06/17/1996 (2)
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WORKSESSION
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City Commission Worksession Minutes:
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CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
June 17, 1996
Present:
Rita Garvey
J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
Elizabeth M. Deptula
Kathy S. Rice
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
Mayor ICommissioner
Vice-Mayor ICommissioner
Commissioner
Commissioner
Commissioner
City Managor
Deputy City Manager
City Attorney
City Clerk
Board Reporter
The meeting was called to order at 9:00 a.m. at City Hall.
Service Award~
Six service awards were presented to City employees.
The Commission recessed from 9: 1 0 to 10:02 a.m. to meet as the Pension
Trustees and CRA (Community Redevelopment Agency).
PRESENTATIONS
Legislative UDdate - Jim Massi~
City Lobbyist Jim Massie said no State legislation passed this year really hurts the
City. This year's major legislative issues were welfare reformt increased education funding
(at the expense of social service agencies), and little accomplishment regarding water
issues. Regarding Clearwater objectives, he reported the legislature could not transfer
bridge funds from one FOOT (Florida Department of Transportation) district to another. A
bill was passed that permits FOOT to allow some projects to be funded in advance by
cities. Staff is negotiating with FOOT regarding this change that could allow the Memorial
Causeway Bridge to be built quicker and at today's prices. The City would have to fund
the project initially but would be reimbursed. Mr. Massie reported the Sand Key beach
renourishment project was funded for a little more than $5-million. Senator Latvala and
Representative Safley introduced legislation which passed and addressed many problems
contained in last year's mangrove trimming bill. Legislation did not pass to address
clandestine video taping and photography because of objections by a department store
. chain. The bill will be introduced again next year.
Mr. Massie recognized Bill Jonson for volunteering his time to work on positive
billboard legislation. He reported Solid Waste Director Bob Brumback was chosen as the
resource witness regarding recycling issues. Legisration to eliminate recycling grants was
defeated. SWFWMD (Southwest Florida Water Management District) was directed to
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06/17/96
Beach Issues ~ James Carras
:I~ establish water flows. The Governor was given the authority to veto water district
\ '. budgets.
Minimum State standards were established far fireworks and local governments can
pass more stringent laws. The Governor vetoed the property appraiserts bill that would
have given property owners greater rights in protesting government taxing appraisals. He
said the proposed Police and Fire pension bills would have been unfunded mandates,
establishing minimum benefits for local plans that could be changed annually by legislation.
He predicted this proposal will be back next year in a less onerous bill.
Mr. Massie thanked the City Commissioners and staff who lobbied in Tallahassee.
He reported staff always was available to answer his questions. The Mayor said the City
appreciates Mr. Massie's efforts. She hoped the Commission and staff remain active
every session. In answer to a question, the City Manager indicated the Fire Department is
working to establish stricter controls regarding fireworks.
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James Carras said CRA (Cammunity Redevelopment Agency) legislation confers
powers ta the City. He said CRAs are part of a national effort to address slum and
blighted areas and indicated "slum" and t'blightti are broadly defined terms. He suggested
beach redevelopment may require the City to acquire and clear some property. eRA
designation gives the City the right to eminent domain candemnation. The planning
process analyzes all existing conditions and provides numerous alternative concepts and
visions.' He said a CRA can issue redevelopment revenue bonds to pay for essential casts.
A trust fund would hold TIF funds which the CRA can use ta finance redevelopment.
Mr. Carras referred to redevelopment efforts on the beach in Fort Lauderdale and
said problems can occur if the CRA is the primary vehicle funding revitalization. After their
studies, Fort Lauderdale developed an aggressive plan to redevelop and revitalize the beach
by developing an urban beach village including hotels, entertainment, a marina,
streetscaping, and public amenities. Fort Lauderdale funded the project with general
obligation bonds instead of CRA bonds. The total cost of $21-million included a $7-million
investment by FOOT for traffic improvements to A 1 A and the beach promenade.
Properties were removed from the tax rolls. Due to a national economic downturn, area
deterioration continued, resulting in a 15% depreciation in property values over fivBMyears.
In 1992, a tax bond was issued after confidence was rebuilt.
Mr. Carras recommended Commissioners visit Fort Lauderdale to see the
improvements. He said improvements to public infrastructure can be a catalyst for private
investment. Seven new restaurants have located on Fort Lauderdale's beach front. A new
condominium development is being built and two hotels were purchased and completely
renovated. Financing is becoming available for new hotels. He said private sector
investment is critical for success. In Fort Lauderdale, the ratio of public to private
investment is 4: 1. The new Beach Place development offers mixed uses similar to Miami
Beach's Coco Walk. Fort Lauderdale's revitalization efforts on their beachMfront took place
over a long period of time. He noted the importance of being able to adjust a plan. Fort
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In answer to a question, Mr. Carras said funds from the COBG Section 108 loan
program are not limited to low and moderate income projects or to developing residential
properties. He noted one of Fort Lauderdale's goals was to be ranked as one of the best
places to live. He encouraged the City look at Fort Lauderdale as an example of a city that
addressed beach redevelopment issues.
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Lauderdale used tax increment bonds to purchase and raze a major beach-front hotel
property and an acre of adjacent property. The City still waits for a major hotel to express
an interest in developing the site. Mr. Carras reported Fort Lauderdale's mayor now has
suggested leaving the property off the tax rolls and developing it as a park. Residents
have become accustomed to the vista. He indicated this currently is a political "hot
potato" in Fort Lauderdale and may go to referendum
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Mr. Carras indicated obtaining FOOT funding as a portion of a redevelopment
project is critical. He reported the Florida Inland Waterway program also has money
available for improvements on the Intracoastal Waterway. He suggested funds could be
raised from user charges for the marina and parking facilities. He suggested Clearwater
also look to the banking community to organize a COC (Community Development
Corporation) for multi-bank financing of beach redevelopment. This would address the
requirement banks to address public welfare requirements and slum and blight conditions.
In answer to a question, Mr. Carras said areas of "slum" and "blight" must be identified
when establishing a CRA. He suggested bank lending pools created without a COC could
fund residential property improvements. He said the City can borrow against future CDBG
(Community Development Block Grant) proceeds through the COBG Section 108 loan
program. He suggested the City be mindful the private sector will fund and finance most
of the redevelopment plan. The public role is to act as a catalyst to encourage private
development. He recommended limiting the amount of land the CRA owns. He suggested
the City phase in infrastructure improvements and not do everything at once. In answer to
a Question, he said Fort Lauderdale is in their 13th year of their original 5 to 7 year plan.
He noted Fort Lauderdale's CRA is limited to a 1 a-block area but the targeted revitalization
area is 10 times larger. Fort Lauderdale wanted to focus where TIF funds would be
invested.
Parking Feasibilitv Stud v
The May 20, 1996, summary of recommendations by Kimley-Horn and Associates,
Inc. regarding beach parking: 1) increase number of spaces by restriping certain public lots
and adding compact spaces; 2) do not pursue park and ride system now. Reassess this
option as bridge plans progress. Bridge design features could accommodate a shuttle; 3) a
Civic Center parking garage is not justified; site is recommended when justified.
Redevelopment plans could change garage's feasibility; 4) install real-time changeable
message at causeway's West end; 5) install comprehensive trailblazing sign system; 6)
clearly sign that Marina patrons and employees can park at Civic Center. Install 1-hour
meters for northern row of parking next to spaces reserved for library and Coast Guard;
install 5-hour meters for balance; 7) color code meter housings to identify short and long
term parking; 8) mark crosswalk on eastbound SR 60; 9) enforce meter time limits to
promote space turn over. At Marina Lot, 1-hour limits are not enforced and beach-goers
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06/1 7/96
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occupy spaces needed by Marina patrons. Several 2- or 3-hour meters can accommodate
occasional long term Marina visitors; 10) base time limits and rates on adjacent land uses
and space demands. Spaces in greatest demand should be more expensive. The most
convenient spaces should permit shorter stays consistent with demand; 11) install meters
on Mandalay Avenue between Juanita and Royal Ways where free parking serves longer
term parkers. On-street spaces between Royal Way and Acacia Street could remain free
as charging for parking here would encourage drivers to park in residential neighborhood to
the North. This solution is not ideal. Conflicts are expected when residential and non-
residential land use and parking abut; 12) as Marina leases expire, eliminate reserved space
provision; 1 3) install change machine in Marina lobby with appropriate signage; 14)
conduct beach bicycle enhancement plan, including one/off-road facilities and secure
bicycle storage. Amend City Code to reflect recommendations from this effort; 15) create
a parking enforcement staff with per person costs lower than law enforcement staff; 16)
evaluate accommodating northbound left turns into Lot 32 North; and 17) develop land
use/redevelopment plan as future parking needs reflect future development and
redevelopment.
