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'WORKSESSION
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City Commission WorksessiQn Minutes
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Michael J. Wright
M.A. Galbraith, Jr.
Cynthia E. Goudeau
City Manager
City Attorney
City Clerk
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CITY COMMISSION WORK SESSION
June 17, 1 991
The City Commission' of the City of Clearwater met at City Hall with the following
members present:
Rita Garvey
Richard Fitzgerald
Sue Berfield
Lee Regulski
William Nunamaker
Mayor ICommissioner
Vice-Mayor ICommissioner
Commissioner
Commissioner
Commissioner
Also present:
The meeting was called to order at 9:25 a.m,
leqislative Report - Jim Massie (WSO)
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Jim Massie, the City's lobbyist, indicated this had been a difficult session. He
stated a lot of things going on detracted from substantive legislation. During the session,
he said he mainly played rtdefense," trying to make sure bills that would hurt the City did
not pass.
He commended Bill Jonson for his very effective grass roots efforts in successfully
defeating the billboard legislation. He stated, however, he felt another battle would occur
next year.
He stated Mr. Galbraith's time and efforts in fighting the Impact Fee bill paid off as .
the legislation did not pass. Again, he anticipated this bill would likely come up in next
year's legislation.
Mr. Massie reported Police and Fire pension legislation provided educational benefits
and contained nothing particularly hurtful. The bill to change municipal election dates did
not advance. Other bills that did not pass include the School Board's attempt to prohibit
cities from having a say in school development and a bill that would have exempted real
estate businesses from occupational licenses.
The Governor vetoed mandate legislation and, what was termed, a lawyer's relief
act.
Regarding the City's efforts to receive funding in the 1992/3 State budget
$17 million is designated for the Clearwater Pass Bridge and $500,000 for engineering the
, widening of Drew Street. The City has no other funding requests in the DOT five-year
plan. $88,572 was set aside for the beautification of Courtney Campbell Causeway.
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'Regarding the Kenton Bill which provides restitution for damages caused by Mr.
Kenton's activities regarding the Coopers Point property, a Special Master wants to hold a
hearing in Clearwater toward the end of the summer. Mr. Massie reported the State
obtained a judgement that damages total $199,198. However, they have not been able to
collect and are pursuing Mr. Kenton's assets. The Mayor said if the State collects the
funds, according to the bill, the money is to go back to Pinellas County.
Mr. Massie reported Representative Muscarella attempted to amend the law
regarding substantial improvements to properties on the Beach. However, it did not have
much success. He stated it may be time to try again.
In response to a question regarding the chances of the bill passing, Mr. Massie felt
there was a good argument that the State went further than required by the Federal
Government. He stated odds are against passage, but passage is still possible.
As a result of the gas explosion, the City was directed to pay a claims bill. Other
bills that passed were: 1) limits on gifts; 2) limits on campaign contributions; and 3) a
prohibition against candidates soliciting or accepting donations in public buildings. He
reported on a domestic violence bill in which the Police are able to obtain medical
assistance for the victim without the victim charging the assailant. A bill passed that a
driver's license cannot be obtained if an individual has three or more unpaid parking
tickets.
Affordable housing doc stamps, convenience store legislation, and planning
amendment bills all failed. He reported he did not anticipate additional amendments to the
workers' compensation law in order to see what effect recent amendments have had. He
felt there should be some leveling off for workers' compensation costs.
In response to questions, Leo Schrader, Risk Manager, indicated the City
participates in the State workers' compensation program. The City is self-insured,
however, the State determines what the City must do regarding workers' compensation.
Mr. Massie stated the bill for the removal of the fuel tax adjustment was not
discussed, He reported Governor Chiles feels he has earned the taxpayers' trust. Mr.
Massie expressed concerns regarding what will happen with legislation if taxes are not
addressed in the near future. He stated certain costs are increasing faster than inflation.
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In response to a question, Mr. Massie indicated no elected officials discussed the
subject of a possible income tax. The Governor says it is on the table, however, the
Speaker says it is not.
A question was raised regarding whether or not cutting costs of mandated
government was discussed. Mr. Massie indicated it was, to some degree.
Agreement extendina lobbvist service with James C. Massie for $15,205 plus reasonable
and necessary out~of-pocket expenses (eM)
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The City entered into an agreement with Jim Massie in June 1981, establishing him
as the City's first contract lobbyist. Due to the expiration of the existing agreement, the
1991/2 agreement is presented to the Commission for re~authorization and execution. The
1991/2 agreement reflects a 4.9% increase in the US Consumer Price Index as measured
from March 1990 to March 1991. The contractts cost and increase are included in the
1991/2 budget. The City Attorney and the City Manager reviewed the agreement and
expressed their concurrence.
In response to questions, Mr, Massie indicated his expenses are not more than
$1,500 which includes monthly travel, some meals, telephone servicet etc. If he is
performing services for another City at the same time, he does not receive a double
payment but rather splits the costs.
Extension of Gallaghflr Bassett Services. Inc. engagement to orovide claims service and
satetv consulting services for an additional three month period from 07/01/91 through
10/01/91 for an estimated cost of $22,282 (AS)
In January 1991, the Commission approved the purchase of claims service and
consulting services for the period 10101/90 through 06/30/91 for an initial fee of
$65,572, subject to adjustments provided for in the proposal. This request will extend the
agreement for an additional three months, through 10101/91.
The servicing agent currently processes the City's bodily injury and workers'
compensation claims, and property damage claims over the current authorized staff
authority.
In this extension, three additional days of loss prevention/control consulting
services are provided on a request basis.
As the insurance service agent,for the City, Gallagher Bassett Services, Inc.,
provides these services under the direction of the Director of Administrative Servicest Risk
Mallager, and City Attorney, all of whom concur with this recommendation.
