03/18/1996 (2)
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"WORKSESSION
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City Commission Worksession Minutes
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CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
March 18, 1996
Present:
Rita Garvey
Sue A. Berfield
Fred A. Thomas
J. B. Johnson
Robert Clark
, Karen SeeJ
Elizabeth M. Deptula
William C. Baker
Kathy S. Rice
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
Mayor/Commissioner
Vice-Mayor /Commissioner
Commissioner
Commissioner '
Commissioner
Commissioner Elect
City Manager
Assistant City Manager
Deputy City Manager
City Attorney
City Clerk
Board Reporter
The meeting was called to order at 9:00 a.m. at City Hall.
Service Awards
Eight service awards were presented to City employees.
, f~~Il,
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. Christina Keenan, Human Resources Department, was presented the March 1996
Employee of the Month award.
, The Commission recessed from 9: 12 to 9:22 a.m. to meet as the CRA (Community
Redevelopment Agency).
The City Manager reported Time Warner has had some difficulties with cable
transmission of C-View TV. Some residents are receiving other programming. Community
Outreach Manager Carrie Huntley said Time Warner's switch to fiber optics may be
causing the problems. '
GAS GAS SYSTEM
Purchase of various galvanized fUtinas & pioe from Peerless Supolv Companv, Clearwater,
FL, for the period 03/22/96 .03/21/97, at an estimated $73,351.32
CGS (Clearwater Gas System) uses galvanized pipe and fittings to construct house
piping installation for new customer connections, for maintenance, repairs, and the meter
change out program. The overall low bidder, Peerless Supply, will provide a maximum 48-
hour turn around on all orders.
In answer to a question, the City Manager said the City takes advantage of
discounts whenever possible. Discounts are not part of a low bid determination.
(;)
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1M INFORMATION MANAGEMENT
Purchase of terevlslon studio eauroment & Installation from Encore Broadcast Eauioment
.s.wn, Tampa, FL, for $147,655
As a result of the Community Consensus project, the City Commission established a
goal to improve public communications and efforts to market the City. C-View TV informs
the public regarding City projects, programs, and operations and produces marketing
videos.
C-View TV went on the air in January 1994, and currently televises 13 live
meetings a month, replaying them for viewer convenience. The VBS (video bulletin board)
lists timely information. Series programming is produced for the Police Department and
Library. General information shows and news spots cover major events. C-View's award
winning tourism video was distributed to approximately 1 ,000 tourism related business.
An edited version of the video was broadcast on a State-wide commercial TV show,
Flamingo Fortune.
Time Warner reports C-View is available to 40,000 subscribers, with a potential
viewership of approximately 100,000. C-View's annual budget of approximately
$346,000 averages $8.65 per household, or $3.46 per potential viewer for 24-hour a day
City information..
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For field productions, the City purchased production/post production equipment
with an estimated useful life of ten plus years. Time Warner provided equipment for
televising meetings from the Commission Chambers. Recommended studio equipment is:
1) three cameras; 2) tripod; 3) related items such as lenses, zooms, and focus controls;
studio curtains for background; 5) lights; and 6) integration control units. The equipment
will be installed in the Municipal Services building studio and integrated with existing
editing equipment, creating a dual function production facility.
Installation of the studio will allow staff to produce more original programming,
including series programs for the Engineering and Fire departments, "Ask your City
Commissioner/Mayor" type call-in programs, and up to date information during
emergencies. Studio programming costs significantly less than field productions which
require editing before broadcast. The Municipal Services building studio and Commission
Chambers equipment will be connected via fiber optic cable. Costs to relocate applicable
post production equipment from City Hall, and integrating existing equipment with new
equipment are included in this item.
Information Management Director Jeff Harper indicated programming taped
previously at Time Warner facilities in Pinellas Park will be handfed in the new studio. The
City Manager said the City will be able to produce many more programs.
It was questioned if staff had contacted Nielson Ratings to determine C-View's cost
benefit. Mr. Harper reported another Bordner study will be conducted. It was suggested
the City will have to justify the station's cost to the citizens in the future.
"".;)
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PR PARKS AND RECREATION
, Continue with existing CIP budoet of $30.000 to construct a picnic shelter at the Martin
Luther Kino Recreation Complex: consider reQuest from the Greenwood Panthers Culture
and Sports Organization to fund an expansion to the City's building at Phillip ,lanes Park
which is used by the Panthers Youth Football Program
The City's CIP budget includes $80,000 to renovate the Martin Luther King
Recreation Center restrooms and lobby and $30.000 to construct a picnic shelter. In their
September 28. 1995 petition, eight Greenwood Community organizations unanimously
supported the restroom/lobby renovation project. Staff currently is preparing plans with
the architect.
