
J 4'1,
, ~ ,;.
:', I, "ll
. ::,'~': I,. "
{' ,,:'"
.~' :,' , '
, .,
'.
,." .
I 'I " , '.. ,~ :.
'<' ',' .. ". .
',: )::':',..:\:,::>>./::..,!:'::::.:.<':,':::(;. :'!:~ :\::. ,:';~:,> :::: :
" ,"
~..
, "
, j '.
" .
,
, .
" f,',' ,::,' ':' ..'.
." ,
j ~ . :: 'j',:
" ' ,1' '::' l~ . 'I
,1<:" ..
; .'
.~ '
",
<..',:. . ',.,..,.. _,I,
. " ,:':?
'.> .!... '. .. '.'i.:..~~ >>:; ..:. ' ,<',:",;
..~\. . :::.' ': " ,~.~<~
,: ~.,' '.; ,,'
',' , < , . ~ ..': ':' ,: ~.. '. '. '.
, I ,', ,. . :~
" . ' . "
.~.:..l ~
"" ,
, . ,
", I
" ,
'.'
,
'.' "
,',
",.,'~/
, ,.' "",/. '.
,',' ':." ',' > "
,.,
~ ',; : \ " .
."I
...,
",'
,
i
I
\
t
I
, I
l
I
!
f
I'
\
!
. .I :: '. ,~ . . ~ . .',. I
, \'. . " .:.'
" :
. \ .
'. "," "
., ':,
, ,.
,'{':
As directed at the March 19, 1992 Commission meeting a report is being prepared
analyzing the effectiveness of the Youth Club and including recommendations for
continuing City support. This report is to be submitted to the Commission by June 1, 1992.
"
,,'
...
, "
,', '
~
The City Manager questioned if the Commission was comfortable enough to accept
this long range plan and If so it would be placed on the agenda for Thursday night. It was
stated that this is simply accepting the plan, and In order to make any of the particulars
effective would take additional Commission action. Consensus was to have the item
revised and placed on the agenda Thursday night.
'a';"
.' ,
.r-,\
','
: ' '
.'
.1 ~ I,
Agreement with Ervin's All American Youth Club, Inc. for the ell.lb's continuIng use and
SJJ.pervision of the Holt Avenue Youth Center (PR)
"
Ervin's All American Youth Club, Inc. has been operating out of Holt Avenue
Youth Center since 1987. The existing agreement has a three year term and expires April
14, 1992. The proposed agreement covers an additional three-year perIod and provisions
are very similar to those included in the existing agreement. Changes are considored minor
and include the following: 1) where appropriate, wordIng in the proposed agreement has
been changed to reflect the Club's past and current use of the building rather than its
desired use as in previous agreements; and 2) programming emphasis of the Club has
shifted from educational and recreational to educational, cultural and motivational."
Recreation programs for youth of the Greenwood community will be accommodated more
fully at the recently expanded Martin Luther King Center under regular Parks and Recreation
Department supervision.
, j, ~
"
',,' J
.,>,'
'!. '
, ,~.,;/
.'...,1
. '.
,
':.','
'.::-:'
',I'
c~)
Over the past several years the Holt Avenue building has been improved as a result
of several renovations projects. These include: a new roof, a new thirty~foot expansion at
the west end of the building, new kitchen facilities, beautification, otc. Many youngsters of
the community have benefitted and will continue to benefit from offerings at the Club and
the Club continues to play an important role in the community.
,.,'.
. ':
As in past years, the agreement states the City will provide building and landscape
maintenance along with monies for operational supplies. Monies approved for these
purposes in the 1991/92 budget total $5050. The agreement also provides that either
party may terminate this agreement by furnishing 60 days written notice of termination to
the other party.
:1:'::'
,: .~:'.:
" ,
",
"
, '
~. "
<,:~ "
,Y
~.~ '
... I...
A concern was raIsed regarding approving the agreement for a three-year term prior
to the report being received. It was requested the item be revised to allow a continuance of
the use under the current agreement on a month~to~month basis to allow completion of the
report.
j '~ ."
l':".
