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05/06/1996 (2) ~ (~~ .;t;.f u CITY COMMISSION SPECIAL WORK SESSION CITY OF CLEARWATER May 6, 1996 Present: . Rita Garvey J. B. Johnson Robert Clark Ed Hooper Karen See I Elizabeth M. Deptula William C. Saker Kathy S. Rice Pamela K. Akin Cynthia E. Goudeau Gwen Legters Mayor/Commissioner Vice-Mayor /Commissioner Commissioner Commissioner Commissioner City Manager Assistant City Manager Deputy City Manager City Attorney City Clerk Board Reporter The meeting was called to order at 9:00 a.m. at City Hall. To provide continuity, the items are listed in agenda order although not necessarily discussed in that order. ' 2. finish Review of Policies BG-17-- CRA Contribution to General fund It is the City's policy that services provided for administrative support to the Community Redevelopment Agency (CRA) by City employeBs shall be reimbursed to the General fund. Such reimbursement shall be approximate actual costs incurred by the department, together with any associated costs. It was questioned if the CRA could afford to pay for these services if the City should enforce this policy. CRA staff members are treated as City employees for health insurance, but are not covered under Civil Service or Pension Rules. Suggestions were made that staff keep an accounting of what the City has contributed and hold the Community Redevelopment Agency accountable if it becomes viable. Consensus was to revisit this issue once the Development Director is hired and other CRA issues are resolved. No reimbursement will be made to the General Fund at this time. City staff members are to keep track of the time spent on CRA matters. BG-18 -- Health Insurance Stabilization Fund The City Commission authorizes the establishment of a special health insurance stabilization fund to guard against future health care costs. ! [ ~ r ! " I mwssp05a.96 1 05/06/96 ....., ", Consensus was to maintain the fund. ~ This fund was started in 1988 to help level off fluctuations in future health care costs. In the beginning, it was not known how much to budget each year for employee health insurance, and the fund accrued to slightly over $2 million. Now the amount transferred into the fund closely matches what is paid out for insurance premiums. She recommended maintaining the fund to help balance the impact if insurance costs increase significantly. Deputy City Manager Kathy Rice stated the City does not want to go to self-insurance at this time and it is helpful if the name of the fund says exactly for what it pays. A question was raised regarding the three-tier health insurance proposal. Ms. Deptula said all. employees who desire dependent coverage currently pay a fixed amount regardless of the number of dependents. This is very expensive for employees with only one dependent. Commissioner Johnson did not think it fair for the City to provide no cost insurance to single employees. Ms. Deptula said employees pay either a co-payor deductible under all plans. Ms. Rice pointed out this is a bargaining issue. Commissioner Seel urged the insurance committee to review this issue. Commissioner Hooper indicated the City treats all employees equally and felt the insurance committee works very well. BG~19 -- Fillina Dosition of retired emDlovees still on oavroll Upon review and approval of the City Manager, a vacant position may be filled while the former employee in that position remains on the payroll. The former employee's, (j,;~~) "salary" shall be paid from the Unappropriated Retained Earnings in the General Fund. The City Manager stated, in the past, departments have not been allowed to hire replacements while former employees were still on the payroll. This policy provides for a vacant position to be filled and paid by the department while the former employee is paid from Unappropriated Retained Earnings in the General Fund. She recommended continuing this policy. Commissioner Johnson questioned if the former employee is paid at the retirement rate. Ms. Rice said retirees receive full salary for their accrued vacation and half their accrued sick leave. Commissioner Hooper said this does not affect employees who started working after 1988 who are paid in a lump sum. Budget Director Tina Wilson stated, in response to a question. the lump sum is not charged to the department. Commissioner Seel felt the payments should be charged to the department to show the real cost of operating that department. Mayor Garvey