06/03/1997 (2)WORKS. SSION
City Commission Worlcsession Minutes
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CITY COMMISSION BUDGET WORKSHOP
CAPITAL IMPROVEMENT PROGRAM
CITY OF CLEARWATER
June 3, 1997
Present:. Betty Deptula City Manager
Rita Garvey Mayor
Bob Clark City Commissioner
Ed Hooper City Commissioner
J. B. Johnson City Commissioner
Karen Seel City Commissioner
Bob Keller Assistant City Manager/Economic Development
Kathy Rice Deputy City Manager
Tina Wilson Budget Director
Brenda Moses Board Reporter
The meeting was called to order by Mayor Rita Garvey at 9:30 a.m. at the
Main Clearwater Library in the Adler Room, Clearwater. The purpose of the meeting
was to review City department presentations of operating reductions and
enhancements for fiscal 1997198.
City Manager Betty Deptula referred to a binder with detailed budget
information listing projected future projects. She noted that.Penny for Pinellas funds
were not included in the statistics. Many of the projects listed, as well as the
format in this year's book, were in last year's book. Items shown in bold were new
or revised items. Bonding issues and the Penny for Pinellas were discussed relative
to the City's portion of revenue for the proposed Memorial Causeway Bridge. The
1996197 CIP totaled $36.6 million. The coming year's projection is $33.1 million.
It was noted that there will be some fluctuation in Penny for Pinellas and general
fund moneys due to the way enterprises spend funds. The CIP expenditures were
reviewed by function and department for fiscal 1997198 through fiscal 200212003.
It was noted that rarely will a CIP item appear for the first time in the year of
consideration. It is the responsibility of the department director charged with
delivery of specific City services to anticipate the need for CIP expenditures in
advance of having to initiate projects. This enables the development of a long range
financial plan to fund those needs.
Ms. Deptula briefly reviewed and summarized each department's budget
proposals. Department Managers attended in order to answer questions.
PUBLIC SAFETY - Police Protection:
Police Computer Network - 91127
Computers will be obsolete in future years, making it necessary to upgrade
them to meet current technological needs. Although no impact will be incorporated
in the budget over the next 2 years, plans are in place for the year 1990/2000 to
upgrade the computers.
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Beach District Substation Renovation - 91134
This project has been funded in the current year. The amount previously
allocated to this project was reduced to allow funding of the South Greenwood
Neighborhood Patrol Substation in FY 97198. Major renovations and construction
are necessary to bring this facility up to acceptable standards for continued
operations. The existing facility is currently being reviewed to determine whether
the Police Department will continue to operate from this facility, or be provided
another facility at a different location on the beach. It has been suggested at mid-
year to move these funds to the Countryside Substation, and fund this project next
year.
s
Radio Communications Tower Link - 91137
This funding is current funding that is available to link the main station with
the south radio tower for Countryside Substation expansion.
Countryside Substation Expansion - 91138
The funds originally in the beach district substation last year are being moved
to Countryside, eliminating the money that had been requested for 1999. The funds
are toeing used this year, and the Police Department is currently in the planning
stages.
r'te' City Driver Training Facility - 911 xx
This project is for the development and construction of a City-wide driver
training facility at the Patterson Road site, which the City already owns. Courses
will be offered for the enhancement of driver activities for all City employees. Other
I public safety agencies in the area could also utilize the facility.
Old Clearwater Bay Neighborhood Patrol Substation - 911 xx
This project has been moved to fiscal year 1999/2000. The project would
provide for either the purchase of an existing property, or the purchase of a parcel
of property on which to build a new substation, to include startup costs for
furniture, telephone and computer systems and security needs.
Mobile Command Operations Center - 911 xx
As part of strategic enhancements, the Police Department has requested a
special purpose vehicle that could be used for a variety of purposes associated with
potentially dangerous situations. It was suggested putting this project off for one
year. Another suggestion was to review this particular item at the end of today's
meeting before making a final decision. As special events and activities throughout
the City increase, should there be a traffic fatality during a major special event, it
will create major problems. The beach mobile substation vehicle was converted into
a traffic homicide investigation vehicle, which doubles as a mobile command post.
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Traffic Homicide Investigation Vehicle - 911 xx
The current traffic homicide investigation vehicle doubles as a mobile
command operation vehicle. The vehicle is 10 years old and within the next few
years it will need to be replaced. This type of vehicle is designed to transport
additional equipment, other than what is generally used, to the scene of the
incident.
Hostage Negotiator Vehicle - 911 xx
The current hostage negotiator vehicle was acquired from the Fire
Department. That vehicle was an excess EMS transport vehicle which was
converted to a special purpose vehicle for hostage negotiators. It is anticipated that
the vehicle should be replaced by fiscal year 199912000.
Replacement of Detective Vehicle Fleet - 911 xx
it was noted that normally when a department purchases a vehicle, it must
be paid for with cash. Garage charges are accumulated to replace the vehicle. An
exception was made several years ago when vehicles were purchased. The City did
not begin charging itself for replacement of that fleet. This charge is scheduled for
fiscal year, 200012001.
