02/04/1991 (2)
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WORKSESSION
City Co~missi{)n Worksessioo'Minutes
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CITY COMMISSION WORK SESSION
February 4, 1991
The City Commission of the City of Clearwater met at City Hall with the fallowing
members present:
Rita Garvey
Richard Fitzgerald
Lee Regulski
Sue Berfield
William Nunamaker
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner (Arrived 10:45 a.m.)
Also present were:
Ron H. Rabun
M. A. Galbraith, Jr.
Cynthia E. Goudeau
City Manager
City Attorney
City Clerk
The Mayor called the meeting to order at 9:11 a.m. and the following items
were discussed:
One employee service pin was awarded.
~iscussion with the BudQet Advisorv Committee (WSO)
Budget Adv i sory Comrni ttee Cha irrnan, Bob ShermerJ stated they are look i ng
for direction from the City Commission. He stated the Committee hopes to be
able to find ways to improve the effectiv~ness and efficiency of the City.
Discussion ensued regarding what the Commission is expecting from the
Committee. It was stated they are not asking the Committee to look at line item
budgets but rather to do in~depth study of programs to determine whether or not
they are still needed, whether or not there is a more efficient, effective way
for that program to be administered, etc. In the budget procedure this year,
there are already plans to look in-depth at programs in the Police, Parks and
Recreation and Administrative Services Departments.
General Consensus of the Commission was the Committee should direct its
studies to these departments in an effort to assist in the preparation of the
91/92 budget. Visits and gathering information from these departments will be
coordinated through Betty Deptula, Administrative Services Director. It was also
stated the Committee could look at ways in which to improve the overall budget
process.
Contracts for the purchase of Police Department Uniforms to Harrison Uniform
Com an St. Petersbur FL for an estimated 58000.00 and to Martin's
Uniforms. Tampa. FL. for an estimated $30.000.00 PO
The bid included the individual unit price on 22 items. The police
department requested samples of specific items to assist in the evaluation
process. Shirts, trousers and jackets were evaluated by members of the patrol
worksession
. 1
2/4/91
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and service divisions and the purchasing manager during a meeting with selected
vendors. Low bid prevailed with the exception of leather keepers tall long
sleeve shirts and dacron cotton trousers which were awarded based on quality,
tailoring and appearance. It is recommended the leather keepers stay with the
current supplier, Harrison Uniform while the long sleeve shirts and dacron cotton
trousers are recommended be awarded to Martin's Uniforms.
A question was asked regarding how often the uniforms are replaced and
Lieutenant Egger responded they are replaced on fair wear and tear and have a
normal life span of 2 to 4 years. It was also indicated that in order to get
new uniform components, they must turn in the old item.
The band boosters of Clearwater High School and Countryside High School
have been parking automobiles at Jack Russell Stadium for spring training games
for many years. There will be 15 games scheduled this spring with Clearwater
High School parking cars for the first 8 games and Countryside High School
parking cars for the final 7. As in previous years, the band boosters will
collect the parking fees and after paying State's sales tax will retain 60% while
remitting 40% of the revenue to the City. The City's share for the 1991 season
is estimated at $10,000.00.
The proposed agreement is identical to those in past seasons except the
park i ng fee has been increased from $1. 50 to $2.00. ,Th i s increase has been
approved by the Phillies and should result in cars being parked more rapidly
since less change will have to be made. Changes being made in paragraph four
will allow the boosters to park the cars without tickets. This too, will assist
in parking the cars more quickly.
A question was raised regarding the increase in the fee and it was
indicated there have been some problems with making change slowing down the
parking of cars but also people parking in other lots are paying $3.00 to $4.00.
This will increase revenues to both the boosters and the City.
A quest i on was ra i sed regard i ng whether or not season tickets had been so 1 d
at the $1.50 parking rate and it was indicated the $2.00 fee had been charged.
A concern was expressed regarding one school getting more games than
another and it was explained they alternate years.