said the real concern is the unfilled position. Ms. Deptula indicated, if someone has worked in a department for many years, the payment could skew the department's budget out of proportion for that year. Commissioner Seel suggested placing a notation on the departmental operating budget for that year. In response to questions, it was indicated the fund was set up in 1993 and the City will use about half a million this year. Ms. Wilson said the fund is replenished from savings or from unappropriated retained earnings. Consensus was to retain the policy with no changes. u mwssp05a.96 2 05/06/96 i f I t .. Consensus was to retain the policy with no changes. ,,' ~' BG-20 n Pilot/Seed Proaram& When establishing and providing funding for Pilot/Seed programs. a set period of time for such program shall be determined. The length of time will be determined on a case-by- case basis. The "Wolf Packn was cited as an example of a Pilot/Seed program established by the Commission. but disbanded without notice when the resources were needed elsewhere. It is recommended the policy be retained. In response to questions, Ms. Deptula did not know what became of the small cars used by the uWolf Pack." She cited the completed recycling pilot project an example of a pilot/seed program but was not aware of any currently active programs. A question was raised regarding City liability in case of an accident when Clearwater police officers race cars as Top Cops at Sunshine Speedway. Staff was requestBd to investigate. CC-1 -- Oecartina Commissioners. Gifts IW~ t , > ...:;t ~ Gifts for departing Commissioners are established as follows: 1) Less than one full term: Plaque, name plate, letter, gag gift, caricature; 2) One full term: Plaque, name plate, ring, gag gift, caricature; 3) Two consecutive full terms: Plaque, name plate, ring, collage, letter, gag gift, caricature; and 4) Three or more consecutive full terms: Plaque, name plate, ring. collage or album, tray with seal, letter, gag gift, caricature. Denise Wilson, Assistant to the City Manager, submitted a memo listing the current gift roster. In response to a question, she said rings for one term or more have cost from $285 to $500, depending on the price of gold. Discussion ensued regarding whether the gifts should be established by policy or a dollar amount set and preferences expressed by each outgoing Commissioner. Commissioner Clark felt Information Management Director Jeff Harper should be compensated for doing the caricatures. It was felt the policy should be considered a flexible guideline, allowing the City Management team to work with individual Commissioners regarding their preferences, allowing up to $300 for gifts for the completion of one term; $500 for two full terms; and $600 for more than two terms. CC-2 -- Commission Travel The City Commission will follow the provisions of the City's Travel Code, Chapter 2, 'Administration, Article IV. Any travel outside the Tampa Bay area by the Mayor or Commissioners for any City business where the City pays the cost must be approved by 8 majority vote of the Commission. The only exceptions to this rule are the Florida League of Cities and, when held in Florida, the National League of Cities conferences. ~: The w mwssp05a.96 3 05/06/96 ,~ City Travel Code tracks the State law as currently written. An amendment to specifically provide for this is being drafted which will make it unnecessary to change the City Code when and if the State law changes. Mayor Garvey did not feel this policy was needed because the rules have not been abused. She expressed concern with the mileage reimbursement provision exempting travel inside the City limits because, as Mayor, her mileage is significant. She said travel reimbursement to Commissioners is provided under the Charter and felt Commissioners should be allowed to decide whether they wish to keep track of their mileage for reimbursement, or claim an income tax deduction. Discussion continued regarding travel reimbursement, perdiem, and IRS travel guidelines. City Attorney Pamela Akin indicated the City Code governs the Commission and tracks the State law. Consensus was to revisit this issue after examination of the Code. CC-3 -- Work Session Consensus was to delete this policy as it is a part of the City Commission rules. CC-4 -- Fund Raisers (,;~13. ~. loLt!l '" t It shall be at the discretion of individual Commissioners whether or not to accept invitations to fund raising activities. Expenses