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10/14/1996 (2) " :~ >, .' , '<" , ,I " . ~, ' , ' :~,:.,:; ";:'! .' :', ,1I,:: 1:.,<,,.., ';\: < :;'1:' .,,:.,:, '.. ,,": .. '. .: '. :'"" ,. ::.: : :" ' . .' ;.,,', '. . , . , ~ . . , " , ',: ' ,,- , , " .. "I ;.', l' ." ~ ." , .. " .' +> ' l , , ' ';1. . . ,', " " 'C",,, , ;\"w" " '. .' ',' ( . " , \, J, . '.t, ': j", ' , !\, . I ,',', " , . . ~ , ~ c>' "" " '. ' , , , , WORKSESSION :! , ...:. ~ ~, " < ." '. :~<, ' ,I . City Commission Worksession Minu~es .. :'> . ~ u ' <', I . , " .. .' '.' ~: I, , " .. ,'c I' <. 'C"Date Ddo6er. /~ L9~~ " " , I' .1 J. ' I.. , i i 1 I t I \ () , , ,1., , " " , ' '~~>,:.~ !) !1~" \.," "~' ."~...,~ .~,., ... :: ~, " . '." " . . ~ , "",," '.~" '~~~J~..:. >+~~~': \.,~:' i.n:. ,.:', . ,c: P", > 'J, , , ,",' " . '.:/.:,:,,': .'; >, .:; 1''',':.. ,"'i"~'!\,;' ,-::::':,i.';;','..~',..,;,,';. ',,:,:;:',; :~,,~ '.j:::.::-': :'. ,", "c' d, ' ' ,lc' , Present: Rita Garvey J. B. Johnson Robert Clark Ed Hooper Karen Sael Elizabeth M. Deptula ' Kathy S. Rice Bob Keller Pamela K. Akin Cynthia E. Goudeau Patricia O. Sullivan Mayor/Commissioner Vice-Mayor/Commissioner Commissioner Commissioner Commissioner City Manager Deputy City Manager Assistant City Manager City Attorney City Clerk Board Reporter 't,. ~ CITY COMMISSION WORK SESSION CITY OF CLEARWATER October 14, 1996 The meeting was called to order at 1 :00 p.m. at City Hall. Service Awards Six service awards were presented to City employees. (,~ , ~~I'111 The Commission recessed from 1: 1 0 to 1 :41 p.m. to meet as the Community Redevelopment Agency and Pension Trustees. FN FINANCE Authorize a loan from Consolidated Cash Pool to Sand Kev Power Line Project in an amount not to exceed $318,000 to be paid back over 10 years with 6% interest; approve $11,050 payment to Raymond James~ City's financial advisor, and $10,000 (plus out-of- pocket expenses of $2,089.66) to Bryant, Miller & Olive, City's Bond Council, which are amounts equal to contracted amounts as if the'projected bonds of $1.4 million had been issued; authorize transfer of $25,000 to General Fund from project to compensate the City for upgraded light poles; authorize transfer of $30,000 to General Fund from project to reimburse General Fund for administrative time spent by City Manager, Legal & Finance staff to implement project On June 3, 1993, the Commission approved a special assessment to Sand Key property owners to cover the cost of burying power lines in conjunction with the County's widening of Gulf Boulevard on Sand Key. Sand Key property owners had requested this project. On May 31, 1994, the City Commission approved an arrangement with the Sand Key Civic Association to install fiberglass poles at a cost of ,$25,000 to be paid to the City as part of the project costs. In addition, the City Commission has passed many resolutions, ordinances, and other actions to implement the proiect. The final cost of.the project, including debt issues, is expected to be less than $1 .4-million, and was allocated to non-government Sand Key property owners (2,855 parcels) in proportion to the January ../.i W mws10.96 1 10/14/96 . 0 ..' 0' ~ '1 1, 1994, assessed value without regard to exemptions. Costs addressed in this agenda item will be charged to the project and paid through special assessment collections. Staff originally proposed to issue bonds or obtain a Joan to finance this project pending collection of the special assessments. Property owners could prepay their assessment at 80% or pay by installment, with interest of 1 % over the borrowing cost, over a period not to exceed 10 years. At this time, more than $780,000 in special ' assessment prepayments have been collected. If bonds are not issued, the total cost will be reduced to approximately $1 ,098,000 as issuance costs, debt service reserves, and capitalized interest will not be needed. To cover costs, $318,000 remains to be collected. Special assessment collections will begin in November 1996, which is the early payment of 1997 taxes. The City will collect the special assessment via the uniform method of collecting non~ad valorem assessments authorized by Section 197.3632, Florida Statutes whereby the Tax Collector bills and collects the special assessment. This project nears completion. Half the amount due Florida Power was paid when the project was 50% complete. The final payment is due at the conclusion of the project which is projected for November 1996. Project cost estimates include $30,000 for ad!Tlinistrat;ve costs to compensate the City for the tremendous amount of time and effort required for this project since its Fall 1992, inception. ("~?~ Current contracts with City Financial Advisor Raymond James provide $10,000 for services on bond issues, plus $0.75/1,000 bonds issued, plus out~of~pocket expenses. Work unrelated to bond issues ;s billed at $150/hour. A $11,050 fee would be paid if bonds are issued. At the hourly rate, this cost equates to approximately 74 hours. Raymond James assured staff they spent more than 74 hours on this project. Staff feels it . is reasonable to pay $11 ,050 for these financial advisory services. Current contracts with City Bond Council Bryant, Miller & Olive provide for payment for services on bond issues of $1.40/1,000 bonds issued with minimum fee of $10,000 plus out-of~pocket expenses. Work unrelated to bond issues is billed at $150/hour. A $10,000 fee would be paid if bonds are issued. At the hourly rate, this equates to approximately 67 hours. Bryant, Miller & Olive assured staff they spent more than 67 hours on this project. Staff feels it is reasonable to pay $10,000 plus out of pocket expenses. The difference between the project's estimated cost of the project and the final cost will be reimbursed to the property owners at the completion of the project. The City Manager said staff chose not to issue bonds. It was questioned jf the City should tie up this money for 10 years. Finance Director Margie Simmons said the City will receive higher interest from property owners. Approximatelv two~thirds of the property owners have pre~paid their assessments. Title companies generally require payment of assessments when properties are sold. In response to a question, she said Sand Key ....) mws10.96 2 10/14/96 GAS GAS SYSTEM ~ residents had negotiated with the Commission to install upgraded light poles. She estimated administration costs were close to $50,000 as the project was complicated. Amendment to existin9 contract with leoal firm of Akerman. Senterfitt & Eidson. P.A., Orlando, FL, increasing legal counsel fees for Manufactured Gas Plant Site by $32,000 for a new total of $ 102,000 On March 18, 1993, the City Commission approved the original contract which specified William Pence as the attorney to represent the City in environmental mattors concerning the MGP (Manufactured Gas Plant) site at 400 N. Myrtle Avenue. The original contract for $40,000 was amended in September 1995, for a $25,000 increase, and again in June 1996, for a $5,000 increase. To date, the total contract has authorized $70,000 and covers the first 3 % years of environmental site assessment legal work. Mr. Pence has negotiated an Intergovernmental Agreement between the City and FDEP (Florida Department of Environmental Protection). FOEP has broadened the project's scope since the discovery of 2 underground fuel tanks and the Cityts operation of an on- site incinerator. . Preparation and submittal to FOE? of a final CAP (Contamination Assessment Report) and preparation of insurance claim settlement documents are estimated to cost $32,000. t~~, ...."l,:~.< Another Florida MGP site recently collected a sizable insurance settlement for a similar project. Insurance companies who provided coverage over the life of the MGP site may be liable for contamination clean up costs. American Centennial Insurance Company has agreed to settle a claim and pay CGS (Clearwater Gas System) $50,000. Claims are being pursued against other City insurers. Investigation and mediation costs are funded through a CGS gas rate rider, EIA (Environmental Imposition Adjustment), paid by gas rate payers under CGS' new EIA clause. Insurance claim settlements help offset this charge and lower costs to gas rate payers. In response to a question, CGS Managing Director Chuck Warrington said the City is negotiating with four additional insurance companies. He hoped settlements will cover c'ean-up costs but said it is too early to make that determination as these environmental issues may take a decade to settle. 1M INFORMATION MANAGEMENT Contract for advertising agency services to Citv deDartments on a oroiect basis to Peak Barr Petralia Bietv. Inc., within each user departments approved budget, for the period 10/01/96 -09/30/99 Many City departments such as Information Management, Tourism Development, Economic Development, Clearwater Gas System, and Solid Waste need an advertising agencyts services for promotional campaigns, marketing, public information, etc. The agency will augment City staff, assisting with marketing and information campaigns, 4J mws10.96 3 10/14/96 ~ media research and buying, creative and production, public relations consulting, and execution. While the City has no advertising agency of record, each department must go through the purchasing procedure every time an agency is needed. Using one agency will allow development of common themes and a common look to City materials. when appropriate. Staff will use the agency on a project basis as needs arise. Project costs will be based on contract rates. The contract's total cost is unknown due to the project nature of work to be accomplished. Each user department is responsible for not exceeding its advertising and promotion budget. An estimate will be obtained for each project. An agenda item will be prepared for Commission approval for any project estimated to cost ,more than $25,000. Information Management will handle payment of all invoices. Projects will be charged to originating departments. The City received 7 responses to the RFP (request for proposals). A 6.person team from the main user departments reviewed the responses and visited the top four scoring agencies. Two agencies emerged as possibilities. Reference checks were done and Peak Barr Petralia Biaty, Inc. was selected based on company background and qualifications, team member experience and resumes, hourly rates, past experience with government accounts. and the results of reference verifications. 