12/02/1996 (2)
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WORKSESSION
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:.'.:'.'City.Commission Worksession Minutes
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CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
December 2, 1996
Present:
Rita Garvey
J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
Elizabeth M. Deptula
Kathy S. Rice
Bob Keller
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
Mayor/Commissioner
Vice-Mayor /Commissioner
Commissioner
Commissioner
Commissioner
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The meeting was called to order at 1 :00 p.m. at City Hall.
Service AwardJi .
Seven service awards were presented to City employees.
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The December eRA (Community Redevelopment Agency) meeting was canceled.
The Commission recessed from 1: 10 to 1 :23 p.m. to meet as the Pension Trustees.
,
ED ECONOMIC DEVELOPMENT
Public Hearina - FY 1995/96 COSG proqram Grantee Performance Reoort
Regulations established in Section 570.507 and 570.509 of the COSG (Community
Development Block Grant) act of 1974, as amended, require program participants to
forward a Performance & Evaluation Report to HUD (U.S. Department of Housing and
Urban Development) no later than December 31, 1996, 90 days after the end of the
program year. The GPR (Grantee Performance Report) documents City expenditures of
COSG funds and is used to monitor the program for compliance and financial audits. The
City Commission approved all listed expenditures through approval of prior years'
Consolidated Plans.
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Economic Development Director Alan Ferri said GPR information on COSG funded
activities are used to compile national data on CDSG programs. HUD is developing a new
report form that will include all grant funded programs. The GPR indicates the City's level
of Federal credit is in balance. ' Commissioners and Clearwater citizen comments were
invited. The report also reviews thresholds to which the City must adhere regarding
percentage of funds spent on administration costs, public services, etc. At least 70% of
COBG funds must benefit low income families. A software glitch incorrectly shows the
City spent more than 1 5 % of CDBG funds on public services. The City. met threshold
requirements in all categories.
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GAS GAS SYSTEM
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Mr. Ferri said Federal legislation delayed authorization to fund first-time home
buyers until March 1996, and HUD did not inform the City of this decision until mid-
August. In the meantime, staff met local needs with SHIP (State Housing Initiatives
Partnership) and HOME funds. The City's overall performance has been good. Funding
was increased for those with lower incomes. The amount of rolled-over funds was
reduced by 36.4%. He predicted further progress in the coming fiscal year and
commended staff for completing the GPR ahead of schedule.
The impressive level of private sector commitment used to leverage Federal funds
was noted. Mr. Ferri said staff leveraged $9 of private funds for every Federal dollar. He
said the roll-over amount of $434,080 includes accumulations from prior years. The
creation of three broad pools of funding rather than specialized pockets allows staff
flexibility with subgrantees. Staff has worked with the CHA (Clearwater Housing
Authority) on several programs and intends to expand that relationship. The City is
involved with CHA's WillowBrook rehabilitation project, where condominiums are sold to
former public housing tenants. Mr. Ferri said program benchmarks are raised each year.
Only $29,000 in subgrantee funds will be rolled-over this year. Staff also provides
increased technical assistance.
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It was questioned if funding can be increased for a sub-grantee with long waiting
lists for services. Mr. Ferri applauded the Commission for increasing their funding of social
services. Most requests for City CDBG funds are to fund public facilities. The Congress
has limited public facilities funding to 15% of COBG funds. Mr. Ferri said subgrantees
appear annually before NAHAB (Neighborhood & Affordable Housing Advisory Board)
meetings which are televised on C-View TV, providing them the opportunity to address the
board and Clearwater citizens, describing their agencies, the services they provide, and
reviewing their needs for volunteers and financial support. It was noted many local
agencies need more funds. It was requested staff be creative in addressing agency needs.
A reference was made to 7 vacant lots on N. Betty Lane. In response to a
question, Mr. Ferri said, according t.o the Federal government, a property of this size can
be referred to as "in-fill. II Mr. Ferri noted typos on pages 24, 25, and 33. .
Contract extension. 01 /01 /97 -12/31 /97. for ourchase of various aas installation & reoair
materials to Temoaco of Pinellas, Clearwater, FL, at an estimated $289,732.91
This bid represents CGS's (Clearwater Gas System) estimated annual requirements
for miscellaneous gas installation and repair parts required for construction, servicing,
repairing, and installing new and existing gas appliances. During the current contract,
Tempaco has provided excellen~ delivery response times and minimal product outages.
Tempaco, the largest gas parts supplier in the State, is the only vendor to bid on the
original contract. Again, PVC and copper items are excluded. Original specifications
include an authorization to extend the contract. The 1996 contract is for $272,223. With
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additions and adjusted quantities outlined on the adjusted bid tab, the 1997 amount is
$289,732.91.
In response to a question, CGS Managing Director Chuck Warrington said the
quantities are changing, not the bid. He said $289,732.91 is the maximum budgeted for
these expenses. He estimated 80% of the total covers repair and maintenance.