,.,',
~
mws04a.92
4
03/30/92
[
\
I
i
,
f
f
I,
I
t:
I'
';,:'
Request from Clearwater Festivals. Inc. CCFIl to waive City Fees and Charges for Seven
1992 Fun'n'Sun Festival Events and grant permission for CFI to authorize all festival
vendors (PR)
4.., l
':: .?~
",.
h. ,
:'~,:':"
" :"
': '::
,
,"
,
'.1;' ,~
.'
, .
I, :
1.1,
".'
I' ,
, '.
, . ',t
" '
r ' ~ ,
. ,
~'~ :
.t,
,,' . '
. -;':., .:"" :~' ~ . >", : , ..:.: I, '. ' , . , ,
".. .;', ,,' ,'.,.".,-'; "";:".':;;{:,..:!j;?/):::,,:ii", :::..',.. ",.:, ,',' "
" .... \,
.< ...
,':~':,:<:i: :,;'
,. ,:' ':,:: :':/.',:':: ',/.:',' '," . I' '" ',' ""
;'. . ':;'..:-/::':.:::::1,:>:/,\:,.,:, ,:"
., '. l.:, '" ,,';"" ,','
, ,".. '.'
..
,!'
, .. "
, '.
'\:". ..
:.,'.,\ .:J':::"':-
'. .
-:,," ,::::,',:"., .;",.':,~ :/"'fi',~; :..:':~;,'.,:,:: ;:'>';<:\ i,-~
\ ' " ; ,.: ~ '.. 11, . . \'
; I ; \'.',. .,' .1.'...' ,,' ..,' ::', " ,
',\ .' ','.:".. ',. ,:", '"." !.......; . .:. "::~,:,'.'::,:,,::':':,('''!'
" '. I ,.:.1'" ,'"
", ~:
.'
,~,,-
Staff feels the collection of applicable fees from co-sponsored group participants
can best be facilitated by requiring the co-sponsored groups to include the City "Participant
Card" number for each of their members on their official roster. Application for participant
cards, either Resident, Non-resident, or co-sponsored, may be made at any of the ten
recreation centers. If this resolution is approved, all co-sponsored groups will be required to
submit complete rosters of their participants effective January 1, 1993.
~
In February of 1992, the City entered Into an agreement with Clearwater Festivals,
Inc. whereby the City contributed $34,720 to help fund the 1992 Fun'n'Sun Festival. The
Festival will begin on April 18, 1992 and run through May 3, 1992.
Section 1, Paragraph C of the agreement states: "The Committee shall not incur any
expenses in the name of the City and shall not be entitled to the waiver of any fees
normally charged by the City without the advanced approval of the expense or the waiver
by the City Commission. which approval shall be given only at a regularly scheduled
Commission meeting.
Discussion ensued regarding whether occupational licenses for the vendors should
be waived. Consensus was if the vendor's profits went to fund a non-profit organization
the license fee should be waived otherwise the occupational license fee would be required.
Res. 92~27 - pertaining to Non-Resident Fees. allowing for the collection of said fees from
participants of previously exempt co-sponsored orograms where leadership is provided by
outside organizations and facilities are provided by the City (PR)
In 1975, the Commission first approved a procedure by which non-residents wishing
to participate in City recreation programs were assessed a "comparable sum" fee which is
approximately equal to the per capita recreation expense shared by each City resident.
Specifically exempted from this requirement are "programs where leadership is provided by
non-city employees." For example, Little League Baseball, Youth Soccer, shuffleboard.
These "programs" are made available to participants by independent organizations which
(~~) have each entered into separate agreements with the City. At this time, there are
approximately 30 co-sponsored groups using 18 separate City owner facilities.
An analysis of the co-sponsored groups rosters indicates over 50% of all co-
sponsored group participants are not residents of the City. This represents over 2000
program participants who currently pay no taxes to the City and thus do not contribute to
the ongoing maintenance and utility costs at these facilities. Studies have also determined
approximately 50% of the cost of City sponsored programs is for maintenance and the
remaining 50% is for leadership. Non-residents participating in these City sponsored
programs currently pay a fee of $51 designed to cover both leadership and maintenance
costs. However, in co-sponsored programs, leadership is provided by volunteers. Therefore,
staff feels it fair and equitable that non-resident participants of co-sponsored programs pay
only that portion of the fee for maintenance which will be $25. If the fee is set at $25 per
year per person which is inclusive of an estimated $3 cost for material and processing.