'f"~~ (t~:~~ -.... ~,), It was noted at least two Clearwater firms were considered. In response to a question, Information Management Director Jeff Harper said the agency is not paid travel time for visiting City offices. The City does' not use consultants for legal advertisements. Most advertising budgets cover publication costs. Mr. Harper said staff will track agency expenses. It was recommended staff first try to meet design needs internally. Mr. Harper said Tourism Director Jean Sherry was on the selection committee and will continue her involvement with this issue. Staft will provide the City Commission with background information regarding the Peak Barr Petralia Biety, Inc. firm. Coooerative geograohlc information system with Pinellas County A GIS (Geographic Information System) links graphical and database information and will be a centralized repository for all geographic-related City data, eliminating the need for redundant databases. Currently, Central Permitting, Community Response, Clearwater Gas System, Infrastructure, Police, and Engineering develop and maintain individual tracking systems to record geographic-related information. Once the databases are built and applications developed, the GIS will permit access to a property address with a graphic drawing of the property and multiple layers of information such as permit history, the location of water/gas/sewer lines and hazardous materials, etc. Since the County initiated their GIS program 7 years ago, the City has been researching available options. A staff team visited Pinellas County, Tallahassee, and Orlando sites, contacted 5 other Florida municipalities with GISs, and met with GIS product vendors. Setting up a GIS from scratch is costly in time and money and normally cannot produce productive data for 4 to 5 years. The City's GIS Team concluded the City could obtain productive information from a City GIS in 9 months or less by using the ",t.~ mws10.96 4 10/14/96 :':J'; .., ~() I ',;' , : '.~,: . The City, in collaboration with Pinellas County Criminal Justice Coordination, has been awarded 2 grants to implement a pilot law enforcement GIS. These grants and matching contraband forfeiture funds provide funding for the Police GIS. The first grant of $173,105.13 was awarded through the Pinellas County SAAB (Substance Abuse Advisory Board) and requires a City match of $46,311.71 and County match of $11,390. The second grant of $35,000 is a Weed and Seed grant provided through the U.S. Department of Justice, Office of Justice Programs and requires no match. These grants will supply all needed hardware, software, training, and staffing costs for 1 year. 'i. "I, , .. " I (1 County database, applications, and management resources. The Police already have experienced success by working with Pinellas County. The County's GIS staff used City crime data to create maps featuring the frequency of certain types of crimes. The proposal includes'two GIS servers for the Police Department and one for general City use. The Police project costs approximately $30,000 more than general City costs due to the purchase of two separate servers. Under the interlocal agreement, the City will have the right to use the County's GIS license and GIS programming, implementation, and management support from experienced County staff. , ~.~ ,'I.' . . . , ::,1 ;"::' .'.,\. .'. ":.' .... The general City server hardware, a Digital Alpha/AXP Server, will be added to the City's enterprise network, using Oracle database software. Costs include fiber optic interfaces, Oracle software licenses, software support, and 3 years hardware maintenance. The City GIS server will be accessible to all Enterprise Network users with proper security and licensing authorization. Connection from the County office building to City servers will be via City owned fiber optic cable. This high speed/wide bandwidth connection is required due to the large size of GIS files. The fiber between the Police Department, Municipal Services Building, and City Hall is in place. GTE is installing fiber between City Hall and the County as part of the GTE cable TV franchise agreement. ;:, ".~' I';' ' .'.. ..' "..;':, ~! . " . }~. , ,d. ~i ' :'. " ' , ' , . , ' .1.':< '.. ..,,' ,~ ~. i ~. ' ( ':~I ....,' .',,',,:: , .':\ . .~.. ! ,.; ~ J;..~' 'n 'W") (.., ...., . " The City will establish GIS technician positions at an estimated cost of .$150,OOO/year including benefits. The positions will be located in the County GIS Department, but will be dedicated to City GIS data entry and application development. The City and County will co-manage these positions. The City GIS Team, representing 9 departments. will work closely and regularly with the County to establish priorities and determine application development. The County will manage the general City GIS until City employees are experienced enough to manage the project. At that time, estimated to occur in 1999, the 2 general City GIS staff members will relocate to the City. At the . completion of the interlocal agreement, tl18 City will need to purchase upgraded hardware and GIS and database licenses. Items for the general City system are estimated to cost $740,000. The City or County may terminate the agreement for "just cause," with 30 days notice by either party. ~ ;" . . I I.:.;> .,'.' . '. ~ ,'r' ~.... ... ':,', "',, ~::~ j ~ ; 'I' <. .. ' ~ ,,' '.,... , :';.~'; .:>~ !~ '. . .. , ,,: I ".:;\ .',/ ,..'" ,.' ,,'., Due to the sensitive nature of Police data. the Police database will be maintained separately from the general City database. With Police approval. selected City departments will be able to view appropriate Police data through the Enterprise Network. The Pinellas County Criminal Justice Coordination Office plans to install GIS in all County law enforcement agencies, pending the success of the pilot project. Funding is anticipated to come from future grant opportunities. Upgrades to the Police GIS would support other /< '. .'. : ~ ,., ',: \~ mws10.96 5 10/14/96 ...':1. " - . , , ' : ~ ~: . ,'.' t , ',' ,{- " t_ ....... ,. , . '; "',' "', :.;", ';", ..:'. ,'.',~:: :"i',',':.:',";",_..,",~,::':".,!'. ;r/, '..: .':::\:"{;"';\"',::i, ',.:,.,..:,,:,',,:,:,'.:,..:...'....;,:,.{.';i;\.:i:;,,i,::.'(;/".'::. ~;)i;..,"t:" . .,:: , :~...:- ;'."1 ,. '.' 'l'.~.. .'.,...' " ....,.:'. ,... :,....!.~'~':.;.:I,'f,; ....... :: . . j' ',:;., . . : . ~ ,'. .' { :' ".,',' ., " .l. . ';.';,/, ' :., ':' ", ", , .,/. ~ ~ . ;. ',' '. :' . ~ ' . ,~,'. I, ., .. ,":':,', :/;,;:'?';, '.i' ,.1, , : ~ , :'d .' ", II',. , . 'I . ~ ..' I" ~', " \ " I',' , ' ;" , , .," , .'1 ~ :'.' ",1. ;, 'I ~ : : : '. , ". to \" , ,t. , ',"'~ :~:'-{': :3 : " " " ",."':,> ,'. ".' " :,,". ",": ,', 'I .. .' :,J;::......" .. .\. ,~' ....., ."> :'. ,: ~'~,: "j, ,"; c,~.::i, < I ,I ," .~ .: .' .,' .' ,; L. : 1 ~j .'," " : , "> :,1 ';' ", j .. ,~ ~(..~:,I:" . . 'J:: ~ ".1.' ,.j'f ,>.:,"./: ".'. I .,: ~ , >1. ~ ' ,,' " ~ '.". h' ' , :~; ~c': 1,: :,: ": : ,'~ '::' '/,:"1 ' . .1 c. ,.TI 1'\ '.' ;,' ': ,1:~ " . ' :'~ ~;,~:.; : ::: :~. ':" '.' li ';" .' ~ 'F:' ',:: L~(;;I c;,,\ " ""t' ,: " ': c l~ :..... .,'. '\" , '. ,",' ;_:: ;:\.:i.,;,:;.~::'~. ,I ':;'J J ", ~ .~ " . '... 'c . .c ":';}:;',~::' ,:' '11"." c:', , " ':: <\:":, :'. , i, I. ;'\ .~, ';:, '. : ,'I' "': . '. " 'J , 1 ." . ~ c, .;;\ ,...." .,' 'I,c. ", "j :, .' , . ',/ . , ~. .' ,\. . I. I '....., ., ' .1 I" t::~.\. \,:~,!,' ~ ',.. '" : ~. .. \ ' . ~' , " I " , ' " '. . :. . > ", ' . ' ,,: \" .' I - '.o +.. ' "" , ' ' '-, '. :' " ~ I .' ", ~ : " . I , " :~, ': {. .' ~;c '.,', '" ' ;" ',' " I' '. '. ~ " ',: t . , " " , """ ' .. I .' ~.: ,,"'. ',: ,:",:,:::'..":,".,. ,':' , . ':', ..". '. .::/" , ' ", ' ' ".\ I' "';': : , . ~ ' ',' ":",' +T ',' " . , J' ," i ' " I, ' .' ,: " :' .,' " ',": ,':':",:,::,:,..'.":'t~,".;: "" .,'::: :,:,:.....' .:' .';" ::"'" ' . " \ " . . ',' ...,.; ',:,.',' .,', ."" '. :\,,, i: ',:' '::',':',:i ... ,', ,. .,' , ' '. '" : . i,. ~ . . ~ :' ': '" ','.' ',' ":~"""'."',' :",',',' ~.,;,.,"::\.':,:""",':, ':",'.' "":'::..:",:.~",:,',',' .~' ',.,..',.:.;:,"",;,:,:.... .','.' ,.',','",;,'. .: ' , ' , < . I, " ~ . ".,' , """":<'';'"'' .. """ ','.;.,' '....'><.,:~'::i.i':::;'"i,,;,::..~,';,,'..:.,,:..,..,;.,.,I,' ,,', , ",~ ", ..' \ ,,', / II ".' ':'~~:"." '~~~:'::;'~': /',' ::." .'~ " :.~, '.' ,; "'. ',;I,,;",'~~,,' ','<, ;::'>:',")",:",,;',',' ,J. . "..J." ." . ,'" .:,;" ' agencies and the majority of funding would be supplied by future grants. Due to the collaboration between the Police Department and Criminal Justice Coordination Office, IBM RSS6000 servers were selected for the Police GIS. The interlocal agreement commits the City to fund 4 positions for at least 3 years. County and City staff agree it would be impractical to hire and train qualified people if funding is approved for only 12-months. Police grant funding will pay for 2 positions for the first year. An extension of grant funding is expected to cover contract years 2 and 3. The annual $9,000 maintenance and $75,000 staffing costs for years 2 and 3 for the Police IBM servers are not funded by grants. Grant funding only covers one year. The SAAB grant will be eligible for renewal consideration. The current year's operating budget includes $56,250, the equivalent of 3/4 'tear funding for 2 positions. The financial impact in fiscal years 2 and 3 could be as little as $18,750 if grant funds are awarded for Police costs, or as much as $102,750. As the Police project is affiliated with the Pinellas County Criminal Justice Coordination Office, and the County is obligated to maintain the Criminal Justice Coordination Office's GIS, Police employees may continue to be located at the County and use County licenses beyond the 3-year initial interlocal agreement. The City Manager said the current budget anticipates co-sharing positions with the County. The City has been able to piggyback on Pinel/as County's expertise and equipment. In response to a question, Assistant Director of Information Management Laura Crook said other local cities are cooperating, but not to the same extent. This year1s GIS budget is $465,806.84. Bringing the system inMhouse in approximately 2000-01 is anticipated to cost $784,046. Ms. Crook anticipated the planned 4 positions will meet the system's needs. Equipment costs are expected to exceed $1-milJion. In response to a question, Ms. Crook said there always is a possibility the City will not want to move the system in-house. St. Petersburg, Pine lias County and Pasco County have GIS. Chief Sid Klein introduced Vance Arnett with Pinellas County. Chief Klein said the GIS is a common backbone for City and County law enforcement. He felt the pilot project will help prevent crime and reduce reaction time by providing up to date information to determine proper officer deployment. The technology replaces wall pin maps with computerized data including information from other law enforcement agencies. When coming on duty, officers will be able to review all recent activity. In response to a question, Mr. Arnett said information regarding hazardous material will be added via data entry. He said information entered by Police Officers will be added to the GIS automatically. It was recommended that redundancy be eliminated. It was suggested a reduction , of positions should result. The City Manager said responsibilities will change and more technical people will use the information. She said access to County information is vital to the City. It was recommended staff consider shifting duties in the future. The City Manager agreed employee growth should be avoided. In response to a question, Ms. Crook said Central Permitting's new computer system can accommodate a GIS. LIB LIBRARY mws10.96 6 10/14/96 " j: ", I' .,'" .' '} :,', ",'.r ',' I < , " ~' ~ . :,~ ';...' .,.:, '.' , I'"~, -: ' . ,; ~ .' ", ~ " ' ., , "iI' '\,'.. .... ". , . " "l, . ~ 'I . , ..,", ." '. ; I ~ j i\':';: f ~ ~ ' . ',' ,.