The same petition requested transferring $30,000 from the picnic shelter project to
the "North Greenwood Panthers" to expand the building the Panthers use at Phillip Jones
Park. Reverend William Graham, on behalf of the Upper Pinellas County Ministerial
Alliance, opposes the money transfer and recommends constructing the shelter as
approved. Staff supports using the $30,000 for a picnic shelter and submitting a CIP
(Capital Improvement Plan) project budget for consideration in FY (Fiscal Year) 1996/97 to
fund the proposed building expansion.
The City Manager noted staffls recommendation to construct the picnic shelter.
She suggested the' City Commission direct staff to find money for the Greenwood Panthers
. (:'~~l or address it in the next year's CIP budget.
Consensus was to address the issues separately; revise the item to go forward
with the picnic shelter and address the Greenwood Panthers' request next fiscal year.
Contract for Pier 60 Park Plavaround Eauioment to Park Structures. Inc.. Pompano Beach,
FL, for $75,000
Construction of Pier 60 Park is scheduled for a June 28, 1996 completion. A RFP
(Request for Proposals) for the playground equipment, released December 12. 1995,
indicated the maximum budget was $75,000. Six proposals were received and evaluated
by a selection committee representing the Parks & Recreation, Engineering, and Finance
departments and the Parks & Recreation Board and CBA (Clearwater Beach Association).
The committee selected a short list of three companies: 1) Park Structures, Inc.; 2)
Landscape Structures, Inc.; and 3) Dominica Recreation Products. These companies made
verbal presentations at a public meeting on February 22, 1996.
The committee selected Park Structures, Inc. The playground equipment will be
challenging, creative, safe, and attractive. It will be ADA (Americans with Disabilities Acts)
accessible, serviceable in the beach atmosphere, and comply with ItConsumer Product
Safety Commission Guidelines. tI Equipment includes several hundred square feet of deck,
spiral slides, wave slides, clatter bridges, arch bridges. crawl tunnels. arch climbers, .
swings, horizontal ladders, a tic-tac-toe panel, firefighter's pole, etc. ' It will include
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stainless steel and vandal resistant hardware, stainless steel 'welds, etc'. The selection
committee will meet with Park Structures, Inc. representatives to choose specific pieces of
equipment, colors, location changes to satisfy the view corridor f timing of installation, etc.
Park Structures, Inc. has indicated they will be flexible to satisfy City needs and
equipment will be installed two weeks following completion of the playground shelters.
Parks & Recreation Director Ream Wilson reviewed the site plan which contains
shelters for pre-school and older children play equipment. He referred to a concept
drawing showing the equipment connected outside the shelters. More than half the
equipment will be under the shelters. The RFP was sent nationwide, requesting businesses
be creative with the fixed budget. Colors have not been chosen although general
discussion indicates a preference for earth tones. It was suggested the committee
consider heat retention.
In answer to a question, Recreation Facilities Superintendent Larry Dowd said the
final design has not been determined. Concern was expressed that the design avoid safety
hazards. Mr. Wilson said all safety concerns will be stressed. He said other options were
discussed including a tugboat between the two shelters. Graffiti was a concern. He
requested flexibility for the committee to work with Park Structures. Mr. Dowd said the
playground will include ADA acce~s points.
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Concern was expressed older children would intrude on the younger children's play
equipment if equipment from the two shelters connects. Consensus was not to have a
connection. Benches will be installed between the shelters and the view corridor will be
considered.
Public Hearing & First Readino Ord. #6008-96 - Vacatino W 5' of 10' Drainage & Utilitv
Easement Ivino alonQ E side of Lot 90. Woodoate of Countryside Unit Two (Hawley, V96-
04)
The applicant is requesting to vacate the West five feet of the ten foot Drainage
and Utility Easement lying along the East side of Lot 90, Woodgate of Countryside - Unit
Two. The applicant proposes to construct a swimming pool and concrete deck that will
encroach five feet into the existing 1 O-foot easement. The City has no existing utilities
within the alley.