Aareement with FOOT to Install natural ass mains durina widenina oroiect of SR 54 from
Madison Ave. to Rowan Rd.. at an estimated $197.365.25: Res. #96-77 - authorizing
execution of agreements for installation and acceptance of new city facilities; authorizing
placing of funds with FOOT for completion of utility installation
A State project in Pasco County is widening SR 54 between Madison Avenue and
Rowan Road. This JPA (Joint Project Agreement> provides for the State's general
contractor to install CGS' gas main and will result in the work being done in a timely
manner while relieving CGS from penalty payments due to project delays. Restoration
costs are saved as the general contract is responsible for those expenses under the JPA.
This JPA, for labor only, is estimated to cost $197,365.25. CGS will provide gas
materials for the project from existing inventory that includes 7,845 feet of 6-inch PE gas
main, 140-feet of 2~inch PE gas main, and other gas fittings. The purchase of these
materials, valued at approximately $45,500, was approved by the Commission previously.
In response to a question, Mr. Warrington said these costs were anticipated in the
plan to extend the trunk line.
PO POLlCE
Purchase one 1997 Ford Crown Victoria Police Interceptor automobile from Duval Ford,
Jacksonville, FL, for not to exceed $21,415
AND
Purchase two 1997 Ford Crown Victoria Police Interceptor automobiles from Duval Ford,
Jacksonville, FL, for not to exceed $42,830
AND
Purchase four 1997 Ford Crown Victoria Pollee Interceptor automobiles from Duval Ford,
Jacksonville, FL, for not to exceed $85,660
AND
Purchase of eleven 1997 Ford Crown Victoria Police Interceotor automobiles from Duval
f.2r2, Jacksonville, FL, for $235,725; financing to be provided under City's master lease-
purchase agreement
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This purchase of 11 replacement vehicles includes ono vehicle that was totaled In
an accident and not on the FY (fiscal year) 1996/97 Replacement List. Vehicles selected
for replacement have maintonance costs that exceed the purchase price or the age of the
units and/or life to date exceeds 90,000 miles. The vehicles will be delivered to the City
about December 16, 1996. The State Contract rate is more economical than the Florida
Sheriff's Association rate.
Fleet Administrator Vernon Bales said the unit price includes delivery. In response
to questions, it was noted bidding does not save money and sometimes results in the
City's inability to obtain vehicles that meet specifications. Comptroller Fred Belzel, of
General Services, said the City has not had problems obtaining warranty work for vehicles
purchased out of town. The benefit of spending City funds locally was noted.
In response to a question, Mr. Belzel said the City already received an insurance
check toward coverage of the vehicle that was totaled. Coverage was provided by third
party liability. Replaced vehicles are fully depreCiated and go to auction. The low-mileage
vehicles being replaced have high maintenance costs. '
GS GENERAL SERVICES
Contract for asbestos abatement at City Hall to Lana Enaineerina, Tampa, FL, at an
estimated $36,180.97
This proposal to remove popcorn ceiling spray and duct wrap containing asbestos
material in City Hall is based on a USF (University of South Florida) contract the City
currently is using for other abatement projects. This renovation project will disturb 1,775
square feet of ceiling and require removal of 288 square feet of air-conditioning duct wrap
to install fire dampers and inspection panels. Lang Engineering's not~toAexceed proposal
for outlined work is $26,180.97. The City will realize all cost underruns. A $10,000
contingency is requested for abatement of other asbestos uncovered during renovations.
This cost does not include air monitoring which is required in conjunction with abatement.
Occupational Health Conservation, Inc., will handle the air monitoring for approximately
$2,574.
AND
Contract for furnishing & installinn a fire sorlnkler system at Citv Hall to Tavlor Fire
Protection. Inc., St. Petersburg, FL, at a cost not to exceed $89,480
In October 1996, staff solicited bids for a City Hall fire sprinkler system that
complies with current codes and regulations. Sidewall mounted sprinkler heads will be
, installed in lobbies and Commission Chambers to limit impacts on asbestos material in the
ceilings. The price does not include fascia construction or finishing exposed sidewall
piping. The Building and Maintenance Division will do this work.
AND
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In response to a question, Mr. Baird said asbestos abatement to access fire
dampers will be needed even if a sprinkler system is not installed. It was noted future
improvements may not occur for 10 years. It was questioned how much asbestos will be
disturbed. Mr. Baird said remodeling old buildings involves many unknown issues. Staff
reviewed the building's asbestos with the abatement company and has budgeted a
contingency to cover unknowns. He felt comfortable with the budget.
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Contract to Du[chose cabling & cabling Installation services for Cltv Hall to Cisco, Pinellas
Park, FL, for $32,543.18
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In April 1995, 1M (Informational Management) presented the Commission with a
Technology Plan to replace older computers with new hardware and software, and to
install fiber optic cable connecting the Municipal Services Building to the Police
Headquarters, Fire Administration, City Hall, and future Graphics shop. In March 1996,
the Commission approved the purchase of 23 PCs for City Hall. Though Summer 1996,
these computers outfitted the Municipal Services Building staff training labs, eliminating
the need to rent PCs. City Hall PCs cannot use City standard office software, access Ross
Financial System, nor be connected to the Enterprise Network until fiber optic cabling is
installed. During Spring 1996. the City also purchased and installed a state-of-the-art
telephone system sized to provide service for the Municipal Services Building, Police
Headquarters, Graphics, and City Hall. Telephone equipment and instruments for City Hall
have been purchased but City Hall needs cabling to connect to the new system.