incurred by acceptance are not re'imbursable. The City will not accept invitations to fund raisers nor will employees attend these functions as City representatives. In response to a question, it was stated employees were not to accept invitations as City representatives. It was suggested the last sentence be reworded to reference only employees not attending as representatives. ' Consensus was to retain the policy, changing the last sentence. CC-5 -- Citizen Inauiries - Resoonses In responding to citizen inquiries, the City Manager shall respond to letters in writing and may respond to telephone calls by return call. Letters addressed to the City Commission shall be answered by the City Manager and/or the Mayor or an appropriate staff person as may be designated by the City Manager or Mayor. Copies of correspondence sent to the Commission will indicate by whom the response will be prepared. Copies of responses will be made available upon request. The City Manager said she does not always respond in writing, but sometimes caUs or delegates the item to another department. Discussion ensued regarding how to clarify the language and provide a mechanism for responses by the Mayor, Commissioner, City Manager, or appropriate staff person. Staff Is to rework the language in this item. ~ mwssp05a.96 4 05/06/96 1 r 1 ; , ~ 1 I f ~ CC-6 -- Staff proiects Staff projects for Commissioners, requiring more than eight hours of work, must be approved by a majority of tha Commission. Consensus was to accept staff's recommendation to change the item to read as follows: A Commission member shall request staff research or projects only through the City Manager or City Attorney In accordance with the City Charter. Any request that, in the determination of the City Manager or City Attorney, wHl take longer than 8 hours must be approved by a majority of the Commission. CC-7 -- City Manager &. City Attornev Consensus was to accept staff's recommendation to delete this item, as the requirement for evaluations is in'the Charter. CC-s - Resolutions' An individual Commissioner may request a resolution. However, prior to preparation of the resolution, there must be a consensus of the Commission members to do so. ~) .. ,., ..~ ~" Concern was expressed with the possibility of a resolution being requested on a controversial topic not supported by all Commissioners. Consensus was to amend the second sentence, changing "...a consensus..." to · . ..agreement of the majority...". CC-9 - Annual Dinners Newly elected Commission members shall be invited to the Annual Phillies and Advisory Board dinners. A concern was raised regarding the dinners being scheduled so close together and why the date of the Advisory Board Appreciation dinner seemed to be tied to the City Commission election. Denise Wilson, Assistant to the City Manager, briefly explained scheduling considerations. She said the decision was made to hold the advisory board dinner in the Spring after the City Commission election to preclude excessive politicking at dinner. Consensus was ,to retain the policy with no changes. CC-' 0 - Proclamations The City of Clearwater will consider issuing proclamations framall segments of the community without regard to gender. race, ethnicity or handicap. The City of Clearwater t ";. W . mwssp05a.96' 5 05/06/96 .::;; mwssp05a.96 6 05/06/96 1 I. ~ I ~ will not Issue proclamations to companies, "for profit" organizations, profit making agencies, political organizations or religious organizations. It was questioned If it Is a problem to Issue proclamations for organizations such as Religious Community Services. It was Indicated there is not problem with generic service organizations, but the City did not want to appear to promote any particular religion. Consensus was to retain the policy with no changes. CC-11 -- Other Commission Action Consensus was to accept staff's recommendation to delete this policy as it covered by the City Commission I'ules. There were no changes to CC-12--Letters statina oositions, CC-13--Reoresentation on Boards: and CE-1--Particioatinc;:l in Auctions. GA-' -- Aoolication Fee Waivers - Amended ~ Application fees will not be waived except for other governmental agencies. This does not include park land dedication impact fees. It is inappropriate for departments to bring forward application fee waiver requests. This does not preclude appeals made directly to the City Commission. Application fee waivers for governmental