Concern was expressed the City Commission approves all vacation requests. It
was noted Ms. Dolokowski in Northwood Estates receives a great deal of drainage in her
yard because the City allowed her neighbors to fill in drainage ditches. Engineering
Director Rich Baier said staff met several times with Ms. Dolokowski and her mother,
proposing the City install gabions to solve the drainage problem. Ms, Dolokowski wants
the City to install a $100,000 masonry wall. Mr. Baier said the City does not pay for walls
and no longer hard lines ditches. He indicated staff is preparing a project for Commission
approval.
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03/18/96
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In answer to a question, Mr. Baler said Ms. Dolokowski has indicated she will not
accept gabions. He reported the first hardlining or enclosure was done on Ms.
Dolokowski's property. The City approved the requests of several property owners to her
North who piped their back yards. The retention area lost between 9,000 and 10,000
cubic feet of water storage. Recent construction on Landmark Drive near Eastland Drive
addressed this situation. Opening the back yards would cost between $150,000 and
$200,000 and is not in Engineering's five-year plan. The wall Ms. Dolokowski has
requested costs $100,000 above the expense of the gabions.
In answer to a question, Mr. Baier said Ms. Dolokowski wants the wall because it is
difficult for her to maintain the top of the bank. She wishes to close her property or feels
. properties to her South should be opened. Those owners vehemently oppose the
proposition because it would require tree removal. It was suggested the area should be
returned to Mother Nature by opening up the ground and creating storm water treatment.
It was requested the City Commission not forget helping Mrs. Dolokowski solve her
problem.
The 1996 Sidewalk Contract to MTM Contractors. Inc., St. Petersburg, FL, for
$549,986.30
This project will restore sidewalks in four large areas and provide in~fill between
sections of sidewalk throughout the City. Work in restoration areas will repair broken and
missing sidewalk sections to upgrade these areas to current ADA (Americans with
Disabilities Act) standards. Restoration will reduce the City's accident liability exposure
and supplement the Public Works Department ongoing sidewalk restoration program.
Sidewalk restoration needs are greater than Public Works' crews can accommodate.
Restoration areas include: 1) Clearwater beach; 2) North Fort Harrison: 3) North
Greenwood (North of Downtown); and 4) Clearwater Country Club.
It was recommended information regarding this project be provided to citizens. It
was suggested C-View TV broadcast this information.
In answer to a question, Mr. Baier said staff has worked with Pinellas County to fix
some of the sidewalks on Gulf Boulevard. The County has no plans to enlarge them. John
Doran's recommendation to move forward with the North beach streetscape was noted.
The City Manager said that project is on hold until staff receives the study regarding South
Mandalay Avenue which is due in the next couple of months. Mr. Baier said the parking
study also soon will be complete.
Direction re Memorial Causeway Bridge
Mr. Baier said FDOT (Florida Department of Transportation) has seen the City's
plans regarding construction of a replacement for the Memorial Causeway Bridge and plans
to further cut back on the rehabilitation project. Estimated repairs will now cost
approximately $500,000, compared to the $2.2-million project originally planned. FDOT
has requested Clearwater pass a resolution indicating the City's intent to construct a new
bridge within the near future. The new repair project still will impact the bridge for
mws03b.96
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03/18/96
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approximately three weeks when traffic is limited to two lanes. He reported staff
forwarded a letter to FOOT addressing concerns with plans to temporarily close the bridge
and to the Coast Guard requesting controlled openings.
It was suggested lane closures be limited to weekdays. Mr. Baier said staff is
taking a more active role in the repair contract negotiation. He requested the resolution be
considered Thursday for forwarding to FOOT next week. In answer to a question, he said
the contract will not include a bonus for early completion. Staff has requested the State
use funds committed to the project to work longer shifts. etc. Work will not begin before
May 1, 1996, after Spring Break. The City Manager questioned the City Commission's
proposed level of commitment to include in the resolution. The City Attorney
recommended the City Commission note their intent to replace the bridge.
In answer to a question, Mr. Baier said to date, the City has received no
commitments for funding the project. Staff is pursuing funds from the canceled Anna
Maria project. The bridge could be funded by Penny for Pinellas if it is extended. The
State will maintain the bridge as part of its highway system. Mr. Baier will report on
annual costs to maintain a similar bridge. Concern was expressed regarding committing to
replacement before identifying the source of funding. It was felt the project will not
attract funding until the City commits to it.