The Kimley-Horn study noted local concerns regarding the financial feasibility of
beach redevelopment. While some project participants did not appreciate reasons behind
certain restrictions, it is possible requirements may make redevelopment difficult to justify
financially. The study suggested the City investigate these assertions regarding the
redevelopment plan and include a comprehensive public process. Redevelopment will be
difficult to encourage if uncertainty exists regarding redevelopment potential.
Laura Firtel, Kimley-Horn representative, said her organization held five public
workshops and interviewed a number of public groups. She noted a strong perception that
beach parking is a problem. The study concluded more parking on Clearwater beach is
needed approximately 30 days per year. During the remainder of the year, parking is
largely adequate although locating a parking space instantly may not be possible. She
noted the importance of identifying redevelopment plans before projecting future parking
needs. She suggested redevelopment could result in parking shortages approximately 65
to 70 days per year.
Ms. Firtel identified alternatives: 1) parking garage - the Civic Center site would be
suitable if a parking garage is justified; 2) park and ride w this suggestion currently is ill
fated as current bridge conditions make it impossible to maintain a schedule. She
recommended reviewing this recommendation after the new bridge is constructed; and 3)
restripe existing lots to gain additional spaces. She estimated this action could result in 80
to 100 more spaces. She said a more aggressive plan that reduces aisle sizes, dedicates
1 5 % of spaces for compact cars, and changes angle parking to right angle (900) parking
would result in a 200 space gain, mostly in areas additional parking is needed.
Ms. Firtel said citizens identified criteria important for evaluating alternatives as
cost, traffic impacts, pedestrian accessibility, etc. She reviewed Kimley-Horn's
recommendations and noted neither restriping nor constructing a beach parking garage will
meet parking demands on the busiest days. She noted staff opposition to recommendation
mws06b.96
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#16 for northbound left turns Into Lot 32 North. She indicated building to meet peak
demand would require a sizable public subsidy.
In answer to a question. Ms. Firtel said restriping can work in all City lots. She
recommended starting in the lot where the City could get the most spaces. She indicated
some code changes would be required to allow smaller spaces. It was questioned if
narrowing aisles from 24 feet to 22 feet would pose a safety issue. Ms. Firtsl said
convenience, not safety, would be the issue. She said 900 parking is consistent with
other communities' standards. In answer to a question, she estimated restriping would
cost between $200tOOO and $300,000, not including the expense of purchasing new
meters. She said a detailed design would need to be completed. In answer to a question,
she said parking at the Marina could not be increased by restriping. Spaces there already
are striped at 900. Restriping would add approximately 10 spaces to the Civic Center lot.
She said parking is like a game of dominos. If attended lots better accommodate beach
demand, the Marina lot will be helped.
Ms. Firtel indicated the study did not consider converting attendant lots to metered
lots. They expect to increase the number of spaces only by restriping. In answer to a
question, she did not think it would be feasible to raze the attendant structures to increase
the number of spaces. Mr. Baier reported the City lost 60 spaces when they converted to
attendant parking. He noted the level of customer service is also an issue. Those who
park in attended lots do not have feed the meter and have a better sense of security. It
was noted the City receives many complaint letters regarding metered parking.
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Ms. Firtel noted beach visitors seem thankful for the 15-minute grace period but
pointed out the ground is Jittered with notices. She said that service has a cost. Mr. Baier
suggested the Commission weigh the cost of those notices against tourists having a
pleasurable experience. Revenues have decreased from $27,000 per month to $14,000
per month. Some of the decrease is weather related. A recent Police Department
memorandum indicated some drivers do not pay their citations. Ms. Firtel said many beach
communities are reluctant to give tourists a sour taste but she pointed out the City's
limited reSource of parking is not available if some visitors do not play by the rules. Some
communities tow scofflaws. A popular method is a boot which immobilizes cars. She said
towing empties the space but the boot is a visible reminder that drivers must obey local
parking laws.
It was questioned if gaining 60 spaces is worth $200,000. Ms. Firtel felt they are
and noted the spaces will produce additional revenue. Concern was expressed regarding
drivers defining the word "compact." Mr. Baier said spaces can be designated as
"compact" and "sub-compact." He suggested the City Commission may wish to review
aisle widths only.
It was questioned if parking enforcement staff are Police Department employees.
The City Manager said that is the case. She said at times these employees are given other
duties. She said this issue will be addressed. It was suggested staff also review fire lane
enforcement as well. Mr. Baier agreed. The City Manager indicated some of the study's
recommendations already are underway.
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Mr. Baier said the code can be changed regarding the minimum widths of aisles. It
was questioned if those changes would be Citywide. Mr. Baier suggested the code
changes could apply only to the beach.
Discussion ensued regarding the definition of a compact car. Ms. Firte1 said if the
driver of a large car occupies a compact space, the car's doors likely will be dinged. She
said inconsiderate drivers will try to fit where they do not. She noted car sizes have
decreased. She suggested the City could shrink all the spaces a bit.
Mr. Baier said changes are being made to accommodate recommendation # 1 2 to
eliminate the reserved space provision as Marina leases expire. He said the change
machine is being worked on and indicated better bike accommodation is taking place. He
expressed considerable concern regarding recommendation # 16 to install northbound left
turns into Lot 32 North. He noted that area attracts a high concentration of pedestrians.
He said staff will review the recommendation but would not act an it at this time.
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Mr. Baier referred to a previous Mandalay Avenue streetscape suggestion to
eliminate all parking spaces. He said that it not advisable and suggested installing parking
canoes that bubble in and out. He said staff will need Commission direction regarding this
issue.
Mr. Baier presented examples of parking and trailblazing signs. He said those with
hibiscus design cost $100 each for staff to produce. He suggested contracting the signs
to an outside company if the City Commission chooses stylized signs. He said an agenda
item regarding this issue will come forward.
In answer to a question, Mr. Baier agreed with the recommendation for a
changeable message sign. He suggested gauging the effect by first using the mobile signs
the City already purchased with the sidewalk contract. Ms. Firtel questioned how parking
information will be transmitted to the sign. Mr. Baier said the information would be relayed
manually. He realized real time information is critical. It was suggested a sign indicating
parking is located North and South of the bridge would help. It was indicated many
visitors are not aware of parking to the North. Mr. Baier said the hotel signs installed
direct visitors to Bay Esplanade.
The Commission recessed from 11 :39 to 11 :54 a.m.
Beceive information re consultant reoort on redevelooment feasibilitv for the "South
Mandatav" Redevelonment Area - request for direction
At City Commission direction. staff contracted with Florida Planning Group to
perform a preliminary feasibility study for redevelopment options in the "South Mandalay"
study area on Clearwater beach. The consultant has completed his findings and
recommends: 1) create a community redevelopment designation for the subject area; 2l
consolidate/assemble properties far private redevelopment; and 3) market focus on
condominium, commercial, and hotellmotel uses.
mws06b.96
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06/17/96
Mr. Kelly referred to market conditions and noted Florida is coming back strong
after a tourism slump. This area did better than most of the State and held on to more
foreign visitors. He predicted a fairly steady increase in the tourism rate over the next
several years will be sufficient to justify more development. Mr. Kelly said market
feasibility is being met. Clearwater beach is a regional and world beach destination. The
numbers are positive. Tourism and the population continue to grow. Younger households
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The consultant's report Indicates the area's redevelopment potential is quite good
considering market conditions and underlying property values. Private sector
redevelopment should focus on mixed use commercial/condominium and
harborwalk/marina projects in the East Shore area and a major new gulf-front hotel project.
