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02/03/1997 (2) ., ,,' .~, , "... .':"; . /r ,-",~.l_~' ;,.I/':.:.'::;.:",~" "'/.p":\';'" ,:,;:~;.::; ,~,' . .' " ,.... c/" , ., '. '.~ . .i' ~~/ " . .. ~ c. , .,' '., ",WORKSESSION .. ,', '. , I'- . / . . ..'.,.". >. ~?;..~:\ ' i. : , .. ~ . . '.'1 . . I,.~ ,City Commissi,on Worksession Minut~s . .,' ,': ~ " ........ .]:'~, .'.~, ::... '(IT":~' .' . ~ ~..t .~'. ", 'i< ~ I . , 'K::::',' :(:- , y'" ." .,1-:=' " .\,', cj,',' " ..' .' J , 1 I 1 i I ! I , I I , .'. "'Date ,.. :,1 r. .j; f ~. ", :.!. 'c" r:. ., :; "j ~. . ,,' . '.. ., . I ! l i ( .J' I. ~ I I .. I "~'~l ...,....'...,~ )' ~ ~Lc>i, ... f }s;~~.~..! ":~tl~'f ('. j~~.I.!: ( , ': ~',';.::~:',:;c,\ . ::.:~. ~ r :i,', ,: ~;;/:~::'~.,-::.~::.:.;:;;':'...;., :: ,;:::,,1. :', ''},; q ; :! . ~ Present: ' Rita Garvey J. a.Johnson Robert Clark Ed Hooper Karen Seel Elizabeth M. Deptula Kathy S. Rice Bob Keller Pamela K. Akin Cynthia E. Goudeau Patricia O. Sullivan Mayor/Commissioner (departed 3:05 p.m.) Vice-Mayor/Commissioner Commissioner Commissioner Commissioner City Manager Deputy City Manager Assistant City Manager City Attorney City Clerk Board Repo~er ',1 . .~ CITY COMMISSION WORK SESSION CITY OF CLEARWATER February 3, 1997 The meeting was called to order at 9:00 a.m. at the Municipal Services Building, C-View Studio. ' Service Awards - None. PRESENTATIONS ~I.t ( ') ~".~f; Black & Veatch Final Review Report. dated 01/97 of the Clearwater Gas Svstem Gail Pascali, of Black & Veatch, said her firm conducted a marketing, financial, and management review of eGS (Clearwater Gas System) which focused on the '1995-2002 Strategic Plan. Black & Veatch included a review of the 1996-99 Marketing Plan. at no extra charge. The study analyzed past and current strategic planning efforts:, financial, marketing, and operational data, internal reports, correspondence, previous studies, and interviews, and conducted benchmarking surveys of utilities. Ms. Pascal reviewed the report's conclusions. She said CGS's Strategic Plan is comprehensive and welJ thought out, analyzes CGS's current situation, sets aggressive but realistic goals, aims to increase sales and revenues, and provides a framework and gUide for the future. She said the 1996-99 Marketing and Communication Plan is comprehensive and well conceived but suggested it could better address ongoing changes in the gas and electric industries. She felt market research efforts could be expanded. She said CGS's financial condition is basically sound, noting the utility's net income and contribution to the City increased last year. She said the sales and marketing efforts appears to be effective. CGS has demonstrated commitment to key accounts. She reported the utility is well run and its management Is highly regarded by staff. She reviewed the report's recommendations: 1) respond pro-actively to increased competition; 2) continue improvement of customer satisfaction; 3) consider information system needs; 4) Investigate methods to improve communication between Pasco County and the main office; 5) continue operating appliance showroom and reviewing Inventory levels; 6) continue u mws02a97 1 02/03/97 I i I \ I I ! ! 'o-t. .~ " '. '..:1 .1 .. ~ .. ,.0 ",'.::c :'. . ...... <"r. ~'. ' . .~.. ~. " .... ~'/. :. .': < >. . ;'> ~; ., ..:~ " +;.:. ',.';:! '.,' ',:~) !. :~ :~I; '. : ~~. t. I"": .~// .... /.. '. ..':.' .:.'. .' :;.. ~ :r":: ,0' ~.>; ~. ~...:.. " T.,., '. ~ . L '.0:-" ,,. " )c r '; . ..' ....... . , \:..: y ~. .; : ....r" '0 ~'/ r , ., ..... ;' '. ". ';~ ;' \ . ~ .', '. ;\ .l:~. . '~. ~ .' '.,.. ..: using staff to provide services and Independent contractors Mas needed"; 7) continue comparing the cost of in-house staff versus Independent contractors; 8) continue conducting customer satisfaction surveys; 9) continue to track sales force productivity Indicators; 10) expand sales efforts; 11) continue commission-based compensation plan for sales force; 12) study/consider low-cost loan program to finance the sales of gas air-condItioners; 13) conduct market research regarding customer perceptions and attitudes toward gas air-conditioning; 15) evaluate market strategies; 16) conduct in-depth analysis of all customer classes; 17) develop measurement techniques to assess effectiveness of promotional budget; 18) undertake financial analysis of 1996-99 marketing plan regarding cost-effectiveness of expenditures and consistency with overall marketing strategy; 19) continue evaluation of conservation and promotional programs; 20) focus significant promotional resources on customer retention; 21) establish fonnal program to track lost customers; 22) deveiop strategies to recapture customers; 23) include customer satisfaction as part of long term strategy; and 24) establish benchmarks. Ms. Pascal said CGS costs were slightly higher than other gas utilities surveyed by Black & Veatch. She suggested the difference could be attributed to CGS's superior methods of tracking internal costs and its smaller customer base. She said residential customers are happy with eGS's service and reliability. The importance of maintaining affordable rates was noted. In response to a question, it was noted Okaloosa County's Gas District is much larger than eGS, has more commercial customers, and a greater need for heating fuels due to its cooler climate. Ms. Pascal believed CGS's market research could be improved to better reach commercial customers to increase revenues. She did not feel revenues would decrease more than 5% due to deregulation. In response to a question, she said CGS had planned better for deregulation than other utilities. The study also reviewed municipal gas utilities in Gainesville, Pensacola, Tallahassee, etc. Benchmarking is