Uodate on US 19N
~0~
Mr. Baier attended a recent meeting discussing plans for US 19N. The primary
concern was conveyance of traffic on US 19N. Access problems with flyovers were
noted. Right~of-way and other costs have tripled in the past few years. FOOT is reviewing
ways to reduce right-of~way needs. One suggested configuration allows the outside lanes
to remain at grade to access businesses fronting the highway. FOOT is providing the MPO
(Metropolitan Planning Organization) with quarterly updates. Monetary impact is of great
concern. The City had indicated a flyover at Drew Street would not be acceptable as it
would be detrimental to downtown and area businesses. The City committed to
emphasizing access to area businesses.
It was recommended Commissioner Clark be appointed to the MPO as he is the
Commission's representative to the PSTA.
It was noted f1yovers was only one of many suggestions. Concern was expressed
media reports that a decision to build flyovers was likely, discouraged a retailer from
relocating to the area. It was recommended the CRA (Community Redevelopment Agency)
be aware of this issue.
The Commission recessed from 10:47 to 10:59 a.m.
CP CENTRAL PERMITTING
Variance(s) to Sian Regulations for orooertv located at 1871 Gulf to Bav Blvd., Brookside
Sub., Lot 34 (J. C. Weaver I Clearwater Bagel, 5V96-08)
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03/18/96
...') The applicant has requested a variance of one freestanding sign to permit two such
signs and a variance of 396 square feet to permit replacement of a 60 square foot
freestanding sign where a maximum of 64 square feet of freestanding sign area is allowed.
This property; on the South side of Gulf-to-Bay Boulevard and West of Clearwater High
School, is zoned General Commercial (CG). The variance is requested to replace a sign
erected in May 1993, pursuant to SV 93-11. City code interpretation allowed the sign to
be erected without considering the billboard. This provision was in effect until January 1 9,
1996, the end of the amortization period for billboard-sized signs on Gulf-to-Bay Boulevard.
A car destroyed the subject sign after January 19.
Staff feels special circumstances support approval. The sign was legally erected
consistent with code interpretations. The sign, destroyed by an errant vehicle, cannot be
replaced under the same code interpretation. Had it been destroyed weeks earlier,
replacement would be permitted.
(I;':';:)
The City Manager expressed concern regarding permitting a freestanding sign on
this property before the billboard is removed. The City Attorney said the 3M billboard
became nonconforming in January. The City is negotiating with 3M to remove the
remainder of their billboards. She noted other properties also may want to add
freestanding signs. In answer to a question, Central Permitting Director Scott Shuford said
the freestanding sign was approved based on the assumption the billboard would be
removed. Concern was expressed the sign issue will never be resolved if the City
continues to approve variances. The City Attorney said the freestanding sign would not be
allowed under current sign rules because of the billboard's presence. It was suggested
staff request 3M to remove this billboard In 1996. The City Attorney said 3M removed
nonconforming billboards in 1992. Staff is working on an agreement to remove the
remainder.
It was noted the City cannot hold the retailer accountable for the billboard's
removal. It was suggested the variance deal with the property owner who should be held
accountable. It was recommended requiring the property owner to provide the bond. The
City Attorney said a variance will not be needed once the billboard is removed. It was
stated the business owner needs the freestanding sign for identification. The City
Manager suggested the applicant may wish to pay for the bond. It was questioned why
the property owner cannot demand 3M to remove the illegal billboard. It was noted thDt
action would solve the whole issue.
Variance(s) to Sign Reaulations for orooertv located at 400 Mandalav AVfJ., Sec. 8-29-15,
M&B 23.01 (John S. Taylor Ill! Double Tree Resort Surfslde; SV96-06)
Mr. Shuford reported staff received a change to this request late last week and has
not analyzed it yet. They will forward their review to the City Commission.
(Cont'd from 03/07/96) Public Hearino & First Reading Ords. #5983-96 & #5984-96-
Annexation & IL Zoning for orooertv located at 2050 Sunnvdale Blvd.; Clearwater
Industrial Park, part of Lot 2 (Tuthlll Corp. I Hansen Plastics Division, A96-03)
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03/18/96
Discussion - Downtown Plan Zoning Amendment~
.~ Mr. Shuford reported this item will be withdrawn because annexation of this
property would create enclaves. It was noted the problem would be solved if the property
to the East annexes.
(Confd from 03/07/96) Public Hearing & First Reading Ord. #5970-96 - Amendino Sec.