The City needs the services of Gallagher Bassett Services, Inc. because the staffing
level is too low to handle the volume of claims. The "London Package" requires the City
use the services of Gallagher Bassett Servicest Inc. in servicing its claims. The City's Risk
Manager will seek quotes, in the near future, for insurance coverage and the handling of
liability and workers' compensation claims.
In response to a question, leo Schrader, Risk Manager, indicated the service has
not been quite as good as in the past due to personnel turnover. He stated, however, that
claim services are improving. He reported they will be going out for bid as it has been
many years since this service has been put out to the marketplace.
A question was raised regarding providing these services inhouse. Mr. Schrader
indicated the City would need its own claims adjuster. He stated the volume of workerst
. compensation claims cannot be handled by one person. Mr. Schrader stated once liability
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insu,rance questions are straightened out, he wishes to pursue the feasibility of handling
. these claims inhouse as he feels it can be done less expensively.
tn response to a question, he indicated the price proposed is a fair one for services
rendered.
First Readina Ord. #5106-91 amending the Interlacal Aareement and authorizina the Citv
of Hialeah to issue revenue bonds for the purpose of purchasing two nursing homes,
including Drew Village Nursing Center in Clearwater (AS)
In 1990, the now defunct Health Facilities Authority and the City approved
agreements to allow the City of Hialeah to issue tax free revenue bonds to allow National
Healthplex, Inc. to purchase three nursing homes, including the Drew Village Nursing
Center in Clearwater: National Healthplex later downsized the issue from $1,2 million to a
maximum of $8 million to finance the purchase of two nursing homes, one in Hialeah and
Drew Village. Due to recent market conditions, it has been determined necessary to issue
$10 million, but not mo~e than $11 million, to finance these purchases.
The City's bond counsel Robert Olive has reviewed and approved the legal
documents.
A concern was expressed that this facility will be taken off the tax roll if this is
approved. It was stated the reason for doing this is that it is assumed there will be lower
rates for the residents.
1990/91 Mid-vear Budget Review (AS)
In response to questions, Tina Wilson, Budget Manager, indicated the decrease in
water and sewer revenues are due to conservation.
Concerns were expressed regarding the Gas Division's decreased revenues and
increased costs. The City Manager indicated that Dan Deignan, Finance Director, is
working with the Gas staff and problems regarding increases in material costs not being
noted were corrected prior to former City Manager Rabun's departure.
Service Agreement for the sales and service of natural gas with Golf Host Resorts, Inc.,
Tarpon Springs, FL (GAS)
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Clearwater Gas System (CGS) has secured the Innisbrook Resort as a commercial
customer for natural gas. This acquisition is the largest single customer signed by the
sales group in the last five years and is second only to the Metal Industries industrial
account signed within the last ten years. This is truly significant considering that the
expected annual energy demand of 152,073 therms from this account represents the
equivalent demand of 470 single family accounts. Incorporation of the Innisbrook account
furthers a system goal to maximize service to available commercial enterprises and
continues the "infill" process needed to increase gas customers and sales of natural gas
within the existing distribution system.
To complete the acquisitj~n, the Service Agreement needs to be accepted and
executed by the City Commission. Highlights of the agreement include: 1) The term of
service runs for five years, subject to annual renewals thereafter; 2) Innisbrook agrees to a
daily minimum payment for 140 therms, below 1 40 therms over the last three years on
propane fuel, this base minimum guarantees that Clearwater will be able to recover the
capital investment needed to serve Innisbrook within the minimum five year service
agreement; 3) Billing will occur monthly, similar to other commercial/residential accounts
and will utilize the new level payments feature of our utility billing system that provides an
average monthly bill, based on historical usage during the high winter and low summer
seasons.
The City Attorney and Risk Manager have reviewed the subject agreement and
recommend approval.
Concerns were raised regarding why this had to come to the City Commission for
approval as long as it or other agreements are within the parameters regarding the return
on investment set by the City Commission. This will be a policy discussion at a later date.
A question was raised regarding what was being done regarding the gas rate structure.
Purchase of one Ford E-150 14x2) Utility Carqo Van from Karl Flammer Ford, Tarpon
Springs, FL, for $,13,738.60 (GS)
Bids were solicited and received for one utility (4x2) cargo van. Of the two bids,
Karl Flammer Ford submitted the lowest bid and staff recommends they be awarded the
contract.
This vehicle is an additional purchase for the Public Works Department/
Environmental Division to be used in its daily activities. The City Commission approved
the additional equipment during the 1991 first-quarter budget amendment process for
water quality sampling in support of the stormwater utility program.
In response to a question, it was confirmed that this purchase is funded by the
Stormwater Utility fund.
Contract for custodial services to Prime Service of America. Inc., Clearwater, FL, at an
estimated annual cost of $190,200 (GS)
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At the June 22, 1990 meeting, the City Commission approved the expenditure of
$24,000 to the Police Law Institute to provide computer based legal training.
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Contract for custodial services to Prime Service of America. Inc" Clearwater, FL, at an
estimated annual cost of $190,200 (GS)
Bids were solicited and received for an annual contract for custodial services for the
following City facilities: 1) City Hall; 2) City Hall Annex; 3) Main Library; 4) East Library; 5)
Countryside Library; 6) Beach Library; 7) Purchasing; 8) WPC (Harbor Drive): 9)
Infrastructure; 10) Solid Waste: 11) Northeast Library; 12) Utilities Operations (400 N.
Myrtle); 13) Main Police Station; 14) McMullen Police Sub-station: 15) Beach Sub-station;
16) Greenwood Mini-station; 17) Condon Gardens Mini-station; 18) Utilities (900
Chestnut); 19) Fleet Maintenance; and 20) the Marina. For custodial purposes, these
buildings comprise a total of 260,824 square feet.
The custodial service contract period is from July 15. 1991 through July 14, 1992.
