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11/06/1997 ~ : ',' .. \.~ " :.,). ~:/I , .. .' ~~' I :" ., r", " :", ~ . ,~::- f""'l'" . ~\ . '\"1 '-!.d.l;' .~\;: ,'"'j.' .l,j\ J' ,', ~,: j v/ .~ .'" .! ",-. .\=,1 : ,:; ~ ~ c ',; .; -:1."',' .,'>', I' ~'. '\ ). I . ,', ... ," . " ;::; '"~ . .,', .'~ " . . ~" ",l" ". .,' I ':.': ' " , , " , '. , ", ~:' . ~ J u .',' " , , " , ',' . ' ,'" , .. ' ;"" +. CITY COMMISSION SPECIAL WORK SESSION CITY OF CLEARWATER November 6, 1997 Present: Rita Garvey J. B. Johnson Robert Clark Ed Hooper Karen Seel Michael' J. Roberto Kathy S. Rice Pamela K. Akin Cynthia E. Goudeau Patricia O. Sullivan Mayor/Commissioner Vice-Mayor /Commissioner Commissioner Commissioner Commissioner City Manager Deputy City Manager City Attorney City Clerk Board Reporter The meeting was called to order at 9:35 a.m. at the Municipal Services Building to determine criteria for prioritizing Penny for Pinellas projects. In Spring 1997, County voters approved an extension of the "Penny for Pinellas" infrastructure sales tax for a second 1 O-year period from 2000 to 2010. According to Pinellas County estimates, the City will receive approximately $101. 15-million of proceeds over the 10-year period. Recommended projects reflect the Cityts needs and total $96.9- million, leaving a $4.25-million unallocated reserve: 1) addition/improvement Fire Training Facility & Upgrade Fire Training Tower - $544,500; 2) extension & repaving fire training ground track - $100,000; 3) Memorial Causeway Bridge replacement - $13-million; 4) Myrtle/Ft. Harrison Avenues widening - $225,000; 5) Druid Road widening - $12-million ; 6) traffic signal mast arm installations - $2-million; 7) intersection improvements - $1 .4- million; 8) pedestrian bridges - $400,000; 9) variable traffic message boards - $200,000; . 10) Mandalay Avenue streetscape project - $750,000; 11) Gulfview Boulevard streetscape project - $1-million; 12) Baymont Street streetscape project - $200,000; 13) Papaya Street pedestrian mall project - $250,000; 14) land purchase - Magnolia Falls property - $500,000; 15) North Greenwood recreation complex - $2-million; 16) North Greenwood recreation complex pool - $1-million; 17) Ross Norton recreation complex - $2-million; 18) Salls lake Park - $300,000; 19) Moccasin lake Nature Park - $200,000; 20) Morningside recreation complex - $2-million; 21) Cliff Stephens Park - $220,000; 22) Forest Run Park restroom facilities - $100,000; 23) Cherry Harris Park - $100,000; 24) Woodgate Park improvements - $150,000; 25) SR 60 corridor beautification project - $250,000; 26) recreation trails - $1.5-million; 27) athletic practice field - $300,000; 28) McKay Playfield renovations - $150,000; 29) lake Chautauqua Park North - $400,000; 30) lake Chautauqua Park South - $180,000; 31) renovation of existing recreation centers - $500,000; 32) North Clearwater nature park - $300,000; 33) infrastructure facility for Parks & Recreation facilities & nursery - $2.5-million; 34) Main Library - $12-million; 35) library branch expansion - $1.5-million; 36) North Greenwood Branch Library - $800,000; 37) new fishing/public access piers - $580,500; 38) City-wide geographic information system - $1.5-million; 39) Memorial Causeway Civic Center - $7.3-million; 40) Kapok recreation & storm water retention area - $11-million; 41) stream channel protection - $4- million; 42) downtown storm outfall pipe - $1.5-million; 43) Harbor Bluff waterfront park - I \ I I , ( msw1197 1 11/06/97 " ' ::;0 '~'T[J;";:"'!':%;:":;',~::':,;;;;?i\::/\cL'}\!',;;:/Y':lt~;i'L,:,; ",,\ ,.' ),,<~,':', .\I....~.:'>.,:;..::.,;...~C:':~...:.~:::,c,~.>:<;..'..~:,:.<, c. ' ,.' "",'~: . " . . I ." -.' . ',' ,". '. .' '" . . . . < . '. ." ~" :.', ,','",' :.,,' '~,' ',: ' , " '.'. :', :':,::::. :,,'.. ;":,' ..'.j:: .' . :;' ',~ ,~.. :" ': ': ..' ' '. . " r ::'" ',:', ,,' ' .;, ',' ,'", "''':'':''~;:~''':'''",:~:i'':'\'':'.