South Greenwood Neighborhood Patrol Station - 911 xx
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In conjunction with the Community Service Foundation, the Police
Department will apply for funding for a multi-purpose facility. This facility would
include a permanent police substation in South Greenwood. CDBG funds could not
be used for the Police Department's portion of this facility.
PUBLIC SAFETY - Fire Protection:
F
Major Fire Apparatus Refurbishment - 91213
This project is for the refurbishment of Fire Department vehicles and
equipment
Fire Engine Replacement Program - 91218
This program is to replace a fire engine built in 1966. At the time of
replacement, the vehicle will be 33 years old. Replacement of a 1974 vehicle,
which will be 26 years old, is slated for fiscal year 200212003.
Emergency Operations Center - 91220
This project allows for additional emergency. equipment for the City's
Emergency Operations Center.
' EMS Capital Equipment - 91221
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The City puts money aside for the procurement of capital equipment for the
EMS system, as per the County EMS agreement, The equipment includes vehicles,
life packs, radios, stretchers, splints and other equipment.
Facilities Automation - 912xx
This project, slated for mid-year, involves existing funds for computer
equipment and establishment of electronic communications between all Fire
Department facilities.
Stores & Supplies Building - 912xx
This project involves the construction of a prefabricated building on the Fire
Training Grounds for storage of all Fire and EMS supplies for the Fire Department's
emergency operations. Funding will be partially reimbursed by the County.
TRANSPORTATION - New Street Construction:
Highland Avenue Widening - 92140
This project involves the widening of Highland Avenue to 3 lanes between
Gulf-to-Bay Boulevard and Sunset Point Road to increase capacity. This project is
already underway.
Drew Street Widening - 92141
In conjunction with the Florida Department of Transportation, improvements
are being planned for Drew Street east of Northeast Coachman. This project was
originally established in fiscal 1990/91 and no increase of existing operating costs is
planned.
Landmark Drive Extension - 92145
Landmark Drive from Enterprise Drive to Lake Chautauqua Park is scheduled.
Due to public input and opinion regarding extending the park to Union Street,
funding slated for that extension will be utilized for the Beach Streetscape Project
instead.
Druid Road Widening - 92146
This project allows for the improvement of Druid Road to 3 lanes from
Alternate U.S. 19 to U.S. 19. Funds will be obtained from the gas tax up to fiscal
year 1998/99.
Beach Streetscape Projects - 921 xx
The Beach Streetscape projects include reconstruction and rehabilitation of
Baymont Street, Papaya Street, Mandalay Avenue, and Gulfview Boulevard.
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Enhanced street furnishings, landscaping and roadway improvements are Included in
these projects.
TRANSPORTATION - Major Street Maintenance:
Paving Unpaved Streets - 92258
This project involves paving unpaved City streets in various areas of the City
to comply with City Code.
Traffic Calming Program - 92259
This project promotes traffic calming in Clearwater neighborhoods. Plans are
to enforce traffic methodologies rather than utilization of Police Department staff.
Street Maintenance and Resurfacing - 92280
This project prevents deterioration of City streets and adheres to a 10-year
{ maintenance cycle. It is primarily paid for by road millage.
TRANSPORTATION - Sidewalks:
Civic Center/Marina Crosswalk - 92337
This project has current funding, however is pending DOT's final decision
regarding turning over the roadway to the City. Upon their decision, a lighted
crosswalk with signal across Causeway Boulevard between the City Marina and the
Memorial Civic Center will be installed.
Sidewalks - New - 92338
New sidewalks will be constructed where none currently exist. This project
also includes replacement of existing sidewalks to maintain public safety and
access.
TRANSPORTATION - Intersections:
City-wide Intersection Improvements - 92559
This project maintains a level of service for City intersections to facilitate
traffic flow.
Signal Renovation - 92552
Substandard signalized intersections will be renovated to increase safety and
reduce liability.
New Signal Installation & Renovations - 92553
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This project will include consideration of the Myrtle Avenue and Fort Harrison
Avenue intersections regarding new signalization and renovations of existing traffic
signals to better meet traffic flow. New signalization will be In the form of mast
arms. Back-lit signs that illuminate street signs will be installed.
Intersection Improvements - 92555
This project includes major intersection improvements to facilitate traffic flow
and increase capacity of the intersection. Specific projects in fiscal 1997/1998
include Myrtle Avenue and Ft. Harrison Avenue intersections, which are in the
preliminary stages.
TRANSPORTATION - Parking:
Parking Lot Resurfacing - 92630
Funds for this project are for resurfacing of City parking lots as deemed
necessary.
Parking Garage Maintenance & Repair - 92632
This project provides for maintenance and repair of City-owned parking
garages.
Downtown Parking Facility 926xx
It was noted due to the Garden Avenue Parking Garage's capacity of 85%,
there is a need for long-term parking when on-street parking and private off-street
facilities are not adequate.
Revenue Control Equipment System Upgrade - 926xx
The current revenue control equipment for the beach parking lots and
downtown parking garage is aging and becoming obsolete as well as difficult to
maintain. This project is being paid for by the parking system.