agencies will include all governmental projects including those in which the governmental agency is leasing property from a third party, providing the governmental agency is the entity that applies for and obtains the permit. PACT will be considered a governmental entity when considering application fee waivers. Note: Results of the City Clerk's research regarding waiver of application fees for six agencies is included in the policy statement. None of said waivers researched includes waiving impact fees. Staff recommended deletion of this item as it was felt each request should be routed through staff and viewed individually. Discussion ensued and it was indicated this item should be reworked and brought back. GA-2 -- General Administration All devetopments inctuding City.owned are required to pay water and sewer impact fees. The City will pay impact fees for infill housing projects and other non-profit organizations providing affordable housing and meeting six criteria. Revenues generated through the lease of the Fulton Street Apartments are used for the special fund set up for these payments. Six criteria follow. Staff recommended deletion of this item, as an April 1, 1991, lease agreement for Fulton Street Apartments, inctudes the criteria. , \ , ~ Questions were raised regarding whether the City still owns Fulton Street Apartments and who had benefited from this fund. Ms. Deptula said staff will investigate and come back with a suggestion. GA-3 -- L~8SeS Consensus was to accept staff's recommended deletion, as Charter amendments changed the lease terms. There were no changos to GA-4--Sosrkling Clearwater. GA-5 -- Drew Street Banner The City Manager may approve banners to be placed on the designated right of way where Drew Street terminates at Cleveland Street. Requests may be submitted one calendar year prior to the intended installation date and will be approved for a one-week time period. The City Manager may, if no other requests have been received, extend the approval for an additional weekend (2 days.) Discussion ensued regarding the place and purpose of the banner. No change was directed. r~:~ '_'I,F There were no changes to GA-6--Fire lanes, ~A-7--Copvrjght Fees, and GA-8-- Renewal. QA-9 -- Allocation of Surolus COSG Funds Consensus was to accept staff's recommended deletion, as the Consolidated Plan now provides for allocation of surplus funds. GA-1 0 -- Le~ses Consensus was to delete this policy. GA-1 1 - Stationerv The City shall have one form of stationery. Gray recyclable paper stock will be used. The City seal will be imprinted with blue ink. City Officials will not be listed on the stationery. Other forms in supply will be aI/owed to be used until said supply is depleted. Discussion ensued regarding this item. It was felt ink and paper colors may be discretionary as long as a standard format and City seal are used., Mr. Deptula requested an exception for the Gas Division. While they have the City seal on their letterhead, they serve more than just the City of Clearwater and have a special logo with which they are identified by the public. ~ mwssp05a.96 7 05/06/96 \ I I, ! I LD-3 -. Subdivision Monuments ~ Con,sensus was, except for the Gas Division's logo, to use one form of stationery containing the City seali and recyclable paper. The, Gas Division will have the City seal somewhere on the letter. There were no changes to GA-1 2--Welcome letter~, GA-13--Citizens to be Heard. ResDonses, LD-1--Street Vendors, and LD-2--Annexation Agreements. New entranceway landscaping, monuments, signage, and walls shall not be allowed within the public rights-of-way of the City of Clearwater. Such special treatments are to be upon prjvate property and in accordance with all applicable codes and regulations. The owners of all existing entranceway features occupying public property are to execute an agreement with the City of Clearwater wherein owners agree to keep all features in good repair, hold the City harmless for any liability arising from the use of the public right-of- way, and provide a $500,000 liability insurance policy. Upon failure of the owners to execute such agreement and provide the required insurance policy after forty-five days from written notice, or by tagging the structure when owners cannot be determined, or upon failure of the owners to repair or maintain any feature ot the site which has fallen in disrepair after similar notice, the Public Works Department is to remove all such