\;:''':'''h~,~ ,:,.",;.,:,} ,',,' '",.. ,"", ,,' " " ,.'. ;,'. ',",) ';':,': : ,::":'/~':'/;',,:.<,\;';' " . ::-"" ' ..", ',.:' '!' ," ,<:".:,:~,::,"'~: >":~: ~.:CI:II':.'.".:.';':'...t,~" .~.. ..I..:..,...."\: l' ~ $2-million; 44) economic redevelopment & environmental assessment & abatement - $5- million: 45) Long Center - $1-million: and 46) Ruth Eckard Hall - $2-million. The City Manager noted the need for City Commission feedback to prioritize projects planned for the extension of the Penny for Pinellas. Extension funds will become available in 2001. The City wants to leverage these funds with other sources. He recommended the City Commission consider development plans and CIP (Capital Improvement Projects) for downtown, Clearwater beach, and Gulf-to-Bay Boulevard. The effect of the project on quality of life issues are important. Organizational and Employee Development Director Pam Skyrme recommended the Commission consider a variety of issues when determining the priority of each proposed Penny for PinelJas project. Dr. Skyrme reviewed suggested Quality of Life Criteria: 1) Economic Impact on Community - staff to provide statistics and information regarding economic impact of similar projects elsewhere and forecast economic impacts on Clearwater including: a) number of value added jobs; b) impact on property values; c) potential tax revenues due to increased valuation; d) higher utility usage; e) increased user fees to offset operating costs; 2) Impact on Tourism - how project will increase tourism or create reasons to visit Clearwater. Staff to project the number of people to be attracted to the area and the resulting number of filled hotel beds: 3) Actual or Perceived Impact on Public Safety - how project will reduce crime and traffic accidents, improve neighborhoods, create safer streets, or change perceptions of community safety: 4) Aesthetics - how each project C:~:) affects City's appearance. Staff to determine how each project defines Clearwater's character or impacts specific section or neighborhood; 5) Scale of Benefit - how project benefits community, neighborhood, or entire City. Affected area to be defined and benefits explained; 6) Synergy - how project relates to other systems or projects. Related and affected systems or projects to be listed and relationships explained; and 7) Promotes ComprehensJve or Strategic Plans - if project involves more than one issue, e.g., watershed management would not qualify, while neighborhood plan with zoning, traffic, and streetscaping issues would. Staff to report how project promotes or supports a larger focus. It was noted quality of life is a relative term. It was felt public safety and attention to flOOding are paramount. The City Manager recommended the City consider what attracts tourists, makes them feel safe, their modes of transportation, and how to present a clean image. The importance of a safe Citywide environment was noted. It was stated low crime rates attract tourists and economic development. The City Manager recommended the City Commission focus on the Gulf-to-Bay Boulevard corridor tourists use as they travel into Clearwater. The first and last impressions of the City are important. It was suggested Pinellas County, FDOT (Florida Department of Transportation), and business owners also participate in upgrading Gulf-to- Bay Boulevard. The City Manager said attracting businesses, tourists, and residents are compatible goals. The Commission needs to consider how residents and visitors will use proposed facilities. . Deputy City Manager Kathy Rice said some items currently on the \~ msw1197 2 11/06/97 f , i I ! ~ [ I, The Commission recessed from 10:05 to 10:25 a.m. ~ Penny for Pinellas list may not meet the criteria. Other projects may need to be added. Public Hearings will be held regarding all changes to the list. The City Manager recommended the Commission consider the "big picture. n Suggested