42.21. to nrovide for imcroved claritv concerning the application of landscaping and
parking standards for nonconformities (LDCA95-24)
Mr. Shuford requested postponing this item until staff has the opportunity to review
the implications of adding language recommended by the Planning & Zoning Board.
In August 1995, the City Commission approved a redevelopment plan for the
Downtown community redevelopment area which recommended a number of zoning
changes to accommodate and implement the "traditional town center" concept proposed
by the plan. Changes include restrictions on height, density, and FAR (floor area ratios).
Staff has held public hearing before the Planning & Zoning Board and attended a public
meeting sponsored by the Government Liaison Committee of the DDS (Downtown
Development Board) to discuss these matters with the public. Staff has proposed some
changes.
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Staff proposes several zoning code changes regarding implementing the Downtown
Redevelopment Plan: 1) an exception from the amenity requirements if the required areas
is less than 500 square feet; 2) permitting three new uses to the Core and Eastern Corridor
districts: a) farmers markets; b) townhouses; and c) detached single family residences; 3)
placing new use limits on properties fronting Cleveland Street; reserve ground floor for
uses that contribute to pedestrian interest such as indoor retail sales, restaurants,
nightclubs. taverns and bars, offices, government offices, convention centers,
hotels/motels, and similar uses; and 4) change intensity requirements: a) Urban Center
Bayfront - no changes; b) Urban Center Core 1 - change unlimited height, FAR, and density
to 100 foot height, 3.0 FAR, and 70 UPA (units per acre); c) Urban Center Core 2 - change
unlimited height. FAR, and density to 180 foot height, 5.0 FAR, and 70 UPA density; d)
Urban Center Eastern Corridor - change 200 foot height to 100 feet and maintain the same
3.0 FAR and 70 UPA density; and Urban Center Transition - no change to the 35-60 foot
height, 0.3 FAR and density of 28 residential and 42 hotel UPA.
Mr. Shuford said the traditional town center concept would create a more friendly
pedestrian area. He said it is important to shrink the size of downtown. The City currently
has intensive FAR and height limitations. Staff recommendations are based on contact
with property owners. It was noted the City Commission had approved the overall plan
but not the details. Mr. Shuford agreed the plan will accommodate changes. He said less
intense development is planned for the Eastern corridor. In answer to a question, Mr.
Shuford indicated the plan includes Pierce Street as the approach to the new Memorial
Causeway bridge. The plan clarifies which land uses are preferred although a wide range
of uses will be permitted.
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CM ADMINISTRATION
~ Mr. Shuford recommended limiting buildings in the Eastern corridor to eight stories
or 100 feet. He referred to the urban center building profile of the downtown core where
most buildings are in the 150 foot range for tall ones and 35 - 40 foot range for smaller
ones such as the Post Office and City Hall. He noted the proposed 450-foot Rome Tower
is out of balance with the rest of downtown. As long as the applicant continues, nothing
can be done regarding this proposed use. Without changes, additional similar structures
could be built. Mr. Shuford felt this use is not compatible with downtown. It was
suggested additional similar buildings would dilute the stark appearance of the Rome
Tower.
Mr. Shuford said the 1100 and AmSouth buildings would be non-conforming under
the proposed changes. Bonuses are permitted if a building meets certain requirements,
such as increasing the amenity area, providing mixed uses, and including a percentage of
affordable housing. 'He felt concerns expressed by several property owners who attended
a recent Planning & Zoning Board meeting had been addressed.
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It was suggested a pyramid effect may be greatly preferable to a hodge podge of
developmental heights. Concern was expressed the proposed tower resembles a sore
thumb. It was recommended a set of incentives be permitted for buildings in UC 1 (Urban
Core One) with added incentives to build higher available in UC2 (Urban Core Two). Mr.
Shuford recommended permitting a maximum building height of 150 feet in UC1 and 220
feet in UC2. It was suggested to move the urban core line East to Prospect from Myrtle.
A suggestion was made to permit added incentives for properties in the East corridor. In
answer to a question, Mr. Shuford recommended against extending the Urban Core to
Missouri Avenue as development patterns in the East corridor use lower FARs than
downtown and a strong transportation system is not in place. Water views set downtown
Clearwater apart from the jest of the country. It was questioned if buildings on Missouri
Avenue could have water views. Mr. Shuford suggested Clearwater may be better off
with a number of lower buildings than one very tall one.