Parking Lot Improvement - 926xx
This project is primarily to increase the aesthetics to parking system parking
lots. Improvements include parking meter and sign upgrades.
MISCELLANEOUS ENGINEERING:
North Greenwood Business Area - 92816
Improvements in street lighting, pedestrian traffic and construction of parking
lots in the North Greenwood business district are scheduled.
Memorial Causeway Bridge Replacement - 92820
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The replacement of the Memorial Causeway Bridge is scheduled in
conformance with the requirements of the Florida Department of Transportation and
the Federal Highway Administration. This project will alleviate significant delays
and back-ups of vehicular traffic on State Road 60. Some reimbursement will be
received from the State and the Penny for Pinellas.
Miscellaneous Engineering - 92822
These funds allow for various miscellaneous charges relative to capital
projects.
Bridges, Docks and Seawall Renewal and Replacement - 93470
Annual funding for this project provides for the continuous maintenance of
the City's 18 bridges and several thousand feet of seawall at street ends.
Engineering Computer Upgrade - 94712
Computer hardware and software upgrades are necessary to maintain
compatibility with consulting engineers, and provide current engineering drawings
and future GIS data for other departments.
Airpark Master Plan Improvements - 94713
These funds allow for the maintenance of existing facilities and installation of
major improvements to the Clearwater Airpark.
Harborview Center
Funds were slated in 1993194 for the refurbishment and restoration of the
Harborview Center. Plans include a shopping, restaurant and convention center.
The meeting recessed at 10:30 a.m. and reconvened at 10:45 a.m.
Stevenson Creek Improvements - 96102
The City is halfway through a rate study regarding stormwater
improvements. Funding for this project was established in 1987 for phased
improvements to Stevenson Creek along the main branch from Pierce Street to St.
Thomas. Channel widening, lining and environmental treatments were originally
planned.
Stormwater Quality Improvements /Property Purchases - 96103
Funding for this project allows for the improvement of stormwater quality in
the City. Future sewer system needs are anticipated, including new structural
modifications and water quality monitoring, retention lakes and land acquisitions.
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Habitat Restoration & Improvement - 96105
This project includes removal of undesirable vegetation from the City's man-
made and natural waterways, as well as monitoring whenever necessary to improve
water quality and public safety.
Pollutant Storage Tank Removal/Replacement - General Fund - 96108
Funds for this project include compliance with the Florida Department of
Environmental Regulations in relation to the City's pollutant storage tank locations.
Reducing the potential risk of groundwater contamination is essential to protection
of potable water wells.
Downtown Lake - 96109
This project is under consideration for a feasibility study to create a regional
water quality lake system for the treatment of stormwater.
Groundwater Quality Protection - 96111
Assessment of City-owned properties to determine whether contaminated
soil and groundwater exists requires funding to protect all natural recharge areas.
The project would include site clean-up.
Pollutant Storage Tank Removal/Replacement - Fire Station #6 - 96113
Replacement of fuel tanks and clean-up of any groundwater contamination at
Fire Station #6 is planned.
Storm Drainage Renewal and Replacement - 96118
Funding for City-Wide repair, rehabilitation, or replacement of storm drainage
lines, structures and fixtures is necessary.
PUBLIC SERVICES - Water System:
Reclaimed Water Distribution System - 96739
The Master Plan for the reclaimed water project is forthcoming in July of
1997. The purpose of this project is to provide adequate quantities and qualities of
water services to all Clearwater customers. Irrigation conservation must be
considered. Discussed ensued regarding which neighborhoods want reclaimed
water and which areas should be dealt with first.
ENGINEERING/PUBLIC SERVICES - Sewer System:
Sanitary Sewer Extensions - 96630
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,In order to provide optimum levels of sewer service, this project extends
sanitary sewer service to property owners in Clearwater.
Sanitary Utility Relocation Accommodation - 96634
This project will ensure that funds are available for roadway improvements
when needed.
Laboratory Upgrade - 96645
Funds are slated for upgrading the capability of existing gas instruments to
meet State and Federal testing requirements for wastewater, stormwater treatment,
potable water and environmental monitoring.
Morton Plant Pump Station Replacement - 96652
There is an increasing demand on the existing sanitary pumping station at the
Morton Plant Hospital Complex. The pump station will require replacement or
relocation due to necessary improvements and maintenance access. This project is
temporarily on hold.
Facilities Upgrade and Improvement - 96654
This allows for continuous funding for future improvement of the City's AWT
plants.
WPC Pre-Treatment Program - 96655
. Funding for this project ensures compliance with current laws regarding
sanitary discharge pretreatment programs.
Laboratory Building - 96656
This project.allows for the construction of a new laboratory building at an
AWT facility to consolidate the 2 existing laboratories into one large centralized
laboratory.
Chlorine Handling & Storage Facilities - 96658
This project provides for the construction of a new chlorine storage and
handling facility at the Northeast AWT facility in fiscal year 1998199.
Compactor - 96659
Funds are currently available for the disposal of unsanitary materials removed
from sewage. It is necessary to conform to local government guidelines.