Public projects should improve the pedestrian streetscape. The consultant estimated a
tenfold increase in underlying property values should recommended redevelopment occur.
If a CRA (Community Redevelopment Agency) is established, the resulting TIF (tax
increment financing) would be available to reinvest in specific CRA projects.
Staff requests direction regarding: 1) development of streatscaping plans; 2)
creation of a CRA for the study area or larger portion of Clearwater beach; and 3)
development of RFPs (Request for Proposals) for the CRA plan and/or private projects.
Regarding the CRA, staff suggests: 1) broaden the CRA area to include all Clearwater
beach commercial areas; 2) establish a 12 to 15-year "sunset" date for this eRA; and 3)
separate the Clearwater beach CRA from the downtown CRA.
Steve Kelly of the Florida Planning Group referred to the South MandaJay Area
Study and noted buildings there have started to wear out and need to be modernized. He
said older buildings remain much longer than planners would like. He said although Fort
Lauderdale had devised a great plan, nothing happened for 8 years. He noted the
importance of developing a plan that is driven by the market place.
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Mr. Kelly reviewed criteria necessary for redevelopment: 1) land use meets
community goals for the property. Taxes on this property pay for services to other parts of
the community. He said now is the time to start modernizing, a process that will continue
for the next 20 years; 2} a market exists for the use; and 3) proposed reuse covers
acquisition costs. He said the real benefit of a CRA (Community Redevelopment Agency)
is to solve the number one problem of assembling land. He felt that is the CRA ts major
role in redevelopment.
It was questioned why cities often perform this role so poorly. Mr. Kelly said most
projects are managed by amateurs. He said Jacksonville and Miami have had successful
projects. He suggested the City can learn from mistakes made by other cities. He said the
biggest problem facing beach redevelopment is the lack of available land on Clearwater
beach. He said the decline of land values makes redevelopment feasible. He did not
recommend the City start purchasing land. He recommended the City develop partnerships
to make redevelopment possible. He noted the Cityts legitimate concern regarding the
assessed value map. He felt the beach meets the criteria for a CRA. The current mixed
uses seem to be in a holding pattern.
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06/17/96
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are moving into the area. He said household wealth numbers are good. He recommended
the City not try to fight the market but use the same demographic numbers other tourism
destinations use.
Mr. Kelly said Clearwater beach can support one or two upper end hotels. The lack
of available land has prevented any such development. He reported the hotel industry is
now in a building mode which he predicted will start to sound the death knell for
independently owned hotels. He said the trend in America is to shorter vacations lasting 4
to 5 days over long weekends. People like to stay at known hotel chains. He said the
expansion of hotel chains to cover various levels of accommodations will kill small hotel
properties that do not have a large number of long.time repeat visitors or successfully
transition to the Bed and Breakfast mode. He noted upper end hotels attract higher
spending clientele. He felt attracting upper end hotels would be good in the long term.
Mr. Kelly said there also is a market for marina space. He noted the environmental
problems related to building another marina. He recommended cleaning Clearwater Harbor
would be good for the whole City. He suggested developing a marina North of SR 60 and
adding customers to the current marina. He said the City will need to work with the FDEP
(Florida Department of Regulations) to meet regulations but that should not be impossible.
He said a market exists on Clearwater beach for upper end condominiums. He said
increased demand has occurred because of European buyers and retirees moving from the
East coast. He said the problem with addressing this market is the lack of land. Mr. Kelly
said the beach needs commercial and recreation facilities. He recommended a beach front
venue mixing shops and restaurants with a recreation facility. He suggested the City
market Clearwater beach for visitors who stay one or two days. He noted there currently
is little to do on the beach. He suggested attracting people will drive the commercial
market.
In answer to a question, Mr. Kelly explained Mt. Dora, Florida, has been successful
at marketing themselves as a day trip destination by encouraging the development of
restaurants and arts and crafts' venues. He said the City needs to tend its "garden." He
reviewed the appraised values of beach properties and broke the island into three sectors:
1 along the beach and 2 & 3 along the bay. He said it would be feasible to tear down old
properties in sector 1 and replace them. He predicted a hotel, condominium, or
commercial development could afford to pay the cost of acquisition. He suggested the
City can start to go into the marketplace and see if developers are interested in those
properties. He felt the market is there.
It was questioned why the study did not address commercial property along
Mandalay Avenue. Mr. Kelly said that property is expensive and hotels will not want to
locate there. He predicted Mandalay Avenue will redevelop once other redevelopment first
occurs. He noted the residential section needs services such as banks, hardware stores,
etc. He said the Civic Center land can be of future value to the City as a big development.
He said the City does not need another convention center or a civic center of any size.
People do not go to the beach for that purpose.
mws06b.96
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06/17/96
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Mr. Kelly recommended widening the sidewalks in front of beach restaurants and
encouraging night time activities. He felt the proposed harbor walk is an excellent idea
and would be a good amenity. He did not support pedestrian malls. He noted the beach
can hold a large number of visitors as evidenced by a recent volleyball tournament but
expressed concern more activities are needed. He recommended developing outdoor
recreation facilities bordering the Gulf. He said the beach is working its way to needing a
public parking garage and suggested one could be part of a future development. Mr. Kelly
pointed out redevelopment would result in increased revenues and assessed values. He
recommended establishing a CRA on the beach and being willing to help a developer. He
said some improvements should go forward and suggested the City be ready when a
developer expresses interest.
In answer to a question, Central Permitting Director Scott Shuford felt the City will
need to establish a separate CRA for the beach; not one tied to downtown. He predicted
if only half of the predicted value increase occurs, the resulting TIF will be greater than
downtown. He said the TIF could be used to leverage other redevelopment activities, for
streetscape improvements, etc. It was stated the advantage of a beach CRA is TIF would
be invested on Clearwater beach. Mr. Shuford noted the CRA also would receive the
increment from Pinellas County and the other taxing authorities. It was questioned if there
are concerns Clearwater beach values are too low to generate money. Mr. Shuford said no
funds would be generated in the first year. He said values are low right now. Mr. Kelly
said the CRA's size is critical. He warned against making it too small. He recommended
the CRA cover the major portion of the beach's commercial area. It was recommended
the CRA cover all the beach's commercial area.
It was questioned if the County is amenable to this recommendation. Mr. Shuford
said the City will have to approach the County. He felt the City can explain the need. The
CRA will not last forever but will be designed to spur development. He noted the need to
create a critical mass that will allow redevelopment to be ongoing. He referred to property
appraisal maps and noted most local development occurred in cycles during booms. Some
development in the community is aging. Staff is trying to streamline processes to
encourage redevelopment, remove barriers to capital, and use all available tools such as
the CRA, CDC, General Obligation Bonds, etc. The next step needs to be a catalyst for
redevelopment. Mr. Shuford said the City needs to be careful regarding the projects they
pick. He suggested spending money on infrastructure and economic development.
It was stated beach redevelopment is necessary but felt efforts must benefit the
City as a whole. It was recommended programs continue throughout the year including
one to keep homes up to date. It was felt the City should address all sectors but never
forget a single one of them.
What happens to remaining funds when the CRA sunsets was questioned. It was
noted all money must be committed. It is proposed that the beach CRA would end in 12
to 15 years. Concern was expressed that creating a separate CRA would result in a
duplication of efforts. Mr. Kelly said staff would not be duplicated but could oversee both
CRAs. The City Manager said two CRA boards would be required. She noted the City
Commission is considering merging the DDS and CRA and recommended they consider this
mws06b.96
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06/17/96
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Concern was expressed the Commission is not ready to go forward with the CRA
issue. It was noted direction was not to approve a CRA but for staff to look into
establishing one. Mr. Shuford said many actions need to be taken before a CRA can be
established. Staff will need to hire a consultant to help develop a plan and declare an area
as "slum" and "blight:' etc. Establishing a time line for reaching a decision regarding a
beach CRA was recommended. Mr. Shuford will provide a time line and list of critical
steps at the July 18, 1996, meeting.