materials occupying the public right-at-way. A wooden sign with breakaway features approved by the City Engineer may be allowed within the public right-of-way when associated with the eJi~ Parks and Recreation II Adopt a Park" program, and is to be limited to a size necessary to ,t:rX3 name the sponsoring agency in 3-inch letters. Such sign to be a maximum height of 18 inches. Commissioner Seel requested background on this item. It was indicated the City does not allow residential entry monuments located in City rights-of-way because of the half- million dollar liability required. Older neighborhoods with non-conforming entry monuments are supposed to provide half-million dollar liability coverage, as well, but this has not been strictly enforced. It was indicated monuments replaced as a result of the McMullen~Booth Road widening ware either on County or private property. Consensus was to retain the policy with no changes. No changes were made to LD-4--Petitions for Annexation, and LD-5--Site Planl Ordinance Pendina. LD~6 _w Scenic Corridors Support for limited development, low density residential development on scenic corridors. Mayor Garvey questioned whether the scenic corridor designation still exists. Staff will investigate. v mwssp05a.96 8 05/06/96 (~~;) u ,., LD-7 - Easements - US , 9 Amend existing policy from 40-foot right-of-way easement along US 19 to 40-foot , drainage and utility easement. Mr. Baker said the language was changed so that nothing would be built in the right- of-way that would interfere with City drainage and utility use. Staff, will research if this is . still needed. LD-8 -- Variance to RPD Proiects No requests for additional enclosures in RPO projects that have been approved with zero lot lines Bre to be accepted. No variances in RPD projects shall be allowed without City Commission approval. In most cases, when the Commission approves the variance, . they will require amendment to the site plan rather than approve as an individual variance. Commissioner Clark asked to have RPD (Residential Planned Development) spelled out at least once. Consensus was to retain the policy with the suggested language clarification. LO-9-- Beach Consensus was accept staff's recommendation to delete this item. LO-' 0 -- McMullen Booth Road Linear development of commercial or office usage shall be discouraged along the east and west sides of McMullen-Booth Road toward the end of retaining residential land use designations along the corridor. Curb cuts and median openings along McMullen-Booth Road shall be limited as much as is practicable. Whenever possible, land use activities along McMullen Booth Road should be managed to keep traffic impacts to a minimum in order to preserve the existing and improved capacity of the 49th Street Bridge Corridor. This includes keeping residential densities at a low levelt and where non-residential land uses are recognized on the Clearwater Land Use Plan, restricting such uses through limited floor area ratio policies and low Jevels of maximum number of trips per land use. In response to a question from Commissioner' Johnson. Ms. Akin said staff 'recommended deletion because the policy is not appropriate. Consensus was accept staff's recommendation to delete this item. No changes were made to LD-11--Landscaplng of City Roads. mwssp05a.96 9 05(06/96 , .' ,< ,>: ",' , :", 1 . ~ . l j , !' No changes were made to LG.1..Case Reoorts. ~ LD.12 .. Parks & Recreation Card to Annexina Prooerty Resident Parks & Recreation cards may be obtained by petitioners for annexation upon receipt and referral of the application for annexation. ' Consensus was to accept staff's recommendation to replace the language "receipt and referral" with "acceptance", as annexation applications are no longer received and referred. LD-13 -- Subdivision of ProDertv If property was subdivided before 1982 into not more than two parcels, the City accepts the division and permits signs on each parcel. Ms. Goudeau explained this policy was created because some lots were informally subdivided and were not recognized for the purpose of signs. She cited the example of the former Levitz shopping center where several unattached businesses wanted their own signs. Consensus was to retain the policy with no changes. . f.t ' ~~,,' " LG-2 -- Hirina Outside Counsel Consensus was accept staff's recommendation to delete this item, as it is covered by the Charter. LG-3 -- Lawsuits Involvina City Consensus was to accept