East AWT Facility Sea Wall - 96661
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Construction of a sea wall on the shoreline at the East wastewater treatment
plant to prevent structures from erosion is necessary.
Digester Cleaning, Marshall Street & Northeast AWT Facilities - 96662
This is continuous funding to maintain the proper operation of the City's
system for treatment of sludge, as required to meet regulatory agencies'
requirements.
Portable Lift Station - 96663
A portable lift station is necessary to ensure the quick response to electrical
or mechanical lift station failures for unattended sewage bypass pumping
operations.
Water Pollution Control Renewal and Replacement - 96664
This project provides for maintenance of water pollution control plants
throughout the City.
Sanitary Collection & Transmission Renewal and Replacement - 96665
Funding for this- projects allows for continuous protection and improvement
of water quality resources in interior and coastal areas of the City.
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Front-end Loader - 966xx
Funding will be used to remove sludge and other materials from WPC
facilities.
Rotary Screen Sludge Thickener - 966xx
Funding includes upgrading the sludge thickening capabilities at the
Northeast AWT facility through design and construction of a sludge thickening
facility in fiscal 1998199. It was noted that the City is in the midst of a solid waste
sewer system master plan in order to effectively plan various projects such as this
one.
Northeast AWT Carousel - 966xx
Construction of a new carousel and aeration system for organic treatment at
the City's Northeast AWT facility is scheduled for fiscal year 1999/2000 to provide
Clearwater citizens with quality refuse water.
Holding/Storage Building - 966xx
This project involves funds for the design and construction of a sludge
storage and handling facility for bio-solids.
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Bio-Solids Improvements - 966xx
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Replacing and upgrading existing bio-solids equipment at the City's bio-solids
processing facility is scheduled for fiscal year 199912000.
City-Wide Aerial Photography - 96516
Future funding for maintenance of current aerial photography of the City is
slated for fiscal year 199912000. This photography is used by the public and
several City divisions for informational and planning purposes.
LEISURE - Marine Facilities:
Utilities Service Replacement - 93413
This funding is for continuous maintenance and repair of utilities at the City's
Municipal Marina and Island Estate Marina.
Dock Replacement and Repair - 93429
Most of the work for the continuous repair or replacement of deteriorated
docks at municipal docking facilities and Island Estate Marina has been done in-
house.
( Waterway Maintenance - 93436
Funding for this project is for continuous repair or replacement of
deteriorated City-owned aids to navigational and informational signage at City-
owned waterways.
Seminole Launch Ramp Dredging - 93443
Funding provides for repair and replacement of floating docks, ramp areas
and pilings, as well as maintenance and operation of the sewage dump station at
the Seminole Launch Ramp.
Bridges, Docks and Seawall Renewal and Replacement - 93470
This project is for funding of continuous maintenance for the City's 18
bridges and seawalls. This project is partially shared with the Engineering
Department.
Fishing Piers - 93487
Existing funds are available for the construction of concrete fishing piers on
the west end of the Memorial Causeway Bridge. It was noted that coordination of
construction of fishing piers with the County is needed in order to eliminate
E " unnecessary allocation of funds.
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Fuel System Replacement & Repair - 93490
Annual funding is slated for the continuous repair and replacement of
deteriorated fuel lines and other items at the Municipal Marina.
Pier 60 Maintenance - 934xx
At mid-year funds will be set aside for the continuous repair and replacement
of electrical services, water service, fire protection equipment and structural
components of the pier.
Marina Restroom Renovation - 934xx
Funds allocated for this project are for renovation of the Municipal Marina
men's and women's restrooms.
LEISURE - Libraries:
Books and Materials Collection - 93521
Acquisition of books, publications and related materials for the Main, East,
Countryside, North Greenwood and Beach Libraries, and the Library Cooperative is
included in this project.
Checkpoint Self-Checkout System-for Circulation - 93522
Some of the funds allocated for new carpet for the Main Clearwater Library
will be utilized to fund the self-checkout system at the Main, Countryside and Last
Libraries. This project will provide more staff time to provide better customer
service.
It was noted that the recommendation from the Main Clearwater Library Site
Selection Task Force regarding a site for the New Main Clearwater Library will be
forthcoming at the July 17, 1997 City Commission meeting.
The meeting adjourned at 12:00 p.m. and reconvened at 1:15 p.m.
LEISURE - Land Acquisition:
Parkland Acquisition - 93111
Funds are allocated for the purchase of land for open space and recreational
facilities.
LEISURE - Park Development:
Concrete Sidewalk and Pad Repairs - 93204
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This is annual funding for the removal and replacement of damaged concrete
sidewalks and pads in various parks throughout the City.
Countryside Recreation Center Furnishings - 93205
This project includes acquisition of the furniture and equipment needed to
complete the Countryside Recreation Center.
Roller Hockey Facility - 93206
Roller hockey facilities funding at multiple sites over the next few years is
scheduled. Some locations may include Ross Norton Park, McMullen Tennis
Complex, Frank Tack Park and Forest Run Park. Future funding will be primarily for
maintenance of the facilities.