The majority agreed development in Urban Core One and Two should have some
incentives, with additional benefits ayailable in Urban Core Two. The majority also agreed
to expand Urban Core Two East to Prospect Avenue. Staff will present this information to
the March 19. 1996, meeting of the Downtown Joint Partnership.
Additional Police Service Technicians to orovide security at City Hall and the Municioal
Services Building
Staff recommends hiring three fullwtime PSTs (Police Service Technicians) to provide
information/security at City Hall and the Municipal Services building. The positions will
provide security 10 hours per day, Monday through Friday, for 'egularly scheduled evening
meetings, and on weekends for special meetings and events as needed. In addition, the
PSTs will be stationed in the lobby to provide information to citizens. Annual costs will be
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$ 77 ,367 for salaries, fringe benefits, and uniforms. Additionally, the thrae required radios
will cost approximately $2,750.
The City Manager said the PSTs will work 10 hour days. It was fait those who
greet the public should possoss customer service skills. The City Manager said that issue
had been addressed. The Police Chief was requested to fill these positions early so new
staff can become familiar with the City. Concern was expressed the estimated cost for
these positions is significantly greater than originally estimated. The City Manager said
when the position was first discussed, costs for vacations and benefits were not
addressed. The Police Chief also recommended upgrading the position from Police Aide to
Police Service Technician. In answer to a question, the City Manager said the Library
currently contracts for security services. As the service does not meet library needs, the
Library Director is planning to come forward and ask for coverage similar to this plan.
PSTs carry a radio and panic button but no firearms. Surveillance cameras also are being
considered.
Contract for Harborview Center Caterer
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The City Manager requested the contract for the Harborview Center caterer be
pulled. Concern was expressed the contract includes non-guaranteed estimations. Deputy
City Manager Kathy Rice said the figures arB based on estimated revenues. It was noted
the contract lists City revenue at a non-guaranteed level. It was suggested the City should
receive an escalating fixed commission so the City is always paid its share. The
commission could increase in 5% annual increments beginning with 20%. It was noted
the agreement includes quality and performance standards and indicates prices will be
competitive with the market. It was suggested the agreement should establish food
standards. It was felt catering offers a huge financial potential for the City. Ms. Rice
recommended the City's revenues would be higher with a different commission structure.
It was noted the City hired GFS (Globe Facility Services, Inc.) as the Harborview
Center's management team because of their expertise. It was suggested the City accept
GFS' recommendation regarding this issue. Concern was expressed the agreement did not
guarantee income to the City. Ms. Rica said the contractor will guarantee operating
deficits. It was believed GFS cannot lose money on this deal but the City can. The issue
will be discussed further at the April 1, 1996, Work Session.
Welcome Center at Memorial Civic Center
The current lease with the Greater Clearwater Chamber of Commerce to operate
the Welcome Center in the Memorial Civic Center expires at the end of April 1996. Last
year, the Commission approved the one-year lease extension with the understanding the
City, Chamber, and BTC (Beach Tourism Council) develop a cooperative arrangement to
operate the Welcome Center. After several joint and separate meetings, no agreement
was reached. In the interim the newly formed Beach Chamber of Commerce replaced the
BTC. All groups agree the Welcome Center provides a "concierge" type service rather
than services typically associated with a Welcome Center. Its central beach location is a
great benefit.
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Several options are available: 1} renew the lease with the Greater Clearwater
Chambsr of commerce to continue operating the Welcome Center; 2) issue a RFP to
contract with an organization to operate the Welcome Center, with equal treatment for all
City businesses; and 3} have the City assume the Welcome Center's operation.
The City Manager said the Welcome Center averages 50,000 visitors annually. The
Greater Clearwater Chamber of Commerce has not budgeted operating expenses past April
1996. The City Manager said if a Welcome Center on the beach is important, she
recommended the City operate it. The City is neutral and would allow equal
representation. For a fee, the Greater Clearwater Chamber of Commerce has proposed to
run the center and distribute brochures from all City businesses. She noted one day the
City Commission will address the building's future. In the meantime, it is important to
continue the services. It was suggested the Tourism Office could be located there.
Concern was expressed the City would be entering an area of private enterprise. In
answer to a question, the City Manager indicated the Greater Clearwater Chamber of
Commerce spends approximately $31,000 annually operating the Center.
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It was noted these added responsibilities would impact the Tourism Director's time.