Financial Criteria for the Commission to consider: 1} Total Cost of Project Paid out of Penny for Pinellas . cost of project as submitted for Penny for Pinellas. If project leverages dollars from other sources, total project costs also to ba presented; 2) Direct Leverage of Other DoUars - percentage of total project costs to be paid by non-City sources; 3) Future Funding Requirements - amount and type of new allocations required for project such as operating expenses, maintenance costs, personnel, etc. Costs covered by reallocation of existing resources to be listed; 4) Alternative Funding Available - list of alternative funding sources for each project. Indicates if use of other sources wilt delay project. If delay expected, staff to identify length and reason; 5) Generates Other Revenue - if project will generate revenue, determines percentage of operating costs those revenues will cover; and 6) Cost of Project Estimated Accurately - states if Penny for Pinell~s cost estimates are accurate and include expenses for related studies, planning, etc., and identifies those costs. (.'."~ (- ,~,,", . i ~:., \ In response to a question, the City Manager suggested the City Commission adopt a rating system. He recommended obtaining feedback from the public. It is important to consider the value of each project to the whole community. It was recommended Public Hearings regarding changes to the Penny for Pinel/as list include increased publicity. The City Manager noted the schedule for many projects may depend on other funding sources and grants. The importance of coordinating projects with other government agencies was noted. For exalTlple, FOOT has scheduled to repave Gulf-to-Bay Boulevard in the Spring. The City Manager noted the importance of the City partnering with other agencies to stretch funds. Concern was expressed the future maintenance and operating cost related to a project be considered. The City Manager suggested the City could partner with a social service agency to provide services at new recreation centers. The City Manager said the City can only estimate future construction costs. Modifications to projects prior to construction will cause changes. It was recommended the City take steps to rectify current problems by developing accurate data regarding the location of buried utilities. For each project, staff will address: 1) Unfunded Planning and Construction Costs such as temporary employees and design and development studies; 2) Operating Costs after Compfetion including the cost and number of new FTEs (Full-Time Equivalentt and maintenance expenses; and 3) Other Information such as the 1997 assessed value of land taken off tax rolls, property taxes collected in 1997. economic benefits, revenues, etc. It was recommended the cost of bonding and internal borrowing also be considered. The City Manager said staff will attempt to provide the City Commission with the big picture, including a review of public feedback. It is important that all costs be considered. ~) msw1197 3 11/06/97 t I ( t f " " ;, f;t~:\;i;~~~1t\t(ifqi:::?:i{Wr}~~:I::: . ""t 'c.' .' 'J " ':.'" " " ,;c, '.1' l' y ( '. '"i I J; .~'! ',' " ".1 i\/,.r /:.< :'. " ""\1>' I.,~!" .: h . "^,,' 'I,"~ , \ ..< " Concern' wasoxpressed bo'ndlng future Penny for Pinellas appropriates pennies from the total. ~'T \ :~, + . , ~ r~!,~:J " . . Dr.. Skyrme will assign weights to tho criteria and provide a scale for the City Commission to use hi prioritizing Penny for Pinellas projects. ... '<".' . . . . . Adjourn ;:d, \ "':"". .The meeting adjourned at 11 :00 B.m. '., .'c L' 'h'~' . }...... 'r l ,,':, ~. - '..,': ~< ~~<>; ,J ~;:~. ';~: ' , '1 \' .', ~<'~~',/ ~ ~ .;t" > ~ .. ", ~;Y' .;' ~. ',t. , ~. . " 1, : ~-: < 'l ,t , i : .,1 "~,O I,,' , , ..' ~: I. " , , t'l ;- ., ., ~ ';:\, ' 1'.' /..... ,. '" ," ;:.Cc " ~j>:\'l' . ~~~ '.:' l ", " . , "/I . ",' I' ;.... 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