Softball Complex Development - 93208
Funding for this project comes from current infrastructure tax for the
development of 3 softball complexes adjacent to the E. C. Moore Complex-West.
Del Oro Park Renovations - 93209
Existing funds are in place for the renovation of Del Oro Park.
McMullen Tennis Complex Building/Restroom Renovations - 93211
Existing funds are available for renovations of the McMullen Tennis Complex
Building and restrooms and shower facilities.
Recreation Path - 93212
Current Penny for Pinellas funds are slated for the construction of recreation
paths for walking, jogging, roller blading and bicycles which will connect City parks
and greenways within the City.
Grandstand and Bleacher Renovations - 93213
Funds will provide for the renovation of wooden grandstand at Phillip Jones
and Countryside Sports Complex and repair of other bleachers at various sports
facilities throughout the City.
Phillip Jones Clubhouse Expansion - 93214
This project is for annual funding for the expansion of the Phillip Jones
Clubhouse.
Tennis Court Resurfacing - 93229
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In This is annual funding for regularly scheduled resurfacing of tennis courts to
prevent their deterioration.
Playground Equipment Replacement/New - 93230
Funds are for the phased replacement of major playground equipment and
new equipment at the City's 27 playgrounds when needed.
New Parking Lots - 93249
This project funds improvements to parking facilities at various recreation
sites throughout the City. Sites include the Countryside Sports Complex in Fiscal
year 1995196, Frank Tack Park in fiscal year 1999100, David Martin Soccer Field in
fiscal year 1998199, and Jack Russell Stadium in fiscal year 2001102.
Fencing Replacement Program - 93262
Funds are allocated annually to ensure maintenance and/or replacement of
old, worn or rusted fencing at various City recreational sites.
Light Replacement and Repair - 93269
Annual funds are required for replacement and repair of lighting systems,
poles, service panels, and wiring at various parks and recreation sites throughout
the City.
Sand Key City Park - 93282
Existing funds are available for the development of a new park on south Sand
Key, east of Gulf Boulevard.
Jack Russell Stadium/Carpenter Complex Infrastructure Repairs - 93285
Funding for this project included necessary repairs for the stadium and
Carpenter complex. Repairs will include structural repairs for the metal supports,
roof and concrete portions of the stadium, and for painting the structural steel and
roof.
Parking Lot Resurfacing and Improvements - 93286
Annual funds are necessary for regularly scheduled resurfacing and
improvements of parking lots to prevent deterioration.
Lake Chautauqua Park - 93295
Current available funds will allow the phased development of a passive park
on property purchased with a grant from the Department of Natural Resources. The
,?.`, 'd project is expected to be completed in October of 1997.
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Clearwater Beach Aquatics Park and Pool - 93296
Current funds are available to provide for the design and construction of a
mini-aquatics park and pool to be built east of Mandalay Avenue and north of the
tennis courts at the Clearwater Beach Recreation Complex. Parks and Recreation
staff suggested that moneys that were slated for 2 shelters, one at King's Highway
and one at Wood Valley, could be utilized for costs associated with the pool.
Discussion ensued regarding whether or not to heat the pool year round, and future
costs associated with this project.
Cooper's Bayou Park - 93297
Current funding provides for the development of Cooper's Bayou Park on
Bayshore Boulevard.
Picnic Shelters - 93298
Existing funds are available to complete the construction of new picnic
shelters at Wood Valley, Kings Highway and Countryside.
Northeast Coachman Park - 932xx
Funding slated for fiscal year 1998199 includes construction of a picnic area
and parking for Northeast Coachman Park, located on the southwest corner of Old
Coachman Road.
McMullen Tennis Complex - Soft Courts - 932xx
Construction of soft tennis courts at the McMullen Tennis Complex is slated
for fiscal year 1998199. One additional maintenance person will be required for this
project.
State Street Park - 932xx
This project provides for the development of a new park on the northeast
corner of State Street and Betty Lane, consisting of 2 tennis courts and other
facilities.
Ross Norton Park - 932xx
f=unds for this project will provide a replacement basketball court and
renovations to the recreation center building at Ross Norton Park.
D. D. Davis Park - 932xx
Funds will provide for the development of a new park south of Marlo
Boulevard and east of the proposed Landmark Drive Extension,
Countryside High Practice Field Renovations - 932xx
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1f Funds will provide for the renovation of the practice fields north of the
Countryside High School Stadium. Recommended funding sources are to be
determined.
Swimming Pool Renovations - 932xx
Infrastructure taxes beginning in fiscal year 1998199 will provide for a
renovation study and costs for various pools throughout the City. Improvements
include leisure pool enhancement and long-term maintenance needs.
Cultural Arts Workshop Replacement - 932xx
It was noted that the Cultural Arts Workshop facility on Drew Street is in the
path of scheduled County roadway improvements. It is doubtful that the County.
will reimburse the City for any associated costs for a new Cultural Arts facility.
Funding sources are to be determined.