staff's recommendation to delete this item as these provisions are covered by City Charter and Code. L1-1 -- Marina SliD Rental Fees Marina slip rental rates for shall be charged on a per foot per slip length basis. Oversized boats shall be charged the slip length rate plus a per foot charge for each foot the boat extends beyond the slip. The City Manager may approve rate increases, in accordance with Sec. 114.303, Code of Ordinances, of up to 5 %, based on annual surveys of rates charged by other municipal marinas and so notify the City Commission. Increases above 5% will require City Commission approval. Staff was requested to ensure this item is covered in the Code. o mwssp05a.96 10 05/06/96 j I, f i , I f I l i. i f. No changes were made to L1"4--Holidav Decorations. and L1-5--Amending Rental Fees. ~ U-2 - Marina Parkina Marina tenants may purchase parking permits that will allow the holder of the permit to park in any available metered space in the Marina lot, except for the half hour spaces in front of the Marina Building, without paying the meter rate. Permits will be available in the , following categories: 1) one half day; 2) all day; 3) monthly; or 4) yearly. The City Manager stated some significant leases are coming forward in October that will require employees to park at the Memorial Civic Center to provide more parking for the Marina. Commissioner Clark pointed out this item is not in the business plan. Kathy Rice stated it will be added. LI-3 -- Gun Shows Gun Shows will not be allowed on City Property or in City facilities. This item was rescinded July 20, 1995. Marina Building Rentals --No. L1-6 rP;':~ c.v~' 'I..; :~. The City Manager & Harbormaster shall have the option to bid or negotiate the lease based on rate and mix of tenant services. Staff to issue statement outlining appropriate tenant mix. Set a rental rate range of between $9 PSF to $12 PSF for second floor rooms and a range of between $12 to $18 PSF for first floor rooms. Current building tenants will receive first opportunity to rent a vacant space in the building. Staff recommendations are as follows: 1) Continue the policy of negotiating the lease with the tenant and consider his/her record as a tenant during the ending lease period; 2) The City Manager and Harbormaster will review and approve the business that is assigned to the space; 3) Adopt an ordinance that will allow the City Manager to approve and execute Marina building For Profit Lease Agreements for a three year period. Current building tenants would have the option of a three year lease approved by the City Manager or a five year lease approved by the City Commission; 4) Continue using the "Standard" Lease Agreement, with the City Manager added as the approving authority on three year leases. Add to the Standard Agreement when to be in business; 5) Continue with a percentage of gross sales with these two leases. Other Marina businesses that sell merchandise will have either a percentage of gross sales or yearly CIP increase added to their Lease Agreement. v mwssp05a.96 11 05/06/96 ( , I \ I r I i ; I t \ Consensus was to retain the policy with staff's recommendations. The meeting recessed from 11 :05 to 11: 14 a.m. Mayor Garvey left the meeting and Vice-Commissioner Johnson proceeded as Chair. " '. 1 I \ ~ 3. H~96/97 Budaet a) 10% General Fund Reserve Ms. Deptula stated 10% exceeds what is reserved by most cities, and she is comfortable with this amount. In response to a questionJ she confirmed the reserve is calculated on the amount in the General Fund only. The City relies on a certain amount of interest income. While the fund may be used at the Commission's discretion, and has been used to fund one-time projects, she strongly recommended not using it to fund ongoing, operating expenses. Discussion ensued regarding interest rates and some significant capital improvement projects coming forward. Consensus was to retain the policy with no changes. b) Enterprise Fund Philosophy Finance Director Margaret Simmons distributed and explained a handout outlining existing City enterprise funds, accounting standards, and determination of financial condition of the funds. She reviewed a graph of the financial condition of the nine existing City enterprise "funds as of September 30. 