In order to restrict the number of custodial contracts to a manageable level. the contract is
,not awarded on a line-item basis but on the total contract price. Based on the total
contract price, Prime Service of America, Inc., submitted the lowest bid.
The City's specifications for the purchase of custodial services are extremely
detailed and sufficient to calculate the number of labor hours needed to accomplish the
tasks and frequencies specified. The procurement of this service is essentially the
purchase of labor. Bidding for such contracts is the offering of labor at a set fee, and the
detailed definition of the work to be accomplished is the key to the purchase.
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The coordination and inspection of the custodial contract will be performed by the
Building and Maintenance Division. .
In response to a question, it was indicated the increase in cost is mainly due to an
extra day of service at the Library and increased service at the Police Department.
Contract to orovide a com outer based State and Federal Law trainina oroaram to the Police
Law Institute. Technologv Innovation Center, Oakdale, Iowa. for the period 07/01/91 to
06/30/92 for $24,000 (PO)
The current contract expires on June 30, 1991. For the third consecutive year, the
Police Department has requested another contract be awarded to the Police Law Institute
for one year of training to all sworn officers and Police Service Technicians.
The computer based training concept has been instrumental in assisting the Police
Department accomplish its training mission. Although there are many benefits to
computer based training. it has directly benefitted two crucial areas of concern to the
Department and the City: 1) The quality of legal training has reduced the potential for civil
liability and 2) the Department is able to apply the training term toward an officer's
mandatory retraining time, of which each officer must complete a minimum of 40 hours
every four years as required by the State of Florida. Criminal Justice Standards and
Training Commission.
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In response to a question, it was indicated no one on staff could do the computer
based training.
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The training, performed on a laptop computer for approximately one hour a month,
has dealt with such issues as: stop and frisk; use of force; arrest situations; escapes; new
laws; interrogation; and search and seizure. Officers are able to perform the training on an
on.duty. basis and avoid overtime expense, contractual instructors and out-at-City travel.
The City Manager asked the Police Chief to brief the Commission on a new law
regarding domestic violence. Police Chief Klein indicated Pinellas County is in the forefront
in dealing with domestic violence issues. He stated if a domestic violence response team
member responds to a call, the State Attorney's Office will investigate tha incident
whether the victim wishes to press charges or not.
Clearwater Pass Bridge Additional Repairs with Kisinaer Camco and Associates Corp.,
providing engineering services not to exceed $130,000 and establishing a total budget of
$.1,076,000 (PW)
When the Clearwater Pass Bridge abruptly settled a vertical distance of ten inches
in June 1987, KisingerCampo engineers were engaged to effect an immediate emergency
repair and closely monitor the bridge for additional problems while the City awaited the
long-term program whereby Federal Highway doUars, administered through the Florida
Department of Transportation (FDOT), could be obtained for a new bridge.
While David Volkert & Associates have served as the City's engineers and advisors
'~~ relative to the new bridge design and complicated project procedures, Kisinger Campo has
'"....:~. served as monitors and maintainers of the existing weakened structure.
At the beginning of the City's program, Kisinger Campo notified Clearwater they
could expect two additional repair episodes estimated at $1 million each in addition to the
original emergency repairs which cost $1.5 million. Along with other considerations, this
information formed the data from which the Finance Director devised a finance plan based
on toll increases to accommodate the future expectations. Since the original repair in
Summer 1987, a $ .5 million repair project involving five bridge bents in Spring 1989 and
a single bent fix for $150,000 in Fall 1989 were completed.
Kisinger Campo had informed the City that the most likely next repair would consist
of eight particular bents. While bridge piling erosion is somewhat systematic and has a
degree of predictability, storm events amplify the effect on scour. A special monitoring
dive following the April 25 storm revealed accelerated scouring and loss of pile
embedment. Kisinger Campo advised the City of the need for an immediate repair project
,involving these eight piles. The May 13, 1991 monitoring evaluation report demonstrates
the pile penetration conditions warrant the proposed repair. The May 17, 1991, proposal
is from Kisinger Campo for services involved in accomplishing the repair.
The repair will necessitate the closing of the bridge only during certain critical
jacking operations and will be for pre-planned, pre.announced periods of several hours
each. Project completion is estimated at six months and construction costs are estimated
at $946,000.
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The project costs are proposed to be jointly shared with the City portion being all
costs associated with replacing the existing storm sewer and the originally proposed street
improvements in the 1986 Clearwater construction plan and Morton Plant Hospital paying
all costs for the additional street width, all necessary related features including drainage,
storm water treatment and retention, design, permitting and construction management. Of
the total construction costs, the City's proposed share is estimated to not exceed
$156,077 and the Morton Plant Hospital share is estimated to be $25,771.20 with the
total contract amount being $191,848.20. The hospital is bearing additional costs for
redesign, permitting and construction management. Payment or reimbursement costs to
Morton Plant Hospital will be based on actual field measurements of unit contract
quantities.
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The City Manager reported staff is investigating if insurance' will cover any of the
repair costs.
Concerns were expressed regarding a noticed increase in the speed of motorists
across the bridge. The City Manager indicated the special traffic enforcement on the
bridge could be .increased.
Aqreement with Morton Plant Hosoital (PW)
In 1986, the City, Public Works Department proposed the replacement of an
. existing storm system in Pinellas St. from Ft. Harrison Ave. to Bay Ave., with minor street
widening. Upon the City's completion of the roadway plan, Morton Plant Hospital
approached the City with a proposal to further widen Pinellas St. to accommodate various
proposed hospital facility improvements on either side of Pinellas St.
For identification and safety reasons, the hospital has decided to make Pinellas St.
the main entry way to a number of their primary facilities. The hospital offered to pay the
cost of increasing the street width to 36 feet (three lanes) and to provide the redesign,
permitting and construction management of the project. The City completed repairs to the
existing storm system requiring immediate attention and agreed to a joint venture with the
hospital. The hospital proposed to use consultants, Smith, Korach, Hayet, Haynie
Partnership for the required redesign and as construction managers. The final construction
plan preparation was delayed for a long period by Morton Plant due to economic reasons
and several changes in their overall master planning.