related to similar sized utilities. In response to a question, Mike Metzger, of Black & Veatch, said the study relied on numbers from the City's auditor. He and Ms. Pascal indicated they were very satisfied that CGS is in good shape and will reach its goals. Concern was expressed deregulation will hurt CGS, noting eGS is at a disadvantage due to high up-front costs. Ms. Pascal said those costs provide customers with a lower-cost energy source. In response to a question regarding the "pay-back" time for new gas appliances; eGS Managing Director Chuck Warrington said hot-water heaters take less that a year while air-conditioners take approximately 4 years. He predicted commercial customers, not residential onest will benefit most from deregulation. In response to a question, Mr. Metzger felt the City is in a good position regarding deregulation due to the City's ability to act as a transportation agent. It was questioned if a 20% non.satisfaction rate is common. Ms. Pascal said the number Is not high but needs improvement. It was noted eGS installation rates are lower than plumbers. Ms. Pascal said internal charges are hard to compare. The City Manager said new utility billing computer systems are being reviewed for presentation to the City Commission in late 1997. She reported anticipated computer problems are related to the change of century/mlllennlum. The positive tone of the report was noted. It was suggested hiring Independent contractors for installations would limit City liability. l I i 1 I .. I I ; I ! mws02a97 2 02/03/97 .. '~'.'.~"..,:.:.'. ...... ;' .~.::c..:,.,.. ... '" .. 'II' It . :,' ?'.'..'~~. ':.:. : 0 ~; . " '0 ., "..,.' . ".'. ,:,.:,:.'.",:'.",',...",":;.:~.':::,;;,".'.,'.,:.:,:..:..,:'.,','::..::,:',:~,".:~:::~:;'. "';':"..:,:',~.:,:;:'.',.:,' ,.',:.:V:',..:.':""",':'::,:,~\::,'~,:',' ....:..,.;,::',::':,.. :;.:'"...,..,',::...~'~....'..:,:,. ,;:::,' ,;,.:'.::.:~.:.:',.::,~.,.':.:.(;,.. ,;:':..'::'..,.~,~"..,'::::....::..:.'t:'.:~.,:~'.':.:;:::,i:O:';",:::::,:,',:~ ).t.j: I .. ..:...,':i":,~J;:,;,i,::.""",:...:'.~i:2. .... .... .' . .. . , . '. '. . ~ : .. L . .. J' ,. " . " I . '1'1"" ",::':';",::::,:::,.,:~,~-:.,>,::,':'J)':(:~':'~";;:~';:;:.:t~:::;:,:;;!:;:>i.;.::':',:': ,. ',: ':' ::,:" '" ':';;\r,Xi;,;~,.;:Vd\:;:)/?..;,::~).;:;\;z(.) ;;:'::.;:i: ~.2.~':.; c.'.,..' '. .' .". In response to a question, Ms. Pascal said she was unaware the FRC (Finance Review Committee) had recommended a regular review of the utility. The City Manager noted CGS's business Is complicated and oversight would require expertise. It was stated the City carries significant liability due to bonds issued for CGS and It is difficult for the Commission to track CGS activities. It was suggested a Task Force could be appointed for a limited time. It was Indicated the committee could develop CGS's marketing plan and goals. The difficulty of locating volunteers with sufficient expertise was noted. ~ It was stated if CGS is not tracking lost customers, customer satisfaction survey results are not accurato. Mr. Warrington said CGS has a list of customers lost during the past 2 years. Of the 16 customers, CGS has regained several. Others had not used gas service for some time. He agreed a better data base will allow more accurate tracking. Urban Lake Presentation - Receive consultant report re preliminary economic analvsis of proposed lake svstem for downtown Clearwater, authorize staff to take steps to develop options & receive public Input at a future Commission meeting (".~,\ ,'.'v' RERC (Real Estate Research Consultants) completed the Preliminary Economic Analysis of the Proposed Lake System for Downtown Clearwater CRA (Community Redevelopment Agency). The analysis evaluated the relative cost effectiveness of the proposed lake system by comparing the likely stream of ad valorem revenues to be realized with the project's costs. RERC reviewed materials prepared by staff, PBS&J (Post, Buckley, Schuh & Jernigan, Inc.), and Hanson-Taylor related to the project's maintenance and upkeep costs, the affected area, applicable millages, and anticipated changes. RERC constructed a model linking the project's costs to expected ad valorem revenues to the City and CRA. Expenses, such as long term costs associated with maintaining water quality in Clearwater Harbor, were not quantified. The study did not consider the lake system's technical capability to provide adequate stormwater control. The study did not consider fiscal benefits to the school board and water management. Key assumptions regarding the analysis include: 1) project cost of $39-million - $54- million; 2) project to be developed in phases; 3) financing plan not identified; 4) net cost of undertaking to City; 5) 32-year time period Incorporated; 6) City and County mill ages held constant throughout study period; and 7) estimates based of long term enhancements on Orlando's lake development tax base. A case study process benchmarked tax base enhancement and appreciation by tracing the valuations of properties surrounding Lakes Eola and Lucerne in Orlando which were upgraded as community focal points. Case study valuations represent the highest potential that might occur locally under the most ideal circumstances. Actual improvements in the study area will be far less than those achieved in Orlando. Current taxable values of equal sized neighborhoods around Lake Lucerne are $44- million and around Lake Eola are $130-million. The greatest change in valuations occurred around Lake Eola where taxable values roughly doubled within 15 years. y In his January 15, 1997, memorandum, Owen Baitsch, of RERC, recommended judging Orlando's results as representing the outside limits that might be achieved locally. He noted the June 1995, Hanson-Taylor study had established potential valuation increases of $44- million in the study area. Mr. Beitsch felt that valuation seems high considering Orlando's I L . mws02a97 3 02/03/97 .,~ ..