Recreation Portable Stage (Showmobile) - 932xx
This project will fund the purchase of a portable stage unit that can be
transported throughout the City to various parks and recreation events. The stage
can be used for special events and many other public functions.
r^C=?, Disc Golf Course Renovations - 932xx
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Renovation of the 2 disc golf course located at Cliff Stephens Park and
Northeast Coachman Park, as well as the addition of 1 new course is planned.
Countryside High School Ballfield Restrooms - 932xx
Construction of new restroom facilities for participants using the Countryside
High School baseball field is planned.
Cultural/Social Recreation Center - 932xx
Originally, the first floor of the Harborview Center was to be used for a
downtown recreational center and cultural facility. It was suggested that upon a
decision for the new Main Clearwater Library, a cultural center could be incorporated
into the library.
Skateboard Parks - 932xx
Over the next 5 or 6 years, 3 skateboard parks would be constructed to
include parking and restrooms. These parks would be unattended, but would require
maintenance of the grounds and facilities. It was suggested planning before
beginning construction in October of 1998.
Marshall Park Renovations - 932xx
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Renovation of the Marshall Street Park, including the replacement of existing
picnic shelter, an additional picnic shelter, new.restrooms, a recreation path,
decorative light poles, picnic tables and other park amenities is in the planning
stages.
Clearwater Beach Pinellas Trail Spur - 932xx
Funding is to be determined for a trail spur off the Pinellas County Trail from
Turner Street to Clearwater Beach via the Memorial Causeway in the year 2000.
Pinellas Trail Amenities - 932xx
This project provides for additional amenities to the Pinellas Trail portion that
will run through Clearwater. Amenities would include landscaping, water fountains
and restrooms.
Crest Lake Park Master Plan - 932xx
Updates to Crest Lake Park are planned. It was noted that Crest Lake Park is
one of the most visible parks in the City, and aesthetically enhancing the Gulf-to-
Bay side of the park was suggested.
Moccasin Lake Nature Park Improvements - 932xx
Beginning with fiscal year 1998199, a master plan should be in place for
improvements and repairs of this 15-year old park. It was noted that this park is
widely used by schools, residents and tourists.
Coachman Bandshell Renovations - 932xx
Funds will be used for the renovation of the bandshell roof and stage area so j
that events can be better accommodated at this facility.
Cleveland Street Linear Park - 932xx
This project will allow for a park on the north side of Cleveland Street from
Myrtle Avenue and North Prospect Avenue. It was suggested pushing this project
back one year.
Island Estates Playground - 932xx
The development of a vacant City-owned lot located on the south side of
Windward Passage on Island Estates is planned.
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Allen's Creek Rehab Project - 932xx
Park Improvements on the east side of Hercules at Lakeview Avenue would
include playground equipment, benches, sidewalks, landscaping, fencing, signage
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and other items. Funding is to be determined. This project is being done in
cooperation with the County.
LEISURE - Park Beautification:
Bayfront Park Renovations - 93316
This project has been on hold and future Penny for Pinellas moneys will be
utilized for the phased renovations and beautification of the downtown park system.
Gulf-to-Bay Beautification Project
Current funding allows for the installation of Washingtonian Palms at various
intersections on Gulf-to-Bay Boulevard from U. S. 19 to Highland Avenue.
HOUSING AND URBAN DEVELOPMENT
North Greenwood Business Area - 92816
Construction of parking lots in the north Greenwood business district utilizes
current available funds.
District Parking Plan - 94745
Current and projected funds allow for the acquisition of several sites in the
North Fort Harrison and North Greenwood Commercial districts for the creation of a
district parking plan.
Affordable Housing Infrastructure - 947xx
Funding is requested for right-of-way and infrastructure improvements, such
as sewer and water service on the North Betty Lane site, for affordable home
ownership development. This project will bring new ad valorem valuations and
impacts fees into the City.
GENERAL PUBLIC BUILDINGS & EQUIPMENT - Garage
Motor Pool Refurbishment - 94210
Current available funds allow for the construction and refurbishment of the
City garage facility.
Motorized Equipment Replacement - Cash - 94222
This is annual funding for the cash purchase of City vehicles that are not
eligible for lease purchase programs.
Garage/Building & Maintenance Technology Upgrade - 94223
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. Existing funds provide for necessary upgrades of items relating to the garage,
Building & Maintenance and General Services Department.
Motorized Equipment Replacement - L/P - 94227
Continuous funding provides for the replacement of motorized equipment for
all City department.
GENERAL PUBLIC BUILDINGS & EQUIPMENT - Maintenance of Buildings
Air Conditioners - City-Wide Replacements - 945510
Funds will provide for the replacement of several air conditioning systems
that are in need of replacement due to age and other reasons. Projects include the
Moccasin Lake office, the Kings Highway Recreation Center, the Parks Field office
and miscellaneous other small air conditioning units.
Roof Replacements - 94514
This project allows for necessary roof replacements at various City
complexes, such as the Countryside Sports Plex, Fleet Maintenance, Ross Norton
Recreation Center and other facilities.
Roof Repairs
Funds provide for necessary roof repairs of various City buildings as needed.
Building and Maintenance Facility - 94513
Current available funds allow for the relocation of an existing building and
centralization of the Building & Maintenance Division .