Vacatino 16' east-west alley lyino N of Lot B. Beraens Replat and easterly 1/3
of Lot 2. and the westerlv 1/3 of Lot 3. Blk 2. Jones' Sub. of Nicholson's Addn.
to Clearwater Harbor to ether with a 151 north-south a1le 1 in alan the W
IS' of the oriqina1 boundarv of Lots A and B. Berqens Replat Salvation Army V90-
14)(PW) .
The appl icant is requesting the vacation in order to construct a new
parking lot which will include the land now occupied by the two alleys. The
Public Works Director believes the east-west alley should not be vacated because
worksession
2
2/4/91
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it does represent a traffic option which if it were lost to the public would
create a longer route of travel for the citizens adjacent to Osceola Avenue
between Jones Street and the alley in question.
Bill Baker, Public Works Director stated the Salvation Army feels strongly
they need this alley and they are proposing to provide an access easement across
their parking lot which would provide the traffic option that the Public Works
Director desires.
Concern was expressed regarding people not real izing that this is an access
and whether or not public purpose would be served by vacating the alley.
Public HearinQ & First ReadinQ Ord. #5077-91 - VacatinQ westerly 81 of the 251
draina e and utilit easement 1 in alon the easterl line of Lot 1 Blk J
Brookhill Unit II Bailey V90-16 PW
A previous owner installed a pool and decking which encroaches into the
easement. The City settled litigation with the current property owners agreeing
that staff would recommend to the Commission that 81 of the easement be vacated.
This area is adjacent to Stevenson's Creek. None of the improvements proposed
for Stevenson's Creek Phase II through this reach of stream will be impacted by
the vacation. .
A question was raised regarding the settlement of litigation and it was
indicated the City agreed to vacate if the property owners installed a wall which
they have done. It was indicated they are attempting to clear a title problem
at this time.
First Readino Ord. #5080-91 - Relatino to utilities: amendinQ Sec. 50.15
reQardinQ char es and fees for backflow revention devices. amendin Sec. 52.015
reQardino definitions for detector check valves (PW
On March 1, 1990 the Commission adopted an ordinance which established
customer charges for required backflow prevention devices. When required the
devices are installed and maintained by the water division. Since the adoption
of this ordinance, it has been enforced primarily to ensure installation of
proper devices on new service connections. Now that experience has been gained
with installing and maintaining backflow preventors and similar devices, it is
desirable to begin installing them on certain existing water service connections
that are considered potential hazards to the public water distribution system.
The existing service connections do not have the backflow prevention or detector
check valve devices because they were not required at the time of original
construction.
To provide these existing customers some relief, the ordinance establishes
separate reduced charges for these i nsta 11 at ions when requ ired on exist i ng
service lines. The reduced rates include costs for material only. The City will
provide the labor at no charge to the existing customer. The Pinellas County
Water System offers similar cost savings for this type of installation.
worksession
2/4/91
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The proposed ordinance modifies two existing rates for backf10w prevention
device installation to make them more compatible with actual cost and establishes
definitions for detector check valve and double detector check valve. .
Concerns were expressed that the costs for retrofitting are more than for
new installations. A question was raised regarding why we would subsidize costs
for existing customers. A question was also raised regarding the amount of money
that would be absorbed by this subsidy and how many customers we are estimating
will be impacted. Information will be provided for Thursday night.
Community Relations Board - 1 appointment (CLK)
It was stated Me1via Price, who is listed as a nominee, no longer lives
in Clearwater and it was requested her name be removed from the list.
Permit fees and miscellaneous charges for the building division have not
been reviewed for five years. The review indicated the need to increase fees
so revenues collected will cover the budget needs of the building division. This
is in keeping with the Commission's policy that such a fee cover the actual
administrative costs of these activities. The total budget of the bui 1ding
division is $955,200.00 with a projected revenue of $803/000.00. Staff is
projecting an additional $72,000.00 revenue this fiscal year if the proposed fee
increase is effective March 1, 1991. A full twelve months of collection should
pay for almost the full cost of operating this division.