~s '".J ~ increases were achieved over many years of effort. The higher valuation Is unlikely to overcome financial shortfalls the project will experience If implemented. The analysis' economic Information overlooks fundamental variables. Each variable has associated costs or benefits that can be quantified and valued. Mr. Beltsch recommended the City also consider: 1) investment would signal community commitment to downtown and attract outside investors. Investments would have to be significant to offset anticipated shortfalls. The Hanson-Taylor report indicated valuations of almost $149-million are Inadequate to offset the lake system's cost; 2) in addition to mitigation costs of clean-up, the harbor has recreational and community value. Analysis does not quantify negative impacts of water pollution. The harbor adds material value to the City's residential and commercial tax base; 3) current investment contemplates City control of several properties at the edge of the planned lake system. Negative influences beyond these properties constrain redevelopment opportunities. Area is dominated by small parcels, mostly used for Industrial purposes. Some parcels support viable businesses. To better realize enhancements In the CRA plan, Mr. BeUsch suggested the community should gain maximum control of land in the study area; 4) redevelopment potential is limited by public or institutional ownership which dominates lake's edge and parcels targeted far acquisition; 5) little evidence suggests resulting development intensities will increase; 6) a significant percentage af downtown properties are tax exempt. This report does not address increased non-profit ownership. As tax exempt entities acquire properties with redevelopment potential, the gap between costs and benefits increase; 7) should water quality be compromised, the resulting cost,and impacts will affect all jurisdictions with exposure to the harbor and City; 8) fiscal and economic benefits will be realized beyond this jurisdiction; and 9) a comprehensive strategy should be incorporated before implementation. Tables included with the report are influenced by the level of tax base enhancement experienced in Orlando. Presented scenarios are highly optimistic. He suggested the study be used to establish benchmarks by which all alternatives are judged for relative, not absolute, value. If consideration of the project is based only on fiscal benefits, costs do not offset the benefits. Other jurisdictions or taxing districts would benefit substantially if the City pursued this project. He recommended linking benefiting entities to the project. As currently planned, he concluded the project will realize a $108-million shortfall in revenues. In response to a question, Mr. Beitsch said a 8.5 acre lake was considered in the study because that size represented the most enhanced value in a 20 year consideration: It was felt the predicted shortfall is so great, the lake project should be terminated. It was noted the payback is projected to take 174 years. Assistant City Manager Bob Keller noted City retention needs exist. He suggested. the Annex site could be marketed by offering off-site retention. He noted property owners in the vicinity of the proposed lake had submitted an alternative plan. He stated a public/private partnership could be forged to address solutions to downtown retention needs. The RERC model could be used to determine cost benefits. A report on the City's downtown retention needs was requested. The City Manager recommended property owners who wish to participate in addressing downtown retention issues contact Mr. Keller within 60 days. The City is responsible for addressing flooding of businesses and residences. mws02a97 4 02/03/97 FN FINANCE l~ This Issue wl1l be agendaed for the first meeting in April 1997, to address alternatives to address downtown retention needs. The City Manager said the City owes area property owners some certainty regarding this issue. The Commission recessed from 10:29 to 10:36 a.m. Authorize two additional meter reader positions for Utilitv Customer Service and purchase of associated equipment $52.260 ~,.~ . :) ~ ,1)-'- Utility Customer Service's staff level of 7 meter readers and 1 Chief Meter Reader has not increased in more than 15 years. Between December 1989. and December 1996. the number of meters read increased by 4.095 to 51,776. CGS's (Clearwater Gas System) expansion In Plnellas and Pasco counties increased the service territory's size to 252 square miles. Distance between meters increases travel time. Added meters Increase read time. Routes that once took % day to complete, now take 2 to 3 days. One Customer Service Specialist was taken away from regular duties to assist with meter reading. After this temporary assignment became full-time, problems reading all the meters still exist. The Customer Service Specialist position is needed to help in other areas as originally intended. Due to staff's inability to read all meters monthly, some recent bills are based on estimates. Estimation is difficult, often inaccurate, and causes customer complaints. Inadequate staffing levels have resulted in a variation in the number of days between readings. Customers complain regarding this variation in billing. Estimated expenses of $52,260 for the two positions include: 1) $31,560 - salary and fringe benefits for current fiscal year based on March 3, 1997, hire date; 2) $15.000 for additional vehicle (vehicle used by Customer SeNice Specialist to be operated by a requested position); 