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The construction plans are now complete and the hospital has obtained the
necessary regulatory agency permits. Changes in the plans have been made to
accommodate existing driveways, right-of-way restrictions and construction scheduling to
assist access to Morton Plant's facilities. The project has been offered for bids by Morton
Plant by solicitation to fifteen contractors on the City's list of pre-qualified roadway
contractors. The hospital received a low bid from Kamminga & Roodvoets, Inc. in the
amount of $191/848.20. The hospital conducted the pre-construction conference with its
contractor and is anxious to begin construction.
The proposed joint agreement provides the construction costs be shared by the City
and hospital and for the hospital to mnnage the construction contract. A break down of
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The application was prepared for submittal to the US Department of Housing and
Urban Development (HUD) and allocates funds for Public Facilities (3% of the total
budget), Public Services (13%), Homeless Shelters (2%), Home ownership (31%), Housing
Rehabilitation (31 %), Demolition (3%), Economic Development (9%) and Administration
(8%). Requests for Public Facility and Public Services funding were received for 27
projects sponsored by 19 agencies.
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the Initial estimate of contract quantities describing what particular contract items and
quantities are proposed for reimbursement to Morton Plant by the City is contained in the
proposed agreement. The Public Works Department and representatives of Morton Plant
reviewed this break down of contract quantities and determined it to be a fair and .
reasonable distribution of these quantities. The estimate of contract costs is based on the
break down of the contract quantities and the unit contract prices of the low bidder,
Kamminga and Roodvoets, Inc.
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A question was raised regarding the distance of the construction on Pinellas Street.
It was indicated the street would be widened from Ft. Harrison to the Bay within into the
existing right-of-way.
A question was raised regarding the construction's impact on trees. Bill Baker,
Public Works Director, indicated of the two trees involved, one would certainly be saved
and staff hoped to also save the other. .
17th Year Community Develooment Block Grant (CDBG) Final Statement and Obiectives
for FY '91-'92 (PL&D)
On October " 1991, Clearwater will enter the 17th year of the Community
Development Block Grant (COBG) program. The 17th year entitlement amount is
$766,000, augmented by a $7,000 supplemental allocation to create a 17th year
entitlement of $773,000. Program income and carry-over from previous years'
unexpended revenues bring the total 17th COBG budget to $1 million.
These funding requests and the overall COBG budget, were the subject of three
meetings of the Neighborhood Advisory Committee (NAC) on May 12, May 21 , and
June 4, 1991. Their recommendations are included in the Final Statement. Staff
recommendations to the NAC were prepared. In reviewing the funding requests, staff and
the NAC were guided by the federal requirement that no more than 15% of the year's
budget (less carry-over) may be applied to public services. This amount, $1 27,950, is the
absolute ceiling; it is prudent to set the City's budgeted level of expenditures well below
the maximum. The NAC recommended public services expenditures of $126,282.
A concern was expressed regarding differences between the Neighborhood
Advisory Committee and staff recommendations.
A concern was also expressed regarding the 15% cap for public services. It was
questioned if the programs could be funded through other sources.
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Mr. Polatty pointed out the purpose of this resolution is to meet the Federal criteria,
In response to questions, he indicated the goal is have more than 50% of the individuals
participating in the "under 80% of median income" category.
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Jim Polatty, Planning & Development Director, pointed out the Administrative funds
for Neighboring Housing Services were included in this application.
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Res. #91 ~13 ~ beina a findinel of conformance for the Housing Reconstruction and
Conservation Area to allow Federal CDSG funds to be spent to alleviate identified
conditions in certain geographic areas (PL&D)
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Community Development Block Grant {CDBG} funds must be spent to further the
program's national objectives and can be used to benefit low and moderate income
families anywhere in the City. In order to spend funds to benefit a specific geographic
area, conditions conforming to specific Federal definitions relating to structural conditions
must be found throughout the area.
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In January 1991, the City appr.oved the Infill Housing Development Program,
designed with dual purpose of helping individual families achieve home ownership and
upgrading the North 'Greenwood Neighborhood. This program is a key component of the
steps proposed to upgrade conditions in the Housing Reconstruction and Conservation
Area. .
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The Infill Housing Development Program area is located' generally north of Drew St.,
east of Ft. Harrison Ave., south of Stevenson's Creek and west of Betty Lane. A 1990
survey of the area reported 67 % of the housing violates one' or more housing codes, 300
lots are vacant, 75% of the housing was constructed prior to 1959, and less than 40% of
housing is ownerMoccupied. City-wide, 67% of housing is owner~occupied.
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Other neighborhood conditions contributing to the area's eligibility for assistance
have been noted. To alleviate these conditions, it is proposed to use COBG funds in an
expanded neighborhood revitalization program. As proposed, this program includes
development of new housing for ownerMoccupants and expanding eligibility for home
rehabilitation loans using guaranteed bank financing. Under re,gulations governing Federal
expenditures in designated areas, other neighborhood public improvements and commercial
revitalization programs may be implemented.
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A resolution and report document conditions in the Infill Housing Program Area.
Neighborhood meetings were held on May 29, and June 17, 1991. A verbal report and
summary of discussion will be presented to the Commission.
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Concerns were expressed regarding opposition to the program. Mr. Polatty
indicated those opposing the program live in census tract 11263. It was questioned
whether or not this census tract could be left out. The City Manager stated that while
legally that could be done, it would involve philosophical questions regarding black and
white neighborhoods. It was stated there are needs in the neighborhood requesting
, exclusion and the policy should deal with new housing.
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The City Manager reiterated he felt this to be a worthwhile program.