~
issue before reaching a decision on that issue. Mr. Shuford requested direction regarding
the proposed streetscape and beach eRA.
Mr. Shuford noted the streetscape issue has baen discussed heavily and will make a
big difference on the beach. Mr. Kelly suggested the proposed changes will result in a
recognizable look that is being sought. It was stated both issues need to be addressed but
recommended separating them. It was felt something should be done now instead of
waiting two years before starting.
Support to go forward with a beach CRA was expressed. It was questioned why
the City Commission had rejected a beach eRA previously. Mr. Shuford said a general
improvement plan was developed based on recommendations of the Clearwater Beach
Blue Ribbon Task Force. The former City Commission indicated they did not want to
consider the entire beach at one time and requested staff look only at the S. Mandalay
area. The City Commission also directed staff to talk to groups about streetscaping plans.
Half the responders favored widening the sidewalks and half that group opposed the idea
with concerns regarding loss of parking. He said at that point the project languished. It
was recommended the City Manager, Mr. Shuford, and Mr. Baier never hesitate to make
recommendations regarding the direction in which the Commission should go.
Consensus was for staff to look into forming a beach CRA and installing
streetsca pe.
It was recommended staff mOVB ahead with streetscaping as soon as possible. The
number of spaces that would be lost was questioned. Mr. Baier estimated 35 to 40
spaces would be lost but 90 spaces would be affected. Mr. Shuford said the proposed
restriping will accommodate the loss. The City Manager noted the parking spaces lost to
streetscaping currently are used by small businesses. She noted half the merchants
supported the proposal and half opposed it. Mr. Baier indicated the City is not
contemplating burying utility lines. An estimate of the cost to bury the power lines was
requested. The City Manager stated stoff will report to the City Commission regarding
various levels of improvement and the associated costs.
FN FINANCE
Chi Chi Rodriguez Conduit Debt Issue
In answer to a question, the City Manager indicated the Chi Chi Rodriguez people
pulled this item.
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mws06b.96
10
06/17/96
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The Commission recessed from 1 :03 to 2:08 p.m.
GAS GAS SYSTEM
Contract extension for Installation of Dolvethvlene aas mains & service lines to Heuer
Utititv Contractors. Inc., Clearwater, FL, for the period 06/21/96 -06/20/97, at an
estimated $867,750
To continue prompt installation of new gas mains and services and to connect new
customers without increasing staff, CGS (Clearwater Gas System) proposes extending the
current contract with Heuer Utility Contractors, Inc., to install polyethylene gas mains and
services throughout CGSts service area. During the current contract, Heuer provided
quality construction work, excellent restoration, and minimal customer complaints which
were responded to and resolved quickly. Staff requests rolling the Heuer contract for an
additional 12 months. Under purchasing guidelines, the City can extend a contract twice;
this is the first extension to this contract. Work will be performed under the direction of
the Manager of Gas Operations to meet new customer requests in northern Pinellas County
and southwestern Pasco County.' ,
The contract will supply all labor, equipment, sod, asphalt, concrete, and curb
replacements. CGS will supply gas related materials such as polyethylene pipe, fittings,
valves, etc. which the City Commission approved as inventory purchases. The contract
provides for all aspects related to installation of mains, services, and meters. Heuer
averages a daily workforce of 30-35 contract employees to accomplish this workload.
Authorization to extend the contract is contained in the original specifications.
The contracfs length was questioned. Gas System Managing Director Chuck
Warrington said the contract was annual. It was noted some unencumbered purchase
orders are being moved. Mr. Warrington said some joint project agreements planned with
1994 bond funds will not be completed until next year. In answer to a question, he said
approximately 7 companies bid on this project. He reported Heuer provided these services
during the last year and CGS is pleased with their work.
Ratifv/Confirm City Manager's aDDroval of a 1 0% increase in Heuer contract for additional
funding of up to $86,775 for a total of $954,525 for installation of gas mains and service
lines
The City Manager has approved. on an emergency basis, a 10% increase in the
purchase order for this contract in accordance with purchasing rules and is requesting the
Commission to ratify same. In October 1995, the City Commission approved The original
Heuer contract for an estimated $867,750. According to City purchasing rules, with
approval, the contract can be increased by 10%. An agenda item to rollover the original
Heuer contract was drafted for the June 6, 1996, meeting. Because the financial
computer system had been moved recently, staff could not confirm funding for the
extension and did not submit the item. Staff now can determine the funding source.
Funds for the current contract are estimated to be exhausted by June 12, 1996.
mws06b.96
11
06/17/96
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To provide timely gas main and service line installation between June 12 and June
20, 1996, staff has requested a 10% increase in the existing contract to pay for the
installation of gas lines which will be contracted during this period.
Concern was expressed the contract amount may be inadequate if the 12-month
project ran out of money within 8 months. Mr. Warrington said Jasco, another utility
contractor, also is doing this type of work for the City. It was questioned if the work can
be more closely tracked. Mr. Warrington said that is now being done. Work cannot be
authorized unless funds first are authorized in a Work Order.
Purchase of three 1996 automated side loader refuse collection trucks from Crane Carrier
Comoanv, Tulsa, OK, for $391,629; financing to be provided under City's master lease-
purchase agreement
Crane Carrier submitted two bids with differently designed refuse collection
systems. The low bid includes a "curbtender" high compaction, curved shell, full eject
trash collection system manufactured by Leach, Inc. The "curbtender" system does not
comply with City specifications for a packer dump body.
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The alternative bid includes a Crane Carrier chassis with the Heil dump body system
allowing for quick, safe operations at the City's transfer station. The Heil system is more
efficient because the operator can dump containers without stopping to clear the hopper
as required with the "curbtender." Staff recommends the Heil dump body system to
comply with Solid Waste Department needs.
Concern was expressed only one company bid for this contract. Vern Bales, Fleet
Administrator, said Crane Carrier is the only company that met City specifications by
providing a low entry cab. It was questioned if bid requests should be written for a wider
response. The City Manager said the low entry cab is preferred for safety reasons.
Purchase of one 1997 Ford Truck Tractor from Heitzelman's Truck Center. Inc., Orlando,
FL, for $62,745; financing to be provided under City's master lease. purchase agreement
The truck tractor is a replacement vehicle for the Solid Waste Department to use to
tow trash trailers to the County's landfill.
It was questioned if this item could have been purchased under a State contract.
Mr. Bales said staff negotiated a better price. In answer to a question, Mr. Bales said the
old vehicle will be sold at auction.
PR PARKS AND RECREATION
Contract for holiday decoratina services to Clark Sales Disolav, Inc., for the period
12/01/96 ~01/15/01, for $70,200
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mws06b.96
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06/17/96
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Commissioner Clark reported he had no interest in this company.
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Staff canceled last year's holiday decorating contract with another vendor for
inability to perform. Under a previous contract, Clark Sales Display had performed this
service successfully from December 1, 1990, to January 15, 1995. Half the annual
contract cost of $14,040 is due on October 15, upon receipt of the contractor's invoice.
The remainder is due upon removal of the decorations after January 1, with receipt of the
invoice.
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It was suggested the contract include a penalty if the contractor does not meet
established time lines.
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Contract for Cementer Fiold Clubhouse renovations to Oakhurst Construction Co.. Inc.,
Seminole, F~, for $621.647; approve additional funding of $698,147 at mid-year budget
review
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The Carpenter Field Clubhouse, used by the Philadelphia Phillies, was constructed in
1967. Minor modifications have been made over the years. The clubhouse needs to be
modernized similar to facilities used by other major league baseball teams. The project's
original $600,000 budget included $60,000 for design services in FY (fiscal year) 1995/96
and $540,000 for construction in FY 1996/97. Early in the design stage, it was evident
the project budget would need to be increased. On January 29, 1996, the City
Commission directed staff to proceed with plans and bid documents for renovations
estimated to cost $798,500 for construction and professional fees.