Staff compared fees of surrounding jurisdictions before drafting their
proposal. In addition to the proposed fees, information in the ordinance is
restructured to clarify restrictions placed on permits and a list is provided
as to when permits are not required.
A concern was expressed that our fees seem to be higher than other
jurisdictions and in response to a question it was indicated the fees will not
pay for total operations for this fiscal year but should for the next.
A question was raised regarding whether or not permit stickers are now
required to be placed on portable signs. Vic Chodora, Building Official stated
this has been in effect for 1 to 1 1/2 months and the permits should be attached
to the portable sign.
Pre1iminarv Site Plan for Beth Shalom (proposed church bui1dinQ expansion)
located at the SE corner of Belcher Rd. and Harn Blvd. Mornin side Estates Unit
I. Lots 194 thru 208. 2.8 acres m.o.1. Sobel, Gaylor PLD
The developer is requesting approval of a site plan for expansion of the
existing church building. A variance of 251 to permit the addition to be located
worksession
4
2/4/91
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151 from the side property line at Claiborne Drive will have to be approved by
the Development Code Adjustment Board before this item can be reviewed by the
Development Review Committee. Otherwise, the subject property appears to comply
with all development requirements stated in the Land Development Code.
Three access points exist off Belcher Road and one access point exists off
Claiborne Drive. The developer proposes to keep the three access points off
Belcher and remove, during phase two expansion, the existing access point off
Claiborne Drive. The developer also proposes to build a driveway at some point
off Claiborne which would appear to be noncompatible with the residential uses
presently found along Claiborne. Staff is recommending as a condition to the
site plan that the proposed new access drive off Claiborne be deleted.
Discussion ensued regarding the access points and staff reiterated they
are recommending deletion of the proposed new access off Claiborne. They stated
there are three existing access points off Belcher, two of which are currently
not in use. They do propose to use all three under the new site plan.
Variance to the Separation Requirement for Sales of Alcoholic Beveraqes for
Ju1ie1s Seaside Cafe. located at 351 S. Gulfview Blvd.. Llovd-White Skinner Sub..
Lot 70 (Tiernan AB91-02)(PLD)
This is a request to permit the legal use of the subject property for
outdoor seating associated with the existing restaurant use as well as to expand
the area associated with the alcoholic beverage use into the outdoor seating
area.
Jim Polatty, Planning and Development Director indicated this property has
been the subject of Code Enforcement for some time. He stated they now meet Code
and need the variance for the alcoholic beverage use. He stated this business
has been monitored and no adverse impacts have been noted.
The request is for four variances from the sign regulations: 1) a variance
of one property identification sign to allow two such signs; 2) a variance of
82.8 square feet to permit a total of 194.8 square feet of property
identification signage; 3) a variance of 16.5 feet to permit a pole sign of 36.5
feet in height and 4) a variance to allow nonconforming signage to remain after
the amortization period.
Scott Shuford, Planning Manager stated the request e~sentia1ly is asking
they be allowed to leave up their existing signs and not meet code after the
amortization period has expired.
Variances to the SiQn ReQulations: Shell Oil Station located at 2000 Drew St..
Skvcrest Terrace Sub.. Blk C. part of Lot 3 and all of Lot 4. zoned CG (Shell
Oil Company/Smith SV90-01)(PLD)
This is a request for three variances from the sign regulations: 1) a
variance of two property 1.0. signs to permit a total of four such signs, 2) a
worksession
2/4/91
5
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/~ variance of 5.8 square feet property 1.0. signage to permit a total of 133.8
l square feet of such signage, and 3) a variance to allow nonconforming signs
subject of this request to remain after the amortization period.