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Mr. Polatty stated some of those opposing the program oppose new housing and
favor the rehabilitation of existing structures. It was questioned if rehabilitation could be
separated from new housing. It was indicated this could be done.
Authorize hirina a contract emolovee for a term of one year for $28,000 to implement new
housing programs and coordinate new and existing programs (PL&.D)
For 1 6 years, a staff of five in the Community Development Division of the Planning
and Development Department has administered the Community Development Block Grant
(CDBG) program. In conjunction with the Infill Housing Program, staff has secured bank
commitments and cooperation from builders, property owners, and Clearwater
Neighborhood Housing Services to initiate a Challenge fund to provide loans for new home
construction and home rehabilitation. Banks have pledged $2.4 million. These funds are
pledged to new home construction and housing rehabilitation. In order to get the new
programs "off the ground," to coordinate the new programs with existing programs and
procedures, and to insure all Federal regulations are followed, additional staff assistance is
required. It is antici pated assistance will be needed for one year, at which point it is
expected that procedures established can be implemented by existing staff.
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This position is classified as Community Development Analyst. The salary
requested is $27,000 per year. Because this is a contract position, no health insurance,
pension or other benefits will be provided. The contract allows for limited sick leave and
five days of personal leave.
Funding for this position will be derived from CDBG grant revenues allocated to
housing rehabilitation and new housing activities. Method of payment will be on a
reimbursement basis from the Department of Housing and Urban Development (HUD).
This position is highly critical to the successful implementation of these new
programs. Once established, the new programs will leverage private lenders' funds with
Community Development funds, and greatly increase the overall investment in inner City
Housing, preserve the City's housing stock, and help many more families than can
currently be reached.
A question was raised regarding how the allocation of funds would work. Mr.
Polatty indicated unexpended funds of the rehabilitation program from previous years'
Block Grants will be used.
A question was raised if this person could work in conjunction with the "Paint Your
Heart Out" campaign. The City Manager pointed out staff's recommendation is for this
person to act as a loan officer for the new Infill Housing program.
preliminarv Site Plan for Pelican Self Serve Car Wash-Snack Shop located on the N side of
Drew St., 200' E of US 19N, Sec. 8-29-16, M&B 33.07 (Farhod Nickjeh) (PL&D)
This item IS to be pulled due to a new site plan being submitted.
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minws06b.91
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06/17/91
The City Manager reiterated he felt this to be a worthwhile program.
~
Mr. Polatty stated some of those opposing the program oppose new housing and
favor the rehabilitation of existing structures. It was questioned if rehabilitation could be
separated from new housing. It was indicated this could be done.
Authorize hirina a contract emplovee for a term of one year for $28,000 to implement new
housing programs and coordinate new and existing programs (PL&D)
For 1 6 years, a staff of five in the Community Development Division of the Planning
and Development Department has administered the Community Development Block Grant
(CDBG) program. In conjunction with the Infill Housing Program, staff has secured bank
commitments and cooperation from builders, property owners, and Clearwater
Neighborhood Housing Services to initiate a Challenge fund to provide loans for new home
construction and home rehabilitation. Banks have pledged $2.4 million. These funds are
pledged to new home construction and housing rehabilitation. In order to get the new
programs "off the ground," to coordinate the new programs with existing programs and
procedures, and to insure all Federal regulations are followed, additional staff assistance is
required. It is anticipated assistance will be needed for one year, at which point it is
expected that procedures established can be implemented by existing staff.
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This position is classified as Community Development Analyst. The salary
requested is $27,000 per year. Because this is a contract position, no health insurance,
pension or other benefits will be provided. The contract allows for limited sick leave and
five days of personal leave.
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Funding' for this position will be derived from CDBG grant revenues allocated to
housing rehabilitation and new housing activities. Method of payment will be on a
reimbursement basis from the Department of Housing and Urban Development (HUD).
This position is highly critical to the successful implementation of these new
programs. Once established, the new programs will leverage private lenders' funds with
Community Development funds, and greatly increase the overall investment in inner City
Housing, preserve the City's housing stock, and help many more families than can
currently be reached.
A question was raised regarding how the allocation of funds would work. Mr.
Polatty indicated unexpended funds of the rehabilitation program from previous years'
Block Grants will be used.
A question was raised if this person could work in conjunction with the "Paint Your
Heart Out" campaign. The City Manager pointed out staff's recommendation is for this
> person to act as a loan officer for the new Infill Housing program.
Preliminarv Site Plan for Pelican Self Serve Car Wash-Snack ShoQ located on the N side of
Drew St., 200' E of US 19N, Sec. 8-29-16, M&8 33,07 (Farhod Nickjeh) (PL&D)
This item is to be pulled due to a new site plan being submitted.
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rninws06b.91
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06/17/91
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Another entrance is a proposed new 24 foot drive on the west side of the property
from Lawson Rd. over an existing dirt street. Public Works!Engineering requires the
developer to provide a 24 foot wide paved street with curb and gutter along the adjacent
property line of the development.
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Prelimlnarv Site Plan for Celebration Station, an outdoor commercial recreation!
entertainment facility, located at 24536- 24576 US 19N, Blackburn Sub., parts of Lots 8
& 9 (.Baker PSP91-05) (PL&D)
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This request is for a site plan review for an outdoor commercial recreation!
entertainment facility, located at 24536- 24576 US 19N. The site is an expansion of the
existing Mountasia Fantasy Golf site to the north and west and includes a go-cart track,
batting cage, and an arcade/restaurant with associated parking. This site is the subject of
a petition for an annexation and land use amendment of 2.99 acres heard by the City
Commission as a receipt and referral item on June 6, 1991.
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The site plan indicates new construction of 11 ,404 square feet for buildings to
include an arcade/restaurant and a maintenance building. Total existing and proposed
building square footage for the site is 18,051. Portions of the proposed bumper boat pool
and the go-car track are located within the 175 foot building setback from the centerline of
US 19N. The applicant should clarify the type of structures to be placed within this
setback to ensure compliance with this regulation.