3) $2.500 - garage expenses; 4) $2,000 - additional radio (radio used by Customer Service Specialist to be operated by a requested position); 5) $700 - radio expenses; and 6) $500 - uniforms and miscellaneous items. Deputy City Manager Kathy Rice said staff has been reviewing this problem for many months and was unable to resolve it another way. In response to a question, Assistant Director Finance/Utility Customer Service John Scott said the annual cost of the positions for salary and fringe is $53,500. In response to a question, Ms. Rice said the positions primarily wiIJ be reading Pasco County meters, which currently are far apart. Utility Customer Service wants to bill customers every 30 - 31 days. Ms. Rice said the City was unsuccessful outsourcing the duties to be assigned to these two positions. It was questioned why this request is presented as an emergency since CGS expansion to Pasco County was planned. Ms. Rice said staff tried to address the problem in other ways. Mr. Scott said staff had anticipated the need to increase staff in Ule Strategic Plan. . He did not think the City's meter-reading system should be outsourced. Ms. Rice said Increased staff is needed in areas where meters are not close together. Utility Customer SeNice has an annual billing program similar to Florida Power. , i \J mws02a97 5 ' 02/03/97 ."-" In response to a question, Mr. Warrington said CGS included a meter reader In the budget but backed It out under administration instruction to consider alternatives. The position was included In CGS's financlals. Mr. Scott saId his budget has $26,000 to cover this Item; $25.000 wlll be distributed over all utilities. The City Manager noted growth In Solid Waste also has resulted In Increased billings. Concern was expressed the staff level seems to be Increasing faster than the number of meters. In response to a question, Mr. Scott Indicated all meters are read monthly. Customers are charged when "off' meters are discovered to be lion." He said customers ara grateful when leaks are discovered this way. It was felt these positions will help the City be more "user friendly." HM HUMAN RELATIONS Contract for administration of City's Summer Youth Emplovment ProQram to Career Options of Plnellas. rnc., for $150,000 A RFP (Request for Proposal) was prepared for this ongoing City program which has been deemed to be educational and beneficial to young City residents and to the City overall. The program places approximately 100 youths in private sector jobs for 6 weeks during the summer. The City funds payroll, placement services, job counseling. skills training, and related services. The agency awarded this contract will be responsible for program administration. The RFP was sent to: POC (Pine lias Opportunity Council, Inc.); 2) Pinel/as County Urban League; 3) Pinellas County School Board; 4) Mt. Zion MP Baptist Church; 5) Juvenile Services Program; 6) PAR; and 7) Ervin's All-American Youth Club, Inc. The Human Relations DepartmenUCommunity Programs budget has $150,000 available for the project. The (11\'1) $5,853.44 in unspent funds was returned from the FY (Fiscal Year) 1995/96 Summer Youth ":.':' Program. The City Manager said last year, Career Options changed its name from PPIC (Pinel/as Private Industry Council). Human Relations Director Eleanor Breland said the program uses an updated map of the City to ensure that participants are City residents. Most cooperating businesses are continuJng their participation. Career Options carries liability insurance to cover worker's compensation and work place litigation. PR PARKS AND RECREATION New CIP for Holt Avenue Pool Repairs at a total cost of $45.000; transfer appropriate funds at First Quarter from savings in other CIP's Since it was built In 1954, Holt Avenue Swimming Pool has had minor and major repairs. Major renovations occurred in 1988 and 1991. In June 1996, staff discovered a large void beneath the deck on the main pool's north side. After several months of research, the City hired Bacon Design Group to develop specifications to repair the damaged area beneath the pool. The firm estimated the repair would cost $30,040.25, noting costs could increase if other conditions are uncovered. Professional engineer, Gardner B. Collins, indicated the deck collapsed due to a plumbing leak not related to the pool's plumbing. Staff is gathering bids and will make a recommendation on award of contract soon. It Is necessary to complete work prior to the swim season beginning in May. v mws02a97 6 02/03/97 I ! , I ! r f . .~' Parks & Recreation Director Ream Wilson said current Penny for Pinellas funding Is available through 2000. He said additional problems may be found under the pool. The $45.000 estimate should cover the cost of the consultant and repairs. EN ENGINEERING Modification to Work Order to Post. Bucklev. Schuh & Jerniaan. Inc., for additional FOOT Desian Requirements for Drew Street WideninQ Pr01ect, from Highland Ave. to NE Coachman Rd., increasing the amount $59,065 On July 20, 1995. the City Commission approved a Work Order for P8S&J (Post, Buckley, Schuh & Jernigan, Inc.) to provide for project design to widen Drew Street from Highland Avenue to NE Coachman Road. The project design is approximately 60% complete and Is in the FOOT (Florida Department of Transportation) quality review process. FOOT has directed additional standard design steps to all design projects. FOOT also has requested design additions for the Drew Street Widening Project: 1) extension of survey to NE Coachman Road; 2) extension of right-of-way control survey and revising right-ot-way maps on NE Coachman road; 3) vehicular counting and classification station; 4) school zone advance warning signs and flashing lights; 5) temporary traffic signal design; 6) engineer's cost estimates; 7) groundwater zone of influence analysis; and 8) extend geotechncial subsurface investigations, testing and analysis on NE Coachman Road. . , fll,"~!.