Approximately $44,000 in net revenue may be generated for the City.
v
mws04a.92
5
03/30/92
, .1:
The applicant proposes to construct a structure connecting the main church building
on the north side of Pine Street with the other church facilities on the south side . Also in
another location they propose to construct a covered walkway across Pine Street
connecting the two buildings. The City has sanitary and storm sewer systems and water
lines within the right-of-way and since the applicant proposes to develop within the right-
of~way the existing utilities would have to be either relocated or abandoned at the
applicant's expense.
",'1
,~
Concerns were raised regarding programs such as the Lawn Bowl and shuffleboard
programs. Mr. Wilson indicated there are members who are citizens and taxpayers and he
felt It was only fair that tho non-residents pay the fee.
~, ~
In response to a question he stated the agreement with these clubs is that they run
the operation and the City provides money for maintenance.
'J
.',
.. '>\
"
In response to a question it was indicated that we have a similar agreement with the
Horse Shoe Club.
,"
Concerns were expressed regarding Little League. Mr. Wilson indicated the little
League organization established boundaries. Using the City Attorney as an example he
stated he lives in Del Oro and his son has to play in Safety Harbor. He further reported
Safety Harbor provides two ball fields and the City of Clearwater provides two ball fields.
He stated if it is determined there is cooperation that program is exempt from the fee. Mr .
Wilson indicated that some of the finest facilities are located within the City of Clearwater
and he thought other municipalities need to also provide facilities.
, ,'~
,
:':.:.
',.J
~ .< ,
.',
Mr. Wight indicated the purpose of the recommendation is to raise revenue and to
reduce the pressure on Clearwater facilities.
, "
4 .',!
~ I'j .,
IM4'
~"'Xt)
In response to a question Mr. Wilson indicated the Lawn Bowl Club could possibly
lease the whole facility but it would probably be too expensive for them. The City Manager
p~inted out that 50 cents a week is what is being requested.
Public Heari":19 ~ Vacating Pine St. right-of-way (formerly Grove 81,) lying south of Start and
Savery's Add.. Balk 3. Lots 3 & 4 and north of Balk 5, Lots 1 & 2 {Church of the
Ascension. Inc.. V92-021 (PWI
"
",
. .
'. . ~
,
, i')
,,'
, '
.'::,'::':'.
.1'.
fi;
: ',"
" .
.. .~ I <
:,
. :>;
This petition has been reviewed by the various City departments and divisions and
except for those of the Police and Fire Departments there were no objections subject to the
above conditions. The Police and Fire Departments are recommending denial because if this
street is vacated the result may affect response times and access to existing property.
Florida Power and Vision Cable have facilities within the existing right.of~way which will
have to be relocated at the applicant's expense if the easement cannot be retained. General
Telephone has no objections.
, '.
",:"
:':\:':'.
'}. .:
':. '.
(:',;
" \
~...J
mws04a.92
6
03/30/92
I
'I
I
1
I
I
I
I
t
}
\
j
','.
. ,',,'
":;., \
,
!" .
.,' '
,': .'.,:,
, ,.
. '.
'.' ',' . ~: .:', ' .,'. :, , :: ' ., . ,.
',:;, ' ,.",'. ,:..', ,'.'.,.. ::!,;: i," ,::.>/,:':"}'":':",,,:!,,;,;' '::...:'. '.,: " .
,>"., :...'.' ",':,', ::...'.~.,'. ',':'.,::" '"
'.,......,:,\. ',~ \':.:, ~~ :;.\....,.~.,'~~~<
','e'J,- ).', .': ',' : ',:" ",,' '.:,: ..,: ",:",<." "'L \ " ' . I'.
::, :";",,.', t:.,; , " I .
...: .' .:: ". '.' '. :::,' , ":;": ' ..... ,; :,,::X >:';':",;,:'.\' <>.::.
, .' ..'1.'., ", ",;' , '. '.," ;,' :'<::i,':, i<,'...'" i,:, ,'.,' '.
.,,~I..',;~';;: .' - '" .;~ ',',..
" , . I . ,," " '". " ...:" ' ~,. ',' .