Scott Shuford, Planning Manager indicated there is some confusion regarding
property 1.0. signs versus business identification signs. He stated canopy signs
are considered property 1.0. signs. He further reiterated that gas stations are
a special problem when it comes to signage.
Michael Wright, Assistant City Manager, reported on the status of the
nonconforming sign notification program. He stated there will be approximately
2,000 letters that will go out to owners of signs which will need to be modified
or have variances approved prior to the end of the amortization period. He
stated they will be providing a sample street to the Commission to indicate to
them how the program will be handled.
Other City Attornev Items
Item: Insurance Claim of City aoainst Appalacian Insurance Company for
Clearwater Bridoe
The City Attorney reported he believes there is a claim to be made that
Appalacian Insurance Company should honor the City's claim for damages on
Clearwater Pass Bridge. He is requesting Alan Zimmet, former Assistant City
Attorney, be hired to process the City's claim against Appalacian and bring a
lawsuit if deemed necessary.
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':..: A question was raised regarding whether or not the City Attorney had
reviewed the cases which Mr. Zimmet would be relying on. The City Attorney
indicated he had not at this time. It was requested he review these cases prior
to Thursday and report to the Commission regarding his opinion of whether or not
we have a strong case. Consensus of the Commission was to add this item for
Thursday night.
Verbal Reports
The City Manager reported on a request from the North Pine 11 as Jo i nt
Veterans Council for the City to cosponsor an event supporting the troops in
operation Desert Storm. The event would be held at Clearwater High School and
should the City agree to cosponsor the event, the high school would waive its
fees. No City fees would be waived.
Commissioner Nunamaker arrived at this time.
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Concerns were expressed regarding additional requests of this type and
whether or not the commission should become involved in these events. It was
stated there is a difference between the supporting the action that is taking
place and supporting the troops.
Concerns were also expressed that if the City cosponsored a supporting
group how they would handle a request from a nonsupporting group. Concerns were
also expressed regarding liability in these events.
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worksess;on
6
2/4/91
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~ ., The City Attorney stated the Commission needed to be aware that this would
be a political question and more information was requested for Thursday night.
Further discussion ensued regarding how to handle these requests and a
suggestion was made that Coachman Park be made available to be scheduled by
anyone wishing to use it, but groups using it would have to pay for any police
or other city service costs. It was indicated a request had been received to
use Jack Russell Stadium and it was indicated this would have to be approved by
the Phillies and as it is getting close to spring training, it was doubtful it
could be used. General consensus of the Commission was to make Coachman Park
available on the basis previously mentioned.
Other Commission Action
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The Mayor questioned if the Commission had seen the letter from the Chamber
regarding changing the ~ame of Jack Russell Stadium to Jack Russell Memorial
Stadium. There was some concern whether or not this was necessary. It was also
indicated that in the future the perception would be that the stadium had been
built as a memorial to Mr. Russell who has just recently passed away. It was
actually named after Mr. Russell due to his efforts to bring baseball to the
area.
Commissioner Fitzgerald complimented the City Attorney's office for the
settlement of the Teer case.
f~. Commissioner Nunamaker questioned the status of the DeSantis case. The
'~~';,. City Manager indicated Mr. DeSantis had indicated his recent letters were sent
out in 'error and he misunderstood some calculation regarding his retirement
effective date. Commissioner Nunamaker questioned the status of the settlement
with FOP#4. It was reported we have a tentative agreement with the union that
will need to be presented to the members for ratification and it will then come
back to the Commission. He questioned whether or not FOP#10 had ratified the
contract and it was indicated they had not. It was also reported the CWA was
to vote on a tentative agreement on February 6.
In response to a question regarding whether or not we would begin new
negotiations in June, Ms. Rice indicated she would prefer to start the new
negotiations pT'ior to that. She reported we have received the Special Master's
report on the IAFF contract but there has been no discussion on that as of yet.
The meeting adjourned at 11:05 a.m.
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worksession
7
2/4/91
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