\) \hrR FOOT negotiated the fee for the additional design services which cost $59,065. According to the schedule, fInal plans are due for completion in August 1997, right-ot-way acquisition will begin in October 1997, and the project will be let tor bid In August 2000. Concern was expressed regarding FOOT's requirement for two left-turn lanes onto NE Coachman Road's one eastbound lane. Mr. Baier said one lane would be striped until NE Coachman can accommodate it. It was telt this requirement makes no sense. It was questioned if the City can refuse to adhere to this request. In response to a question, Mr. Baier said the vehicular counting and classification station would be semi-permanent. Concern was expressed this may not be the City's responsibility. Mr. Baier will report on the fund balance for this project and FOOT's investment. In response to a question, he said City investment In the project probably moved its completion up a decade as it was not a MPO (Metropolitan Planning Organization) priority. It was questioned when Pinellas County will widen Drew Street West from US 19N. Consensus was to pull this item so additional information can be provided. Consent of ASSignment between Coachman Downtown Center Associates and Lennar Central FL-III. Inc. to sublease 50 parkina spaces in the Garden Avenue Parkina Garage On December 21, 1984, the City, CRA (ClealWater Redevelopment Agency), and CDC (Coachman Downtown Center Associates) entered into a Development Agreement for the Garden Avenue Parking Garage that expires January 31. 2001. A development agreement '~ mws02a97 7 02/03/97 Engineering staff has completed a preliminary examination of an asymmetric one.way pair using Ft. Harrison and Myrtle Avenues. The proposal would provide two northbound lanes, one southbound lanet and one left.turn lane on Myrtle Avenue and two southbound lanes. one northbound lane, and one left.turn lane on Ft. Harrison Avenue. The proposed traffic pattern appears to exhibit transportation, economict and beautification benefits. \ , .~ provision agrees to lease COC 50 parking spaces In the garage. LCF (Lennar Central FL-III) owns the downtown Barnett Bank office building and needs 50 parking spaces to negotiate a lease for a new tenant. Several parking options involving the City's Parking System were discussed. A sublease between COC and LCF Is the most desirable alternative for LCF. LCF has negotiated a sublease agreement with CDe for all 50 parking spaces for the term of the development agreement. The sublease will commence on March 1. 1997. CDe will continue to pay the City the monthly rent for use of 50 parking spaces ($28.09/spacel month). LCF will pay monthly rent directly to COCo The Engineering Department supports the sublease. Parking Facilities Manager Tracey Bruch said Barnett Bank has the opportunity to bring 50 jobs Into their downtown building. In response to a question, the City Attorney said she was comfortable with the agreement. Ms. Bruch said CDC has not used most of the spaces for severa) years but has continued paying for them. In response to a question, she said staff monitors the garage daily and is careful it not overfill. It is reopened as soon as possible after it fills. Patrons are directed to alternate parking. Staff Is considering adding 2 decks to the garage. The City Manager said as many as 50 vehicles may have to park elsewhere. Ms. Bruch said between 10% and 15% of the garage is reserved for transient parking. Mr. Baler said staff has received some requests for permanent spaces next to Station Square Park but staff does not want to tie up too many spaces. The City Manager said this issue will be more critical when parking on East Street is removed for the Pinellas Trail. I::) . In response to a question. Ms. Bruch said the monthly rate does not Include a cost of living increase. Up to this pointt staff has felt there is no need to adjust the rate. In response to a question. Ms. Bruch said the CRA contributes to the cost of CDC's parking spaces. She did not know if the new firm plans to charge its employees for parking. In response to a question, the City Manager said if allowed by law, the CRA's commitment could be extended from 15 to 20 years. Asvmmetric one~wav pair of Ft. Harrison & Mvrtle Ave.. between Cleveland 81. and Lakeview Rd. J Transportation benefits: 1) enhance traffic flow on Ft. Harrison Avenue and downtown. Ft. Harrison Avenue currently has 2 lanes of travel in each direction. Left turning vehicles block through lanes. reduce roadway capacity, and increase accident potential; 2) reduce accidents on Ft. Harrison Avenue. Between 1989 and 1992, the Ft. Harrison Avenue corridor's accident rate was higher than the State average for similar roads. In 1992, the Ft. Harrison Avenue intersection with Court Street had more accidents than any other Alternate US 19 intersection between West Bay Drive and US 19; 3) reduce traffic impacts reflected in the traffic circulation element of the bridge study. A preliminary LOS (Level of Service) analysis of the Cleveland, Court, and Chestnut Street intersections with Ft. Harrison Avenue indicates mws02a97 8 02/03/97 ~ :~~:') ~) deficient levels of seNice; and 4) coordinate with proposed State and County traffic plans. In Its Year 2015 Long Range Transportation Plan, the MPO recommends a 3-lane one-way pair for Myrtle and Ft. Harrison Avenues from Ponce De Leon Drive to south of Tilden Street. A 1994, FOOT PD&E study for Alternate 19 between West Bay Drive and US 19 Includes the 3 lane, one-way pair between Ponce De Leon Drive and Fairmont Street as a recommended alternative. 