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The proposed building construction exceeds 50% of the existing square footage,
therefore, the owner will be required to pay an open space assessment fee.
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The entrance to the new development, as indicated on the site plan. is proposed
from US 19N at the "approximate centerline median cut." Based upon an aerial
photograph of the area, the Traffic Engineer's review of the new entrance location
indicates the access is not aligned with the existing median cut on US 19N. The existing
access to the miniature golf course and its site are not shown on the site plan. As a
result, the Traffic Engineer questions the proposed status of the existing access to the
miniature golf course. If the existing access is being closed, the driveway apron needs to
be removed and replaced with a curb and sod parallel with US 19N. The applicant should.
provide more information to the Traffic Engineer to resolve these questions.
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The site plan shows 205 additional parking spaces to accommodate the
development. The existing parking lot must be shown and is required to be brought into
compliance with current landscape requirements of the Land Development Code.
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Operating an outdoor commercial recreation/entertainment facility requires a
conditional use permit for the expansion of the bumper boat pool, the go-cart track and the
batting cage.
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A review of concurrency standards reveals the current level of service on US 19N
at or below level "F." Concurrency regulations allow for the further degrading of this
facility by up to 10% of existing volume. A traffic impact study will be required to provide
the necessary information that proves this proposal is within these parameters.
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minws06b.91
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06/17/91
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A question was raised regarding whether or not the street should be annexed and
the City Manager indicated the City does not wish to annex the street, The City Manager
further reported the applicant is only annexing the portion needed for this development as
they are trying to remain under the three acre threshold. He stated if the property is not
annexed, the development can take place in the County. Annexation will increase the
City's tax base. He stated another issue to consider is that the recreation facility's
location is close to a residential area.
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In response to a question, it was indicated a new store constructed to the south of
this property is in the City. Mr. Polatty reported he sent a letter to the Department of
Community Affairs regarding the subject parcel being under the three acre threshold.
Mr. Polatty pointed out the go-cart concession will be close to US 19N. In
response to questions, it was indicated the go-carts will be mufflered and the facility will
locate on this property whether or not it is within City limits. .
Alcoholic Beverage Distance Senaration Variance for orooertv (Marina Restaurant) located
at 25 Causeway Blvd., Marina Building, City Park Sub., Lots 10- 13 (City/Metallo AS91-
1 2) (PL&D)
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The applicant is requesting an alcoholic beverage distance variance for anew 2-
COP alcoholic beverage license designation which permits the sale of beer and wine for on
premises consumption. The establishment is in the existing Marina Restaurant which has
been in business under current ownership since April 1990. A variance from the
separation distance requirement from similarly licensed alcoholic beverage establishments
is required as Captain Memo's Pirate Cruise is located on adjoining property.
The property is within an area presently zoned public/semi~public district (P/SP).
The City Commission approved a lease amendment that allowed this use to serve alcoholic
beverages. However, alcoholic beverage sales were not permitted in tl1e P/SP district. A
recent Land Development Code amendment was approved by the Commission to correct
this and several oversights in the P/SP district. Now the owner is eligible to apply for a
conditional use for alcoholic beverage sales for on premises consumption.
The proposed establishment will have 1,200 square feet of interior floor area, with
the existing 50 indoor seats and no outdoor seating. The allowable seating capacity is 50
seats as determined by the Fire Marshal. There are no additional parking requirements for
a 2-COP use beyond that required for Clearwater Marina Station. The proposed hours of
operation are 7 a.m. to 7 p.m. on weekdays and weekends.
The applicant's request for a conditional use permit has been approved by the
planning and Zoning Board subject to the following conditions: 1) the sales of alcoholic
beverages shall be restricted to consumption on premises with no package sales, 2) the
requisite occupational license shall be obtained within six months from the date of this
public hearing. and 3) the applicant shall obtain a variance of 200 feet to permit the
establishment of alcoholic beverage sales zero feet from a similarly licensed establishment.
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minws06b.91
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06/17/91
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The Police Department has completed a background investigation and has stated
there have been no calls to this location.
The Harbormaster has indicated the Marina Restaurant is a good tenant of the
Marina.
The Planning Director indicated the Harbormaster reports that the boats with
alcoholic beverage zoning designations do not serve while at dock.
Authorize draftina a lDCTA to allow one sian oer each frQntaae (Pl&D)
Staff has received correspondence from Luciano Mendes, Gulf Beach Motel, 41 9
Coronado Drive, that states because his property has access and frontage on Coronado
and Harnden Drives and the design of this development, it is necessary for him to have his
property identified from both roadways. However, Section 134.010(2)b., states that
property having multiple frontages ;s only eligible for additional property identification signs
when they front on two or more major thoroughfares as designated in the Thoroughfare
Plan.
Under current code requirements, it is impossible for the Gulf Beach Motel to have
more than one property identification sign. The allowable square footage for business
identification signs (15 square feet) is insufficient to permit adequate identification of this
property, particularly when access ;s provided from more than one frontage.
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In the circumstances described in the letter, it seems appropriate that properties be
allowed to be identified adequately from all frontages on which they have access, as long
as adjoining residentially zoned property is protected. Staff proposes preparation of a code
amendment to permit an additional sign for each frontage, subject to limiting signs on
roadways serving as entryway into residential areas.
Concerns were expressed that this was being recommended as long as it does not
affect residential. It was felt the issue of the sign code is to have a Citywide reduction of
sign clutter and by allowing this, it would "junk it up" beach blocks which are short.
A question was raised regarding if this would apply anywhere than on the beach.
This item was pulled until the requested information is available.