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Acting Assistant City Manager Bill Baird said these 3 items are necessary if the City
Hall renovation will cover 3 to 5 years. Staff is working through some of the details with
the vendors, including an outside stairwell door. Mr. Baird reviewed two options: 1} install
the fire sprinkler system or 2) reduce the capacity of Commission chambers to 50. The
Fire Inspector would have to monitor the room if larger groups are to be accommodated.
Reducing the capacity would eliminate the need for the sprinkler system and some
asbestos removal. The outside stairwell exit and store front doors on the second floor will
still be required.
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The City Manager said the limited capacity would include Commission members and
attending staff. Chambers currently holds 155 persons. In response to a question, she
said more than 50 people often are present in Chambers. Most leave after their issues are
addressed. Other boards also hold meetings in Chambers. Contentious issues can attract
widespread participation. Fire Marshal James Goodloe said fire and safety issues have
been of concern since the mid 1980s. It was felt the number of seats should not be
reduced. It was noted canceling this item would save 1 5 % of the project's cost. Mr.
Goodloe said a State certified Fire Inspector would be paid overtime to attend evening
meetings. Day meeting attendance would keep a Fire Inspector away from other duties.
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The City Attorney said liability insurance is a standard contract requirement. She
will verify it was included in these contracts. Mr. Baird said the proposed cost of
$695,000 includes the original budget of $500,000. The City Manager said replacing the
draperies is the only change planned for Chambers. In response to a question, Systems
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SW SOLID WASTE
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and Technical Services Manager George Denty said seven network jacks will be installed
,on the Chamber dais for future use, at a cost under $2,000.
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(Cont'd from 11121/96) Public Hearino/Second Readino Ord. #610 5~96 - erovidino rate
structure for Solid Waste Deet. to operate in the roll~off business in competition with
private solid waste companies which includes leasing, servicing compactors and open~top
containers, and approves investment of approximately $235,400 in additional containers
and compactors to support the enterprise
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cswts (Clearwater Solid Waste) commercial revenues have decreased in each of
the last 5 years. The reduction resulted from recycling and the expansion of private
hauling companies into leasing and servicing compactors and open top roll~off containers to
citizens and City businesses. A recent analysis indicates an annual decrease of $466,389
is attributable directly to private roll-off operations. CSW feels customers are charged
higher fees than necessary for these services.
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CSW requests approval to enter the roll~off business in Clearwater and
unincorporated Pine lias County and compete with private hauling companies which lease
and service compactors and haul and service open~top containers. Through competition,
CSW can recover a share of lost revenues and provide roll~off services at lower prices.
The overall benefit will provide citizens and Clearwater businesses an additional choice for
~~~" quality roll-off service while providing revenues for the overall support of CSW. CSW pro
~': form as indicate by competing with private companies, CSW can provide service at lower
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rates than are charged currently by private companies while earning $253,170 more than
5 years of private company surcharges. This revenue can be applied to the total Solid
Waste program to maintain steady rates. The concept and 5~year pro forma were
presented to the FRC (Fiscal Review Committee) and a select committee from the
Chamber of Commerce. Both committees unanimously supported this CSW competition.
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The City Manager said she is the granting authority for permit issuance. The City
has never denied a permit request to provide roll~off services. The Code includes an appeal
process. She said no conflict of interest exists. She also noted concerns raised regarding
a "level playing field." She said the proposed City rates include the 15% surcharge and
suggested the charge could be listed on bills separately. She said the playing field is
"level." Providing roll~off service will help Solid Waste maintain the rates they charge for
other services. It was noted the Code forbids competition in services the Solid Waste
Department is able to provide. The City Attorney will review the Code. This item will be
pulled from Thursday's agenda. In response to a question, Solid Waste Superintendent
James Maglio said the delay may impact the cost of containers.
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The Commission recessed from 2:34 to 2:49 p.m.
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EN ENGINEERING
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Overview - Northwood Estates
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First Amendment to lease agreement dated 03/07196 with Clearwater NewsD8Ders. Inc..
extending lease term through 12/31/97. re premises in Blks 9 & 10. Akin Sub.. providing
for termination by either party upon 30 days written notice (MSB/PS temporary parking
facilities)
The City leases 75 parking spaces from Clearwater Newspapers, Inc. The
$750/month rent remains unchanged during the lease extension through December 31,
1997. The City and lessor can terminate the agreement at any time by providing 30 days
written notice to the other party. The Lease Agreement also requires the City to maintain
security fencing around the "dairy" building during the lease. triggering additional rental
payments of $811month to West Coast Fence, Inc. for chain link rental fencing. All other
terms and conditions of the lease remain unchanged and in full force and effect.
It was suggested Clearwater Newspapers, Inc. may offer this space for free in
exchange for the City maintaining the premises. Engineering Director Rich Baier said staff
tried to negotiate similar arrangements at the lease IS inception.