+' i";. :: .. I .~ " ~. "' " , :,~/.': i :': :':' ::.... , .' I\"'~ t, ,,-: t <'1 ~ ~> c~l' ',j"',' :., .~ ," , ," .' \ '~~ " , ,'~, .. ::.') ',\~' .' ...... , .' :"'. . ~ ~,,:' ~~ :....:, . ~ "1:'; ;. :': ~ . ~ , " : \,', ,~:~ ::' :' ,', , .. " ;. ," '"' I,: .,' '~ ....... ," 0.' ,I., ",' . " . '. . . . , " '. "': .' ,. , . '.' ,--:> :,,~;'~ ", ;" . " .':< I / ~ ':, > , . ',', '... I,'.":':: :, " . I '~:,', ";, .~::.. . ); ;,: I. Bes. #96-63 - Oesianatlng certain Iibrarv emolovees es code insDectors and enforcement officers for purposes of enforcing Pinellas County Ordinance 1/96-52 for recovery of overdue library materials Effective October 1, 1996. Florida public libraries can recover long overdue library materials through the State and County legal systems. Pinellas County Ord. #96-52 provides that failure to return library materials is a misdemeanor punishable by a $400 fine or up to 60 days imprisonment. The Pinellas County Sheriff's Department and State's Attorney's offices will prosecute violations of this County ordinance. Florida Statutes 162.21 and 162.22 require authorizing code enforcement officers to issue citations for ordinance violations. Staff recommends designating Library Division Manager - Technical Se~vices and Librarian III - Circulation Manager as code inspectors and enforcement officers solely to issue citations for violations of County Ord. #96-52. Concern was expressed this designation not increase salaries nor the number of hours required of staff to meet responsibilities. Library Director ArUta Hallam said that is not the case. Affidavits must be signed by someone authorized to issue citations. In response to a question, Ms. Hallam said staff responds when people indicate they have returned an item. Arrangements are made when necessary. This policy addresses those who never respond. The City is not charged for State's Attorney prosecutions for these violations. No certification is needed for this designation. In response to a question, she said not all cities are handling this issue this way. Many are watching Clearwater's lead regarding this issue. MR MARINE Res. #96~64 - naming the Clearwater Community Sailinq Center 2nd floor room the "Carlisle Room" The City wants to recognize Steve Carlisle for his contributions to the Clearwater Community Sailing Center. Over the years, he has contributed to the education of sailing students and the overall success of the Sailing Center through donations of funds and vessels. The MAB (Marine Advisory Board) recommended naming the Sailing Center's second floor room the "Carlisle Room." It was questioned if the City has a policy against naming City-owned property after living people. The City Manager said that policy relates to City parks. It was noted Steve Carlisle represents the third generation of Carlisles who contributed to the City. It was recommended the City use caution when naming anything after living persons. PR PARKS AND RECREATION Aoorove rankina of: 1) HDR EngineerinQ. Inc.. 2) Delta Seven/Peacock & Associates/ Armstrong & Associates. and 3) IBIS/PBS&J re oreoaration of Management Plan for Camo Soule (Boy Scout Camp); authorize staff to proceed to negotiate a contract in order of ranking mws10.96 7 10/14/96 . , ' ,. . , '.' . , ~' : ': . :", ':'--" ~, :. '.'<.: 'v" ': .' . , ":,. '! .', ;"." ',' ';'.... " .", :':'-"" ::,'-:::,' '. ,:,'::''><:: ': ~ ;:><:':' :',',: '/:',,' :.;../,'::: ":''''::'';''':''::;'~'.:.:;',':':,:.':.';:: , , . ,\:':' ",~ ': .:':,' :,<.: ,;;; ., ".> .'.:, ":': "':'.':'<,':' ,:'< ,I '~:,'<::~};:; :';" ."::;:;',' :;;:';",,>::::":;;;.,::::,::':"','~.',~. :.~I\ .\,:".','" :.' ::~,':'::<::;,; ", ,::;;; .,', ','. " ;', " ,,'.' ",,:,.,':', ':.:::',:,:" .' .. "l. .,',', I:.,',: .' :.:.,.': ',' ~ . c ... .' : :', " " ',,' : J '., . ,I .- <' 'I . . ~' . . '. ' "I'. ,I', ." ,,;:",1',.:.:':"""::" " '.::' "".... '.';':''';'';:,'':,,'~,'':''t:':,''':'''''' l ' . . ".':.' ':'I~', '::,'.'~' '..,'...',.. ..'-'.' .\ '::\<.: '''.1 ," ,:", ,;......,:..... ,::........... ". \\~>:'j >.;:'~~',;./, ...:..',.... '" ~", ........' ",'" .., ..' '..;" '," , '." 1-:,' I :< ,. ,. " . ~. ~ 't"::, ~: " " . .. ,! '; .~ ';~, ,{ " . ~ " : "'" " " .,.' .'), , , .';, ~ On,March 7, 1996, the City Commission approved a "Conceptual Approval Agreement" with FCr (Florida Communities Trust) regarding a grant to assist the City acquire Camp Soule. According to the Agreement, the FCT Preservation 2000 grant to the City would not exceed the lesser of 50% of the total project cost or $1,419,625. The City's local match also will be 50% ($1,419,625). The application states this local match is to be raised via private or corporate charitable contributions. The Agreement also requires the City to prepare and submit a "Management Plan" which meets all FCT requirements and describes the proposed use and management of the property. The City and Boy Scouts must approve the plan. ., ,'I. . ../ . , " ':", ' , , . .: "i', ",< i 1 c:' :~. On March 7, 1996. the City Commission also approved up to $50,000 to prepare the Management Plan. On August 16, 1996, a RFO (Request for Qualifications) was released for consultant services regarding preparation of the Management Plan. On September 20, 1996, the City1s Selection Committee reviewed the proposals submitted by 3 consultant firms and ranked the firms: 1) HDR Engineering. Inc., 2) Delta Seven/Peacock & Associates/Armstrong & Associates, and 3) IBIS/Post, Buckley, Schuh & Jernigan, based on: 1) successfui experience with similar FCT Management Plans; 2) ability to meet time schedules; 3} education, experience of staff assigned to project; 4} reference reports; 5} demonstrated environmental proficiency; 6) completeness of response to RFQ; and 7) firm location. ~' :'t -- ". ;.~. : i. '<:J ,',' " , ~ 1,:: ~'; ':;'. ':1 ",,'- ,',. , ';. The City Manager said staff has requested an extension to the State's November deadline for the Management Plan. The City Commission had determined developing the plan would detract from other Parks & Recreation Department projects and budgeted funds for a consultant. Clearwater's purchase of Camp Soule has not been approved. This item is to approve the ranking only. Parks & Recreation Director Ream Wilson estimated the Management Plan will cost $15.000 to develop. The City Manager said $50,000 had been budgeted. :. ,", : 1- (t\'~ '<:~!' I',. ';,.} ""..::. ".'o < .. . ~ ;.',:,"' " ";~ ~ l ~ " ,;" ,',iJ'. ':,: ::~ Engineering Director Rich Baier said staff will bring a contract back to the City Commission after the ranking is approved. Concern was expressed the Boy Scouts had not agreed to sell Camp Soule. Mr. Wilson said the Boy Scouts had signed a letter stating they would consider an offer. A citizen group wants to preserve the property. The City. Boy Scouts. and FCT will have to approve the Management Plan. The City Manager indicated the Management Plan will define public access. She said the City Commission needs to determine their definition of public access to the property. In response to a question, Mr. Wilson said a large study is underway regarding pollution in the adjoining lake, including the camp's impact. IC'.' ", ;i:;:." .' .' . '. ~: ': '. < ,~',.'., '.' .;; , ','1' ~ ~ " . '. ';~ ':':., St. Petersburg Junior College Sport Fields , ~ ' , ',. '.;"' " " " .:, ',.1.. ,,', In response to a question, Mr. Wilson said the City has budgeted funds to maintain these fields. A letter from St. Petersburg Junior College indicates the college has agreed to work with the City regarding these fields. Staff will negotiate with the school and work out options for Commission consideration. It was noted youth organizations had offered to complete some of the needed work. , " , , , , ,': .: .'1,. ' . '. ',' .';':':,:'1 ~ .i ~ mws10.96 8 10/14/96 ," ~. ,,;". :, ~;' ,1 ", '.' lo' , " "..: .'1:: .:1: " ":1 :::..: , '.f;" 'I' l ,~ "., \ <. ' . ~ ,:.: ',J ;',t ':': ~ .,.':~'" ." , "{', ,', r~ ;: >, :",'" ~::~":,::?: ~':":":'~"',:,:~.:" ,. ,',I ;': ,.... . " "", ~': i, ., ,. <, .' ';' ..,. ~::,'.' i...:...,}.... :.:: ",~.I,: ,. ,',. .; '."" '~....'~.',:;\:,:~.\:.,'. ..'.. :, i:,:';,:";:::':';"::"':::: g', \T,:~ ',',:' :,\ ;" . ,,:y.{ ':' ,; ,', ',' , j "j' 'I ,I ,.,,1 t, " " " l. },,' , .., ,1 ,.,'-;', '~;", ,". .';,'..... :;,","':':;'>",<,: :.{':"* ': <:':)~;:',,>':;', :~~' ':.--"" ";".' :', ',', "n' ,", ~ , " '. ~ '. ~ ,. < "..'~','~, i,;::W:::,..,:. .::., ',>?;, :,{;:';;\:,, ,', ,Il' ", <\' ,: ~:. . '. 'l '.~ "1', .,' , '.j .. i .,~; 1-; .' ~ ; <, .1, " ". , ' ". . . .,. " ' ..' , c,.. ',. .. , " '.. . ~ ,jc' , ~"\ EN ENGINEERING First Amendment to license Agreement dated 04/08/96 with PCS PRIMECp. L.P" providing for termination of all effects of said license In regard to premises at 1400 Young Streot & 1700 Kings Highway, and ratifying certain other provisions described In said amendment, and approve Memorandum of License Agreement to be recorded in Public Records of Pinellas County On April 8, 1996, the City entered into a license Agreement with PCS PrimeCo, a Delaware limited partnership, that licensed defined premises on communications towers at 3290 McMullen~Booth Road and 1400 Young Street, along with the North water tower at 1700 Kings Highway, to install PCS (Personal Communications System) antennae and related communications equipment. On June 28, 1996, a PrimeCo representative informed staff it wo'uld not be using the Young Street and Kings Highway facilities, presumably utilizing termination provision 12.