8eautlfication benefits: 1) the surface and roadway grade of Myrtle Avenue needs rehabilitation and 2) Myrtle Avenue sidewalks are too narrow and major expanses of roadway lack sidewalks. Lighting and landscape features should be upgraded to reflect the City's emphasis on economic development, public safety, and tourism. Economic benefits will result by diverting traffic from Ft. Harrison Avenue to Myrtle Avenue. In 1996, North Ft. Harrison Avenue carried 27,300 vehicles daily while Myrtle Avenue carried 10,500. The asymmetric one-way pair Will allow two-way traffic, which is favored by merchants, and encourages northbound traffic to use Myrtle Avenue. Increased traffic volumes win make Myrtle Avenue a more viable corridor for future business development. Mr. Baier noted downtown streets are difficult to widen. He said staff received feedback from Economic Development regarding this proposal which would take advantage of an underused corridor. The project can be handled in-house. Civil Engineer Mahshid Arasteh displayed illustrations of Myrtle Avenue plans. Mr. Baier estimated the improvements would cost $1.5-million. The study cost $60,000. He said FOOT had considered one-way pairs between Dunedin and Largo. He suggested this project could improve Myrtle between Lakeview Road and Drew Street. The plan has not been presented to the downtown community. Ms. Arasteh said the project could be limited to striping. Right-of-way expenses are related to Lakeview Road. It was noted striping could be removed if the project is unsuccessful. Mr. Baier said other issues. including sidewalks, need to be addressed. Signage will be needed to divert traffic. Morton Plant Hospital supports the proposal. In response to a suggestion, Mr. Baier recommended against changing the direction of traffic on Ft. Harrison Avenue during rush hours as many area drivers are elderly and most drivers do not expect downtown lanes to be reversed. In response to a question, Ms. Arasteh said the North end of the pairing has not been determined. In response to a suggestion, Mr. Baier indicated Brooksville has received many complaints regarding their one-way through pairs. Merchants oppose that alternative. A report on the economic impact of the proposal was requested, with special emphasis on Ft. Harrison Avenue. It was suggested a presentation be , made to the DDS (Downtown Development Board) or Downtown Partnership for input from affected businesses. Memorial Causeway Bridae Engineering Director Rich Baier said staff recommends the P4S alternative with a Cleveland Street extension. The bridge alignment off Court Street would cross the Intracoastal Waterway South of Pierce 100. He said a park expansion and economic development considerations have been added to the original bridge concept. The current bridge is functionally obsolete, lacking shoulders, wide sidewalks, and a median. There is no room to add a proposed bicycle link to the beach from the Pinellas Trail. He said the span openings continue to be a problem. L1G (Local Interest Group) meetings were held to begin the design mws02a97 9 02/03/97 \ I 1 ,/~~~~) ~ " process, review alternatives, and Identify Issues of Importance. A tunnel Is estimated to cost 2 to 4 times mora than a bridge. Larry Weatherby, of HDR Engineering, reviewed the 5 bridge alignment alternatives. He said the no-build alternative continues to be evaluated, noting this option has associated costs. He briefly reviewed the evaluation matrix of the alignment alternatives. Stating a need to narrow the number of alternatives, he reviewed reasons for eliminating 3 of the alternatives. Tom Thompson, of HDR Engineering, reviewed the Public Involvement Process which included community and media participation. More than 20 presentations were given. In addition to transportation, Important issues Include mobility, the downtown plan and economic development, a comparison of the cost of the bridge and the value of the project, enhancement of the waterfront, and the impact of the bridge on views and navigation. The majority of participants preferred a new high-level bridge. He noted differences between P4S and P4A. Both alternatives would affect views from Pierce 100. P4S, the alternative that runs South of Pierce 100, also would affect views from Prelude 80 but would allow better public access views and more pedestrian waterfront uses. He reported the Beautification Committee, Environmental Advisory Board, Marine Advisory Board, and Parks & Recreation Board have endorsed this alternative. Fred Gottemoeller, of HDR Engineering, reviewed design concepts regarding the bridge. He noted Clearwater's bluff is a rare asset. Replacing the bridge allows the City to take advantage of this missed opportunity. The downtown plan is designed to make downtown a "people place." People would be drawn to an attractive waterfront. He displayed illustrations of the waterfront with P4S and P4A. The whole area below the bluff could be opened for other uses. Pedestrian paving could extend from the waterfront up Cleveland Street to downtown. Part of the old bridge could be used for a fishing pier and water taxi dock. The waterfront area could feature a trolley turn-around. He said merchants are concerned redirecting traffic away from Cleveland Street will hurt their businesses. As only 5% of Cleveland Street business results from drive by traffic, he said the development potential of the waterfront would offset this loss. He noted the current bridge blocks views from Pierce 100's lowest floors. He reviewed designs of bridge undersides and spans. Concrete supports can be spaced farther apart. He preferred