Overview - Edgewater Drive
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Mr. Baier reported approximately 140 people attended the November 4. 1996,
meeting regarding the Edgewater Drive project planned to address erosion. water quality,
and habitat restoration. He suggested a modified project with a reduced scope that installs
vaults and reshapes salvageable materials will accomplish several things. He
recommended the Engineer on Record evaluate the feasibility of constructing vaults as well
as permitting issues as a significant portion of the original project will be eliminated. FDEP
(Florida Department of Environmental Protection) approval is required. The 'vaults will
provide some water quality improvement with technology similar to the Cooper's Bayou
installation. He noted resident concerns that mangrove recruitment would block the vista.
Coastal marsh vegetation will be addressed by attenuating stormwater run off and
suspending solids in the vaults. The project will address erosion but not flood control. The
modified project will stabilize the shore, increase the quality of water discharges into the
harbor, provide some niches for habitat, and improve the shoreline's aesthetics.
Consensus was for staff to develop a modified plan and bring it forward for
approval.
Mr. Baier said for several years. staff has reviewed the piping system between
Eastland Boulevard and Landmark Drive. The ponds and open drainage system have
changed. Over the years, City engineers allowed part of the retention pond to be piped
which reduced its capacity. At that time, some seawalls were built along the pond with
sandbags. The City maintains the pond for water flow purposes. He opposed piping
behind the remaining 2.5 open lots as the City would have to purchase property to
attenuate the lost volume.
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Mr. Baier presented a board listing alternatives for landmark Drive Storm
Improvements: 1) $153.360, Lots 16 -18 - install gabions, lot 13 - remove sod, install 3
water quality inlets - permittable - provides 107% of original storage value with minimal
impact to wetlands or upland - reduces upland street flooding - consistent with City
Comprehensive Plan/drainage & conservation policies - requires no wetland structural fill;
2) $336,370, lots 13 -18 - install gabions and 3 water quality inlets - permittable -
provides 154% of original storage value with minimal impact to wetlands - reduces upland
street flooding but causes substantial permanent loss of trees and habitat on Lot 1 5 -
consistent with City Comprehensive Plan and drainage & conservation policies - requires no
wetland structur~1 fill; 3) $294,920, install keystone wall along East side, construct 4: 1
slope on West side, lot 13 - remove sod, and install 3 watsr quality inlets - permittable -
provides 135% of original storage value with moderate impact to wetlands through loss of
wetland habitat, lateral seepage on the East side, and reduced water quality benefits due
to plant loss and increased velocities - reduces upland street flooding but causes
substantial permanent loss of trees and habitat on Lot 15 - partially consistent with City
Comprehensive Plan and drainage & conservation policies - pond enlargement meets
mitigation requirements for keystone wall; 4) $478,680 (includes construction costs and
land purchase for pond enlargemenU, lot 16 - install pipe, Lots 13 & 14 - enlarge pond,
and install 3 water quality inlets - permittable with mitigation - provides 129% of original
storage value with minimal loss of wetland habitat, lateral seepage on the East side, and
reduced water quality benefits due to plant loss and increased velocities - reduces upland
street flooding and results in minimal adverse impacts on uplands - partially consistent with
the City Comprehensive Plan/drainage & conservation policies - pond enlargement meets
mitigation requirements for pipe installation; and 5) $55,700, Lots 13,14, & 16 - remove
sediment and install 3 water quality inlets - permittable - provides 82% of original storage
value with minimal impact to wetlands or upland - consistent with City Comprehensive
Plan/drainage & conservation policies - requires no wetland structural fill. No known
undeveloped areas are available for mitigation in this portion of the watershed.
Mr. Baier said each alternative involves vaults. Phase I, of a two-phase project to
address recurring flooding problems, removed and replaced some curbing along landmark
Drive and Eastland Boulevard to allow 70% to 80% of the storm water to drain south along
landmark Drive to the stormwater collection system instead of being trapped at the
Eastland intersection. He said Alternative #5 would provide an acceptable water quality
benefit and be a natural take off point from Phase I.
It was questioned if the City will clean up the ponds. Mr. Baier said the project will
return the ponds to their original condition when built. The vaults will collect silt and the
skimmers will catch trash. Currently, most trash is blown off Landmarl< Drive and other
nearby streets. It this alternative is not successful, another can be tried. Mr. Baier said
the cost of monthly vault cleanings will be included in the rate study. As a solution to one
pond's problem with trash. it was suggested larger pipes and fill be used. Mr. Baier said
that would decrease needed storage which the City would have to replace elsewhere. He
felt hardlining would be a step backward. Alternative 1t5 will increase water flow without
great expense. The proposal will address sediment collection and vegetation growth.
mws12.96
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Staff will come back with a proposal based on Alternative 115, including
maintenance costs.
Sidewalk Construction issues
New sidewalk program priorities: 1) public school routes, particularly elementary
schools; 2) ADA (Americans with Disabilities Act) access to private and government public
facilities; 3) access to City facility improvements i.e., municipal buildings, parks, etc.; 4)
anticipated/observed pedestrian usage along proposed route; 5) pedestrian usage when
access patterns are dangerous or conflict with vehicles; 6) property owner request/
objection; 7) availability of right-of-way or sidewalk easement; 8) City, County, or State
right-of-way; 9) construction costs; 10) environmental impact, i.e., wetlands & associated
costs; and 11) street type i.e., arterial, collector, local. Sidewalks are funded by CIPs
(Capital Improvement Programs): 1) new construction - $190,000 in FY (fiscal year)
1996/97 and 2) renewal & replacement - $240,000 in FY 1996/97.