(a)3 of the License Agreement. e, ~ " < Staff prepared a 1 st Amendment to License Agreement to release PrimeCo from all obligations associated with the Young Street and Kings Highway facilities. Language also was added, imposing a 10% late fee if the annual license is not paid on time. The 1st Amendment document contains language precluding rent abatement when damage is caused by Licensee, its employees or others acting for the Licensee; and requires PrimeCo to repair all such damage within 90 days occurrence. PrimeCo executed the 1 st Amendment document and returned it to staff on July 29, 1996, with a $13,289.40 check dated July 3, 1996, representing the annual $12,420 license fee due for the McMullen-Booth Road premises as stipulated in the agreement, plus 7 % tax. The insurance certificate and environmental audit report were not included. After a staff request, documents were received on July 31, 1996. Risk Management confirmed the insurance complied with license provisions. The transaction environmental audit report did not comply with license provisions and staff notified PrimeCo via an August 2, 1996, letter, to have additional investigations performed and provide a report that would comply with the license. PrimeCo environmental contractor, Dynamic Environmental Associates, Inc., completed a Phase I Environmental Audit of the License Premises in accordance with criteria established in Article16 of the License Agreement and delivered its September 13, 1996, report to staff on October 1, 1996, esta~lishing the environmental baseline of the license premises. City environmental staff reviewed the report and confirms it complies with license provisions. A Memorandum of License was recorded by the City in Official Records Book 9314, page 471, on April 18, 1996. Recording a Memorandum of License Amendment would provide public notice of the amended license. In response to a question, Mr. Baier estimated the loss of income at $30,000. It was suggested the City consider an ordinance to control communications tower construction. The City Manager sald staff will present a report with recommendations regarding this issue in December 1996. ~J mws10.96. 9 10/14/96 ....t. ., . " , ' '.. . ,.'. ~ 't,' . . . .. , : ..' , ..., ~:.~ t '~ ~~.. ".. ",rt : "; U' (' : .~\. ,.:.;.~, : ',:,:.,:,::. '::.~3: :~..(:.: :. '~\>';:':''; 'I' 1\ I~ ~",. ~/~:\,:::' ,,'.,"....1: .,., .,.. c '.~.:. ~ '! '> ~ . t.4 "'-:~ :.:~~::'.: .~ i .:..~ ~; ,;',; i~ :;!ii'?:" ',:: ',~':':', :'.< ",': ;: :':; :' , :~'~:::':'''/:'.:':.:':':. ,;,:.?:>.:.~..t'" :")'",',i \'f:,~';,y:t :~~y i;::~.':,: l:~::' ..~;tjB:} ~ ::";.:: .:~.'\:'<~'..":::, ,~ u':"" ,.' .,' ;::'n;,~;.';:::,:'/' . " .~' '. l I ..' ,:0);:::):, :.:; ':','\:: ..:.1~~~':};: ',' . ':'f,'~:::<: ,; , '..< ':',";',:::::;:'';:::>' ". 'j)' .< 'I. c. " ,'. ','.': ',i 1,'..1, <'. . ,>.' ;;,:, . ," .,'-.,' "I,....':: ..... i I:. ~,r,' ~. \.J . " '::,::'::;:-,':. < .. '." . ~::' , : '. :\;:' ,,', ::/'~\:..:'::/,',,"! ~ Assianment and AssumDtion of Lease with Peerless Suoolv. Inc. to Noland Prooerd~IDU dated 09/26/96, re City-owned property, A.H. Duncan's ReSub, part of Lot 7, Sec. 22-29- 15 . .'.. ,. :,:'~<<': ,I" :"; :':: <,>> '.: 1 :., ," ':. \ ~'.' I, "~,'~' "'~/~..:.,' " , . " '-:", ';P'" " " ." ",,', ,.f '.' '. '. . ,", " ' " , ", , .... ~. ; ", ":;':'-':'":'':':';';''''' """,,,,,,"""."' ',"', ,>0', ""'"""""""'1 ,,,,.'", .....;:1'\:>' ..";:.,',,:->:,,,,,,:;:,,:..,,:1',,""':':''-:' , ;,."" ..' .., ;; ,:" ~:,';'~,' :.. ::" ::,~'. :~',;'.\ ::';'.,.;::"". ";':::.:,',.',:"",':,,,I:,:~.",~"', :~,:;' :'''::'': \\:'\;,:." '"',"",::..;,,,:,,',:"'::,'~,.:': ,".~:,',' ,'....'~::..'.,,'. . . ' .. ,\:', : ':,;..: ,':.':',': I, ';; ,\' '," " " " ,;' ': . , " :. ;::~:> :;', ';';:,': ;','.: ;'. ,:': ,.'. ,i:'. ."':.,;,',::,"::'~~"':".'::,~,,~',::,;.:.""'{(,'':,(:'..~r,:' ,:',:";' ',: " ': '....' , . ':;:'.';.' .,' . F.',' " ~,.j :'~, ,.,,' '. ',~, :,:.\...:,::,;,.... '.' ,/\t":,':',..,..:::.,.:,~,,,',~,:~,:',:'.';"'::""':.,,:,,',',,'.' ",' :'::,' '."., , ,:,'..:~.:,,:. ,~, :'.' ,'. : ,'.'.' .,::.", ,':,', ::.'","........, ',,:, "."," c, ',:,'" .',f.'..\, ,.-: ~.':: , " ' ,,'., .. :, : ': '"'' .;-- ....~,.. ";', "., .>.,.,', ." . " , . " "I: ,':',"" ,'. .."," '.",' ....:'.. ',' ',' ,'. ,'. , .' ..' . ' ".; , . '. ' :'.' . ) '.' '," ,: .,'. ' ~. '.' ,I , :. ~. '. '! " , . ~ ,: .1,',:'< ,:::..":,',:','~..,:.....",",'.',.:.':.~! 1. f I', ' ,.'.',.,. '.~ ..... ':J';: .:,-:':,.'>.;".'" ..:",'; ,.,'.,,'. .,....' -"',':,:.:, 'I' ,', ,,'." ....-.'.,.. t a' '~,; . ,,,::':-..:'",:-', '" ,,' ," ..' ,.' ".', .'.. ,"" ','.":, ':'....,."..,...... .:..,.,.,..,':,.,.;-::~'.':,l', ,t,.l', ~.,. ...,,~..,',: '..'.' '.. On March 7, 1996, the City Commission approved a 5-year lease renewal of vacant City-owned property at 1435 S. Greenwood Avenue to Peerless Supply, Inc. from August 1. 1996 to July 31, 2001. Noland Properties, Inc., a Virginia corporation, has purchased Peerless Supply, Inc. 's assets. On September 26, 1996, Noland assumed Peerless' aforementioned lease obligations to the City. Article XIV of the lease requires City consent to a lease assignment. Under that provision. Noland requests the City approve, consent to, and acknowledge its assumption of lease obligations after the fact by executing Lessor's Consent and Acknowledgment in form. Finance confirms all rent payments are current and paid in full as of September 1, 1996. It was Questioned why the property had not been declared surplus and sold to the lessee. Staff will report on the property's value and indicate who owns the structure. In response to a question, Mr. Baier said $100,000 in insurance coverage is adequate as the property is used for storage. He did not know if environmental problems exist as an audit has not been done. An audit will be done jf the City decides to sell the property. CooDerative Easement Agreement with Pinellas County School Board for construction of Allen's Creek demonstration stormwater treatment Droiect at Clearwater High School , :i\:'1I (~:...~ In August 1995, the City Commission approved an Interlocal Agreement for design and construction of this City and SWFWMD (Southwest Florida Water Management District) project. This agreement provides a 50% cost share by SWFWMD up to a maximum of $150,000. A separate agreement with Pinellas County Schools is required to implement the project on School Board property. A stormwater treatment facility will be constructed on school property adjacent to Clearwater High School to treat runoff from approximately 100 acres adjacent to and including Gulf-to-Bay Boulevard from Glenwood Avenue to Hercules Avenue. Various stormw8ter treatment methods will be used. The system will be monitored, sampled, and analyzed to determine the effectiveness of treatment methods. County students throughout the School District will conduct monitoring and sampling as a part of a water quality treatment curriculum to be developed. This Cooperative Easement Agreement formalizes the responsibilities of the City and School Board, including maintenance provisions, and access and drainage easements necessary to supplement the Interlocal Agreement with SWFWMD. The School Board will be responsible for curriculum development and routine operation of the facility. The City will be responsible for maintenance and post-construction reporting as required by the permitting agencies. The City Commission has approved this project through the FY (fiscal year) 1997 CIP (Capital Improvement Program). On July 19, 1995, the EAB (Environmental Advisory Board) endorsed the project. Total design and construction costs are estimated to be $300,000, with $150,000 offset by the SWFWMD contribution. In response to a question, Mr. Baier said the project wi\l not treat all runoff in the 100 acre area. He felt the project is adequately funded. ~ .fir 10 10/14/96 mws10.96 '~~; ;:.; i ',~\ Clearwater Airoark Issues . , ~ Contract for new alrolane hanaars at Clearwater AirDsrk to Hennessy Construction Services, Corp., St. Petersburg, Fl, for $485,124.48 ";'. ", " On August 23, 1995, the City approved a Supplemental JPA (Joint Project Agreement) with FOOT (Florida Department of Transportation) to construct enclosed airplane hangars at Clearwater Airpark. The JPA authorized construction on a SO/50 cost sharing basis with the City.s share coming from the Capital Improvement Fund. The State' will reimburse the City for its share at project completion. The proposed budget is estimated to be $450,000. FOOT Aviation Programs Supervisor, John Roeller, has approved this project and is amending the existing JPA to add FOOT funding to provide a true 50/50 split of construction costs. Hangar construction is included in the Airpark Business Plan and Clearwater Airpark Master Plan approved by the Commission in 1989. '" " . .. ~, " ,"', ,':-. ",~, ' .:'J,':. . , . , /',' .' : "~"~: ~ .~ ~\ '...", ." '. ' The project includes construction of 2 general aviation enclosed T-hangars which will provide 17 airplane storage bays. The project also includes asphalt taxiways and ramps to serve the new hangars and a stormwater collection/retention system. A SWFWMO stormwater management permit has been issued. The new airplane storage bays will generate an anticipated City revenue share of $45,900 annually. The share is based on the City sharing proceeds, with the prospective Fixed Base Operator receiving 25%. In addition, the pay-back period of the City.s proportionate share of construction costs is approximately 8 years. ': ." <"~ :', . , ,. :.1.'.;', ':.1' (;;~~' it). IT" Mr. Baier said the hangars do not qualify for federal funding as they will produce revenue. In response to a question, Engineer Glen Bahnick said federal funding can be used for non-revenue producing projects even though the Airpark does not provide 24-hour operations. He said the landing lights can be turned on in case of emergency. rO:'.,' '. > , ,: '-;'< " .',',' . I In his October 10, 1996. memorandum, Engineering Director Rich Baier referred to the section of the lease addressing aviation operations area/maintenance and repair. He recommended identifying expected performance standards. including monthly staff inspections and non-compliance penalties. He suggested listing non-performance penalties in the section addressing rights, obligations. and minimum operating standards. Under maintenance of Airpark facilities, Mr. Baier recommended making the FBD (Fixed Base Operator) responsible for mowing, trimming, edging. and general grounds' maintenance of the Airpark. Under the section pertaining to payments to the City for rent and fuel sales, he recommended increasing monthly rent by an amount agreed to by the City Commission. He suggested increasing fuel sale payments by $0.02 per gallon to .