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The bids were good and the proposed new project budget is $758,147: 1)
$621,647 - contract to Oakhurst Construction Company; 2) $66,500 - professional
services; 3) $30,000 ~ lockers and shelving; 4) $10,000 - parking and landscaping and 5)
$30,000 - contingency. The contract will include major interior and exterior renovations to
the clubhouse building including air-conditioning the entire building, re-roofing, improved
facilities for players' meals, ADA accessible restrooms, offices, etc.
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It was questioned who provides professional services, etc. Parks & Recreation
Director Ream Wilson said his department does the landscaping and Building &
Maintenance does the shelving. The City Manager stated a memo entry will be made to
apply these charges to the project. In answer to a question, Mr. Wilson said the nursery
staWs job is to do landscape work around the City. He said in conjunction with these
renovations, he requested the Phillies extend their contract. He was pleased to report the
Phillies have indicated they will extend their contract one year.
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Recommend deny reauest from Clearwater Bombers for continuation of arant oroaram
whereby the City would contribute $1 to the Bombers for every $10 in cash or in specific
in-kind services the Bombers receive as donations from the private sector up to a
maximum City contribution of $10,000 during FY 1995/96
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A May 30, 1996, memorandum from Parks & Recreation Department Director Ream
Wilson outlined the City's contributions of cash. in-kind servicos, and grant dollars to the
Clearwater Bombers during past years. In his April 25, 1996, letter, Bruce Kaufmann.
Chair of tho Clearwater Bombers, Inc. Board, requested a $2,407 grant payment in
recognition of the Bombers raising $24,069 from the private sector. Mr. Kaufmann had
been informed the 10: 1 matching grant program approved May 18, 1995, by the City
Commission had expired at the end of FY 1994/95. The $10,000 flat contribution to the
Bombers in the FY 1995/96 operating budget was conveyed on October 6, 1995. The
current year's budget has no funds for a matching grant program. If approved, a budget
amendment will be needed. Staff recommends denial of the Bombers' request to continue
the matching grant program.
Mr. Wilson said the requested funds are not in the budget. He said the City has
worked closely with the Bombers for a number of years and provides the stadium and pays
for the lights. The Bombers have total concession rights. He noted the City has more than
400 softball organization that do not receive City funding.
EN ENGINEERING
Public Hearing & First Readina Ord. #6053.96 - Vacatino Dortion of utilitv easement lying
on Lots 3, 4, & 13, Pinellas Groves, SW~ Sec.1-29-15 (City, V96-06)
This easement, on land owned by Pine lias County, is known as the "Alligator Creek
Multi-Use Facility." Pinellas County constructed a drainage improvement project on this
land. To complete the projoct. a potion of the City1s 12-inch sanitary sewer line that
crosses the County's land, had to be relocated at County expense. At Pinellas County's
request, Engineering Services initiated the vacation. Pinellas County is preparing an
easement for the City regarding the relocated sewer line. Public utilities have reviewed the
request and have no objections to the vacation. The City Engineer recommends approving
this vacation request.
It was questioned where the sewer line will be relocated. It was indicated the
location has not been finalized. Staff will report on the projected location.
Public Hearing & First Reading Ord. #6050.96 - Vacatina North 1 0' of existing 30'
drainaoe & utilitv easement lying South of & adjacent to Lot 13, Blk 6, Revised Plat of
Brookwood Terrace Sub., less East 5' (St. Vincent DePaul, V96-08)
The existing Drainage and Utility Easement was retained when the platted right-of-
way for Park Street was vacated in 1960. The applicant proposes to build a 8,200 square
foot homeless shelter. The building and handicap ramp will encroach approximately 10
feet into the easement. The City has no existing utilities within the easement. Public
utilities have no objections to the vacation. The City Engineer reviewed comments
submitted by the reviewing departments and recommends approval of the applicant's
request.
mws06b.96
14
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First Amendment to Lease Aareement dated 06/07/94 with Stone Buick. Inc., of lease
premises in Gibsons Clearwater Heights and Janie Daniels subdivisions, wherein Stone
Buick will vacate existing structures and approx. 40% of present lease premises by
08/30/96, in consideration of which the City will adjust the monthly rent from $3,500 to
$1,600 effective 09/01/96, and extend the lease term 2 additional years from 05/06/97 -
05/06/99, with all other terms and conditions of said lease remaining unchanged (Consent)
~
It was questioned jf the City has received any objections regarding this project and
if any problems have been foreseen. Mr. Baier said no objections have been received and
no problems are anticipated. The land immediately West has been vacated. It was noted
a problem regarding a Unity of Title may occur as no one owns one width of land. Mr.
Baier said Chief Klein is awars of that issue and is addressing it.
First Readina Ord. #6054-96 - reducing the easement aranted bv City of Clearwater
Ordinance 116 to the successor of the TamDa & Gulf Coast Railroad. CSX TransDortation
Incorcorated: aocrove agreement with PineUss County for the Pinellas Trail and sidewalk
construction from Belleview Blvd. to Jones St.
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Ordinance #116 granted the Tampa & Gulf Coast Railroad. predecessor of CSX
Transportation, Inc., a 36-foot easement on East Avenue and on other contiguous City-
owned properties for placement of track and support structures. An agreement between
the City and Pinellas County to construct a 1.5-mile section of the Pinellas Trail between
Belleview Boulevard and Drew Street will use the western right-of-way on East Avenue
between Druid Road and Drew Street. When developing engineering drawings for this trail
segment, the County Engineering Department discovered the right-of-way between the
railroad easement running down the roadway's center and the western right-of-way line
lacks six-inches of width necessary for constructing the Trail while maintaining two-way
traffic on East Avenue. The City Attorney's Office has reached an agreement with CSX
Transportation, Inc. to reduce the original easement by six-inches. Construction of the
Trail can proceed. This reduction is conditioned upon the enactment of this ordinance as
required by CSX Transportation, Inc.
In answer to a question, Mr. Baier said staff will request a project time line from
Pinellas County. It was noted this project is funded by Pinellas County and is not a City
expense. Mr. Baier noted the City will build a small section of the trail next to the Police
Department building. The City Manager indicated the City is installing sidewalks there that
are a bit wider than normal. Mr. Baier said the City is handling all necessary relocations.
The City Commission will need to adopt a resolution removing parking from the West side
of East Street.
Since the City acquired the property in 1980, Stone Buick has rented about 2.3
acres in the 1100 block of Cleveland Street. The lease premises are improved with a
2,800 square foot concrete block office/warehouse building and two open bay structures
totaling approximately 1,700 square feet. Engineering currently is seeking proposals to
demolish all structures on the approximately 14.3 acre "Annex" property. Stone Buick
underutilizes their leased structures. They wish to vacate the structure and amend the
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mws06b.96
15
06/17/96
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lease instead of terminating the agreement. Vacating the structures will result in an
undetermined cost savings by razing all "Annex" structures in a single contract.
By August 31, 1996, Stone Buick will vacate approximately 40% of currently
leased premises and all structures currently leased from the City. The remaining
approximately 59,625 of leased premises are paved with asphalt and have an overall value
of approximately $319,000, per property data records. Calculating a 6% return on value
to the City equals annual rent of $19,140, or $1,595 monthly. Stone Buick officials
agreed to monthly payments of $1 ,600 for the amended lease premises.
The current lease expires May 6, 1997. With this amendment, Stone Buick
proposes to extend the lease term 2.years to May 6, 19999. The lease contains a
provision whereby either party may provide 60 days notice to terminate the agreement.
Per terms and conditions of the current lease, Stone Buick will continue to be responsible
for all taxes, maintenance, and insurance costs related to the amended lease premises.
It was questioned why the City decided a 6% return of value was sufficient. The
City Manager reported that figure had been established by the City Commission. It was
recommended the City Commission review this percentage in the future.