The new sidewalk program's goal is to construct new sidewalk for pedestrian
access. Current Commission policy is to install new sidewalk only along routes where the
majority of property owners request installation. The renewal and replacement program's
goal is to restore damaged sidewalk and reduce accident liability exposure. Generally,
Public Works handles sidewalk materials and Engineering handles contractual services.
New sidewalk is constructed where sidewalk does not exist or as a connection
between existing sections. No problems generally occur when completed sections are
close together. When sections are farther apart, some property owners view the project
as new construction. According to Code: Subdivision and Condominium Platting: Sec.
46.68 Sidewalks (1) Sidewalks shall be required along both sides of expressway, arterial,
collector, and local street including private streets, . . . and (3) Unless otherwise required
or permitted by the City, sidewalks shall be placed within the dedicated right-of-way
approximately one-foot from and parallel to the edge of the right-of-way.
Staff questioned if a homeowner association's petition can be substituted for a
petition from a majority of residents. Staff suggested if non~voluntary construction of
sidewalk continues to be a problem, the CIP description could be replaced with one code
for sidewalk construction. Funding then could be spent on new and replacement sidewalk
as requested or requested. The City has large areas needing sidewalk replacement.
Mr. Baier said the City recently received a petition from homeowners who do not
want sidewalk constructed in front of their homes. Staff had reviewed several streets
without sidewalk South of Sunset Point Road between Kings Highway and Betty Lane and
recommended constructing sidewalk on Parkwood and Fairmont Streets. Nearby schools
indicated this neighborhood is zoned for another school district. Staff heard concerns
regarding local evening activities, school bus locations, children walking in the street, etc.
Staff contacted Chief Klein who indicated Police support for sidewalks where there are
children and traffic issues.
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Mr. Baier questioned if sidewalks serve only those who walk on them or are they a
community feature. The City goes beyond other communities and restores sprinklers and
sod following sidewalk construction. He compared a recent letter from the president of a
homeowner's association requesting sidewalks throughout the neighborhood with letters
from a resident who opposes the request. The City Manager questioned if sidewalk
construction support is determined. by property owners along the proposed path or nearby
residents who need to use a sidewalk. It was suggested Neighborhood Watch Groups
could collect data. Neighborhoods often are very divided on these issues. It was
suggested the CRT (Community Response Team) collect data.
It was felt sidewalks increase home values. It was noted many do not want
sidewalks constructed in their front yards. It was noted Woodbine Street residents oppose
sidewalks on their street because vehicles in their driveways would straddle the sidewalk.
It was suggested neighborhood organizations should determine need. It was noted
children need sidewalks when they walk to school. It was suggested sidewalk is an
expected amenity of urban life. Mr. Baier expressed concern regarding needed sidewalk
construction along streets in enclaves or State and Federal roads. The City Manager said
grass is rutted along parts of Gulf-to~Bay Boulevard by pedestrian traffic. Mr. Baier said
the State could reimburse the City for constructing sidewalk along a State road or
construct sidewalk themselves. The City also has received calls regarding a need for
sidewalk along S. Ft. Harrison Avenue, South of the City.
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Consensus was to work with the State to address sidewalk needs along State
roads and to poll neighborhoods before sidewalks are constructed.
Concern was expressed property owners will oppose sidewalk construction in front
of their homes even though neighborhoods need them. Mr. Baier said neighborhoods
without clear boundaries will be difficult to survey. In response to a question, he said
most Woodbine Street residents oppose sidewalk construction in front of their homes. It
was suggested staff send more user friendly letters.
Consensus was to apply the same rules to infill and new sidewalk construction. It
was suggested at least 50% of residents approve sidewalks before they are constructed.
ProDosed erosion control line on Sand Key
Prior to the Sand Key beach renourishment project, an ECL (Erosion Control Line)
must be established to separate upland ownership from State Sovereign land. The State
established the previous ECL to compensate upland property owners for funds they had
invested when it was nourished several years ago. Since Federal, State. and County funds
cannot be expended to place sand directly on private property, the Eel must be relocated
to the MHW (mean high water) line. Plnellas County, Department of Public Works, hired
Seminole Engineering, Inc. to survey and establish the MHW line along the Gulf side of
Sand Key. The MHW line, as located November 22, 1995, was used to establish the
propose ECL. The State has approved this procedure. The FDEP will offer final approval
on the ECl's position.
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Mr. Terry said a breakwater constructed in Redington Shores has performed well.
The County will ask the State to consider another breakwater for that area. In response to
a question, Mr. Terry said the contract with the Corps is for 60 years although protection
from inclement weather cannot be guaranteed. Future renourishment will depend on
available Federal and State funds. He said County funds will be available when needed.