$0.05 per gallon and recommended requiring a certified annual audit performed by an independent CPA. Under the section addressing miscellaneous provisions pertaining to the City's right to implement the Master Plan and develop the Airpark. Mr. Baier recommended stating rent on the new hangars shall be divided with 25% to the FBO and 75% to the City. .. ~:':, .::":.., .. " '" . '1',):../, ',',I .. , , ' '.:il" 'Je . .,~ 'I" " I'.. (/'111'" 'e-.l ., ,./, .1," ;"<'1' : ~. ~ : ".'t. ~ . , ' ',. ~:. " In response to a question, Mr. Baier expected the hangars will rent for $300 a month. The City's level of anticipated revenues is based on industry standards. The FBD /" " .' C ~II:, , I , ,...,,/ mws10.96 11 10/14/96 '. ,:.'. " . , " , . . ' , ., , .. ,I'..,: ", . . I., : . : '::.:,: ~'::'."/<:',\ ':' " '. ;'.'1,'.'.",' "",.: ""1' .;,,:~:':-:;:"'1~' I(~' ~,'I,~,""" ~ I :".' "~.~!. 1'(1 . >."1. :';"", ,,:. :>:':':::',.i"':":'~:':"'''''::'';;';<'':'' "",' ,',,'i :.:";':" 'd' "..' ..... ,;: :"..\.';.; .;' ": .,. '.. ".:i.' ,.' .....' ... .... ';.' :;:;x:, ,;" ...... ..'" ,'\ :..' .:':: .' ". ".,1'. .'..... ...' ':"-'.", ',:.<,":,:;,..':"-=,;',: 't..:,.,~,:,j::':' ....,1 .. :';1,':' L "..'.' " .' . .' ,'. '.:, ,:.' ;..~.~ . - .'..1 :~. ,I: , \,' I . . . t. " " . ' .". . :' ,f,.' . '<' ". 'I, '.-1, , '~, ~ ' :': : .,.i, " ',~ {,' '. <,,' , ." ;,' . "~ '. .' ',:':":. l t., . '. ~ . .', " ,\' '. .., .. I, "I': ",,::'< \.. " <';, :' ';. ,: '." '.....~ ,t. . ' ': <:',:.":> ~I.~';:,' ;.:',:':.:: . ," : I ',' :,;, ~"\' ,: s,'! '. I' ~ mws 10.96 12 10/14/96 I I l ~ is responsible for enforcing leases and making certain tenants meet fire code. As on-site manager, the FBO is responsible for paperwork. Tenants are rosponsible for keeping the hangars clean. It was recommended lease contracts specify that hangars are for aircraft storage and not for other operations such as machine shops. In response to a question, Mr. Bahnick said tenants with seniority will have first option on the new hangars. City and FOOT joint funding will refurbish Hangar A. . Mr. Baier estimated an outside financial audit will cost the FBO between $4,000 and $5,000 annually. 'Improvements to the current FBD building, ADA issues, and fire issues also need to be addressed. The FBO will not pay toward refurbishing Hangar A. Consensus was to consider a longer lease if the FBD refunds the City for its $50,000 investment. The City Manager indicated the City may have to consider fronting the payment and arranging a payback. Mr. Baier said the tease for the more than 40 acres of adjoining property expires in 2000 and will need to be addressed by the City Commission. The current FBO has requested 1 st option on that lease. The City Manager said the City needs to clarify its intention that the adjoining property should remain a golf course. It was suggested the FBO should not run the golf course. \~'it ' t..,'" 'LJ." Mr. Baier recommended the FBD be required to maintain a greeter board. It was suggested the FBO can call taxicabs when needed. Mr. Baier felt it is important to address the needs of visiting Airpark customers. The City Manager said staff is researching how other airparks are rated. Initial service, staff attitude, and Airpark appearance are important. It was suggested the City should receive a commission on aircraft sales and all Airpark revenue. Mr. Baier said it is difficult to obtain this type of information regarding other airparks as private firms are not required to open their books. In response to a question, he said the rent of $4,500 was based on an appraisal of the Airpark. The City received only 4 responses to the last RFP although it was advertised extensively. It was noted some airparks have 2 FBOs who divide responsibilities. It was stated few good FBOs exist. It was recommended the City not place too many demands on the FaD. Concern was expressed demanding commission on aircraft sales could be complicated if aircraft are sold at a loss. Consensus was to not charge commissions for aircraft sales in the lease. Mr. Baier recommended the FaD be responsible for answering all comment cards and be required to attend a minimum number of Airport Authority meetings. He recommended surprise inspections and penalties for non-performance. The City Manager said avoiding complaints is important. She recommended requiring the FaD to meet every promise. It was suggested the FBO could host Open Houses. It was recommended the FaD be responsible for upgrading the facilities to comply with ADA regulations or reimburse the City for ADA upgrades. Mr. Baier said some fire issues at the hangars also need to be addressed. A list of issues that need to be addressed along with their estimated costs was requested. ~ Mr. Baier recommended appointing the FaO to the committee charged with implementing the Master Plan. Mr. Bahnick said FOOT has budgeted $100,000 to update the Master Plan. A committee Is needed to address that whole issue, Including the need for an infrastructure staging area. The City Manager said the CAP (Civil Air Patrol) approached the Commission several months ago requesting a parcel of Airpark land for 20 to 25 years to construct a building. The organization was instructed to wait for a Commission decision regarding the FaD. She noted the former City Commission had indicated the City should receive a 6% return for use of City-owned land. The CAP indicated they did not think they can pay that rate. The CAP plans to purchase their fuel from the FaD. Information regarding the CAP, including education plans, will be distributed to Commission members. The City Manager hoped developing a new RFP, establishing standards, and reaching a final decision regarding a Fao will take less than 9 months. It was recommended that staff identify specific safety standards. It was noted all sublessees must carry insurance naming the City. The City Manager will forward a proposed draft of the RFP that explains how the application will be weighted. Mr. Baier suggested the City Commission may wish to schedule a joint meeting with the Airport Authority. Mr. Baier will schedule a meeting tor the City Commission to visit several airparks , on October 28, 1996. ~~;~~~) The Commission recessed from 3:20 to 3:35 p.m. Payment of $34.570 to Post. Bucklev. Schuh & JerniQan. Inc.. Citv Engineer of Record. for comoarative assessment of Cell 2 and "C" Pond conceats re Town Lake Proiect On September 19, 1996, the City Commission continued an item related to lICell 2" of the Town Lake Project. The proposed project will examine fundamental issues associated with developing Cell 2 and the "C" Pond and compare the designs with the larger Town Lake concept. The "C" Pond Assessment would examine fundamental issues associated with developing Itell Pond and compare it to the Cell 2 concept. The Cell 2 Assessment would examine fundamental issues associated with developing Cell 2 as an initial step in creating the multi-objective urban lake concept. The project will: 1 J develop a conceptual design for IICell 211; 2) define required property acquisition; 3) identify future expansion issues; 4) assess treatment capacity; 5) allocate credits; 6) establish cost estimates; 7) prepare exhibits; and 8) produce a report. Total cost to complete this evaluation shall not exceed $34,570. The City Manager said, financial information will not be included. Staff is negotiating to provide that information separately. Mr. Baier said the study will determine how much each pond will hold and estimate construction costs. He estimated the study will be completed within 2 months. Assistant City Manager Bob Keller predicted financial data shoufd be completed during the same time frame. HiIIsborouah Proosrtv <"...) mws10.96 13 10/14/96 CP CENTRAL PERMITTING .') The City and E. Palomino Dairy, Inc. have a May 1982 agreement regarding custodianship of the Cityts HiIIsborough County property. A 1987 Letter of Agreement also addresses this property. In his October 8, 1996 memorandum, Real Estate Services Manager Earl Barrett stated a recent real estate appraisal of the property valued the land at $2,600 per acre. Hillsborough County Property Appraiser Ron Alderman currently assesses the property at an average value of $4,945 per acre. Four parties have inquired about the property since the September ~, 1994, ,publication of a St. Petersburg Times' article headlined, ,tClearwater May Offer Sludge Sight for Lease." The City Manager said Bob Smith has acted as the property's caretaker. It was suggested Mr. Smith should pay the City 10% of his gross earnings from the property. Mr. Baier said Mr. Smith has paid the City a portion of his cash crop but has not agreed to pay a percentage of his gross earnings. He will address the Commission on Thursday. Staff will report to the City Commission how much Mr. Smith has paid the City. Vocal Prooertv The City Attorney reported the City has not received the deed for the Vogel property right-of-way along the Landmark Drive extension. The deadline is approaching. She will report further on this issue on Thursday. (~, Variance{s) to Sian Reaulations for orooertv (Smart & Fina\) located at 1661 Gulf to Bay Blvd., Gulf to Bay Shopping Center, Lots 3 & 4 (Arthur & Mary Bruno, SV96-20) This property, on the South side of Gulf-to-Bay Boulevard between S. Keystone Avenue and S. Duncan Avenue, is zoned Commercial Center. The applicant is requesting the following variances: 1) a variance of one wall sign to allow 4 wall signs: 2) an area variance of 22 square feet from the permitted 205.5 square feet to allow a total of 227.5 , square feet of attached sign area; and 3) a ratio variance of 0.4 square feet of sign area per foot of building width to allow a ratio of 1.9 square feet of sign area per foot of building width. The applicant proposes four wall signs on the buildingts front: 1) Smart & Final- 122 square feet; 2) Food - Supplies - Business - Home - 57.5 square feet: 3) Restaurant Supplies, Catering Supplies, Party Supplies - 24 square feet; and 4) No Membership - 24 square feet. It was suggested the variance is not justified. It was noted the City had denied the tax collector's request for a free-standing sign in the same shopping center. Central Permitting Director Scott Shuford did not think the variance would add to the clutter. Two wall signs will be directed to shopping center pedestrians. Public Hearing - Res. #96-69 - adootina the Evaluation and Aooraisal Reoort (EAR) of the Clearwater Comorehensive Plan i.',~ V mws10.96 14 10/14/96 ~ ..'t , ' " , i~ \. ,; " ;<, I,', ~. :' r ," :', .