1995. (L~';,\ , ""...,/ ,.". Commissioner Johnson questioned the deficit reported for Pier 60. Ms. Simmons explained the Pier cost a lot to build, then depreciation occurred. The Pier cannot be supported by user fees for fishing permits. Ms. Deptula said if the Pier wore not an enterprise fund, if would come close to breaking even, but the City does not expect it to be a monay maker. Commissioner Johnson noted the good debt service coverage for the parking systems. Ms. Simmons agreed, noting good coverage in the Gas utilitYJ too. She said the Gas system could cover twice the amount of its current debt. Discussion ensued regarding the cash balance in the Gas fund and the amount spent for expansion projects since September 30, 1995. Ms. Simmons compared the cash that has gone out versus what was approved. Ms. Deptula noted concerns had been expressed that policies should ba established and questioned whether the Commission wished to set a benchmark for utilities. In response to a request for a quarterly report, Ms. Simmons stated these figures are taken from the annual audit reports and she fait an annual report to the Commission would be more accurate. Ms. Deptula was comfortable with the financial condition of the enterprise funds and said she would immediately report to the City Commission any specific problems of which she might become aware. It was suggested a work session be held each year to review the City audit. Consensus was to add such a policy to the policy book. Discussion ensued regarding the negative cash position, of the Gas Division. Commissioner Seel questioned if restricted cash balances should be added and if anything was omitted from the graph. Ms. Deptula noted the Harborview Center is not represented because it wes not in operation when the report was prepared. Commissioner Clark expected the enterprise funds to make money and wished to examine this issue in greater detail at the future work session. Commissioner See I felt the specific funds should be ~ mwssp05a.96 12 05/06/96 i I \ t l 1 ~J mwssp05a.96 13 05/06/96 1 ! .,~ encouraged to operate effectively and officiently. Ms. Deptula indicated enterprises that directly serve the public, such as the water and sewer utility, and the Marina, have a certain return of investment, but should not make a lot of money. It was indicated the Gas system is entirely differont because it competes directly with private enterprise. Ms. Deptula suggested the in~depth look at the Enterprise Funds be next February, or earlier. The Commission will soon be going through the business plans to discuss philosophy and rates. Benchmarks will be suggested as each individual department comes forward. Mayor Garvey returned at 11 :40 a.m. and resumed the Chair. c) Airpark " The City Manager said the CleArwater Airpark was an enterprise fund and has been receiving grants. She did not feel the user fees could ever be set high enough to cover the operation costs. If the Commission wants to establish a policy, she suggested one requiring the airpark to break even and track losses to be more visible. Another option for increasing visibility is making the airpark a cost center and turning it into a true enterprise fund. This would change a lot of the rules from the way the airpark is handled now. ~1 Glen Bahnick, Engineer II, and staff liaison for the Clearwater Airport Authority said the Airpark's five year plan looks at hangar and terminal construction and refurbishment. He said the airpark is still not making a profit after six years, but with the 50% grant from FOOT aviation, he expects a first class facility. In response to a question, Mr. Bahnick said a Request for Proposal (RFP) for a new Fixed 8ase Operator (FBO) is in process. One of ,the changes that will result in greater revenue is, under the new contract, the FBO will be asked to assume part or all of the responsibility for the $20,000 per year mowing contract. Mr. Bahnick said they are looking at improving the Airpark infrastructure to support activities that will increase revenue. Discussion ensued regarding what percentage of airpark income from hangar rentals and aircraft sales is paid to the City and how these figures will differ under the new contract. Commissioner Seel felt the City should go forward with making the Clearwater Airpark an enterprise fund. Ms. Deptula suggested revisiting and looking at the new projections once the new FBO is in place. d) Regular Pension Item Format Discussion ensued regarding how much data is needed on the agenda item. Consensus was to condense information regarding tenure and background of each eligible employee, and combine all in one agenda item for City