alternative P4S because of the design opportunities it presents for bluff redevelopment and restoration of the waterfront as the symbolic center of ClealWater. Mr. Baier reviewed the October 1996, survey of downtown shoppers. Not one of 304 shoppers intelViewed had stopped downtown on impulse. He agreed the waterfront could be designed to draw people downtown. The City Manager recommended the City Commission receive the report and make a decision in April, following the Penny for Pinellas referendum. She said decisions are needed related to the bridge's height, specific type of construction, and alignment. In response to a question, Mr. Baler said the Coast Guard is unlikely to approve a bridge less than 74-feet high. Concern was expressed the Penny for Pinellas referendum has received bad publicity. In response to a question, Mr. Baier said the City has already paid for work that wlll occur between now and April. Mr. Weatherby said the preliminary engineering report needs to be completed and monthly coordination meetings will continue. It was noted this decision is long term and will affect the City for many years. It was stated the bridge would reduce pollution as span openings would be eliminated. mws02a97 10 02/03/97 ~ In reference to the Evaluation Matrix, Mr. Baler said the $35-mlllion to $41-mlllion estimate also Includes nearby road Improvements. The range Is due to amenities, upgrades, and concerns regarding vista overlooks, decorative lighting, collector road design, underground utilities, etc. It was requested that the matrix break costs down to Identify utility relocation, for example. Mr. Baler said acquisition costs for rights-of-way are included. The City Manager said If the Penny for Pinel/as passes, the bridge Is funded in the $33.mil/ion range; P4S is estimated to cost $43-millioll. Concern was expressed regarding the source of the additional funds. Mr. Baler said some undesignated funds remain in current Penny for Pinellas funding. He suggested the balance could be bonded. The Commission had identified the bridge as the City's top project. In response to a question, Mr. Baler said staff is following FDOT's (Florida Department of Transportation) review of this project, noting the State will not fund waterfront upgrades. He said FOOT will commit $13-million to the project. Once built, the bridge wi1l remain on the State highway system under FDOT control and maintenance. It was noted the bridge and park will be constructed In phases. It was stated FDOT will need to spend $2-million to $3-mi1lion on repairs if a new bridge is not constructed. It was noted 4 members of the Marine Advisory Board approved P4S, while 3 members voted to not build anything. In response to a suggestion, Mr. Baler said tunnels do last longer but have high on-going maintenance costs due to flooding, ventilation, etc. '::, Consensus was for HDR to finish the current reports. This report will be received but no decision to proceed with the project will be made until April. The Commission recessed from 12:45 to 1 :52 p.m. elK CITY CLERK Direction ra support or opposition of LeQislative Policv Statements adooted bv FLC (Florida LaaQue of Cities) The City Clerk said none of the issues in the FLC policy booklet relates to proposed legislation. The FLC has indicated which issues they will support. The FLC is concerned with telecommunications, franchise feest and pension items. Concern was expressed the booklet lacks detail. Consensus was to pull this item from the agenda. As legislation is proposed, the City Clerk will bring issues of interest to the Commission for comment. OTHER CITY ATTORNEY ITEMS Proposed Revocation of Conditional Use Approval - Alcoholic BeveraQe Transfer of Ownershi~ - Jamminz' of Clearwater Beach, Inc. (CU96-29) The City Attorney said the owners have not met the conditions of transfer and the business is not operating. A hearing will be scheduled on Thursday. ,....) mws02a97 City Manager Verbal Reports 11 02/03/97 i I I 1 1 f \ I \ The City's Annual Philadelphia Phillies dinner for front office personnel will be scheduled on Thursday. . ~ Hurricane Training The City Manager reported 2 slots are available for Hurricane Training. No Commissioner expressed Interest In attending. Annual PhHadeJphia PhiJJles DJnner Grand Opening - Carpenter Field Club House The Grand Opening of the Carpenter Field Club House was scheduled for February 12, 1997, at 10:00 a.m. Response to Ervin's All American Youth Club Request The City Manager has denied the request for 35 gallons of paint from Ervin's Executive Director Aseelah Babalola. The City Commission supported the City Manager's decision and directed no change. Concern was expressed regarding the letter's belligerent tone. It was noted the City has taken extra steps to support the entire North Greenwood community and Ervin's Club in particular. (:, Commission Discussion Items Policy - Penny for Pinellas - Commissioner Seel's 01'/15/97 memorandum Commissioner Seel's January 1S, 1997. memorandum recommended restricting changes to funding for future Penny for Pinellas projects. It was noted past projects had substituted Penny for Pinellas funds with more restrictive funding. Some projects scheduled for funding by the last referendum were deleted after the County reported a $20.million decrease in estimated revenues. The library was one of the deleted projects. Commissioner Seel pointed out the Commission had changed some allocations. She felt it is Important the public trusts the Commission to stand by this plan and suggested public hearings be required when changes are considered. Concern was expressed this will result in micro-management and is not necessary for every project. Commissioner Seel said funding the Municipal