~ ': :f: ~::' '.' ,." ", " ' , , .' ,."- .,,,. .,il' . , ::! L ,:,: :\...... .~ f~.~;, .'. "" .: >.' '~;.: .~:. ,~ ~, 1.1. '. , ' .'. .' , ~ ~ :':, ~ .., , .. .,..' ...1' , , " " , " ':,1\' y " , .. : ': ! . 'i , , ,. .' '. , ~;,:,::: ,.t~, "" ,:,~ , . .' :"~::' ',," Central Permitting staff has completed the State mandated EAR (Evaluatfon & Appraisal Report) of the City's Comprehensive Plan which was adopted November 1 G, 1989. Florida law requires all local governments to evaluate their respective Comprehensive Plans periodically and submit tlieir findings to the DCA (Department of Community Affairs) for a Sufficiency Re'view. Essentially, the EAR process measures the effectiveness of the Plan' by measuring its strengths and weaknesses of the City's Comprehensive Plan. The City's EAR was prepared with extensive citizen participation, primarily 'from the Commission appointed Citizen Task Force groups established June 15, 1995. The DCA requires the final EAR to be adopted within 90 days from the date of receipt by the DCA (July 22, 1996). Staff has responded to DCA comments and concerns. On July 16, 1996, the Local Planning Agency endorsed the City Commission's adoption of the EAR document. Mr. Shuford said the EAR (Evaluation and Appraisal Report) is a required component of the COrt:'prehensive Plan. Many changes in direction have occurred since the plan was last reviewed in 1989. He said the City had done a good job of implementing the 'Comprehensive Plan. Senior Planner Lou Hilton said the EAR had to meet rigorous requirements. Community baseline conditions were analyzed for each element in the Comprehensive Plan. The achievement of objectives was evaluated and analyzed. Future action and anticipated amendments were identified. The City needs to be aware of outstanding issues such as levels of service. For example, the City is not prepared for a long drought. Mr. Hilton said many land use regulations have been changed and the City is encouraging economic development. Within the next year, staff will present recommendations for new goals and policies. It was noted the DCA (Department of Community Affairs) had indicated things were missing from the plan. Mr. Shuford said he was concerned until he learned other cities had received similar comments. He felt the City will receive a determination of sufficiency. A reference was made to questions posed by the EAB (Environmental Advisory Board). Mr. Shuford said the report does not address those concerns. The board had offered suggestions for future language changes. In response to a question, Mr. Hilton said the City's policy regarding wetlands has not changed. It was questioned if City policy allows mangroves to be trimmed. It was r~quested that staff check City policy regarding trimming mangroves on Memorial Causeway. First Readino Ords. #6101-96 & #6102-96 - amendments to Occuoational License Tax regulations & fee structure Last year, the City Commission approved new regulations and a new fee structure related to occupational license taxes, as recommended by the Occupational License Equity Study Commission under State guidelines. After working with the new regulations and fee structure, staff recognizes several necessary housekeeping and streamlining changes: 1) City Code Chapter 29 - add background check paragraph and make minor grammatical changes and 2) Appendix A - Schedule of Fees, Rates and Changes - indent major categories for clarification, add notes where necessary, provide specifications for penalty mws10.96 15 10/14/96 Ir; '.. " .' '.. ":.::. , I' : ", .' \ 1\' " ~\:.' '. ,'. ,'. ::~, ::.; ':;',:';." ,::';',;";.i'.i<,' "':"'~",."::_","";',;,,,:,,,..,:"':':"""'":,'""".':'::,,, :; " ':' 'i.'.:,,-:...' "',""" :':":;'::.':/"~'>",'. ~ I. ,'t'." ....,'....:..i.'..: ':"'.I~' I.' .. .,:'.."'..,.':! ,.....,., ::,::' , . , " "- ' I" ;" ',', . ,', "", ,I ' 1,":..1" . ',\~:' i , c' ,~I":,,...,:,I,',::'~',,~~:' .:I~' , ',. ," .', .,,: ," ,', ' ",. t.. , I ' , " ;" ",,'.";' .'t.,:,,:;? :;';i::..:..:'.\':,:'( '::r ':. ..'. ';..,:;:'.>",_ 1\' . ',:,.j, .' ..:":',:,',.:)(:'....., ',',. .,'t " . 'I I'.' First Reading Ord. #6084-96 - revisina AODendix A. Schedule of fees. rates and charges for various oermits & services related to building construction of Central Permlttina ~ and transfer fees, specify calculation method for fractions in Merchant category, correct misstated or deleted fees, and other minor clarifications. . The City Manager said the recommendation provides staff a mechanism to handle City businesses as Pinellas County no longer issues licenses. The Police will have more latitude doing background checks. In reference to a question, Assistant Director of Central Permitting Vie Chodora said the aircraft-selling business is responsible for paying the occupational tax. Mr. Shuford said some businesses may be responsible for multiple fees. The Central Permitting Department periodically reviews the Construction Technical Services Division's permit fee schedule, revenues, and costs. The proposed adjustment is designed to streamline the fee schedule by omitting, lowering, or raising some fees. The changes will generate an increase of about 5 % in projected revenues for FY (fiscal year) 1996/97 and generate approximately $45,000 more than projected revenues of $900,000 and cover the proposed $932,110 budget. The last comprehensive fee adjustment was proposed in 1 990. (~i,,~ " '. _l~~ Highlights of proposed changes: 1) use contract price and eliminate Southern Building Code Congress International, Inc. values to determine project valuation; 2) eliminate consultation fees and permit fee estimates; 3) increase the plan examination and permit fee schedules by approximately 5%; 4) create a more equitable plan examination fee schedule for one and two family projects; 5) remove fees for review of flood zone plans, threshold buildings, and zoning; 6) clarify plan amendment fees; 7) clarify fees for additional and replacement copies of the certificate of occupancy; 8) raise the threshold on permit fee refunds and establish a reasonable maximum charge; 9) eliminate the "Laundry list" of permit types from the ordinance; 10) remove the redundant permit fee table under House Move; 11) remove fee for recertification of electrical service; 1 2) add fees for zoning verification letters and research time; 1 3) allow building official to set policies regarding when reinspection fees, follow-up fees, and after the fact permit fees are assessed; 14) create fee category to allow City to recover cost of administering State required notice of commencement forms; 15) clarify combination permit definition; and 16) simplify wording for appeals and make appeal fees consistent. Currently, one and two family projects pay a plan examination fee for new construction only. Recently, additions and remodelings have become larger in scope and require staff to spend as much time reviewing these types of plans as new projects of comparable value. A sliding fee schedule is proposed for one and two family projects resulting in a 5 % average increase for residential permit fees. Mr. Shuford said the proposed changes reflect his department's effort to streamline processes and enhance revenues. A number of disputes occurred under the old system's method of determining project value. He said use of contract prices will resolve this "major headache." In response to 8 question, Mr. Chodor8 said many jurisdictions use the contract price. The City was one of the few cities using the tables. Checks and balances ti~ . mws10.96 16 10/14/96 CM ADMINISTRATION .~ are in place. If the contract price seems low, the builder's association will review the plans and estimate its cost. It was questioned why staff had not compared its fees with St. Petersburg. Mr. Chodora said staff used, on.hand information on other jurisdictions. Contract for Determination of Need for Clearwater Beach Community Redevelooment Agencv to O'Neil Plannina and Desio" Services. Inc., for $20,000 The City received one response to the RFP (Request for Proposals) to determine the need for a eRA (Community Redevelop'ment Agen<;:y) district for portions of Clearwater beach. Staff attributeS the low response to the requirement that the selected firm not be considered for preparation of the CRA plan, if warranted, as well as the complexity of the RFP document in relation to the potential contract fee. A RFQ (Request for Oualifications) approach will be used for future consulting service work of this type to elicit a wider range of responses. The RFP review committee judged the respondent, 0 I Neil Planning and Design Services, Inc., to be highly qualified. Staff has negotiated a contract. Work will be completed by January 1997. The' $ 20 ,000 cost is higher than anticipated. The scope of work proposed, however, includes a structure-by-structure analysis that will be useful for other purposes, such as unsafe structures, code' enforcement, and design guideline programs. Staff feels this scope provides the City with good value. (~:iV:;a ,. .",,'fJ , .,>,.' It was noted staff had estimated this determination of need would cost $10,000. It was felt the structure-by-structure analysis provides good value. While this first step does not entail much public input, there will be opportunity for significant public input in the future. It was folt information provided by this study will be valuable even if a CRA is not warranted. It was questioned if any aress of the beach meet the State's definition of slum and blight. Mr. Shuford noted a large number of problems exist in the East Shore, Poinsettia, Hamden ares that are sufficient for the area to qualify for a CRA designation. It was indicated one of the legislative priorities is to remove the slum and blight language from the Community Redevelopment Act. Citv Hall Renovations. transfer $500.000 from Creative Beers construction oroiect account and $15.800 from oroiected fundina to Rowe Architects. Inc. to a City project fund Staff recommends the Building and Maintenance staff manage the renovation work for City Hall to provide greater flexibility in relocating City Hall employees during construction work and to accomplish necessary repairs for the 3- to 5-year temporary renovation project. Staff is writing specifications to secure bids so work can be scheduled. Bids higher than $25,000 will be presented