Receive and Refer land Use Plan Amendment to Industrial and Il Zonina for a portion of
Phase II and all of Phase 11\ (48.421 acres) of the Park Place Development of Regional
Impact (DRI) located between Drew St., Gulf~to-Bay Blvd., US 19N and Hampton Rd.,
(Building Operation Holding Co., lUP91 ~04, 291-01) (Pl&D)
This request is to modify a portion of Phase II and all of Phase III of the Park Place
Development of Regional Impact (DRI) to allow industrial land uses in lieu of office uses.
Park Place, a 99.1 acre office 'and retail development, is located across Gulf-to-Bay Blvd.
from Clearwater Mall.
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minws06b.91
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06/17/91
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On September 1, 1983, the City Commission granted approval of the original
Development of Regional Impact Report on Park Place. The terms and conditions of that
approval are stated in Ordinance No. 3205-83 and in the First Amended and Restated
Annexation Agreement as amended by Ordinance No. 3287~83.
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The project's original owners have gone through foreclosure and the new owner,
Building Operation Holding Company, has a client. American Cyanamid, interested in
developing the subject property (48.421 acres) with "light, clean manufacturing uses."
The property is currently zoned General Office (OG) with a Residential/Office Land Use
Classification.
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The applicant has applied for Limited Industrial (lL) zoning, the only industrial zoning
district listed in the Land Development Code. Should the proposed Research Development
and Office Park zoning district be approved by the Commission, the applicant should be
required to utilize that zoning district for this proposal.
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An additional 94,722 square feet of retail and 359,340 square feet of office space
in Phase I remains to be developed. After approval and certification of final site plans
consistent with the Conceptual Master Plan, additional construction can be permitted.
Open Space and Recreation impact fees consistent with the terms of this annexation
agreement have been paid.
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In accordance with Phases II and III or the conceptual development plan Additional
development, additional development will require the payment of transportation impact
fees~ Considerations required for the approval of subsequent phases are included in the
development order. Annual reports must be submitted for approval by the City and
Regional Planning Council. September is the anniversary month for this development's
annual reports.
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The City Manager reported this is the culmination of six months to a year of
discussion. He stated a company with light and enclosed manufacturing currently located
on S Ft. Harrison wants to move to a new home at the Park Place facility without a
substantial deviation from the Development of Regional Impact (DR!). This receipt and
referral starts that procedure. He stated the change would essentially replace office
deve.lopment with clean, light industrial. The new zoning category being prepared will
accommodate this use.
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Jim Polatty, Planning & Development Director, indicated this proposal will decrease
traffic impact, building coverage, and trip generation.
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Concerns were expressed regarding the use of the word "industry. II It was felt a
more favorable term would be a "research" zoning category.
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The City Manager stated while they agree that was the intent of the new category,
they did not want to reject manufacturing. He 'stated American Cyanamid is a good
company and no complaints have been received.
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In response to a question, Mr. Deignan indicated the system is currently running at
52% to 54% of gross. The City Manager indicated the loss could be recovered but the
Commission would have to approve new rates. He indicated the need for a good Gas
Manager to work with the Finance Department.
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In response to a question, the Planning & Development Director indicated the
company will be using only a portion of tho site. The City Manager reiterated this is a
good solid company and will provide a chance to develop 40 acres of the remaining Park
Place DR!. It was felt this would also provide good employment opportunities.
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A question was raised regarding the road accessing the property. The City
Manager indicated any roads will have to meet the DRI requirements.
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The City Manager requested Dan Deignan, Finance Director, to attend to meeting to
discuss the Clearwater Gas System (CGS). Mr. Wright questioned the spread between the
cost of gas and the sale price. Mr. Deignan indicated the City pays $0.21 a therm and
charges $0.40 a thermo Mr. Deignan indicated CGS is attempting to obtain a 54% margin.
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A question was raised regarding how CGS lost $300,000. Mr. Deignan reported in
August, the Florida Gas Transmission (FGT) did not raise its rates but changed its billing
method. In an attempt to maintain the same differential between expense and revenue, an
arithmetic error became part of the rate. When an analysis was done on the margin, the
error was discovered and it was. recommended not to pass the March price decrease from,
FGT to the customers. As a result, a portion of the $300,000 loss has been recovered.
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A concern was expressed that those who benefitted from the error should
compensate eGS for the loss. The City Manager pointed out CGS uses a price tiering
system.
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Mr. Deignan indicated some of the lost revenues could be made up by maintaining
current rates. A concern was expressed regarding accomplishing this without negatively
affect!ng the market due to the City not decreasing rates as others have.
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He also reported a meeting would be held today with Morton Plant Hospital to try
to convince them to return to using CGS.
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. The City Manager asked for Commission approval to recover revenues where
possible without hurting the system.
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In response to a question, the City Manager estimated it would take approximately
nine months to cover the loss. He indicated staff would recover as much of the loss as
possible without becoming non-competitive. It was stated the only reason to keep the Gas
Division is if it is profitable. It was reiterated there was a need to have a Gas Manager on
staff .
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A Budget Town Meeting was scheduled for July 23,1991 at 7:00 p.m.
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The City Manager indicated the issue Is not simple and complicated formulas are
used. He reported former City Manager Rabun had asked Mr. Deignan to take an interest
in CGS, to be sure such an error does not occur again.
Verbal Reoorts
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The City Manager asked that the Commission come to the meeting Thursday night
preparod to set a date for disscussion of the Maas Brothers property.
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The City Manager reported a business plan for CGS will be presented through the
budget process. He stated CGS will be negotiating with Pasco County for an interlocal
agreement. An advertisement has been done for a Gas Manager.
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Assistant City Manager Hunsisker will stay with CGS through the summer. It was
hoped a CGS Manager can be hired by September. The City Manager stated he has also
requested information from the Finance Department regarding the pros and cons of
establishing a Gas Authority. He stated the goal is to reduce overhead and greatly
improve service and the profitability of CGS. He stated all of these issues should come
together in July.