He anticipated protective jetties or piers will not be needed for this Phase. He said the
renourishment should stabilize the shoreline and provide a recreational beach for a number
of years. If necessary, he said the beach will be renourished again. He anticipated future
maintenance will be needed.
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On June 11, 1996, two public meetings were held: 1) a State Hearing Officer held
a Public Hearing as required by State Statutes prior to a beach renourishment project; and
2) Jim Terry, of Pinellas County Public Works Department. held an Information meeting.
No objections were voiced at the Public Hearing. Basic Questions asked at the Information
meeting included where, how soon, how wide, etc.
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A proposed plat entitled "Mean High Water Line Survey and Proposed Erosion
Control Line Sand Key Phase IV," was prepared and needs to be approved by communities
covered by the plat. On October 21, 1996, the city of Bellealr Beach approved the plat.
After final State approval, Pinellas County will record the tlBulkhead Line and Erosion
Control Line Plat book. tr . The Engineering Department has reviewed the survey ECL and
concurs with its location.
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Jim Terry, of Pinellas County Public Works Department. reviewed the renourishment
project, using an aerial photograph of Sand Key to identify the affected area. The Sand
Key Phase IV beach restoration project is the final phase of the 8.5 mile project. Previous
phases were constructed in North Redington Beach, Redington Shores, Indian Rocks
Beach, and Indian Shores between 1988 and 1992. Phase IV renourishment of the
shoreline in Bellealr Beach and Clearwater will place 2.1-million cubic yards of material on
the north shore of Sand Key Island to create a beach 80 to 100 feet wide. Sand will come
from the primary Plnellas County borrow site approximately 6 miles off shore from Ft.
DeSoto Park, North of the Egmont shipping channel.
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The project is in the permitting phase with applications filed and being processed by
the FDEP (Florida Department of Environmental Protection). The intent to issue for this
permit should be issued within the next two weeks. The Tampa Port Authority hearing for
approval to remove the material is scheduled for December 17, 1996. All easements have
been received from. property owners along the beach. The Pinellas County Board of
County Commissioners certified these easements and the staging area to the Army Corps
of Engineers. The Ed C. Wright pier at the north end of the project will be removed. It is
estimated construction will begin in early May and take approximately one year to
complete.
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It was suggested beach front property owners maintain sea oats. Mr. Terry said
when the cost of sea oats increased to $0.75 per sprig, the County canceled its order.
The Sand Key Association had indicated they will spearhead an effort to plant sea oats.
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mws12.96
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Mr. Baier said some spaces were lost in this lot due to construction. He referred to
the Kimbley-Horn report that suggested some spaces could be gained by restriping the lot
and naming some compact spaces. Mr. Baier recommended resurfacing this lot, not
restriping it. He said the project is targeted for completion before December 31, 1996. It
was questioned how the Kimbley-Horn report had proposed to increase beach parking by
100 spaces. Mr. Baier said some spaces will be gained by restriping the Memorial Civic
Center lot. He recommended considering all the ramifications of restriping before adopting
it. It was felt the City Commission had agreed by consensus to adopt Kimbley-Ham's
restriping recommendation. Mr. Baier recommended against establishing compact spaces.
He said people often ignore one-way designations in lots with 90-degree angle parking.
Concern was expressed the City spent a lot of money on the Kimbley-Horn study and staff
now is retreating from the study's recommendations. Mr. Baier said the City is
implementing many facets of the study.
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The County is considering growing sea oats in a nursery but that would take a year to be
productive.
Contract for 1997 Underdrain Contract to All American Concrete. Inc., St. Petersburg, FL,
for $898,252.60
This project proposes to replace deteriorated underdrain systems along various City
roadways. Underdrain pipe drainage systems lower the normal or seasonal high
groundwater table to an elevation below the roadway base to prevent groundwater from
infiltrating and eroding roadway base. Protecting base materials extends the life of
roadway pavement systems and lowers road maintenance costs. The proposed work
includes 40 City streets.
In response to a question, Mr. Baier said letters to homeowners in affected areas
address significant mail box structures in the right-of-way. The underdrains will be pulled
beneath many boxes. It was noted mailbox structures in the right-of-way were
constructed without permits.
Contract to resurface Pier 60 parking lot to Golden Trianals Asphalt Pavina Comoanv, for
an amount not to exceed $35,000
On November 24, 1996, the new Pier 60 Park opened. The Pier 60 parking lot
provides regular and. handicap parking for the Park. The lot is scheduled to be resurfaced
'r'~ in 1997, after a new City paving contract is awarded. In consideration of tl?urism and
. t~:~~ quality customer service, staff feels this project should be contracted now. December is
traditionally a "slow" beach month prior to the influx of tourists after January 1.
Consensus was for staff to review City Commission direction regarding this issue.
Mr. Baier will compare the study's recommendations with current plans
Memorial Causewav Parking Lot
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The Commission had requested certain advisory boards consider the proposal to
construct a $90,000, 52-space, parking lot serving eastbound traffic near the West end of
Memorial Causeway. The Marine Advisory Board supported the proposal but the
Environmental Advisory Board, Parks & Recreation Board, and the Beautification
Committee opposed it. Mr. Baier said FOOT (Florida Department of Transportation), FDEP,
and possibly SWFWMO (Southwest Florida Water Management District) permitting would
be required. He noted concern regarding sight distance problems, limited use, and
potential vehicular use of the emergency access road and intrusion on the recreation area.