to the City Commission for approval. Creative Beers and Rowe Architects, Inc. have complied with the staff request to deduct these funds from the Municipal Services Complex construction project. According to his October 14, 1996, fax, Acting Assistant City Manager Bill Baird noted changes in the scope to City Hall renovations: A) general changes - 1) add fire sprinkler system and fire pump; .2) provide 1 hour fire rating for stairwell; 3) modify y mws10.96 17 10/14/96 CLK CITY CLERK ~ communication closets; and 4) relocate electrical circuits, television. and communications connections; B) 1 st floor - 1) omit proposed ADA ramp; 2) omit South stairwell exit; and 3) build opening in North wall of room B 106; C) 2nd floor - 1) enclose catwalk with glass; D) 3rd floor - 1) omit exit corridor and stair tower; 2) remove glass wall on South end of room A314 (City Manager reception area); 3) no change to rooms 305B-R, 31GA-R, 31GB-R, 301A-R, 301S-R, 316, and 317A-R; 4) remove sink and millwork in room 317A-R; 5) expand TV production room B31 6, Legal Department workroom B314, and Legal offices B313 and B320; and 6) modify computer room. Mr. Baird said the City received a bid of approximately $70,000 for the sprinkler system and fire pump. The bid does not include patching or repair of building components required to install a fire suppression system. The bid excludes costs associated with asbestos abatement required for installation. In response to a ques~ion, the City Manager estimated costs: 1) renovations - $600.000; 2) air-conditioning system - $250,000; and 3) cabling - $75,000. Acting Assistant City Manager Bill Baird estimated staff could complete specifications and receive bids by November 21. 1996. A bid protest could delay the process. Some of the proposed work must be done in sequence and must be coordinated. In response to a question. Mr. Baird said staff is working with the Fire Marshall regarding the stairwell fire rating and sprinkler installation. Fire codes will be reviewed. The City Manager said this Band-Aid approach should address needs at City Hall for the next 3 to 5 years. AcceDtina Brownfields Economic Redevelooment Initiative CooDerative Aareement ,(:-~ In his October 7, 1996, letter. Richard D. Green, Acting Director of the Waste Management Division of EPA (United States Environmental Projection Agency) Region 4 indicated the City's application and work plan for assistance in the Brownfields Economic Redevelopment Initiative Cooperative Agreement #V984053-96-Q was approved in the amount of $100.000. It was questioned if the City can comply with the request to use a minority contractor. Economic Development Director Alan Ferri said the City can work with the prime contractor to make certain minority subcontractors are hired. Many developers have expressed an interest in working with the City on this project. 1997 Leoislative Program The City Clerk recommended the City's 1997 priorities be: 1) Bridge Funding - fund highly ranked functionally obsolete bridges; 2) Memorial Causeway Bridge Funding - clarify 1996 House Sill 539 intent so funds allocated for reimbursement could be used for design and construction; 3) Community Redevelopment Act - propose legislation to change ttslum and blight" language; 4) Risk-Based Corrective Action for Environmental Assessment and Contamination Remediation - establish framework for development; 5) Joint & Several liability - eliminate lender and innocent party liability; 6) Voluntary Clean-Up Exemption from Regulatory Penalty - encourage voluntary compliance while retaining appropriate y mws10.96 18 10/14/96 Commission Discussion Items ~ penalties for intentional or negligent actions; and 7) Petroleum Storage Tank Program. adequately fund remediation of known risk sit~s and prioritize resources to those sites. The City Clerk said her October 10, 1996, memorandum listed the issues City Departments had requested be included in the City's 1997 Legislative Package. The City's lobbyist recommended the City identify top priorities arid remain flexible. The City Commission will be asked to comment on the Florida League of Cities' Legislative Package which will be developed at their November conference. It was suggested the City support a referendum similar to one proposed in Colorado that would allow the state to charge all non.profits for services. In response to a question, Clearwater Gas System Acting Director Chuck Warrington said many Florida cities have municipal utilities. The utility coalition will meet with the League of Cities regarding their concerns. In response to a question, the City Clerk said the State has mandated the City to take certain actions regarding recycling. Without control of the trash stream, outside interests could remove items of value and increase City recycling costs. Currently, outside companies cannot open City dumpsters and remove valuable materials. It was requested that City Commission members identify important issues before Thursday. Concern regarding handicapped parking permits, the CRA, and bridge funding was noted. ~~ A concern was expressed about licensing requirements for projects overseen by the Construction Licensing Board. Mr. Warrington said the City requires contractors to hold County required licenses. City employees are exempt from this requirement. Concern was expressed that consumers need to be safeguarded. Mr. Warrington said the training program for City personnel includes a 2-year apprenticeship. Staff works under the direction of management personnel who hold required licenses. Sand Kev Civic Association reauest re sign The Sand Key Civic Association has expressed interest in designing and constructing a sign for the South end of Clearwater Pass Bridge. In her October 9, 1996, memorandum, the City Manager stated her response was similar to her responses to all associations regarding identification signs; they must abide by City rules regarding location and City insurance requirements. In a conversation with Mr. Ruben, the City Manager had stated objection to the words "Welc0me to," because of the impression to motorists that they were leaving one community and entering another. She said Sand Key is an important part of Clearwater and noted a "Welcome to Clearwater" sign had been installed on the southern approach to the City on Sand Key. In his September 27,1996, letter, Nicholas Fritsch, of the Sand Key Civic Association, appealed the City Manager's decision, requesting this issue be placed on the agenda. I The City Manager said she does not object to a sign that reads II Sand Key. 1t It was suggested the sign read "Enjoy" instead of IIWelcome to." In response to a question, the City Manager said the only signs in the City that read "Welcome to" are City signs. :....) mws10.96 19 10/14/96 ~ Consensus was to address this issue on November 7, 1996. City Manaaer Evaluation ReDort Commissioner Seel expressed concern the City Manager is sometimes more reactive than proactive. She said information missing from agendas sometimes creates questions and causes delays. She felt the City should bring the community to a higher standard and serve residents. She noted problems regarding the DOB (Downtown Development Board) and eRA (Community Redevelopment Agency) have not been solved. She had hoped the City would take a more proactive approach regarding this issue. Commissioner Seel said she had discussed the City Manager's performance in relation to the City Charter. She suggested the City Manager needs a skilled staff so no more Harborview Center debacles occur. She said the City Manager has been innovative in setting up cross functional teams and proactive in trying to solve problems. Commissioner Seel said the City should take a firm stance and not pay more for a project than was budgeted. She recommended all Departments establish business plans. She said it is important to have proper staff and budget controls in place. .;:J';~ ( "," /, ~"I' Commissioner Hooper said his perspective is unique as he formerly was a City employee. He said employees admire the City Manager.s loyalty and appreciate the trust and faith she puts in them. He said this trait is commendable. The City Manager had put much faith in others to oversee projects and was forthright in accepting responsibility. He noted several construction projects have not been completed. Commissioner Hooper felt the former City Commission had not wanted input from the City Manager. He said that direction is changing. He felt the City Commission has not done their due diligence in identifying what they want the City Manager to accomplish. He requested the City Manager jump in and help the Commission make the right decisions. He noted the City Manager is trying to correct areas that Commissioners have identified as bothersome. Commissioner Clark said the City Manager has accomplished several high water marks and has done a wonderful job moving the work force into the 21 st century. He encouraged the City Manager to take chances. He recommended the City Manager improve day to day communication, stabilize employee growth, provide firmBr project management, and stabilize City growth and City reserves. He recommended staff review how new City Commissioners arB first oriented. Mayor Garvey gave the City Manager high ratings and complimented the City Manager's concept of team management and coordination. She liked the way the City Manager encourages staff and allows them to present items. She said calculated risks have value if one learns from mistakes. She felt the City Manager had under-rated herself, noting all problems relate to the same projects. She congratulated the City Manager on the development of the Tourism Office. The Mayor said she was only critical of the City Manager's hesitancy to speak up at City Commission meetings. She said the Commission needs to know when the City Manager feels strongly about issues. She said the City Manager often asks for direction becaUSB the City Commission seems to always change their minds. ,.;) mws10.96 20 10/14/96 , , (J mws 1 0.96 21 10/14/96 I . I ' , , 1'""1. Commissioner Johnson said 'he has ~eceived total cooperation f~om the City Manager. He agreed the orientation for new Commissioners should be upgraded. He said the City Manager is intelligent and well versed in financial matters. He cautioned maintaining the same millage rates forever is not necessary. He said the Charter clearly Identifies the City Manager's duties. He expressed concern staff had not kept her completely informed on issues. He noted continued frustration with projects such as the