Commission review. e) Departmental Reviews The City Manager stated, in the past, each department made a work session presentation regarding their operation, to allow the Commission to become more familiar 1) TRIM Millage Approval ~ with their operations. She questioned whether the Commission wished to resume receiving departmental presentations, and whether they wished to continue receiving annual advisory board reports and have a half-hour discussion at a work session as previously directed. Consensus was to postpone departmental reviews and half-hour meetings with advisory boards until after the Commission's July break. This will be discussed again in August. The City Manager stated she must calculate the millage rate based on preliminary numbers from the Pinellas County Property Appraiser, and report to the Property Appraiser by mid-July. In the past, the Commission has either called a special meeting to approve the millage fate, or the City Manager verified and certified the rate, as the City Commission does not have a regular meeting during that time. She indicated, this year, a balanced budget with options for increasing will be brought forward, creating a need for City Commission approval. Consensus was to call a special meeting in conjunction with the July 15, 1995 work session. 4. Strateaic Planning Process an~ Time Frames t:~',l The City Manager noted the previous City Commission did not complete the Strategic Planning process. She felt it would be beneficial for the Commission to commit to starting over and going through the entire process. She was comfortable with leading the first half of the process, but suggested an outside facilitator for the remainder. She recommended Dr. Pamela Skyrme, Director of Organizational and Employee Development. A Strategic Planning session will be held on June 18 from 9:00 a.m. to 1 :00 p.m. Discussion ensued regarding possible meeting times and dates for a joint meeting of the Downtown Development Board and CRA. Ms. Akin reported she will have a response to the request for a legal opinion whether the two boards can merge in time for the May 13 CRA meeting. Consensus was to schedule the CRA to attend the regular DDB meeting on June 5 at 5:30 p.m. 5. ProDertv Purchase. Sale and Lease The City Manager stated there is a four month window for deciding whether to go out for bid or renew the Marina leases. She pointed out significant improvements are needed in some rooms, particularly in the restaurant, and this cannot be done until it is determined whether the lease will be extended. She said the same questions will be raised soon regarding the Beach Diner and Memorial Civic Center. Discussion ensued regarding whether to extend or renew existing leases. It was pointed out not a lot of money exists for refurbishment if the decision is made to renew. ~J mwssp05a.96 14 05/06/96 c, '. ~':;iP;:::,Qj,~'iY,;:~:,;:... ~:::!;';. '<\~>}: '.:' ...,. .;' <' ',' ~ /. ' . .~.} d, ,,' , ,'. ',' " . I T' ,: , '." I " , , " " , ".. . i ~" , ~ .:" /1 ",.T ." J.: ~', . ~ . . ~.j l, ~., : c I r +~,'.: . , ,~',,>::', J,', J.. .. . !:\:,:'.t5i,,";,.. , " ,I" .l .. " " '. Ms. Akin said . potential Charter 'changes relating to Open Space/Recreation were to be' discussed, als'o.' In' response to a question from Commissioner Clark, Ms. Akin was not aware of any,leaso expirations needing immediate attention. The City Manager said the . meeting to cons!der property issues will take a whole afternoon. ' " Consensus was to schedule, a meeting on June 14, from 9:00 to 4:00 regarding property issues. i The City Manager will bring large maps and property inforl!'ation to the ' . meeting. Staff will investigate reducing the maps and copying the inventory for the . Commissioners' review prior to the meeting. \.", , ,,;~' ~ .l." ' ~ { , ,',: 6. Adjourn '>" !~:\. :~: . The meeting adjourned at 12:24 p.m; , , " >. ,. " , :~~~/" ',"', ' :"":;. .:: ., ~,. ':' ; . ~':. ..: ~c' .' '~:' :,' ::/: , . ',,.., , ' :~.:;: ,. ~ ' " '" ~' ,.-' /",' , ,( " . , ". , .1. ,', , , , I , . , :" " " :' ' ,:,,'Q ,I ',J- J' I. ; " ' !.. , \.l.C ," ' .. , ,,' t; ~} f ' J . ~~ :.' ,'; ., , ~' T' , .' , , 'I ", Ii- ;, '. c, ~ I ;~ '"i' ~ ~:" I " ,j, ' ~. : '.,': ' " :; ~ T ~ ' , ,..0 mwssp05a.96 15 05/06/96 ',' " \ I, ,i, . {c. }J" . f..,c " 1.,:'., ~: .'/ ';':~~: ,:I'~';~~.l;~.:;\';j(JliYh~")"t~oc>> ,'l-,.... . L i..... ~ '., . .<, .. '.,' , .;, ". ....~.,:~, ;..d:+~:>'~~'l 'i~<";~;).L/:~~ll,I~~"tILd:~ I~:~,l.('l' ...:,~c.:~..