It was felt the lot would be difficult to reach due to its location on the causeway.s South
side. It was felt this project will not enhance the beach. Mr. Baier said the project was
proposed as a temporary solution but maintenance issues required the design of a more
permanent construction. Concern was expressed regarding the lack of beach parking. It
was suggested further discussion be continued until after the Penny for Pinellas
referendum.
CP CENTRAL PERMITTING
(Cont'd from 9/19 & 1 0/17/96) Public Hearina & First Readina Ords. #6078-96 & #6079-
96 - Land Use Plan Amendment to Institutional & P/SP Zoning for orooertv located at 1331
Cleveland St., Srookwood Terrace Revised, Blk 6, Lots 3-8, part of Lots 1 & 2, Lots 9-13
and N * vacated street (Jami AI Salam Inc., LUP96-05, 296-10)
The applicant requests a zoning change for lots that are approximately 98-feet
North of Pierce Street on the East side of S. Lady Mary Drive. Until July 1996, the .vacant
(?~~:. building on the subject property was used as a commercial garage for classic sport cars.
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The applicant wishes to renovate the building for an Islamic Center/Mosque/School. The
applicant said between 5 and 10 children, mostly from Moslem families, will enroll in the
school and be taught Islamic principles and doctrine. The subject property currently is
zo.ned General Commercial and has a Land Use Plan Classification of Commercial General.
A place of worship/school is neither a permitted nor a conditional use in General
Commercial zoning districts, but is permitted in Public/Semi-Public zoning districts. The
Future Land Use Plan Classification of Commercial General would be changed to
Institutional to conform with the proposed zoning district and compatible with the
Countywide Future Land Use Plan Classification for this zoning district.
The combined lots equal one acre, the minimum area required to establish a new
Public/Semi-Public zoning district. Properties to the South have a Future Land Use Plan
Classification of Residential High, and zoning of Multiple-Family Residential "Twenty. It The
proposed Future Land Use Plan and Zoning Atlas Amendments are being requested to
permit the proposed use. The proposed Land Use Plan amendment will not have any
significant impact on area services.
Concern was expressed changing the zoning would limit the ability of nearby
property owners to sell alcoholic beverages. Mr. Shuford agreed nearby properties would
be subject to a mora stringent Planning & Zoning Board review. He said this issue will be
addressed in the current rewrite of the Code. It was suggested Mr. Shuford talk to the
church and explain it will need to coexist with surrounding uses. It was noted that would
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not prevent the church from objecting to future alcoholic beverage uses. Concern was
expressed a zoning change may devaluo nearby property.
Purchase of Hello Interactive Voice Resnonse System for use with new Central Permittina
& Code Enforcement cornouter software from Enhanced SYstems. ln~, Norcross, GA, for
$29,400
Through the use of software and hardware, the Hello interactive voice response
system provides public access to selective information in the Tidemark system, a new
permitting/licensing and code enforcement software program. Customers will be able to
access information via touch tone telephone: 1) request inspections; 2) obtain inspection
results; 3) obtain permit status; and 4) obtain results of a complaint.
The Hello system was selected through an RFQ (Request of Qualifications) sent to 7
vendors and advertised in several publications. The Hello system submitted the lowest and
most responsive quote. The $29,400 cost includes: 1) software program that interfaces
the telephone and Tidemark systems; 2) computer hardware; 3} training for operations and
reporting capabilities; and 4} first year maintenance contract. Future City Manager
recommended budgets will include maintenance.
A team representing Central Permitting. Community Response, Information
Management. and Internal Audit. reviewed the six submitted proposals. The team chose
the Hello system by Enhanced. Inc. primarily due to its experience with other Tidemark
-("~ sites. All references indicated the program works well and has minimal down time. The
tf\, system replaces an 8~year old DOS based system.
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Assistant Director of Central Permitting Vic Chodora said installation is included. A
maintenance contract costs $2,400 annually. It was questioned if the system that cost
30% less is deficient. Mr. Chodora said the compatibility of that system was never
proved.
Uodate on Steering Committee f land Oevelooment Code Revision Process
Mr. Shuford said he has met with the Steering committee and two focus groups.
One group has indicated their wish for a simple and results-oriented code that is "outcome-
basedll rather than "rules-~ased. II Many incentives now hidden in the code will be
highlighted. Indexing has been suggested. The Steering Committee will meet on
December 6, 1996. They will help establish the guiding principles. A proposal to
consolidate City boards will be presented. Assistant City Manager Bob Keller said he was
pleasantly surprised by the level of enthusiasm the committee and groups had exhibited.
He commended Mr. Shuford's work on this issue.
eM ADMINISTRATION
Florida Orchestra Board - reolacement for Kathy Rice as City reoresentative
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Deputy City Manager Kathy. Rice said the board meets monthly and schedules
some additional meetings for fund raising. Board members are encouraged to purchase
season tickets and contribute to' the orchestra. It was suggested the Cityts annual,
$10,000 contribution should count as the City representativets donation.