Radio Replacement Program - 945xx
The debt on this project is nearly paid in full. Funds will allow for
replacement of older radios exceeding their life expectancy.
GAS SYSTEM
Environmental Remediation - 96358
Funds will provide for the clean-up of the old gas plant site as may be
required by the Florida Department of Environmental Protection.
System Renewal and Replacement - Capitalized - 96364
Continuous funding provides for the maintenance of the gas system to meet
State and Federal specifications.
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Line Relocation - Maintenance - 96365
Continuous funding allows for the removal of abandoned gas lines as required
by the State Department of Transportation.
System Renewal and Replacement - Maintenance - 96366
Annual funds provide for the maintenance of the gas system facilities to
include surveys required by State and Federal specifications. This project will
provide for a safe and efficient gas system as per State and Federal regulations.
Gas Meter Change Out - 96367
Funds will provide for continuous maintenance of accurate gas meters to
maximize gas revenues. There is a 10 year program in place for replacement of gas
meters.
Pasco Expansion - 96369
This project will offer funding for the extension of gas mains and services
within West Pasco County, as well as related activities. This project involves
funding via bond issues.
Pinellas Phase 11 New Gas Mains & Services - 96370
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Funds will provide for the future extension of gas mains and services within
Pinellas County, as well as related activities. Funding will be obtained through bond
issuance.
Line Relocation Capitalized - 96374
Continuous funding allows for the relocation of gas mains due to road
construction and main upgrades.
Pinellas Expansion - 96375
Funds through bond issues will provide for the. future extension of gas mains
and services within Pinellas County. Related activities include gas main relocation
due to road construction, capital replacement of obsolete cast iron and galvanized
mains, liquid propane service and gas meter changeouts.
New Mains & Service Lines - 963xx
This project provides for the future extension of gas mains and services.
,Funding will come from available gas system revenues to reduce future bond
requirements.
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The meeting recessed at 2:30 p.m. and reconvened at 2:45 p.m.
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' GENERAL PUBLIC BUILDINGS & EQUIPMENT - Miscellaneous:
Alpha Computer - HR/Finance/Payroll - 94705
Current available funds will provide for the purchase of a computer to replace
the current Finance computer. The computer will allow for a Human
Resources/Payroll client/server application. This project is nearing completion.
City-Wide Connectivity Infrastructure - 94729
. In fiscal year 1998/99 funds will provide for the installation of fiber optic
cable to link to the Solid Waste Department and General Services Department.
Geographic Information System - 94736
Funds will allow for the consolidation and provision of valuable information to
both the public and private sector of the City. Consolidation of informational
databases would improve occupational licensing, building permitting, utility billing,
police computer-aided dispatch and engineering mapping systems.
Information Services UPS System - 94737
Existing funds will allow for the purchase of an new system to be shared by
the Information Services and Engineering/Traffic departments.
S. I
f Telephone System Replacements - 94738
Existing funds will provide for the relocation of existing Norstar telephones as
needed, and standardize telephone service throughout the City.
Enterprise Network - Phase 1 - 94740
Existing funds provide for new desk top computers to personnel in the
Municipal Services and City Hall buildings.
Automated Time Recording System - 94749
Funds will provide for the purchase of an automated time entry system using
a magnetic card for logging staff in and out during the work day. The system would
need to be compatible with the new PeopleSoft Human Resource/Payroll System.
Enterprise Network - Phase Ii - 94749
Current available funds will allow for the upgrade of the balance of the City's
PC users to run updated software.
Color Copier & Digital Interface - 94759
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Current available funds will provide a color copier for the City's Graphics
Department, as well as a computer interface.
Centralized Records/imaging System - 94753
This project is a shared effort between the City Clerk's Department and the
Information Management Department. Current available funds provide for Optical
Disk Storage hardware and computer-aided software for the consolidated storage of
City records.
Utility Billing Year 2000 Compliance Project - 94757
. The current utility billing system is 8 years old. Funds will ensure that the
City can obtain management information and ensure utility billing efficiency. Utility
funds will pay for a portion of this project. Extensive modifications will be
necessary for the system to be able to handle the year 2000 conversion.
Discussion ensued regarding the feasibility and cost effectiveness of all utilities
sharing one billing system.
Utility Billing System Replacement - 947xx
Utility funds will pay for this project. It provides for the replacement of the
City's 8-year old utility billing software.
High Speed Copy Machine - 947xx
This project will replace the Graphics Department copier, which will be 8
years old at the time of replacement in fiscal 1999100.
Enterprise Network PC Software Upgrades - 947xx
Funds would provide for upgrading Windows 95 and Office 95 on all City
computers to Windows 97 in order to keep up with the City's technological needs.
ENGINEERING/PUBLIC SERVICES - Stormwater Utility:
Mechanical Street Sweeper - 96117
This is an ongoing project providing for the purchase of an additional
mechanical street sweeper to be used in the Stormwater Utility Program.
Storm Drainage Renewal and Replacement - 96118
This is an ongoing program which involves repair and restoration of major
storm system components as needed.