Res. 9642 - authorizing execution of Joint Particioation Agreement with FOOT to refurbish
Aircraft Hanaar If A" at Clearwater Airpark
The FOOT (Florida Department of Transportation) has agreed to provide 50%
reimbursable funding to refurbish Hangar" A" at Clearwater Airpark. The project is
estimated to cost $100,000. The City must pay for the project up-front and then be
reimbursed by FOOT up to the $50,000 limit. To provide funding on a timely basis, FDOT
programmed $50,000 in the State's FY 1995/96 budget ending June 30, 1996. The
execution of this JPA (Joint Participation Agreement) obligates FY 1995/96 funds and
initiates the project.
Hangar" A, tt a 10-bay enclosed airplane T -Hangar, needs repair. The doors and roof
are in poor condition. The refurbishment will correct violations noted by the Fire
Department and complement previously refurbished shade hangars and proposed hangars.
The Airpark Business Plan, approved by the City Commission on February 27, 1995,
addresses the refurbishment of Aircraft Hangar" A." Approval of this JPA establishes the
mechanism for 50% reimbursement of project costs by the State but does not constitute
Commission approval of the project. According to standard City procedures, City
Commission approval will be sought after bids are solicited.
It was questioned if this project can be accomplished for $100,000. Mr. Baier said
staff has estimated that cost. The City Manager reported FOOT will pay half of the cost
up to $50,000. The City will be responsible for any costs above that. It was questioned if
the cost of refurbishing Hangar 'IA" can be recovered through revenues. Mr. Baier referred
to the Airpark's Business Plan. He felt the expense can be recovered over the hangarls
life. He noted the City is bound to maintain the hangar for 20 years. It was questioned
how long it will take for the City to recover these funds from the State. Mr. Baier will
mws06b.96
16
06/17/96
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In answer to a question, Mr. Baier said burying utility lines was not budgeted as
part of this project. It was suggested the cost of the work be estimated. He
recommended also considering the cost of burying reclaimed water lines in conjunction
with the project. It was questioned if affected residents could participate in the cost. Mr.
Baier said that would require signatures from more than half of affected households.
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review the agreement for that information. It was requested that Mr. Baier also estimate
the pay back period.
Contract for reconstruction of Highland Avenue, from North of Gulf to Bay Blvd. to North
of Sunset Point Rd., to Overstreet Paving Company, Largo, FL, for $4,281,069.56
The Highland Avenue Widening Project was identified in the Penny for Pinellas
Referendum. This project will widen Highland Avenue from two to three lanes between
Gulf-to-Bay Boulevard and Sunset Point Road. The improvement will incorporate previous
FOOT intersection improvements at Gulf-to-Bay Boulevard and Drew Street. Highland
Avenue currently carries 21,000 vehicles daily and operates at a LOS (Level of Service)
E/F. This construction will elevate the LOS at least on level.
The City will meet stormwater regulatory requirements by: 1) enlarging pond
between Kings Highway and Highland Avenue South of Overlea Street; 2) enlarging pond
at Northeast corner of Clearwater County Club Golf Course; and 3) constructing new "dry"
detention pond at Hillcrest Drive and Maple Street intersection on Clearwater Country Club
property. The City owns the Clearwater Country Club property and has coordinated the
proposed improvements with the lessee. The proposed storm system will improve
drainage performance significantly along the entire project. HOR Engineering, Inc.
accomplished the project design and regulatory permitting.
It was questioned why the project will take 420 days to complete. Mr. Baier said
the most time consuming part of the project is utility relocation. He noted no right-of-way
(~;~) acquisitions were needed. Staff has stressed to the contractor the importance of
maintaining traffic. It was questioned if a smooth connection between Highland and
Patricia Avenues has been designed. Mr. Baier said staff is working on that issue.
It was questioned if the signal lights can be mounted horizontally. Mr. Baier said
that was possible. Signal lights will be mounted on a mast arm.
Suoolemental Acreement No. 2 to acreement for orofessional services for Hiahland Avenue
widenina with HDR Engineering, Inc., for $561,085
HDR Engineering, Inc. designed the Highland Avenue widening between Gulf-to-Bay
Boulevard and Sunset Point Road. The proposed approval of Amendment #2 is to provide
full-time inspection and construction contract management. HDR Engineering, Inc. will: 1)
observe construction for quality control and regulatory compliance; 2) observe traffic
control systems (traffic maintenance will be important); 3) coordinate citizen inquiries and
involvement; 4) make necessary field engineering changes; 5) test materials; 6) maintain
construction records, payment measurements, and processing; and 7) record drawings and
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mws06b.96
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06/17/96
CP CENTRAL PERMITTING
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compliance certifications required by permit agencies. For survey support, HDR proposes
to use Cumbey and Fair who has provided all surveying for project design and permitting.
It was indicated this project is not funded by Penny for Pinellas funds and is not
included in funding approved for the Highland Avenue widening project.
(Cont'd from 06/06/96) Public Hearing & First Reading: Ord. #5962-96 - LDCA amending
Div. 26 of Ch. 40. to orovide for revised develooment standards in the Urban Center
District & Ord. #5964*96 - Zonina Amendments for Downtown Urban Core districts
(LDCA95-20, Z96-01)
To implement the Downtown Redevelopment Plan, the City is adjusting zoning
requirements: 1) changes to downtown zoning districts, and 2) amendments to the Land
Development Code for the Urban Center district.
The Downtown Redevelopment Plan recommended revising some zoning districts.
The City Commission directed modification of some recommendations: 1) eliminate the
multiple Eastern Corridor subdistricts and 2) extend the UC(C2) subdistrict one block
eastward to incorporate both sides of Myrtle Avenue.
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This item also includes Land Development Code amendments. The revised zoning
and development regulations for downtown zoning districts include changes in the
allowable height, FAR (floor area ratio), density requirements, and other less substantial
changes.
Staff feels implementing the Downtown Redevelopment Plan will spur downtown
redevelopment activity. Staff believes the proposed changes reflect appropriate levels of
development intensity. A number of adjustments to the original proposal have occurred.
Staff feels these adjustments will encourage wide support of the current zoning changes
by downtown property owners.
On May 21, 1996, the Planning and Zoning Board endorsed the atlas and code
amendments by 4~ 1 votes. The board will rehear the atlas amendments due to an
advertising problem. The Planning and Zoning Board recommended changes to the code
amendment regarding the Eastern Corridor District: 1) increase Ubase" height from 1 00
feet to 150 feet and 2} increase "'bonus" height from 150 feet to 180 feet.
Mr. Shuford reported the zoning map included in the ordinance is incorrect. A
corrected copy will be forwarded to the Commission. He reported Calvary Baptist Church
has requested that child day-care be allowed. A reference was made to page 8. Mr.
Shuford indicated a maximum height of 220 feet should have been included. He reported
the Planning & Zoning Board voted in favor of the proposed text and Land Development
Code Adjustment changes. It was noted the recommendation regarding height is based on
staff's recommendations and not those of the Planning & Zoning Board.
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mws06b.96
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06/17/96
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On June 18, 1996, the Planning & Zoning Board unanimously endorsed the request.
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Public Hearing & First Reading Ords. #6051-96 & #6052.96 - Annexation & Zoning (Ol -
Tract A, M&B less S 509' m.o.!.). (RPD5 - Tract B, M&B less N 160' m.o.!.) for property
located on E side of landmark Dr., approx. 650' S of Enterprise Rd., Sec. 33-29-16, M&B
22.011: and DeveloDment Anreement with James A. and Hazel E. Vogel to authorize
develooment of uo to 34 Single Familv Residential Units and uo to 14.160 sa. ft. of Office
Floor Area: and Res. #96-45 - aooroving the develooment agreement with James A. and
Hazel E. Vogel (A96-21)
The applicant has requested annexation and zoning of Limited Office (Ol) for Tract
A and Residential Planned Development "Five" (RPD-5) for Tract B for property on the East
side of landmark Drive approximately 650 feet South of Enterprise Road to develop the
property: 1) as an 11 ,000 square foot one-story office complex for Tract A and 2) a 34
(maximum) unit single-family Residential Planned Development for Tract B with dedication
of right-of-way to the City.