Additional information regarding this issue was requested. In answer to a' question, the
, City Manager said staff did not want the Greater Clearwater Chamber of Commerce to
submit their proposal and then open the process up to bid. It was suggested the Greater
Clearwater Chamber of Commerce continue their operation of the Welcome Center for
another year while the City Commission determines future plans for the center. The City
Manager noted the Greater Clearwater Chamber of Commerce only stocks brochures
related to their members' businesses. It was recommended the City contract with them
for a year to carry brochures from all City businesses. It was felt that would be
controversial as the Beach Chamber of Commerce is at odds with the Greater Clearwater
Chamber of Commerce.
It was felt the number of City employees should not increase to meet this need. It
was suggested that all organizations be given the opportunity to bid for it. It was
suggested another organization may not be prepared to take over the operation in less than
two months. The City Manager said the Greater Clearwater Chamber of Commerce has
indicated they could continue with the current arrangement for a couple of weeks into
April. It was suggested staff also contact the professional organization that runs Welcome
Centers.
CA LEGAL DEPARTMENT
Second Reading Ordinances
Ord. #5971 ~96 ~ LDCA establishing zonina standards for oolice substations (LDCA96-01)
Community~based policing is an increasing trend in law enforcement and often
requires establishing temporary or longer~term police substations in various neighborhoods.
This ordinance provides a mechanism to establish temporary or permanent police
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Mr. Shuford said David Healey, Executive Director of the PPC, had written a letter
indicating he felt the proposal was extremely inconsistent with the County Plan. Mr.
Shuford recommended postponing action on this ordinance until the County completes
the,ir rules change. He noted the delay puts the property owner who precipitated this
change at some risk. He hoped staff can persuade Mr. Healey to handle this issue
expeditiously.
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substations in any zoning district In the City. The ordinance adds police substations to the
definition of "utility facility," establishes conditional use permit standards for police
substations, and provides for approval of temporary police substations as temporary uses.
The Planning & Zoning Board and Development Code adjustment Board unanimously
recommended approval of this ordinance.
Mr. Shuford indicated the PPC (Pinellas Planning Council) sent a letter regarding
technical concerns, suggesting this issue be handled differently. He said staff plans to
address those technical issues in a more comprehensive fashion in the future. Staff will
contact the PPC to see if this ordinance can go forward as stated.
Ord. #5972.96 - LOCA establishina "Research and Technoloav Production" Use (LDCA96-
02)
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Staff has identified the need to create a new use, "Research and Technology
Production," to permit high tech production and assembly uses in commercial zoning
classifications subject to conditional use permit compatibility review; review of PPC rules
and the Pinellas County code reveals such uses can be regarded as a type of heavy
commercial use. This ordinance is in response to a proposal to relocate a high tech
medical research employer that produces intraocular lens to a four-acre property zoned
Commercial Center. The nationwide market for retail and office space is declining.
Clearwater wishes to attract high tech operations. This amendment should allow and
encourage an appropriate wider range of land uses in the City's commercial zoning
categories and permit this use in other zoning districts.
Ord. #6006-96 - Amending franchise aareement with Time Warner Entertainment-
Advance/Newhouse Partnershio to extend the term of the franchise for a period of 3
months. ending 05/01/96
In answer to a question, the City Attorney said a draft agreement has been
completed. She did not expect the deal to be finalized until Time Warner Entertainment-
Advance/Newhouse sees GTE's contract. She said a future second channel for C-View
with interactive uses is planned after Time Warner switches to digital technology. She
said the agreement is for 10 to 1 5 years and contains a long range view. Time Warner
Entertainment-Advance/Newhouse is concerned their playing field is level with GTE. It
was noted the field will not be level if GTE does not have to construct a facility. Ms. Rice
noted GTE could be required to pay Time Warner Entertainment-Advance/Newhouse for
providing certain items.
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In answer to a question. the City Attorney hoped the contract can be completed
before the end of this extension. It was recommended that staff indicate City wishes that
this contract be completed soon. The majority of the Commission agreed they were not
interested in producing commercial broadcasting on a second channel.
Resolutions
Res. #96-18 - Reauesting Florida Division of Alcoholic Beveraaes and Tobacco to issue a
soeciallicense for alcohol consumotion on-Dremi~~s onlv to the Harborview Center. and
requesting transfer of said license to the facilities caterer
The City Attorney indicated staff will distribute an amended resolution to not
transfer the license to the facility's caterer at this time. Ms. Rice said the City will hold
the license and GFS will hire servers. In answer to a question, the City Attorney said once
a caterer has been contracted, the City will ask the State to transfer the license to the
caterer.