The meeting recessed from 10:20 a.m, to 10:28 a,m.
,~
Fire Chief Davidson stated the Fire Department's objections concern accessibIlity to
the building In case of fire. It was suggested further discussIon with the church
representatives was necessary to ascertain their specific plans for the property.
The City Manager asked Mr. Polatty, Planning and Development Director, to get
with Chief Davidson and Harry Klein, the attorney representIng the church, to discuss this
matter.
Public Service. Public Facility ~md Homeless Shelter Subrecipients policy for 1992-93 COSG
program (PLD)
In 1991-92 the City of Clearwater approved 13 contracts for CDBG subrecipients to
provide public services, public facilities and homeless shelters. This is a higher number of
subrecipients than are funded by St. Petersburg and Pinellas County although those
jurisdictions receive much larger COSG grants. Because of the extensive staff effort
required to administer subrecipient contracts it is recommended that guidance be
established to limit subrecipient activity in future years.
;t~~
. (vy{'
H'
Establishment of this policy will reduce the current staff burden of half a person per
year. It will also integrate the application procedures for City Social Service grant funds
with the CDSG application process. The CDBG regulations require extensive contracting
and monitoring provisions which are not appropriate for smaller grants, The policy proposes
to fund smaller grants from City Social Service funds to reduce the administrative
requirements.
On February 11, the Neighborhood Advisory Committee (NAC) recommended the
City fund only eight CDBG subrecipient grants and that these grants be limited to $15,000
each. The NAC further recommended City Commission Social Services funds be used to
fund smaller grants. Potential subrecipients will b'e notified of this policy prior to the closing
date for applications.
Clearwater Neighborhood Housing Services (CNHS), Tampa Bay Community
Development Corporation ITBCOC), and Habitat for Humanity are reimbursed based on the
number of affordable housing opportunities they provide and are paid on a per-unit basis.
The agencies are funded from housing funds and deliver services which would be provided
by City staff under the City's housing programs if they were not provided by these
agencies. COBG reimbursements for these housing operating costs are not proposed to be '
included under this policy.
If City funds replaced CDBG funds for the smaller grants, the impact on the Social
Service fund would be an increase of $7,900.
\.J
mws04a.92
7
03/30/92
\
~
I
,
'.
i
The City Manager indicated that staff's philosophy was to provide maximum effort'
to those agencies to which the most money is given. Concerns were expressed regarding
this philosophy. Mr. Wright indicated the City spends more on administration for a $2,000
, .' , '>,. ~
~
o
;:;
grant. Jim Polatty, Planning and Development Director, Indicated most CDSG programs
give fewer grants than the City of Clearwater. He reported tt,at there are four recipients
that are over the suggested maximum and the two highest Bre being grandfathered in.
In response to a question the City Manager Indicated staff Is talking about granting
the COSG funds at the same time the City Social Service funds Bre granted.
Concerns were expressed that although the smaller grants may have a greater
impact on administration, the funds are significant to the organizations receiving them.
'In response to question Mr. Polatty indicated the $15,000 cap was established
because it V\las felt to be reasonable. He stated a number of organizations are being granted
that amount.
A question was raised regarding why Girl's Inc. was being grandfathered in at a
much higher amount. Mr. Polatty indicated it was because there was concern regarding the
negative impact of cutting their funds that much.
In response to a question it was indicated the small applications were still intended
to be funded but simply through a different source.
Concerns were expressed regarding setting a cap. Mr. Polatty indicated this was
suggested in order to spread the funds further. Betty Deptula, Assistant City Manager,
reported the agencies are being notified that they should not. anticipate automatic renewal
of funding in the future.
Consensus of the Commission was to delete this $15,000 cap.
In response to a question it was indicated that the minimal grant would be $7,500.
Concerns were again expressed regarding the significance of the funds no matter how
small to those organizations receiving them.
Ord. #5187-92 - Relating to taxicabs: amending Sees. 61.01. 61.05, 61.26. 61.30. 61.31
& 71.13 and repealing Sees. 61.02 & 61.07
Concern was expressed regarding the provision that there would be a 1 2 month
waiting period after date of revocation of a taxicab company occupational license. It was
stated that often an individual will start a company under another name. The City Attorney
indicated he can refine the language to address this concern. New language will be
available prior to Thursday night.