The Vogel family owns approximately 8.04 acres on the East side of the landmark
Drive extension. The City is constructing an extension of landmark Drive to the City's
proposed lake Chautauqua Park. The Vogel family and City jointly are contemplating a
development agreement that is beneficial to the City and for the Vogel family.
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Benefits to the City include: 1) obtaining a 30-foot wide right-of-way section to
allow landmark Drive to be centered in the new 70 foot right-of-way; 2) annexing
residential and office property into the City; and 3) obtaining landscape buffering along
landmark Drive. Benefits to the property owners in the form of City concessions include:
1) construction of landmark Drive extension by the City allowing access to the subject
property: 2) a 10 foot reduction ,in the proposed residential subdivision internal right-of-way
width from the standard 60-foot requirement; 3) a reduced width for corner lots; and 4) a
reduced "corner side" setback for corner lots of 10-feet versus the standard 25-feet.
Residents of the surrounding subdivisions view "centering" landmark Drive as important.
The developer's requested concessions are relatively minor. generally paralleling Pinellas
County development standards.
Mr. Shuford indicated negotiations have taken place for quite some time. In
exchange for an agreement with the Vogels, the City will get right-of-way along landmark
Drive to center the extension. He referred to the latest request received from the Vogels'
representative. Staff has responded to as many issues as they can but cannot
accommodate all requests. The Planning &. Zoning Board will review this item on June 18,
1996. Mr. Shuford said the agreement is more complicated than was expected.
Surprise was noted regarding the plan to build a one~story complex on Tract A. Mr.
Shuford said that development will be standard limited office and received no concessions.
Access to the office will be from the North. It was noted one of the plans for the
residential development indicates 35 units will be built. Mr. Shuford said the project will
be permitted a maximum of 34 units.
''''''I.)
mws06b.96
19
06/17/96
"
CM ADMINISTRATION
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A reference was made to minutes from a recent Planning & Zoning Board meeting
where a Morrisons property was discussed. Mr. Shuford said it was the Cleveland Street
Morrisons being discussed. It was indicated remarks regarding water distribution referred
to a different property on S. Ft. Harrison. Mr. Shuford said interest in developing the S. Ft.
Harrison site waned as it was felt the tree protection rules are too stringent.
Mr. Shuford said he would distribute copies of the property appraiser.s map.
Mid-Year Budget
The report is based on 6-months activity (October 1995, through March 1996) in
this FY (fiscal year).
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Budget Director Tina Wilson noted increased revenue from Florida Power is due to
the cold winter. She said there is movement of money among programs. She reported
$500,000 was transferred to a special program fund to maintain a balance of $1-million in
the pool to pay the salaries of retiring employees who remain on the payroll. It was
questioned if that size balance is needed and how long this pool will remain. The City
Manager indicated it is difficult for departments, especially in public safety and
departments with pared down staff numbers, when a retiring employee cannot be replaced
because the retiree is still on the payroll. This fund allows the employee to be replaced
without impacting the departmenfs budget.
Ms. Wilson referred to a note on pages 34 and 35 regarding amendments to the
CIP. She said the utility rate study missed the agenda date. She noted savings within the
Police Department permitted the transfer of a project to establish a radio link. The
$100,000 crosswalk between the Marina and Civic Center will be paid by infrastructure
funds.
In answer to a question, Ms. Wilson said last year the telephone replacement
program was based on an estimate. She did not know the total cost of the project. She
said when Phase I was completed, she thought the project was complete and closed out
the project. The entry is being reversed to reestablish the program for completion of Phase
II. Phase I covered the Municipal Services building, Police Department building, and City
Hall. She said the 3rd quarter budget will reflect differences in the Harborview fund.
Uodated croDosed Penny for Pinellas crojects
It was noted Ruth Eckerd Hall would like to make a request to be included on the
list. The need to whittle the list down by $9-million was noted. It was recommended the
Commission be certain the City takes care of the infrastructure in place. It was noted the
downtown outfall pipes are included in the CIP. Mr. Baier said staff recommended
including this project in Penny for Pinellas funding because of the projecfs cost. If the
City must depend on CIP funding, no other projects could be funded with stormwater
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mws06b.96
20
06/1 7/96
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funds for three years. In answer to a question, he said a portion of the stormwater utility
fee goes to Environmental Management and ditch cleaning.
It was felt the City Commission needs time for reflection before further addressing
this issue. The City Manager recommended presenting this proposed list to the Chambers
of Commerce and regulatory boards for input. It was noted residents may not conceive
many of the recommendations as helping their neighborhoods. It was suggested the list
may contain too many leisure programs. It was suggested the City should not purchase
the Magnolia Falls property or E. C. Moore West. . It was noted if the Martin Luther King
Center is replaced, other CIPs to upgrade the facility could be delayed. In answer to a
question, the City Manager said the Martin Luther King Center project is expensive
because it includes a swimming pool. It was questioned if the Frank Tack Park can
accommodate the proposed expansion. The City Manager said staff will contact the
County regarding submitting this list to them in late July.
Consensus was to address this list at the July meeting and pare it by $9~million.
It was questioned if the awarding of the Brownfield funding to Economic
Development will cause changes to this list. Ms. Rice will present information on that
issue. Regarding the recommendation to harden City buildings. it was noted the Fire
stations already are hardened. A suggestion was made for clearer signing and for street
identification signs to be provided prior to major intersections. The City Manager indicated
street numbers currently are printed on street signs. In answer to a question, Mr. Baier
said staff is working with the County regarding County-wide traffic light timing. It was
noted synchronization was delayed when some areas in the County adopted flashing lights
at night. Mr. Baier agreed the traffic plans need to be reviewed. He expressed concern
that flashing lights at night pose a safety hazard.
CA LEGAL DEPARTMENT
Second Reading Ordinances
Ord. #6046-96 - Grantino to GTE Media Ventures Inc. the permission to occupy municipal
streets and rights-of~way in the City of Clearwater as a means of providing cable television
services; prescribing the terms and conditions accompanying the grant of franchise; and
prescribing penalties for the violation of its provisions; providing for severability of
provisions
On January 11, 1996, GTE (GTE Media Ventures, Inc.) submitted an application
and requested a franchise agreement based on State and Federal law. The ordinance
grants the use of City rights-of-way for 10 years. GTE will pay a 5 % franchise fee, the
highest allowed by law. This rate can be changed if the law changes or if the City
chooses to change the fee by resolution. Upon signing the franchise agreement, GTE will
pay a grant of $50,000 to reimburse costs incurred by the City for the services and
expenses of granting this franchise or any lawful purpose. Currently Court and Cleveland
Streets have no cable service. In addition to public buildings their system passes, GTE will
serve: 1) the Municipal Services building; 2) Police Department; 3) Main Fire Station; 4)
mws06b.96
21
06/17/96
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Appendix 0 is the Institution NET and the GTE contribution is included in the
$50,000 grant referenced above. Appendix E is the Customer Service Standards. These
standards are generally consistent with the old Vision Cable standards.
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City Hall; 5) Clearwater Public Library; 6) Harborview Center; 7) Pinellas County Utilities
Building; 8) Pinellas County Courthouse and buildings at 310 Court Street; and 9) Pinellas
County at 440 Court Streot.
Appendix A describes the system and will require a state-of-the-art system as
defined in the area. Appendix B describes the general requirements for maintaining the
system. Appendix C describes access channels, equipment, facilities, and services. GTE
will be required to carry the same channels and programming as required of the current
(Time Warner) franchise holder. An additional digital channel will be provided at City
request once GTE provides programming on a digital basis.
GTE initially will pay $67,000 for government access equipment and, at the end of
7 years, will pay $50,000 for equipment. Clearwater will use this money to support and
provide facilities and equipment for government access programming. GTE will pay the
following for public education and government access support: 1) Year 1 - $50,000; 2)
Year 2 - $50,000; 3) Year 3 - $75,000; 4) Year 4 - $75,000; 5) Year 5 ~ $75,000; 6)
Year 6 - $100,000; 7) Year 7 - $100,000; 8) Year 8. $100,000; 9) Year 9. $125,000;
and 10) Year 10. $125,000. Payments will total $875,000. These funds will be used to
support and supplement government and public access in the City program and can be
used for maintenance, programming. and to purchase equipment.