Hsrborview Center. He suggested reducing the number of responsibilities under the Engineering Directo'r. Commissioner Johnson recommended the City Manager focus on essentials and avoid letting one area take up too much time. He said the City Manager will hear more Commission direction in the future. The City Manager thanked the City Commission far the time they spent on the ' evaluation. She indicated nothing they said surprised her. She requested their continued communication. She requested praise for projects they approve and challenges when Commissioners have concerns. She said the City Commission will see significant improvements. She suggested the City Commission look at this issue in 6 to 8 months to review improvements. ' It was requested that staff present salary history data and information regarding other city managers' salaries for Thursday. City Attorney Evaluation Reoort eJ Commissioner Clark said the high point of the City Attorney's performance was her department's handling of difficult legislation. He challenged the City Attorney to be more proactive and outspoken. He complimented the City Attorney's understanding of budgeting outside counsel. He felt the City Attorney had greatly underestimated her accomplishments. He said the City is extremely fortunate to have Ms.' Akin as City Attorney. Commissioner Hooper agreed with Commissioner Clark's comments. He said he is comforted by the City Attorney's quick, conservative answers that have all proven to be correct. He felt the City had hired her at a "bargain basement price." He requested the City Attorney be more forthcoming with her opinion in future meetings. He hoped the City Attorney remains with the City for a long time. Commissioner Johnson agreed with the City Attorney's self.evaluation. He said the City Attorney knows the law and is cooperative and highly intelligent. He said it has been a joy to work with her and the City Manager. He complimented the Legal Department staff and the work they have accomplished. He requested the City Attorney remain aware of what is going on in the City. He recommended she receive a raise. Commissioner Seel wished to echo many comments made by the Commission. She felt the City Attorney w~s hard on herself in the self-evaluation. She noted the City Attorney had assembled a good staff while cutting her budget. She suggested the City ~ Attorney be more outspoken. She recommended the City Attorney evaluate the City's RFPs and RFOs. She complimented the City Attorney on her accessibility. The Mayor said the City Attorney is an excellent attorney. She complimented the City Attorney for providing opinions in plain English. She said the City Attorney has added to the strength of the City Management team. The Mayor said the legal team is good and is working to develop a team attitude. The City Attorney said she appreciated the Commissionersl kind comments. She is pleased with her two years with the City. She is proud of the staff she assembled and said many of the accomplishments are theirs. She will continue to speak up and present all sides of issues. She said she has enjoyed working on the City Manager's team. It was requested that staff present salary history data and information regarding other city attorneys' salaries. Other Commission Action . Commissioner Seal said she had attended the last meeting of Ervinls All American Youth Club. She requested another Commissioner attend the next meeting on Wednesday, if possible. em 'i/) Commissioner Seel requested information regarding the MPO's (Metropolitan ,Planning Org~nization) update on the Memorial Causeway Bridge Study. Commissioner Clark said the MPO only presented an information update and took no concrete action. The MPO will make a decision regarding the bridge in February or March 1997. He could not say if the MPO will include the Memorial Causeway Bridge on its priority list. Commissioner Seel referred to the October 11, 1996, memorandum from the Communications Workers of America regarding the 3-Tier Health Insurance. The City Manager said the Deputy City Manager's letter was sent to the union on October 11, 1996. The City does not think their concern has merit. Commissioner Seel referred to information received from Enterprise Florida and questioned if faxes could be sent directly to Commissioners. The Mayor indicated the President of Enterprise Florida had indicated information would be sent through the Partnership. Commissioner Seel questioned a past due payment to a subcontractor for the Harborview Center. The City Manager said Bill Baird is reviewing this issue. He has acted timely in processing paperwork. Commissioner Johnson referred to a memorandum referring to Dean Rowels concerns regarding the HBrborview Center budget. The City Manager said staff has not been able to verify those concerns or receive specific information. She will not come back to the City Commission for more money for the Harborview Center. ;~ mws10.96 22 10/14/96 ,; "I:' . ~ ;:' , , Commissioner Johnson noted the Harborvlew Center does not have adequate parking. The Mayor recommended promoting a parking garage. ~ Commissioner Johnson congratulated tl1e winners of the Downtown Design Awards. .,: , Commissioner Johnson referred to the October 9, 1996, letter from Bill Castoro, Executive Oiroctor of the St. Petersburg/Clearwater Economic Development Council, regarding the counciPs aTI (Qualified Target Industry) program. He expressed concern new businesses with less than 50 jobs are not counted. The City Manager said the program targets manufacturing jobs. Mayor Garvey questioned the standard and recommended the City voice its opposit!on to it. : (. ,:" , ., " ~..:: ~ ..':,>1, ,.'\' , ~ ~ ' Commissioner Johnson questioned if a meeting place had been established for use if there is a disaster. The City Manager said the Emergency Operations Center will be located on the second floor in the new Police building. , '.' ;.~ .1" 'j'.,\ Commissioner Johnson stated Frank Spatuzzi is a resident of Pierce 100 and has not sold his condominium. '," . ".., , ~ ." ~ , , ., Commissioner HooDer said the last L1G (Local Involvement Group) is scheduled for October 15, 1996. ...,. " ,: ,~/:' Commissioner HooDer welcomed the new Assistant City Manager Bob Keller. Commissioner Clark concurred. ,"f : .,'. ,',.. .' ",,' '~ , ~ (,) '....;. "'I. Commissioner HOODer referred to the Leisure Services brochure listing all City facilities and activities. The City Manager said staff worked on it for one year. J ,.' r..... Commissioner HooDer referred to a letterfrom Wood Craft regarding parking difficulties at the Harborview Center and their concern that church event patrons fill the parking lot. The City Manager said areas will be reserved. Commissioner Hooper expressed concern Wood Craft had indicated they will not return to the Harborview Center. The City Manager stated parking problems have occurred during the past several weekends. (,. ',..: ',:- . ':"',: " , '...' : ~., '!:., '1'.' ::t,:::'.. '.{.;I 'I. ::~, Commissioner Hoooer announced the Clearwater Jazz Holiday is scheduled October 17 - 20, 1996, at Coachman Park. ":.' ',., I. , . ~' ,~ \.. ','", ~':j , ' Commissioner Clark stated PST A (Pinellas Suncoast Transit Authority) had requested a pedestrian light be installed on McMullen.Booth Road at the Hamptons to address the needs of seniors who live in the development. The bus route past the Hamptons begins in December 1996. ',','. . ! ~:' .>::( .... . ;,:';, ',. . ',\ ,'I, Mavor Garvev said she will miss the Mayor.s Council meeting on November 6, 1996, and requested another City Commissioner attend in her place and update her. '.' " " ' ,~~":' . .' .' ,.; ., :;;..' \J mws10.96 23 10/14/96 :;',.; " ,/ ~ '. ... ' . 1'1. ,. '. . ...., ".c >. . ,,' . .' :,', ':.. i ',' '. >-;> , " . , " " '~~.: ,', :.~'.~:::.,:'.:':~" ~>,' I I I, I. :,' E .!' 1'. ._' " """,'.:::',<','~.,:~,:':'" '.., :',..,:'.:.:;: ...' " : >'., i. ',' ~ ' , ' " ' .' . t' :, ~ : ' 1 ~' ."1';' , , 1 .:,,1,..":; ::.~.",: :,':}-.;:".:~! ::.::',:(': ,';i' .:':::::"'>' .:.,'.: . .. . .. I ~ .. .,". " ,I I ,'. I .."'.C'j! l.., :: I . ::. '~. ....':,', '.' .:.' ',,: .:'.'.;:', ,o',.,' I~' ,: ".",,' ,; . , , ," ',,' ".: < (,' :, : .~" " " , I ''.',,' ,. . .,...,.,. ',' ;,. " '" ".,," ,:....,,)<::. ,.' :.',.,..~:... ....... ".' ,':..' ":::' ~.':"j .....:: ,';, ".~'. . (':- 'I....:;' ',' ,'.n ~. '~"'." .' .' I. "'" ',. .., "'''.,''';. " '..:,....',.: ,.; '",: ',,',: ,;., :.. ,;. ':. :.:><:"! .':'''.:\"".,;.,''~.': ~.,..:.::".,,: ",',,',.::.,'.':,,' ':' :,;.,';.:,',,'.'..' ,","',', '.'. " ,.', '.", . , ',' '.'. 0, .', ", . f . .',.',.....:~.,:,.i",:,.,:~j,.",:I.::\.::,...:.',::.'!,..'" ~. . >, ;:J :.... ",:::.J'",~:.:.:~<':';'I' ,,;' ;,:" " "" ,,': I.' " '.' ,",'.;..:..:' ;'':';,'/:':':;.,:':;';":,'. '.:, :...:.,: ..,,,.,. , "<,,,'~' " , ,...,'.'..c..,'.., .~ ":~~". ,.,.' "",:,:,.:.,',.,:'.,.,,\ ..,~.>".,"'. .. ',..1 1-\'" :. " :./ .1' . ,'". ~ :," ~., ... :' r , , " ," :. '.' ~. ~ : . . < Adjourn .0' . '1/" J' "', ' I 1'>.'0 Mavor Garvev referred to a request regarding people feeding seagulls on the beach. 'The City Attorney'said she can research the issue. The City Manager said problems could occur with enforcement and reinforce the City's "anti-fun" image. No action directed. Mavor Garvev sa!d she had met with Mr. Shramack regarding his interest in developing a body beach. She disagreed with developing a body fitness beach. Commissioner Johnson disagreod with a private use of a public park. Commissioner Clark said he recently walked through the new Pier 60 Park and felt the park will be a wondorful asset for the City. Mavor Garvev said she had watched several recent Planning & Zoning Board . meetings and expressed concern with some board actions, such as attempting to redesign a ,site plan. Commissioner Hooper said several boards need more focus. The City Manager said the City is developing an orientation program for board members. A meeting addressing Chair responsibilities has been considered.. The Commission needs to provide some guidance to the advisory boards and pay attention when making appointments. Staff will c.ome back to the City Commission with suggestions. The meeting adjourned at 5:36 p.m. o ., ., . '@". ''l,..'.. , ,",.. '. ' mws10~96 24 1 O/~ 4/96 I I ! I I t, " W.;l.,: ;~. ....-i .:.":" ,,::,..,>. _...!.',.<:,,~.':1 ~:t:,\I,"'" ... -'r:."., fl ,LJ >. ".' ~ ~ '. ~1,..;.>.,.1~ q"" , ;<filII" ~" Ic' L'-F ' '. j . '. ..... ~, . . ,~ .. ' . ci':"\' "'1' },,' : ' .:./ ,.',' , <,".' , .;c ',. : .', " ,~ . ., '. ~! "',', , . '.. ~. . '. , ~',' , , ~ ' < "1 . < I .