PUBLIC SERVICES - Water System:
System Renewal and Replacement - Maintenance - 96721
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,d This on-going project provides for the repair or replacement of water mains,
service lines, valves, fire hydrants, and miscellaneous equipment as needed.
Water Supply and Treatment - 96740
Funds would provide maintenance, replacement and expansion of water
supply facilities. It was' noted there has been discussion regarding whether or not
the City should stay in the business of water supply. There are some options with
potable and reclaimed water programs with the County.
System Renewal and Replacement - Capitalized - 96741
Funds involve the repair and replacement of equipment and facilities that are
upgraded during the repair/replacement process. It was noted that the initial water
bond issue funding has been depleted. Funds will come from operating revenues for
this project.
Line Relocation - Capitalized - 96742
This on-going project is for relocation of water mains and related facilities
conflicting with public works projects of governmental entities, such as when road
improvements are made.
Meter/Backflow Prevention Device Repair and/or Change-Out - 96743
This is a continuous project to repair or replace water meters and other
devices to assure proper operation of the City's water meters.
System Expansion - 96744
This project provides for adequate quantities and qualities of water services
to all customers in the City through capitalization of Water Division labor, equipment
and materials.
ENGINEERING/PUBLIC SERVICES - Sewer System:
Upgrade G-395 to Vac-Can Sewer Cleaner - 966xx
Funds will provide replacement of a piece of equipment which flushes sewer
debris with high water pressure. The new sewer cleaner would clean sewer lines by
removing sand and debris from the system as opposed to just moving it to some
other place in the system. This project will help to eliminate sewer stoppages.
Portable Generator - 966xx
This project allows for the purchase of small trailer-type generators for back-
up in case of power failure at the City's lift stations. Many of the City's current
generators date back to the 1960's and are difficult to maintain.
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10d) SOLID WASTE/RECYCLING - Solid Waste:
Mini Transfer Station - 96424
Construction of a mini-transfer station will allow for the hauling of trash, yard
waste and recyclables, as well as modification of the transfer station drainage to
meet current environmental codes.
Facility Renewal and Replacement - 96426
Funds will provide maintenance and replacement of components at the City's
transfer station to ensure minimum downtown.
Residential Container Acquisition - 96427
Funds will provide for the replacement of residential containers and the
acquisition of new automated containers to meet the City's anticipated annual
growth of residential customers.
Commercial Container Acquisition - 96429
This on-going project provides for the replacement of containers and
dumpsters for commercial accounts.
ti Solid Waste Complex - 96436
Funds provide for the improvement and expansion of the Solid Waste
complex on the Campbell property.
Roll-Off Container Hauling Device - 96438
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Project funds provide for the acquisition of 2 new roll-off collection and
hauling vehicles to expand commercial solid waste operations.
Container Screening Program - 96439
This project provides for screening for Solid Waste containers, by using
vegetation or enclosures, in order to improve the appearance of streets and yards by
removing containers from view. Discussion ensued regarding developing acceptable
incentives to make the plan palatable. The City has conducted a waste receptacle
contest for ideas on beautification.
Commercial Weight Based Management System - 964xx
This program would develop and implement a commercial solid waste system
to more equitably charge the City's commercial customers for appropriate costs of
disposal.
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,ate Recycling Vehicles - 96801
Project funds provide for the purchase of recycling vehicles and support
required to meet the City's recycling agreemetn and proforma.
Recycling Building & Process Ramp - 96802
Funds provide for the expansion of the recycling materials processing and
marketing center as volume increases.
Recycling Carts & Dumpsters Acquistion - 96804
Annual funds allow for the purchase and replacement of recycling carts,
containers and dumpsters for the City's 3 recycling programs.
Recycling Grant - 96805
This grant is derived from the State Solid Waste Trust Fund and allocated to
counties annually on a population basis. This grant will assist the City in promoting
recycling and increasing the amount of recyclable materials removed from the waste .
stream. This year the City will receive one-third the amount received last year.
Recycling Equipment Replacement - 96806
Funds will provide replacement of recycling program equiment on an on-going
basis.
Ms. Deptula referred back to the Mobile Command Operations Center, item
91 1 xx, for further discussion. It was agreed to move this item out one more year.
Airpark Master Plan Improvements, item 94713, was cut in half. Skateboard Parks,
item 932xx, will require a year to design and it was agreed to move initial funding to
October of 1998.
Discusison ensued regarding the forecast based upon the CIP plan. The
projects brought forward in this meeting were summarized by function for fiscal
year 1997198 through fiscal year 2002103.
Ms. Deptula suggested reducing the City's budget by reducing the raise
allocated for City employees. She also suggested raising the salary savings account
by 1 % and imposing a mini-hiring freeze. The hiring freeze would involve
management's review of every position before it is re-filled. Generally, the Fire and
Police Departments are exempted from this policy, with the exception of clerical
support positions. Discussion ensued regarding the bottom line of the budget,
millage rates, and putting "needs" before "wants". Further discussion on the
budget will ensue at the Worksession on Thursday.
The meeting adjourned at 3:00 p.m.
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