Assistant City Manager Bob Keller volunteered to replace Kathy Rice as the City
representative on the Florida Orchestra Board.
Direction ra acauisition of Jerslne Burt orooertv
It was noted the North Greenwood Task Team Report will be presented Thursday
evening.
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Ms. Rice said one of the Task Teamts recommendation was to establish a job
training and referral center in North Greenwood. Jeralne Burtis property on North
Greenwood Avenue is for sale. The property was appraised at $54,500. Ms. Burt is
asking $65,000. A teen club currently occupies the site which also has a parking lot. Ms.
Rice did not know what repairs would be needed. Economic Development Director Alan
Ferri said the City can offer 10% above an MIA appraisal and still be within Federal
guidelines. In response to a question, Mr. Rice said staff has explored some other options
but not all. This building is on the bus line. Mr. Ferri said area businesses could Use the
site for district parking. Concern was expressed the City does not know how much it will
cost to make the building useable. Ms. Rice said the building currently meets code. The
center is planned as a coalition of agencies working together to meet the needs of the
neighborhood. It was noted Morton Plant/Mease Hospital in interested in setting up a clinic
in the area and several banks want to establish branches.
Consensus was to agenda this item for Thursday night for the Commission to
consider a City offer of $60,000, including closing costs.
In response to a question, Mr. Ferri said the building will be used extensively. The
facility will be open 7 days a week from early morning to late evening. Groups have
indicated they want to use the space for meetings. It was questioned if groups will pay to
use the space. Ms. Rice said those issues had not been determined.
OTHER CITY ATTORNEY ITEMS
First Amendment to License Agreement with Alexandra of Clearwater Beach. Inc.
Ms. Rice said Steve Chandler, President of Alexandra of Clearwater Beach, Inc.,
was to have started paying the City in December 1996. Construction of the concession
stand was delayed. Mr. Chandler has done additional work on the structure and began
operating the Pier 60 umbrella concession earlier than required. If the amendment is
approved, Mr. Chandler will begin paying rent in March 1997.
City Manager Verbal Reports
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Commission Discussion Items
RFP for City Manager Search firm
The City Manager said the criteria used for evaluation needs to be determined. The
search firms will have many questions, including the openness of the process. The City
Attorney said all resumes are open to public scrutiny. This will be addressed in the RFP.
Mr. Keller suggested requiring candidates to have had significant interaction with the.
private sector. Consensus was that the City Commission will short list the firms based on:
1) comparable experience; 2) proposed process; 3) timeliness; 4) price; and 5)
performance guarantee.
The City Commission' will short list the firms on January 13, 1997, at 1 :00 p.m.
Clearwater Hosoitalitv Center alanned for Nagano. JaDan
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The Mayor requested including a funding request for the hospitality center on
Thursday's agenda. Consensus was to include the item. The City Manager said staff will
be providing in-house support to help the project get started.
Town Meeting re Mandalav Corridor
A Town Meeting to discuss the Mandalay Corridor was scheduled for January 29,
1997, at 7:00 p.m.
Other Commission Action
Commissioner Johnson requested reopening the. skateboard issue for the downtown
area. It was suggested Chief Klein provide input regarding this issue. The City Attorney
said individuals must first be warned before the police can enforce no trespassing. With a
no-skateboarding ordinance, the individual could be cited immediately. Commissioner
Johnson said a portion of downtown needs to be addressed.
The majority agreed for the City Attorney to bring something back that addresses
skateboarding on private and public structures, but not sidewalks and streets.
Commissioner Johnson said he was happy that Money Magazine had rated
Clearwater as the safest city in Florida with a population above 100,000.
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mws12.96
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12/02/96
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Ms. Rice wished the City Manager a happy birthday
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Commissioner Johnson requested the City address the entrance to the City from the
East. He requested State and County help to clean trash from the pond at the Gulf-to-Bay
Boulevard! McMullen-Booth Road intersection and mildew off the US 19N overpass.
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Staff will ,check on this issue.
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. Commissioner Seel questioned if Mr. Rogero had replied to the City's counter offer
. regarding a proposed swap of properties on Court Street. The City Manager said Mr.
Rogero did not accept the City's offer.
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Commissioner Seel requested statistics on Saturday and Sunday usage of the City
recreation centers to see if Sunday hours should be continued.
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Commissioner Seel questioned if E-Mail is considered a public record. The City
Attorney said copies of business related E-Mail must be kept per the City's retention
. . schedule.
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Commissioner Seel referred to a recent article in the newspaper regarding the
landmark.Drive extension. She clarified the wetlands mentioned in the article are in the
park, not in the road. She questioned why the wetlands were not identified earlier.
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Staff will report on this wetland's area.
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Commissioner HOODer questioned how E-Mail impacts the Lobbyist Ordinance. The
City Attorney said written communication has been exempted because it is public record.
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Commissioner Seel said the local Government II Committee meeting is scheduled
for December 4 and 5, 1996. The agenda had been distributed to the City Commission
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Mavor Garvev congratulated C-View-TV for their programming.
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Adjourn
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The Work Session recessed at 5:32 p.m.
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