Services Building and Harborview Center with Penny for Pinellas funds U1ustrates a drastic change to the original proposal. It was stated the Commission needs to establish credibility and win back public confidence. It was felt every road project should not be discussed. Commissioner Seel suggested requiring public hearings for changes greater than $1.million. Concerns were expressed several changes for smaller amounts could be made and problems could result if a large project needs additional funding as it nears completion. The City Manager noted any deviation from the list will be addressed when the annual budget is discussed during public hearings. Concern was expressed funding for Ruth Eckerd Hall, for example, could be curtailed if a public hearing v mws02a97 12 02/03/97 , , ! , ! l i I ! , \ ) f , ~ proceduro Is adopted. It was suggested the Commission should take necessary steps to quell citizen concerns. Commissioner Seel said she will redraft her memorandum. The City Manager noted future Commissions can overturn current Commission policy. She reported $1. million of current Penny for Pinellas funding has not been allocated. Discussion of Communication Plan Regarding the upcoming vote on extending the Penny for Pinellas, Information Management Director Jeff Harper said staff cannot advocate approval but can educate the public regarding the proposal. The City has organized a speakers bureau, produced material for distribution, printed small posters for bulletin boards. and printed pertinent articles in the staff newsletter. The City is working with Pinellas County and other municipalities. Signs designating Penny for Pinellas projects have been erected. The DDS will be addressed on Wednesday. He presented the video prepared by staff regarding the Penny for Pinellas and a tape of Mayor Garvey's Interview on NBC national news regarding the referendum. It was noted more than 35% of the tax Is paid by tourists and visitors and provides revenue from a source other than property taxes. Mr. Harper said a utility stuffer also will be sent regarding this Issue. He estimated printed materials cost $4.100. Commissioners were invited to speak on the subject. It was suggested materials be available at the Downtown Farmers Market. Pinellas Trail Administrative Support Manager Jon Russell said the County received 6 bids for Pinel/as Trail through Clearwater. The project should be completed by October 1997. He t"'a:~ reviewed the Trail route through ClealWater. In response to a question. he said the trail will "tl,.'..\ narrow to 7~feet at the old train station due to the building's location. All signing and marking in Clearwater will be consistent with the rest of the Trail. He said overpasses will not be built over major roads in Clearwater due to a lack of funds. Concern was expressed overpasses are planned for South County. Mr. Russell said approximately 1,000 Trail users a month are expected. The County will not fund Trail amenities such as drinking fountains. benches, restrooms, etc. Pinellas Trails, Inc. will provide amenities but needs installation locations. Amenity maintenance and operating costs need to be funded. Trail signs can direct patrons to City businesses. He suggested the Commission begin planning for the Grand Opening. A parking lot on Turner Street has been provided for Trail use. The North parking lot is available only on weekends. Mr. Russell suggested Clearwater beach will be the primary destination for TraU users. He reviewed the proposed Bikeway Plan which will connect the Trail. Clearwater beach, and downtown. The route is consistent with the current and proposed Memorial Causeway Bridge. No funding source for the Bikeway has been identified. The Commission recessed from 3:05 to 3:15 p.m.. The Mayor left the meeting. mws02a97 13 02/03/97 ) I i , I I j f I i ! <~ Trip to Ft. Lauderdale The City Manager Indicated Commissioner Seel had suggested the City Commission take a field trip to Ft. Lauderdale to review that city's successful redevelopment projects. Mr. . ,eJQ W mws02a97 14 02/03/97 . . ,. " ..,'. , ' " ~ ! ",'. . KeUer saId It wau'dbe advantageous for the Commission to observe specific techniques and projects. It was suggested the DDB Chair be Invited at DDB expense. Staff will check ava1table dates. ' . , Other Commission Action . Prior to leaving the meeting, Ma~or Garve~ announced the Miniature Arts Society's free exhibition continues at the 8ellevlew Mido until February 9. 1997. Commissioner Seel requested Information regarding plans for the old train station. ' Commissioner Seel referred to a letter requesting fencing be erected around the Pier 60 playground. The Issue was referred to the directors of the Engineering and Parks & Recreation departments. Commissioner See I requested feedback on pedestrian safety and suggested i~suing warning tickets to jaywalkers. She noted downtown merchant concerns that a crackdown on jaywalking will frighten away customers. She questioned why the program is focusing on downtown when US 19 is where problems occur. . Commissioner Hooper questioned if it is possible for the owner of the old train station to grant a variance to widen Plnellas Trail in front of the building. He expressed concern accidents will occur on the 7-foot wide sidewalk. j.'(~' , I~ .' '~l!rl,J, . r 1: 1 Commissioner Johnson said ClealWater Christian College is an asset to the community. , Adjourn The Commission recessed at 3:34 p.m. !' lll:;\~"\~~ '~'. '..:~., ,'~.. .....\ <,':~.l'i:.i" ';.., ,::~,~:'(!:>~.""~~,~l\:"+'H:'< .I,:..~. n'}.,(~\,.t'" ".... ",.", "\ ..,,' ". , . i~!li~t..~r'<~J~".~J:;;;~'r.~t;~ :",. - c .', . , " , '.. , I ~ ''',;.' 'I' '. ~ , , ,. '.., ' ~ . ~ I, ' ., '. ' ~ . ~. < ," J- ',:/\~':':~i; ':,' . ,", .