!
i
I
i
i
, I
t
l
!
, ~
In response to a question it was indicated that proof of insurance is required
annually.
mws04a.92
8
03/30/92
, . .
-,' ,,".
. \ "
I "T"
r 1
The City Manager requested information from the Fire Chief regarding sirens being
used at night as complaints have been received, Chief Davidson indicated sirens are not
used at night unless they have to be. He stated State law requires their use whenever
traffic is encountered. He stated it is a judgement call of the vehicle operator. He indicated
right now is the busiest season and ambulances are required to use sirens. J.D. Eastridge,
Deputy Police Chief, indicated there is liability problem in that there needs to be a warning.
He stated there have been cases where flashing lights only were being used and the
Agency has wound up In court. He also indicated the use of sirens aid in preventing crime.
~ Quit Claim Deed - Sec. 14-29-15 fM. Conner. Inc,)
This deed was requested in order to formalize an alley which has been in existence
for 20 years: however no nitcord of same can be found. This alley is needed now in order to
construct some drainage improvements.
A question was raised regarding whether or not the deed from the other property
owner Is needed. Public Works Department will respond.
Other City Attorney items:
The City Attorney reported there has been a request for approval of offer of
judgement in the case of Dial versus the City. This a case in which a car driven by Carolyn
Dial collided with a City garbage truck. Allegedly as a result of the accident Ms. Dial
suffered injuries to her back which required surgery. While the surgery was successful she
continues to complain of pain and discomfort. Mediation of the case has been
unsuccessful. Their last demand was $200,000 and the City's last offer was $40,000. A
trial date has been requested but no date set. The offer of judgement is a procedure
whereby the City can make a reasonable offer to settle the case if the plaintiff declines and
chooses to proceed to trial she must obtain a judgement of more than 125% of the City's
offer. If she does not, then the Court may impose sanctions equal to reasonable attorney
fees and all reasonable costs of litigation. The Commission is requesting the Commission
approve an offer of judgement for $40,000.
'I'~
1".'t-<~r;J
A question was raised regarding who was at fault in the accident. The City Manager
indicated there was contributing negligence from both parties,
City Manager Verbal Reports
The City Manager reported representatives of the Pinellas Suncoast Transit
Authority (PST A) will be coming to the next meeting to answer some questions including
why they can't run buses into Island Estates.
Discussion ensued regarding whether or not the Jolley Trolley could be used in
Island Estates as well as transporting people to the beach and back. Mr. Wright indicated
this would be an opportunity to talk to PSTA regarding this.
'~
mws04a.92
9
03/30/92
\
[
t
\
!
I
... , I " I ,~ ~
,'. .
I'
~
t~"
..,I'1~~\f
I~)
Consensus was for the operators to be asked to use more discretion in the use of
sirens during the nighttime.
Consensus of the Commission was to set budget work sessions at Thursday night's
Commission meeting.
Other Commission Action
, Commissioner Regulski raised questions regarding the Pinellas Trail stating if the
City asked for it to be modified at this point in time it will "screw things up". He stated
when all the dust is settled, the City may then ask for a loop. The City Manager indicated a
bike connection to the beach may also be requested. Consensus was to leave the plans as
they are for now and to address any modifications at a later date.
The Mayor questioned the cost of police protection for the Trail as the total costs
, are to be borne by Pinellas County. The City Manager indicated the County is looking at
auxiliary law enforcement for this purpose. He reported the Police Department had been
planning on supplementing that security: It was requested the County respond to calls and
not have a special patrol on Pinellas Trail.
Commissioner Berfield expressed concern regarding complaints regarding the lighting
'at the ball field at Countryside High School.
Mayor Garvey reported the City Attorney is responding to the Communication
Workers Association's letter regarding the Civil Service board. The City Attorney indicated
the challenge of the appointment to the Civil Service Board is going to the next meeting
and he will su'ggest a new vote. Commissioner Regulski questioned if the rules for the
. election could be amended. The City Attorney indicated that would be difficult without a
referendum. He stated he believed the ordinance was clear enough. Consensus of the
Commission was to allow this to be sorted out.
A question was raised regarding whether or not the Chairpersons of Boards are
allowed to vote. It was indicated this would depend on the individual rules. This will be
investigated.