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The City Manager reported a work plan for the Planning & Development Department
will be out soon and he will be requesting input from the Commission regarding this. It
~~t was indicated the work plan will include the Clearwater Beach Blue Ribbon Task Force
.. \'" recommendations and staff comments.
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The City Manager requested the Commission hold a closed meeting regarding union
bargaining after the July 15, 1991 Commission meeting.
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City staff was asked to make recommendations regarding a volunteer award. Staff
proposes two awards: 1) the Mayor's Award for volunteer service to the City and 2) the
Commission Award for a City employee who volunteers in the Community.
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Kathy Rice, Deputy City Manager, pointed out the Committee judging the nominees
will be made up of volunteers.
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Questions were raised regarding whether or not the award winners should be
invited to the Appreciation Dinner. The Mayor stated she would prefer to present these at
Commission meetings. The Awards will be made in the form of plaques. Consensus of
,the Commission was to proceed.
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Other Commission Action
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The Mayor questioned whether or not the Commission wished to take a stand
regarding a memorandum from the City Manager regarding ceasing the daily delivery
service and using fax machines. The City Manager indicated he had planned to discuss
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06/17/91
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this: recomrrui'ndation during the bUdget process.' . in response to a question, the City
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M,a'nager.lndicated the messenger service currently costs $5,000 per year. He 'also
indicated the change would not totally eliminate delivery service. Consensus of the
"qommission was to implement this procedure now.
Commissioner Fitzgerald questioned, if any awards or recognitions should be made
to those individuals involved in the cleanup activity after the April storm. The City .
Manager indicated he was waiting for t~e process to be finished in order to determine this.
, Adiournment
The work session adjourned at 11 :58 a.m.
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CITY COMMISSION SPECIAL^WORK SESSION
June 17, 1991
The City Co~nission of the City of Clearwater met at City Hall with the following
members present:
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Rita Garvey
Sue Berfield
Lee Regulski
William Nunamaker
Richard Fitzgerald
Also 'present were:
Michael J.Wright
Tina Wilson
Cynthia E. Goudeau
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
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City Manager
Acting Budget Director
City Clerk
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6/17/91
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to this project. Dill Baker, Public Works Director, indicated the City has
committed to spend 4 million dollars on this project and that the State will join
and finish the improvements once the 4 million has been spent. In response to
a question regarding why improvements at Drew and Missouri were taken out, it was
indicated this was done so in order to allow the entire Drew Street project to
be looked at as a whole.
Discussion ensued regarding the monies allocated to sidewalks and bike
trails. It was indicated that'when the City does a new street it includes a bike
lane. These lanes are not marked at the request of the bike riders.
. A Question was raised regarding why the Garden Avenue garage expansion had
been deleted and it was indicated it was not needed at this time. It was also
reported that environmental habitat has been taken out because it is maintenance
and not a capital project.
A Question was raised regarding a proposed softball complex and it was
indicated that there are no particular plans at this time. The City must first
locate a 10 acre parcel of land on which to locate the project.
Commissioner Nunamaker left the meeting at 12:40 p.m.
It was requested that the restrooms at Marymount Park be looked at.
Questions were raised regarding the proposed Mandalay Park gazebo. It is
not certain that all groups support this project. Consensus of the Commission
was to delete this as a specific project and to include the monies for it into
the overall capital improvement project for Clearwater Beach improvements. .
A question was raised regarding the nature preserve. It was indicated this
is the project which also includes Safety Harbor obtaining some land.
In response to a question regarding replacing a loaner truck, it was stated
this truck is in disrepair.
Monies for a major dredging project have been included in the 1993-94
fiscal year for Seminole Boat ramp.
Tina Wilson, Acting Budget Director, reported that monies had to be moved
into this year for the Sand Key Bridge repair.
The City Manager reported monies have been included in the CIP for
permitting for the Island Estates Marina. The City will be going forward with
engineering and permitting in order to have them in place. If in 92~93 it is
determined that it is time to build the marina, the City will do so, however, it
will only be built when it is actually needed.
A question was raised regarding Pier 60 having previously shown repair and
replacement. It was indicated that the City will be rebuilding the pier and in
approximately five years, repair and replacement will once again be needed in the
eIP budget.
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6/17/91
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, CIP projects for the library include money for books and a computer
upgrade.
, When the projects for roof repairs were being discussed, a question was
raised regarding the roof at the City Hall Annex. It was indicated the City is
attempting to hold together that roof as plans are for a new City Hall to be
built in the next three to five years. There will some need for air conditioning
replacement.
A question was raised regarding a project showing lighting for the airpark.
The City Manager reported the lights would not be on at night but they are a
safety feature for dusk operations. A question was raised regarding the
mechanism for turning off the lights. It was felt that it was a switch in the
bu i 1 ding and that they cou 1 d not be turned off and on through rad i os on
airplanes. .
A CIP project for the replacement of a large xerox machine was explained
stating that the current machine is antiquated and we can not maintain it for
longer than a year. The project proposed will purchase a machine that will pay
for itself after four years. It is anticipated the machine can be used for at
least ten years.
A status report was requested for the phasing of the water line
replacement.
The City Manager reported that the conservation reuse water program will
result in some borrowing. This program will be set up as a utility and will
actually be a parallel water system. In response to a question regarding water
restrictions, the City Manager indicated that we are responding to complaints
daily and the City is trying to meet Southwest Florida Water Management
Oistrict1s (SWFWMO) requirements. He also stated it was his understanding that
SWFWMO was considering loosening the current water restrictions.
Discussion ensued regarding the need to continue restrictions with it being
indicated that there are no long term policies. '
The City Manager reported a component of the Natural Gas System could be
the use of propane. He stated this will be a philosophical question that will
need to be decided. He indicated the Solid Waste Complex has been removed as he
wishes to closely scrutinize the cost before moving forward with that project.
The meeting adjourned at 1:12 p.m.
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6/17/9'1
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