OTHER CITY ATTORNEY ITEMS
Confidentialitv Aqreement regardina Camo Soule
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The City Attorney requested Commissioners sign a confidentiality agreement
regarding Camp Soule, agreeing not to divulge information regarding the appraisal until
after the property is purchased. Appraisals remain confidential for a certain length of time.
She said signing the agreement does not prohibit Commissioners from promoting the
project.
Aareement with Pinel/as County re Pinellas Trail
, The City Manager reported Pinellas County alerted the City last week that they have
rethought their proposal regarding extending the Pinellas Trail through Clearwater. Mr.
Baier said CSX has been discussing their concerns with the County regarding the trail's
planned route adjoining the railroad tracks. Concern was expressed the County should
have resolved this issue before moving forward with the plans. It was suggested the City
could consider a different trail route. It was noted the County already purchased the right-
of-way along this route.
It was suggested the City widen its sidewalks to 1 0 feet along East Street. Signs
at both ends of East Street could direct trail users to the location where the "sidewalk"
ends and "trail" begins. The City Attorney said that solution may not address CSX
concerns that pedestrians will be inside the gates. Mr. Baier said CSX wants additional
separation between pedestrians and the tracks. The City Attorney wished to review CSX
comments. Information regarding funding available for this portion of the Trail was
requested.
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Consensus was to pull this item from the March 21. 1996. agenda.
The Commission recessed from 10;47 to 10:59 a.m.
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City Manager Verbal Reports
The City Manager reported Commissioner Thomas' interns' report regarding the
Parks & Recreation Department will be added to Thursday's agenda.
Commission Discussion Items
Resolution re Proclamations - Thomas
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, The City Attorney said a policy already exists regarding proclamations and
recommended amending it rather than issuing a resolution. Concern was expressed the
, resolution would disallow a proclamation regarding Black History Month. It was noted the
resolution addresses all segments of society stating the entire system is open to all and the
City is not bigoted nor does it ignore anyone part of society. In answer to a Question,
concern \('!;:;:i expressed no proclamation had been issued in the past three years declaring
a Men's History Month. It w~s felt the City must be balanced and fair in its approach to
issuing proclamations. It was noted declaring a Men's History Month currently is not
disallowed and it was felt there is no need for this resolution,
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It was noted the proposed resolution states the City will issue a proclamation if one
is requested. It was suggested this issue be resolved when the City Commission reviews
their policies. A list of all recent proclamations was requested. It was noted
proclamations are issued when requested by organizations with local membership.
Other Commission Action
Mayor Garvev questioned if staff had received a response from Florida Power
regarding the City's request to annex their right-of~way. The City Manager said they have
indicated they are willing to cooperate. Mr. Shuford said they will annex right.of~way as it
is needed to avoid enclaves.
Commissioner Thomas referred to City stationery and recommended It be formal
and include the City Seal. It was noted some departments need to generate responses by
appearing less official. The majority agreed the City should use one style of stationery that
Includes the City Seal In blue. The current supply of stationery will be depleted prior to
use of the standard stationery.
Commissioner Berfield referred to a letter from Pat Sullivan regarding information
broadcast during C-Span's recent visit to Clearwater. A response was recommended. It
was also suggested Ms. Sullivan be commended.
Commissioner Berfield referred to correspondence from the McGuire law firm and
questioned if the City is In litigation on the issue contained in the letter. The City Attorney
indicated not at this time.
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Adjourn
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, Commissioner Johnson referred to a roquest from NACORE for 250 free rooms In
Clearwater ~uring their convention in Tampa,' The Mayor said she had been with the
organization and Indicated the City was excited they were meeting In Tampo. She
recommend!3d forgetting the letter which is '''way off bose.1I
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Mavor Garvey. said she had received a phone t:all this weekend regarding the huge
amount of seaweed on the beach and questioned City policy regarding private beache~
that cannot handle the quantity. The City Manager said the City does not clean private
beach. If property owners gather the seaweed at collection points, staff will schedule
extra pickups. Commissioner Thomas said the City cleans the beach north to Acacia to
the edge of the motels. The City Manager will review procedures to be certain staff Is ' ,
cleaning only public beach. Commissioner Clark questioned If City clean up services could
be offered at cost. The Mayor expressed concern about starting such arrangements. The
, City Attorney will review that option.
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The, meeting adjourned at 1 :17 p.m.
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