Mayor Garvey expressed concerns regarding their needing to be policy regarding
travel to Sister Cities. She felt that if the City is going to truly have a Sister City Program
there should be funds for these efforts. Concerns, were expressed regarding the expansion
of the Sister City Program as Clearwater now has several. The Mayor indicated she is
merely recommending establishing a Sister City travel budget. Discussion ensued regarding
whether or not these travels should be City funded. It was requested information regarding
how other cities handle this be obtained. It is also the consensus that this be included in
the discussions regarding the budget.
mws04a.92
10
I
,
l
t
I
I
~
t
t
1)
\
03/30/92
"'" \
>\i
. ,,'
~ t ,T
,',
I'f. .
',. ',~ ":," ,:;',:,h1),,;:"\/i~';~>":~"/;:\,'V}i::::'>'~ ~':':<":;!" ..',
.:,~~,\,::::;~,>: ,'~ ';'," ",:'.> '''',
"
, .<~' r :~;
f'
',,; .}
".
I,' . ~ ' .
'.,
{:(:~ .': ':.: ,
i (,~ .' "
>, .~ < '\ .:. ,
,. "'~!: .,
t.1
'.
,',1
:,,"~
.~I ,I'!'.q{)
. Gommissloner Fitzgerald expressed concerns regarding funding that had been
'approved for the Bombers, stating he questioned what the monies were to be used for and
if there wer,e any controls. It was suggested a policy be set that agencies and organizations
receiving'.fund~ 'from the City' be required to provide reports of their activities and budgets.
I,"
The meeti'~g ad~ourned at 11 :34 a.m.
,I,
,I:
;~/
.,.
':~:~\\, <;C'
1., .';. . <
~;~!:~. ct(
" ,c
';j,
, .
',1,
;,
..
~ '
'i
.\' .',
"
J. ~
'!, ,
,\ ,"
q :; .
r' 'T' ~' '. ~ '\'
"
..
: ,
""'Q
,. ,
~', . 1< ,>
., .
'.
, '
) \,
"
i.,.
,)
"I
II
,)
i,
>-
",
'I
"
, \>'
" I
/i,
"
, t . ~
,o,.;f.~
V
d . '
, mws04a.92
11
03/30/9'2
\'
, "
"
J
i:,,"
';-"<~ 'I.. ~~., .,,, '~,.1.~,,-J"."'",,~'Jj,. 1.. ~~. '~"J,...( ,;, 'F'..'. ~,',> . _.' ,;. 01: ... J, , "\., 'J I! .. .. " ,. .',' .. ~,' ~' ",.'!:'
. ,t:.h"1<Lgp.,~l;;..:'''''~/ ~}~I~~'':!';';'\.'~ii:'''V\\fJ..-t;'~t ~~, "" "J ~.. '( I j.' . J- ' ,,~...' \ \ . .,\~, ~" ' l' '" " " "',,". ., ',' ill'. j ".'
! ',.' ~\' ~. I" ~ ~~'r~J:{:~l--fJt,J~:.:.~~t~'L,;,;..lH }'l>~~I~~::'i:/::~~, "':'~t~\~{n\..;;~' l~~~,\I:~..~(.i.'~~j~tI.T(~J\',,!>\::,~ '~'\ ':t'J':~i., :t:< !, ~<'~:~:;Ijl;:,\~', :"::~~:~,<V,~~ ..).,l:~"r\\,
, ,! d ',' to. ,.,'H ~. . .' ,,'\~i1tt: tl..,.t,i\J..<3r[.J\......-1~-;1.i.I{bl{t~~)-hil~~~:f..;~~I";~~i:.-~).rt.'r.\1~l./lj.t~~I~~l'.J,J'~.~,l;r.~4.", :..~~.,r.\':"j\4irjlll:;lf...... t'~'~f;.)..\r1t'\'~
. '.~I"l... !:I'I<~:"J, ,.' ~ "', , +,' ,~" I<~I~</~ ~':([L ~~:t,'\-lt'"Y,i:':.(c~"r.:t'11~.... .,':' ~1....,r. (1 +.... 'LI, ~ ...e. ..~,'. .>.-. '" J ., ~