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After the 4th year, GTE can request renegotiation of the amounts and manner in
which education and government access is paid if Pinellas County adopts a different model
for programming or if GTE has less than 12.500 subscribers. The City reserves the right
to negotiate, taking into account it may be appropriate to provide support to the City in
addition to any shared costs.
In answer to a question, Ms. Rice said staff is working diligently toward an
agreement with Time Warner. She felt the City has been very flexible. The City
Commission has seen the last proposal staff forwarded to Time Warner. Staff will meet
with them again today. She noted it takes "two to tango. II Staff thinks they have been
fair and flexible. Staff has been available for meetings and has negotiated in good faith.
City Manager Verbal Reports
Florida Leaaue of Cities - Votina Delegate
Consensus was to appoint the Mayor as the Voting Delegate for the Florida League
of Cities. This will be on the consent agenda Thursday night.
Follow~UD from Economic Develooment Svmoosium
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mws06b.96
22
06/17/96
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Option 1 would build out the fourth floor and add 53 spaces at a cost of $219,254
($4,137/car). Garage parking spaces would increase to 511 spaces plus surface parking
for a total of 565 spaces.
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The City Manager recommended scheduling a Work Session to discuss economic
development. She noted the City Commission needs to review the downtown plan. She
reported economic information regarding the downtown lake will be available within a
month.
Consensus was to discuss economic development at the July 15, 1996, Work
Session.
It was suggested some round table discussion Is needed and that the number of
people attending economic development sessions should be increased and the list
expanded. Concern was expressed that few people from the private sector currently are
involved. It was noted the number of participants needs to be controlled. The City
'Manager noted it is difficult to get people togother during Summer months. It was agreed
a session could be scheduled for early Fall. It was suggested a round table discussion with
developers would indicate what attracts them to an area. It was suggested those who
were part of the purchase of the Clearwater Towers also be included.
It was suggested an advisory board be appointed to address economic development
issues. It was suggested business taxpayers who are not residents be included. It was
questioned if a separate beach economic advisory board is necessary.
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It was suggested the City hire the new Economic Development person before
appointing the advisory group. It was suggested the advisory group include members who
truly represent the community.
Feasibilitv & cost of addina 1 of 2 levels to the MSC oarkinCl Qaraae
As presently designed and bid with prefabrication of precast concrete members
underway, the garage is a four-story building with the top floor being two-thirds of a full
floor. The garage will park 458 cars and surface parking will handle 54 cars for a total of
512 spaces. Adding the Graphics and Central Print Shop to the parking garage's ground
floor increased the garage's cost by $232,927 and displaced 23 parking spaces.
Additional floors would require deep pier type foundations not required for a four-
story building. The elevator would have to be extended to serve the additional floor(s) as
would the fire stairs and fire protection system. Rowe Architects recommended including
a second elevator if two floors and 343 cars are added.
Option 2 would add one level and 145 spaces at a total cost of $1,153,225
($7,953/car). Option 3 would add two levels and 290 spaces at a total cost of
$2,193,148 ($7,563/car).
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mws06b.96
23
06/17/96
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Consensus was to agenda this item for Thursday night.
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Rowe Architects indicated a change would need to be made immediately as it will
take at least 30 days to modify the documents and gather revised bids. Foundations for
Options 2 and 3 need to go in the ground by September 1996, to complete the garage by
February 1997. A decision to adopt Option 1 needs to be reached quickly to take
advantage of the current bid. Rowe Architects recommends Option 1. Rather than
approve Options 2 or 3. Rowe Architects felt it would be better for the City to find a new
site and repeat this garage with no more than four floors.
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The City Manager noted the City Commission had requested this issue corne back.
She recommended Option 1. John Williams, of Rowe Architects, said it would be less
expensive to complete the floor during current construction and avoid future start up costs.
Concern was expressed with the escalating cost of the Municipal Services complex. It
was noted this item is not budgeted.
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The majority agreed to address this issue Thursday night.
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North Greenwood Community Task Team
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At their first meeting on June 12, 1996, the North Greenwood Community Task
Team wrote their mission statement and requested the City Commission approve it:
"Identify and address critical community concerns in a way that will promote the long term
positive development of the North Greenwood Neighborhood."
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The Task Team currently has five members. To increase membership to eight, the
City Commission is asked to affirm the appointments of David Grice. Lucius Pitts, and Tal
Rutledge. The Task Team also has asked City Commission approval to allow the Task
Team to appoint up to seven additional Task Team members.
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The City Manager noted the task team had requested the ability to add membars
themselves to a maximum of 15 members. Ms. Rice said staff encouraged the task team
to have a large group to provide divergent ideas. The team should be inclusive of the
neighborhood. It was noted the larger group can divide into sub-groups. In answer to a
question, Ms. Rice said the City Commission approved some members because the
Commission had established the Task Team. It was noted the Task Team should be s6lf-
governing.
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Consensus was to limit the Task Team to 1 5 members.
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Future Meetings
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The City Manager reported there is a strategic planning session tomorrow morning
and a downtown partnership meeting at 5:30 p.m.
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The City Manager noted the meeting to discuss the possible connection of the
Marlo. Boulevard neighborhood to the Landmark Drive extension is scheduled for June 1 9, ,
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mws06b.96
24
06/17/96
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Other Commission Action
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1996, at 7:00 p.m. at the Countryside Library. The City Clerk indicated staff will mail one
ballot to each household. Addresses will be based on current property appraiser records.
Each ballot will list all alternatives. Ballots are to be returned in a secrecy envelope. To
encourage participation, it was recommended the City provide postpaid envelopes.
Commissioner Johnson questioned the meaning of a letter included in Commission
mail. Commissioner Seel said the letter was from a Washington D.C. organization that
lobbies Congress. They had offered to assist locate funding for the Memorial Causeway
through their contacts with the Army Corps of Engineers.
Commissioner Johnson expressed concern new proposals for the Memorial
Causeway Bridge design were printed in the newspaper before the City Commission was
informed of them. Mr. Baier apologized if the newspaper story caught Commissioners off
guard. He had been invited to the MPO (Metropolitan Planning Organization) to present an
update. A design of the new sketch was presented at that meeting. It was not meant to
be taken seriously as it represented one of many scenarios being worked on.
Commissioner Seel thanked Commissioner Johnson for writing Mr. Cadwell.
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Commissioner See I questioned if drivers leaving the Garden Avenue Garage late in
the day do not have to pay for parking. Mr. Baier said that is true for both garages. The
arms are left up after 6:00 p.m.
Commissioner See I referred to a letter regarding the City Commission's earlier
promise to construct a pool on Clearwater beach. She recommended this project be
addressed as soon as possible. The City Manager said the budget includes funds for a
consultant and pool design. She predicted construction will begin in October 1 997. She
said the Commission had directed the pool to be funded by proceeds from the beach tower
which was never built.
Mavor Garvev recommended including the $2,000 request from Clearwater
Festivals on Thursday's Consent Agenda.
Consensus was to do so.
Commissioner Hoocsr recommended the City Commission not strap future
Commissions with promises.
, Commissioner Clark questioned why the City Commission holds their Work Sessions
crowded around a table with microphones. The City Manager indicated the meetings
previously were held in the Large Conference Room. She said historically. the meetings
have been held in informal settings. She said if funding is available some major
renovations can be made to the Chambers. Commissioner Clark suggested the City
Commission sit at the dais. A comment was made that the table is a more comfortable
setting.
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mws06b.96
25
06/17/96
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" Mavor' Garvevnoted that the City Commission must designate terms for th'eir
,representatives on the Pension Advisory Committee. She suggested designating her term
, as a one~year term and Commissioners Johnson and Clark's terms as two-year te,rms with
the understanding 'she wants to be reappointed. This issue will he included on Thursday's
, Consent Agenda.
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Adjourn '
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,The Commission adjourned at 4:00 p.m.
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, mws06b.96
26
" 06/17/96
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